San Mateo Union High School District Approval of Consulting Agreements Purchase Orders and Contracts

Submitted to the Board of Trustees on 011416

Vendor Description Fund Amount

Herff Jones Inc Hillsdale High School Yearbooks (2017) General Fund $ 4682778

Gateway Academy Special Education Agreement General Fund $ 12775000

John Deere Grounds Equipment General Fund $ 13171098

All Fence Company Inc Self-locking security gate for AHSBHSCHSHHSMHS General Fund $ 3908000

FieldTurf

Preventative Maintenance for all synthetic turf fields

(Bi-Annual) and GMAX testing (Annual) AHS BHS

HHS amp SMHS General Fund $ 3209500

Total $ 37746376

For Information Only

Contracts under $25000 that were signed by the Superintendent

EI Camino Charter Lines Inc (HHS~bus to transport

football team to Independence HS) 1232015 1242015 $89235Jeff Gilbert

InMotion Entertainment (HHS-DJ agreement for

Homecoming dance 111415) 1232015 1242015 $80000Jeff Gilbert

All Fence Company Inc (Transp-replace and repair

damaged posts and replace 30 of damaged 8 fence) 1242015 1242015 $189000DebbieBruce Bazzini

Flix In Motion AHS-photo graffiti wall photo booth

for wintedormal dance21316 1292015 i2102015 $170000YKurtz

Lezlie BernalParty Psychic (AHS-band for winter

formal)

DebbieBil Dekom room needs re ir) 1292015 $280000

United California Fire Protection (AHS BHS CHS HHS

MHS PHS-semi-annual inspections and commercial

DebbieDon Ahuna grease exhaust system cleaning on kitchen hoods)

Kirk Timberline (BHS-remov~ two dead pine trees in front

DebbieJim Hyde of the school

All Car Auto Body amp Paint (Transp-parts and labor

DebbieDan Dobbins repair Van 71) 12112015 12142015 Redwood Debris Box Service (PHS-parts and I

DebbieDon Ahuna repair trash compactor) 12102015 1214 $19200

Pacific Coast Trane Service (BHS-unable to use EMS

System in the new building-UDP port needs to be

DebbieSteve Weigant ed out to fix blem) $ 1500

Paciific Coast TraneService (AHS CHS HHS MHS

SMHS-this will enable staff while out in the field to

DebbieSteve We lt interface their lap tops with EMS system)

12102015 12142015

$3265 Lincoln Oven Company (SMH-repairs needed

Debb Vorrises

12102015 12142015

$65200

Stephanie Barea Mela Yoga LLC (MHS_Mindful

Paul Belzer Meditation -11-5shy

12102015 12142015

$1500012152015 Flix In Motion (HHS-Digital Graffiti Wall-

Jeff Gilbert 13016) McKinley Elevator (Districtwide-Bi-annual service for

DebbieDon Ahuna 15 chair lifts) J bull gtf bull~

DebbieDon Ahuna

12152015 12172015

12182015 12i82015 ~ r

12182015 1218i2015

jC~ _

~- I

United California Fire Protection (Adult School-annual

DebbieDon Ahuna fire extinguishing inspection of 28 extinguishers) 12182015 $21500 All Fence Company Inc PHS-tree fell and damaged

fence All fence will remove and replace damaged

DebbieBruce Bazzini 12182015

12182015

$14600012182015

Steve Kies

1852 YOLANDA CIR - Clayton CA 94517-1062

- skiesherffjonescom

PRINTING AGREEMENT Years) Covered 2017 lJ 2018 2019 ( _ 2020 2021 Date 1201205I bull

New iL Renewal

Please Check Boxes above for years of printing If PrErplanning Discount is desired please check a minimum of 3 years printing

Subject to the terms hereof the Customer (SChool) named below hereby engages HERFF JONES Inc and Herff Jones agrees 10 prin t and bind the

4 Pre-Payment discount available if Base Amount paid by 1110716 - Estimated Tax amp Shipping ($4700) to be added to final invoice - Estimated Final Per Book price -$7300

Jan I- ZOr6

specified publication during the Years Covered (specified above)

School Name Hillsdale High School Address 3115 Del Monle Street

CitySlalelZip San Maleo CA 94403

Job Number 12309

TidePublication The Shield

Current Enrollment 1335

Correspond With Name Blake McCartney

Title Yearbook Adviser

Address 3115 Del Monte St

CityStateZip San Mateo CA 94403middot 3800 Phone Number

Fax Number

Email bmccartneysmuhsdorg

Send Invoice To Name Nicole Donegan

nUe Business Manager

Address 3115 Del Monte SI

CitySlatelZip San Mateo CA 94403-3800

Phone Number (650) 558-2699

Tax Exemption Number

Pre-Payment Option DeSired Yes No

Shipping Information Requested Book Ship Date May 06 2017

Ship Book To Blake McCartney

Requested Kit Ship Date April 30 2016

Ship Kit To Steve Kies

Specifications Program 900 All Color

Trim Size 9 X 12

Pages 232

Copies 700

Submission Method Web (eOesign)

Cover Visla Litho Cover Proof 4-C PDF (induded) Gloss Lamination (Four-Color Utho)

Binding Squarebacked

Endsheet Vibracolor Four-Color Litho Front Endsheet Only Endsheet Proof 4-C PDF (Induded)

Paper 80 Gloss

Proofs Self Proof (eOesign)

Base Price $4682778

Prinling Agreement Total $4682778

If Printing Agreement is for multiple years annual increase to Printing Agreement Total not to exceed _ __ for same specifications

This agreement is subject to the terms shown on the reverse side and is binding on Herff Jones and the Customer for the Years Covered subject to such terms

YEARBODKPLANTUSEmiddot~~~~~~____-~~~3 Representing Herff Jones Customer Number Dale Received

TERMS AND CONDITIONS OF THIS AGREEMENT

The Years Covered by this contract are shown at the top of the facing page The Base Specifications on the facing page apply to the publication for the first Year Covered and shall likewise apply to each publication for each subsequent Year Covered as applicable unless modified specifications for subsequent years are agreed in writing (Modified Base Specifications) Modified Base Specifications shall be conclusively authorized by Customer when signed only by an Authorized School Representative named on the facing page (or his or her successor) Base Specifications (or any Modified Base Specifications) shall only become final and binding upon Herff Jones upon written acceptance by the Herff Jones printing facility of such specifications (including price) Herff Jones printing facility will determine shipment date upon confirmation of specifications for a Year Covered For each Year Covered after the first year the deadline for submission of Modified Specifications is October 1 of the prior school year If Customer has not provided signed Modified Specifications by such date the Base Specifications on the facing page shall apply to such Year Covered and Herff Jones shall print the publication for such year on such basis Customer agrees to prepare all copy in strict accordance with instructions and materials furnished by Herff Jones

If this Agreement covers more than one (1) year then Herff Jones shall provide to the Customer fifteen (15) additional copies of each years publication free of charge for the term of the agreement If this Printing Agreement covers more than one (1) year the Customer acknowledges that HerffJones is relying upon the Customers commitment herein for the following To purchase supplies of paper ink and cover manufacturing materials To determine staffing levels based upon expected production demands and timelines given known capacities To make financial investments in its programs processes and technology improvements

Herff Jones will not be liable for losses or delays as a result of strikes accidents acts of God government restrictions or any other cause beyond its control and such delays shall not constitute a breach of contract

Ship Date will be maintained as specified herein provided that the Submission Deadlines approved andor published by Herff Jones have been met as specified Ship Date for subsequent years covered will remain in same week adjusted for calendar date shift All Shipments are FOB the printing facility including extra copies should they be available

For each year covered Customer agrees to pay a first deposit equal to 40 of the total contract price at the time of the first copy deadline and a second deposit equal to 50 of the total contract price at the time of the final copy deadline bringing the total deposits to 90 of the contract price All final invoices will be issued upon shipment of the books and are due upon receipt of the invoice A service charge of 15 per month (18 annual percentage rate) will be applied on all unpaid balances after 90 days

Herff Jones does not knowingly intend to print any material which is in violation of any copyright or proprietary rights or is tortuous or illegal Therefore Herff Jones reserves the right to refuse to print or otherwise prepare for publication any material which in its opinion might result in legal liability and such refusal shall not constitute a breach of contract

Customer acknowledges and agrees that Herff Jones may use reproduction samples or copies of Customers book for educational recognition marketing or other promotional purposes without compensation to Customer Any future sales of the book or other uses of the book may be made by Herff Jones in its sole discretion and without any compensation to Customer

Customer agrees to indemnify and hold harmless Herff Jones and its agents or employees (even if any of them should be held to be negligent or to have abused any qualified privilege or in any way participated in any wrong) from and against any and all claims suits damages losses liabilities costs and expenses including attorneys fees in any manner resulting from or arising out of printing of any material submitted by the Customer or its represe~tative Customer also agrees upon notice from Herff Jones to defend against any demand claim action or proceeding that may be asserted or brought against Herff Jones as a result of its printing of material submitted by the Customer or its representative

If Customer elects to use Herff Jones proprietary computer software (eDesign) to submit yearbook copy to Herff Jones (System) then customer agrees as follows

a) Herff Jones will provide Customer the System User Subscription Agreement and Privacy Agreement b) Customers acceptance of the Systems agreements will bind it c) any Customer violation of the terms of the agreements will constitute a default by Customer of the terms of this printing agreement

This Agreement and any amendments may be executed in one or more counterparts all of which shall constitute one and the same instrument Any such counterpart signature may be delivered by means of an application on a mobile device attachment to electronic mail or other lawful electronic means and shall be treated in all respects as an original executed counterpart and shall have the same binding legal effect as if it were the original signed and delivered in person

o WE WANT STITCH Stitch is a free safe online community exclusive to your school It combines images and words in a powerful intuitive interface to tell the story of the school year as it happens Designed to complement the yearbook Stitch presents an immediate record of everyday life and important achievements At its core Stitch encourages additional student engagement in school builds school pride and teaches the skills current journalists need to know Most of all Stitch allows every student (age 13 and older) to contribute As administrator or principal I agree to make Stitch available to the students in my school I understand that Stitch is a free service being offered as an added benefit of working with Herff Jones

Stitch Adviser Name____--__----_____ Stitch Adviser w Address ~

A~~~~S~o~RePffi~~a~e ___middot__middot_-_middot_middot_~__(_middot_middot_middot__________________~~~~---------~

INDrvIDUAL SERVICES AGREEMENT FOR NONPUBLlC NONSECTARIAN SCHOOLIAGENCY SERVICES (Education Code Sections 56365 et seq)

This agreement is effective on IlYL2015 or the dale stcdeot begins attending a nonpublic school or receiving services from a nonpublic agency if after the date identlfied and terminates at 500 PJvL on June 30 2016 unless sooner terminated as provided in the Master Contract and by applicable law

I Local Education ISM U H h S I I D Nonp~bJic Amiddot - (LEA) - - an ~ ateo nlOn 19 C 100 lstnct ge~cy -- SchooUAgency Gatewav Academv I ) bull

Address 650 N Delaware St bull Address 1 11706 S 700 E

C S Z i _~ty tate lp_ San Mateo CA 9440 I City State Zip 1 Draper UT 84020

LEA Case Gloria Dirkmaat Director of Special Education Phone 1 (801) 523middot3479 Fax 1 (801) 523middot3834

Jianager J middotMail 1 marioncallgatewayacademynet Student Student

I Program Contact Name 1 Karen Flynn I

Last Name I First Name Phone I (801) 523middot34 79 I Fax 1 (801) 523middot3834 i 1 1 D 1 NA Mail I karenflynngatewayacademynet DOB

I Gradel ILevel INA I Sex I i Education Sc~edule - Regular SchoolYeai -

I i Number of Days I 181 Number of Weeks I 39 ParenU ParenU

I LEductio Schedule ~ Extended School Year

Guardian I Guardian 1

8 J Number fDays 37 Number of Weeks

Address Contract Begins 711115 IEndS I 6130116 --_ City State Zip Master Contracts approved at the Non Certified California

Home I I ~u~jnes~--

~

I ~ SELPA Icvel Contact SELPA for Schaol No Master

1 Phone _approval date or copy of contract Contract with SELPA

DESIGNATED INSTRUCTION AND SERVICES 1 RELATED SERVICES -T-~~-~-

I ~~O~~ ---1--J I ~~a~~~f Sessions Estimated

Cost and Number of 1SERVICES Maximum Total OTHER Duralion Sessions per f-R------i

Cost for Contracted j

LEA NPS I NPA Specify I of Session wkfmoyr Isc~OI ESY Period - Imiddot Year

I -- $151 -~18 Per 181 R middot~I mIj

A BASIC EDUCATIOll bull Year 3 7 (See At1achcd

a Paid to NPSIA ----tshyb Reimburse parent

I

r- PROVID~~-r 1Maximum Number of Number of E~tlmated_

I B RELATED

I Cost and I ScsslOns Sessions Maxi~-um_Total i

OTHER Duration =-----1 SERVICES (contd) per r Reg I Cost for Contracted

NlS NPA I S fv of Session I kI Perodpecl ~ w rna yr School E~Y

6 Physical Therapy I I

_a Therapy b Coris)lltation

i ABA a Consult b Direct c Supervisionmiddot d-Assessment

A r

10 Residential Services a Board and Care b Mental Health

Services

x

i

Year

i

i

i

a $47 b $2J2

365 Per Year

I

TOTAL COST

$17155 b $77380 (See Attached Addendum A)

$127750

i

I

ESTIMATED MAXThlUM RELATED SERVICES COST _~________________

SPECIALIZED EQUIPMENTSUPPLIES $

TOTAL ESTThlATED MAXIMUM BASIC EDlJCA nON RELATED SERVICES COSTSSPECIALIZED EQUIPMENTSUPPLfES $

4 Other ProvisionsAttachmems -~-~--

---- --------- shy

Progress Reponing Reqtlirements _~_Quarterly ____Monthly ~~_Other (Specify) ___________~

The parties hereto have executed this Individual Services Agreement by and throegh their dely authorized agents or representatives as set forth below

CONTRACTOR DISTRICT

Gateway Academv LLC SAN ~1ATEO UNION HIGH SCHOOL DISTRICT (Name of Nonpublic SchoolAgency) (Name of School District)

~ ( (Yw~LikQL(~ pJU[J( C(SCig-ll-a-tu-re-)------------------(-D-a-e-)Gloria Die maUL Director of Special Education 9 j (Date)

Karen Flynn E~ecuive Qilrecto-r_____________ ------_-=--=--=-_--____________C_

(Name and Tide) Kevin Skelly PhD Supcrlntendent (Dale)

2

CONTRACT Board Approval

To Liso Date January 7 2016

From Debbie ArobioLinda Carlton

Site All Sites

Number of Quotes 3

Funding Source General Fund - Maintenance

Reason for proposal Grounds Equipment Proposal

Total Price (1) John Deere 48 Mower $828666 (2) John Deere 60 Mower $928493 ea $1856986 (l) Billy Goat Mulcher $365854 (1) John Deere Turbo Mower $5444257 (1) 2-year warranty $1821 00 (1) Power Trim Edger $96400 (1) Trimmer $42900 (1) Agrivator $1645000 (1) Pequea Pull Trailer $1593762

Sales Tax $1115173 Total $13171098

Please approve the attached proposal from John Deere

Thank you

~

INDrvIDUAL SERVICES AGREEMENT FOR NONPUBLlC NONSECTARIAN SCHOOLIAGENCY SERVICES (Education Code Sections 56365 et seq)

This agreement is effective on IlYL2015 or the dale stcdeot begins attending a nonpublic school or receiving services from a nonpublic agency if after the date identlfied and terminates at 500 PJvL on June 30 2016 unless sooner terminated as provided in the Master Contract and by applicable law

I Local Education ISM U H h S I I D Nonp~bJic Amiddot - (LEA) - - an ~ ateo nlOn 19 C 100 lstnct ge~cy -- SchooUAgency Gatewav Academv I ) bull

Address 650 N Delaware St bull Address 1 11706 S 700 E

C S Z i _~ty tate lp_ San Mateo CA 9440 I City State Zip 1 Draper UT 84020

LEA Case Gloria Dirkmaat Director of Special Education Phone 1 (801) 523middot3479 Fax 1 (801) 523middot3834

Jianager J middotMail 1 marioncallgatewayacademynet Student Student

I Program Contact Name 1 Karen Flynn I

Last Name I First Name Phone I (801) 523middot34 79 I Fax 1 (801) 523middot3834 i 1 1 D 1 NA Mail I karenflynngatewayacademynet DOB

I Gradel ILevel INA I Sex I i Education Sc~edule - Regular SchoolYeai -

I i Number of Days I 181 Number of Weeks I 39 ParenU ParenU

I LEductio Schedule ~ Extended School Year

Guardian I Guardian 1

8 J Number fDays 37 Number of Weeks

Address Contract Begins 711115 IEndS I 6130116 --_ City State Zip Master Contracts approved at the Non Certified California

Home I I ~u~jnes~--

~

I ~ SELPA Icvel Contact SELPA for Schaol No Master

1 Phone _approval date or copy of contract Contract with SELPA

DESIGNATED INSTRUCTION AND SERVICES 1 RELATED SERVICES -T-~~-~-

I ~~O~~ ---1--J I ~~a~~~f Sessions Estimated

Cost and Number of 1SERVICES Maximum Total OTHER Duralion Sessions per f-R------i

Cost for Contracted j

LEA NPS I NPA Specify I of Session wkfmoyr Isc~OI ESY Period - Imiddot Year

I -- $151 -~18 Per 181 R middot~I mIj

A BASIC EDUCATIOll bull Year 3 7 (See At1achcd

a Paid to NPSIA ----tshyb Reimburse parent

I

r- PROVID~~-r 1Maximum Number of Number of E~tlmated_

I B RELATED

I Cost and I ScsslOns Sessions Maxi~-um_Total i

OTHER Duration =-----1 SERVICES (contd) per r Reg I Cost for Contracted

NlS NPA I S fv of Session I kI Perodpecl ~ w rna yr School E~Y

6 Physical Therapy I I

_a Therapy b Coris)lltation

i ABA a Consult b Direct c Supervisionmiddot d-Assessment

A r

10 Residential Services a Board and Care b Mental Health

Services

x

i

Year

i

i

i

a $47 b $2J2

365 Per Year

I

TOTAL COST

$17155 b $77380 (See Attached Addendum A)

$127750

i

I

ESTIMATED MAXThlUM RELATED SERVICES COST _~________________

SPECIALIZED EQUIPMENTSUPPLIES $

TOTAL ESTThlATED MAXIMUM BASIC EDlJCA nON RELATED SERVICES COSTSSPECIALIZED EQUIPMENTSUPPLfES $

4 Other ProvisionsAttachmems -~-~--

---- --------- shy

Progress Reponing Reqtlirements _~_Quarterly ____Monthly ~~_Other (Specify) ___________~

The parties hereto have executed this Individual Services Agreement by and throegh their dely authorized agents or representatives as set forth below

CONTRACTOR DISTRICT

Gateway Academv LLC SAN ~1ATEO UNION HIGH SCHOOL DISTRICT (Name of Nonpublic SchoolAgency) (Name of School District)

~ ( (Yw~LikQL(~ pJU[J( C(SCig-ll-a-tu-re-)------------------(-D-a-e-)Gloria Die maUL Director of Special Education 9 j (Date)

Karen Flynn E~ecuive Qilrecto-r_____________ ------_-=--=--=-_--____________C_

(Name and Tide) Kevin Skelly PhD Supcrlntendent (Dale)

2

CONTRACT Board Approval

To Liso Date January 7 2016

From Debbie ArobioLinda Carlton

Site All Sites

Number of Quotes 3

Funding Source General Fund - Maintenance

Reason for proposal Grounds Equipment Proposal

Total Price (1) John Deere 48 Mower $828666 (2) John Deere 60 Mower $928493 ea $1856986 (l) Billy Goat Mulcher $365854 (1) John Deere Turbo Mower $5444257 (1) 2-year warranty $1821 00 (1) Power Trim Edger $96400 (1) Trimmer $42900 (1) Agrivator $1645000 (1) Pequea Pull Trailer $1593762

Sales Tax $1115173 Total $13171098

Please approve the attached proposal from John Deere

Thank you

~

r- PROVID~~-r 1Maximum Number of Number of E~tlmated_

I B RELATED

I Cost and I ScsslOns Sessions Maxi~-um_Total i

OTHER Duration =-----1 SERVICES (contd) per r Reg I Cost for Contracted

NlS NPA I S fv of Session I kI Perodpecl ~ w rna yr School E~Y

6 Physical Therapy I I

_a Therapy b Coris)lltation

i ABA a Consult b Direct c Supervisionmiddot d-Assessment

A r

10 Residential Services a Board and Care b Mental Health

Services

x

i

Year

i

i

i

a $47 b $2J2

365 Per Year

I

TOTAL COST

$17155 b $77380 (See Attached Addendum A)

$127750

i

I

ESTIMATED MAXThlUM RELATED SERVICES COST _~________________

SPECIALIZED EQUIPMENTSUPPLIES $

TOTAL ESTThlATED MAXIMUM BASIC EDlJCA nON RELATED SERVICES COSTSSPECIALIZED EQUIPMENTSUPPLfES $

4 Other ProvisionsAttachmems -~-~--

---- --------- shy

Progress Reponing Reqtlirements _~_Quarterly ____Monthly ~~_Other (Specify) ___________~

The parties hereto have executed this Individual Services Agreement by and throegh their dely authorized agents or representatives as set forth below

CONTRACTOR DISTRICT

Gateway Academv LLC SAN ~1ATEO UNION HIGH SCHOOL DISTRICT (Name of Nonpublic SchoolAgency) (Name of School District)

~ ( (Yw~LikQL(~ pJU[J( C(SCig-ll-a-tu-re-)------------------(-D-a-e-)Gloria Die maUL Director of Special Education 9 j (Date)

Karen Flynn E~ecuive Qilrecto-r_____________ ------_-=--=--=-_--____________C_

(Name and Tide) Kevin Skelly PhD Supcrlntendent (Dale)

2

CONTRACT Board Approval

To Liso Date January 7 2016

From Debbie ArobioLinda Carlton

Site All Sites

Number of Quotes 3

Funding Source General Fund - Maintenance

Reason for proposal Grounds Equipment Proposal

Total Price (1) John Deere 48 Mower $828666 (2) John Deere 60 Mower $928493 ea $1856986 (l) Billy Goat Mulcher $365854 (1) John Deere Turbo Mower $5444257 (1) 2-year warranty $1821 00 (1) Power Trim Edger $96400 (1) Trimmer $42900 (1) Agrivator $1645000 (1) Pequea Pull Trailer $1593762

Sales Tax $1115173 Total $13171098

Please approve the attached proposal from John Deere

Thank you

~

CONTRACT Board Approval

To Liso Date January 7 2016

From Debbie ArobioLinda Carlton

Site All Sites

Number of Quotes 3

Funding Source General Fund - Maintenance

Reason for proposal Grounds Equipment Proposal

Total Price (1) John Deere 48 Mower $828666 (2) John Deere 60 Mower $928493 ea $1856986 (l) Billy Goat Mulcher $365854 (1) John Deere Turbo Mower $5444257 (1) 2-year warranty $1821 00 (1) Power Trim Edger $96400 (1) Trimmer $42900 (1) Agrivator $1645000 (1) Pequea Pull Trailer $1593762

Sales Tax $1115173 Total $13171098

Please approve the attached proposal from John Deere

Thank you

~

JOHN DEERE I CiubCar

Quoteld 12491465

Prepared For

San Mateo Union High School District

Prepared By James Sherman Jr

Turf amp Industrial Equipment 2715 Lafayette Street Santa Clara CA 95050

Tel 408-727 -5660 Fax 408-727-5875 Email jrsturfandindustrialcom

Date 04 December 2015 Offer Expires 31 December 2015

Confidential

----~~-

JOHN DEERE I Club CClr

Quote Summary

Prepared For Prepared By

San Mateo Union High School District James Sherman Jr CA Turf amp Industrial Equipment

2715 Lafayette Street Santa Clara CA 95050 Phone 408-727-5660

jrsturfandindustrialcom

Quote Id 12491465 Created On 04 December 2015

Last Modified On 16 December 2015 Expiration Date 31 December 2015

Equipment Summary Selling Price Qty Extended

JOHN DEERE Z920M Commercial $ 828666 X = $ 828666 ZTrak (California) 48 (Mills amp Burlingame)

JOHN DEERE Z930M Commercial $ 928493 X 2 = $ 1856986 ZTrak(California) 60 (Hillsdale)

Billy Goat QV900HSP Debris Vac $ 365854 X = $ 365854

JOHN DEERE 1600 Turbo Series II $ 5444257 X = $ 5444257 Commercial Wide Area Mower with 4-Post ROPS Canopy New - Grace Period $ 182100 X = $ 182100 1600 48 Total Months or 2250 Total Hours US $000 Deductible Wed Dec 16 163349 CST 2015

Sub Total $ 5626357

Power Trim 308H Edger $ 96400 X = $ 96400

STIHL FS130R Trimmer $ 42900 X $ 42900

First Products AG72 AgriVator $ 1645000 X = $ 1645000

2016 Pequea TD225TH Top Dresser $ 1593762 X = $ 1593762

Equipment Total $ 12055925

Quote Summary

Equipment Total $ 12055925

SubTotal $ 12055925

Sales Tax-(925) $1115173

Total $ 13171098

Salesperson X Accepted By X~~~~~_

Confidential

JOHN DEERE ClubCz]rI

Down Payment (000)

Rentat Apptied (000)

Balance Due $13171098

Salesperson X _ ____ Accepted By X _____

Confidential

JOHN DEERE ClubCz]rI

Down Payment (000)

Rentat Apptied (000)

Balance Due $13171098

Salesperson X _ ____ Accepted By X _____

Confidential

CONTRACT Board Approval

To Lisa Date January 7 2016

From Debbie ArobioLinda Carlton

Site Aragon Burlingame Capuchino Hillsdale and Mills High School

Number of Quotes 3

Funding Source General Fund - Maintenance

Reason for proposal To install a self-locking security gate

Total Price AHS - $796000 BHS - $758500 CHS - $784000 HHS - $758500 MHS - $811000

$3908000

Please approve the attached proposals from All Fence Company Inc

Thank you

~~

J~

~()k ~ IbUICX) Dot I Ittgtf dey after )(8QJtion alth

I (10) (ayt after such nIXi 10 conlracOf and 30 DAYS

~uFENCE COMPANY INC QIDlt ~ CLI ENT NO 202 1900 Spring Stree~ Redwood City CJJlifoml 94063-2410

(650) 3611-4556 Fax (6SO) 369-4559 California ContraC10 Ucenu II 7J22g BtC1J

wwwAIIFencecom DATE 10 27 115

PROJECT If 20254 ARAGON HIGH SCHOOL SAN MAnO bb~zzinosmuhsdorgSAN MATEO UNION HIGH DISTRICT

MAINTENANCE amp OPERATIONS PHONE (650) 558-2299650 NORTH DELAWARE ST BLDG 3 CELL (650) 280-7718SAN MATEO CA 94401 EMAILzlylessmuhsdorg

Job DesUption eurocvYre06~E VI Re~nC8 ~oy R~I Slyl ()tnq) I AL I ON Gates

Height ~ ~ _ ~ Footag q I ~ SingI Width t I X(3 I -f-Doubl Width __________Ii f --Gaug

Post Size X Z~iJY IJpoundc~ Frame ~ Sliding Width 7----~_== L2~ pistil set In concreteS No We1 Slt= I

c

I C I - ~AhJAA eampy7 (0 I~ I - pGIL lt51-1 0fJ J itA uJ1119 1177ACHGJ (J)IINCLu~e 1-jz 131lt( i3GfrRIN~ I-I~ 0 LNcu-oEI

SGCL SH~(x) OVGflt pANIC ~ SM Uf~ J 70 CpA6VJG (N ClosEA PANIC e)~ CLo3~~ I S7[fL

oclt 130gtlt Au S7E6t j-)()T iltJ A~1Lv)ljli(J

FRONT

- 6 J P7GVA IUNC( Vf)e-r TArc3

Contractor lJ1aJiu1lLdr Dted~r gt Dota ____ MAR~

agreement Dvt not Ialer tgtrItn I1irty 13O)~ owner will h8V8 the jot $18 ruqy lor oomm~morrt 01 CCHIstnd6n InI hen ~8re8flar qi Contf1)(Jl(l( notice (WlitHIn Of

Ofal) 10 oommence WOI1l ConttructlOn Ihall oomma~i

anall ~ oompletod IIiIlIin wondng day Bft oommercern4nl aubjOd 0 Payment lalJnetpO ccmptt1On Peat due accounts will beCillitomil lJtfIl1i10I8 6elaya h4iteinaft M LIn 6i)lrd charged 1-112 per month or 180 annually

Owners or agents have rllad the accompanying pages of this agreement Please note clause 1 EXTRA WORK All Fence Company Is not responsible for unmarked underground utllltiesifacilities

Ji FRONT

TIME FOR COMILETIOI4 OF W()RKWjIhin~efter~CIl~rttllli ~ bufnotllilllf tlianlhirY (30)daYaOwiiiir Will have 1hoJcbamplle roa4ylor cQm~Of conItructiOnandhaU ~Qilll COntraclornofiCOlWriIten Or 0IBI)1O cOmmence wOrli COo$IrudiOllllhelllXllllmlrlCe ~n (10)tI aftersuchnatice tocontracQri and nil be campI~~dIhil Q Mlrkingdaya after commencemen~ IlIlljectlo ~rmllSlbl~lays ~neft~~ forth c~~h St1t

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CONTRACT Boord Approval

To Lisa Date December 18 2015

From Debbie ArobioLinda Carlton

Site Aragon Burlingame Hillsdale and San Mateo High School

Number of Quotes 2

Funding Source General Fund - Maintenance (preventative)

Reason for proposal Preventative Maintenance to be done on all synthetic turf fields (Bi- Annual) and GMAX testing (Annual)

Total Price $3209500

Please approve the attached quotation from FieldTurf

Thank you

CONTRACT Boord Approval

To Lisa Date December 18 2015

From Debbie ArobioLinda Carlton

Site Aragon Burlingame Hillsdale and San Mateo High School

Number of Quotes 2

Funding Source General Fund - Maintenance (preventative)

Reason for proposal Preventative Maintenance to be done on all synthetic turf fields (Bi- Annual) and GMAX testing (Annual)

Total Price $3209500

Please approve the attached quotation from FieldTurf

Thank you

THE ULTIMATE8 FieldTurf SURFACE EXPERIENCE A Tarkett Sports C0ll1p3ny

To Linda Carlton Director of Facilities Use San Mateo Union High School District 650 North Delaware Street San Mateo CA 94401-1732 Phone (650) 558-2275 Fax (650) 375-7036 Email Icarltonsmuhsdorg

November 23 2015

Re MAINTENANCE PROPOSAL FOR SAN MATEO UNION HIGH SCHOOL DISTRICT

1-FieldTurf offers to provide maintenance services for the following FieldTurf field

Field Name Aragon High School Burlingame High School BackPractice Field Size 81299 SqFt 59633 SqFt Product FTOM IF 2 12 FTHS 2S 2 Install Date 8 102008 5182008

Field Name Burlingame High School Stadium Hillsdale High School Stadium Size 79900 SqFt 80887 SqFt Use Multipurpose Multipurpose Product FTRV IF 2 12 FTOM IF 2 12 Install Date 10 3 2011 8 112008

Field Name Hillsdale High School Softball Field San Mateo High School Stadium Size 76467 SqFt 77564 Sqft Product XT 60236 FTRV IF 2 12 Install Date 112 2006 6 282012

The scope of services under this proposal shall consist of the following on each visit offered herein

ADVANCED CARE MAINTENANCE- SMG SportChamp maintenance sessions including (a) a general sweeping to remove foreign objects such as dirt leaves bird droppings gum and other debris that may collect on the field surface and (b) a deep groom sweep and rejuvenation to de-compact infill in an effort to maintain appropriate GshyMax levels This is a three step process decompaction brushing and infill cleaning with a vacuum rotary brush and fine groom with a power surface brush

Overall analysis and inspection of the field and its applicable systems including infill depth and consistency infill migration field edging attachments sewn and glued seams line verification and field inserts (inlays)

Up to eight (8) minor repairs (including sewingadhesive failures inlay separation and general workmanship) to the FieldTurf surface in the discretion of the FieldCare crew at time of visit If necessary additional repairs can be performed on a separate visit and at an additional cost if applicable

This offer does not include the repair of any damage to the field as a result of ads of vandalism andor negled The price includes normal wear and tear any major repairs or necessary maintenance as a result of damage due to abnormal wear and tear abuse vandalism or neglect are subject to additional cost

FieldTurf USA Inc 7445 Cote-de-Liesse Rd Suite 200 Montreal Quebec H4T lG2 Canada Toll Free 1-lt100-724-2969 Tel (54) 340-9311 Fax (54) 340-9374 Website hrtpllwwwfieldturftarlltetLcom

THE ULTIMATE

-J FieldTurf SURFACE EXPERIENCE A Tarkett Sports Company

Program 1 One (1) Year Agreement Two (2) site visits per field to San Mateo Union High School Districts 6 Fr fields

Includes -Two (2) Advanced Care Visits (per field) -Pre and Post Field Inspection with written Field Maintenance Summary -Seam and Inlay Repairs not to exceed eight (8) repairs up to fifteen ( 15) linear sqft -Field Magnet Sweep -Light Infill added to High Traffic Areas

Program 2 One (1) Annual ASTM GMAX Test with Written Report per field

2-The price offered is the following

PROGRAM 1 TOTAL COST PROGRAM 1 $2699500~ I )2O~S PROGRAM 2 TOTAL COST PROGRAM 2 $ 510000

The price is subject to an increase without notice in the event that there is an increase in raw materials freight or direct expenses in maintaining the grass surface The Price is va lid for a period of sixty (60) days

3- Notwithstanding any other document or agreement entered into by FieldTurf in connection wi th the supply and installation only of its product pursuant to the present proposal the following shall apply

a) This bid proposal and its acceptance is subject to strikes accidents delays beyond our control and force majeure b) Payment shall be due within thirty (30) days of completion of each scheduled maintenance viSit c) Unless otherwise agreed upon and noted herein the maintenance visit shall be performed as scheduled by the

parties on an agreed-upon date d) Accounts overdue beyond 30 days of billing will be charged at an interest rate of 15 per month (1956 per

annum) e) This proposal is based on a single mobilization If the site is not ready and additional mobilizations are necessary

additional charges will apply f) The proposed price does not include any applicable sales or use taxes g) GMax testing is speCifically excluded but can be performed at an additional cost and h) In the event that FieldTurf is ultimately obliged to take collection procedures for payment acceptor of this bid

Per --l4-rW~~~t~=7~~--

shall be liable for FieldTurfs collection costs including attorney fees and costs r-~~~~~~---------------

For FieldTurf to schedule and execute above services a signed agreement andor PO from the customer must be sentFieldTurf USA Inc to FieldTurf directly -1 RETURN SIGNED AGREEMENT AND OR PO TO

FieldTurf USA Inc Tiffany Lange Attn Holly Allen FieldCare Program Manger 7445 Cote-de-Liesse Road Suite 200

Montreal Quebec H4T IG2P 4582064722 Canada Fax S416337808 Email hollyallenfieldturfcom

E tlangefieldturtcom

READ AGREED AND ACCEPTED BY ADDRESSEE

POAgreement can be mailed emailed andor faxed Signature

All payments should be mailed to

FieldTurf Tarkett 7445 Cote-de-Liesse Road Suite 200PO Montreal Ouebec H4T I G2Program Selection

Fi eldTurf USA Inc 7445 COte-de-Liesse Rd Suite 200 Montreal Quebec H4T lG2 Canada Toll Free HlOO-724-2969 TeL (5 14) 340-9311 Fax (514) 340-9374 Website hUpllwwwfieldturftarkeUcom

Print Name Date

THE ULTIMATE

-J FieldTurf SURFACE EXPERIENCE A Tarkett Sports Company

Program 1 One (1) Year Agreement Two (2) site visits per field to San Mateo Union High School Districts 6 Fr fields

Includes -Two (2) Advanced Care Visits (per field) -Pre and Post Field Inspection with written Field Maintenance Summary -Seam and Inlay Repairs not to exceed eight (8) repairs up to fifteen ( 15) linear sqft -Field Magnet Sweep -Light Infill added to High Traffic Areas

Program 2 One (1) Annual ASTM GMAX Test with Written Report per field

2-The price offered is the following

PROGRAM 1 TOTAL COST PROGRAM 1 $2699500~ I )2O~S PROGRAM 2 TOTAL COST PROGRAM 2 $ 510000

The price is subject to an increase without notice in the event that there is an increase in raw materials freight or direct expenses in maintaining the grass surface The Price is va lid for a period of sixty (60) days

3- Notwithstanding any other document or agreement entered into by FieldTurf in connection wi th the supply and installation only of its product pursuant to the present proposal the following shall apply

a) This bid proposal and its acceptance is subject to strikes accidents delays beyond our control and force majeure b) Payment shall be due within thirty (30) days of completion of each scheduled maintenance viSit c) Unless otherwise agreed upon and noted herein the maintenance visit shall be performed as scheduled by the

parties on an agreed-upon date d) Accounts overdue beyond 30 days of billing will be charged at an interest rate of 15 per month (1956 per

annum) e) This proposal is based on a single mobilization If the site is not ready and additional mobilizations are necessary

additional charges will apply f) The proposed price does not include any applicable sales or use taxes g) GMax testing is speCifically excluded but can be performed at an additional cost and h) In the event that FieldTurf is ultimately obliged to take collection procedures for payment acceptor of this bid

Per --l4-rW~~~t~=7~~--

shall be liable for FieldTurfs collection costs including attorney fees and costs r-~~~~~~---------------

For FieldTurf to schedule and execute above services a signed agreement andor PO from the customer must be sentFieldTurf USA Inc to FieldTurf directly -1 RETURN SIGNED AGREEMENT AND OR PO TO

FieldTurf USA Inc Tiffany Lange Attn Holly Allen FieldCare Program Manger 7445 Cote-de-Liesse Road Suite 200

Montreal Quebec H4T IG2P 4582064722 Canada Fax S416337808 Email hollyallenfieldturfcom

E tlangefieldturtcom

READ AGREED AND ACCEPTED BY ADDRESSEE

POAgreement can be mailed emailed andor faxed Signature

All payments should be mailed to

FieldTurf Tarkett 7445 Cote-de-Liesse Road Suite 200PO Montreal Ouebec H4T I G2Program Selection

Fi eldTurf USA Inc 7445 COte-de-Liesse Rd Suite 200 Montreal Quebec H4T lG2 Canada Toll Free HlOO-724-2969 TeL (5 14) 340-9311 Fax (514) 340-9374 Website hUpllwwwfieldturftarkeUcom

Print Name Date