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5/20 Property Street, Sydney Stirling Strata

SAMPLE REPORT

Stirling Strata Report

ATTACHMENTS 13

5/20 Property Street, Sydney

John Citizen

ADDRESS

DATE INSPECTED Thursday 31st January 2013

CONTACT

PAGES 23

LOT 34 STRATA PLAN 12345

ABN 4988 223 5020

CONDITIONS OF THIS STRATA INSPECTION REPORT

The contents of this report are based upon an inspection of those Owners Corporation records

available for a period of up to four (4) years prior to the date of this report unless otherwise stated.

Whilst all reasonable care has been taken in the production of this report, no guarantee of

accuracy is offered or implied in respect of the information supplied to us at the time of

inspection and no responsibility is accepted for any loss or damage whatsoever arising from

inaccuracies contained in the information supplied to us at the time of inspection.

We can offer no assurances that the records made available were complete and it is always

possible that other relevant records exist that were not inspected.

MOB 0409 551 881

1


1

2

3

4

5

6

7

8

9

10

11

12 Insurance - Claims above $250

13

14

15

building details

Minutes

comments

attachments

Sinking fund analysis

Insurance

financials - special levies

strata manager details

certificate of title

animals

financials - accounts

financials - levies

Contents

lot details

records found

2


Unit entitlements are recorded

Owner's names & addresses are recorded:

Expenditure Forecast:

Defects report pages:

Defects Report Found:

Certificate of Title:

YES

YES

YES

Attached Separately to this report

YES

YES

YES

Property Valuation:

Recorded Ownership Date

Recorded Owner:

1. LOT DETAILS

By-laws are included:

Insurance schedule is included:

25/05/2009

Ascertained from: Strata Roll

93 sqm inc car space

2. RECORDS FOUND

YES

YES

Size of the Lot in Question:

YESFirst owners name and address recorded:

Number of Lots in Strata Plan:

Lot Number and Unit Number Correspond: YES

39

Recorded Address

Aggregate Unit Entitlement:

Number of Units in Strata Plan:

Recorded Mortgagee; NONE

Rodney James Ellis

34/15-23 Premier Street, Gymea

269.00 / 10,000.00

39

3


Next Levy Due: 1/03/2013

Levy Balance:

Paid to: 28/01/2013

$0.00 In Arrears

$103,360.97

$260.75

QuarterlyPayable:

Sinking Fund;

Administrative Fund: $605.20

Annual Financial Statements prepared: YES

Auditors are appointed:

4. FINANCIALS - LEVIES

NO

Relevant documents attached on page 12 - 14

$5,408.04

3. FINANCIALS - ACCOUNTS

Sinking Fund Balance:

Administrative Fund Balance:

As at: As at 30th January 2013

Accounting records kept as per the Act: YES

Last Change: 1/06/2012

Last Change Amount: ADMIN $538.00 SINK $247.90

Relevant documents attached on pages 15 - 16

4


Past special levies: YES

Special Levy 1:

(Attachments on Page 17)Special Levy of $5,000.00 to the Administration

Fund to cover the cost of insurance renewal

made payable in One (1) instalment due 1st

Nov 2007

Special Levy 3:

(Attachments on Page 19)

YES

Proposed special levy YES

Special Levy of $5,892.00 be struck to clear

the deficit in the Administration Fund. To be

paid in One Instalment due 1st Oct 2009

Special Levy of $2,822.00 be struck to clear

the deficit in the Administration Fund.. To be

paid in one instalment due 1st Sept 2011

Special Levy 2:

(Attachments on Page 18)

Current special levy:

6. Sinking Fund Analysis

YES - UPDATED REQUIRED in 2013

Note:

10 year sinking fund plan obligations of the

strata schemes management act 1996

became effective from 01.07.2006. All strata

plans should have their 10 year plans in place

before the second AGM after the date of

requirement. All plans are to be reviewed

after (5) years.

5. FINANCIALS - SPECIAL LEVIES

Report meets the below requirements:

Report Found: YES - DATED 2008

Special Levy 4 & 5:

(Attachments on Page 20 & 21)Special Levy of $13,707 & $9,650 be struck to

the Administration Fund to cover the cost of

the Fire Safety Defect Inspection Report &

Legal Representation by Bannerman's

Lawyers on ..for the building defects claim.. &

for a deficit in the Administration Fund...to be

paid in one instalment due 1st Nov 2012 & 1st

Oct 2012

5


5 yearsAge of the Building:

8. Certificate of Title

Identifier:

V J Ray Real Estate

(1) Subject to section 49 (4) an owner or occupier of a lot must not, without the

approval in writing of the owners corporation, keep any animal on the lot or

common property. (2) The owners corporation must not unreasonably withhold its

approval of the keeping of an animal on the lot or common property.

13/06/2007

7. strata manager details

Date of appointment:

None

1

Strata Plan Registered:

Strata Manager / Building Manager:

Name:

Address:

Phone:

13/06/2007

10. Building details

9. ANIMALS

8 Anglo Rd, Campsie

9784 7900

Not Indicated

Carol Tabet

CP/SP 79053

YES

Edition:

Date:

Authentication Number:

Fire safety records kept:

6


$1,889,100

Voluntary Workers $200,000 / $2,000

$1,889,100Catastrophe

$12,380,000.00

Policy Number:

Cover

Common Area Contents $94,000

Amount

Legal Liability $10,000,000

Fidelity Guarantee $100,000

Office Bearers Liability $500,000

Buildings & Common $12,500,000

Loss of Rent

No detailed list of insurance claims sighted or provided

Relevant documents attached on page 17

12. insurance - claims above $250

06S3985101

Valuation Amount:

1/12/2011Insurance Valuation date:

Insurance Period: 11.12.2012 Until 6.12.2013

11. Insurance

Insurer: Strata Unit Underwriters

7


First recorded annual general meeting

Last annual general meeting

Next meeting to be held

2007

Budget: SINKING $15,000.00 54000

4th Aug 2012

27th July 2013

13. MINUTES

23rd Aug 2007

First annual general meeting

$7,590.00

EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be FIVE (5) S.Bushby

(U5) K Berhmann (U7) J Barker (U10) C Lalor (U13) G Dwyer (U23)

MOTION 2 SPECIAL LEVY: RESOLVED To strike a Special Levy of $5,000.00 to the Administration Fund to cover

the cost of insurance renewal made payable in One (1) instalment due 1st Nov 2007

MOTION 7 ACCOUNTING RECORDS: RESOLVED that there were no previous accounting records of the

scheme to be considered as no funds had been collected to dated


MOTION 8 AUDITOR: RESOLVED that no additional auditing be undertaken other than that already carried

out by V J Ray Pty Ltd…

MOTION 10 SINKING FUND PLAN: RESOLVED that Mr John Barker of Unit 10 a qualified quantity surveyor is to

supply a 10 year sinking fund plan and submitted to the next AGM for approval

8


2008

Budget: SINKING $54,000.00 ADMIN

2009

Budget: SINKING $600.00 Admin

MOTION 2 AUDITOR: RESOLVED that … no additional auditing is required

annual general meeting

$9,000.00


(U5) C Lalor (U13) M Edwards (U22) S Hyde (U38) S Louks (U27)

MOTION 6 SINKING FUND PLAN: RESOLVED that the budget estimate be approved and a Ten Year Sinking

Fund plan be adopted as per the copy affixed…

MOTION 8 SPECIAL LEVY: RESOLVED that a Special Levy of $5,892.00 be struck to clear the deficit in the

Administration Fund. To be paid in One Instalment due 1st Oct 2009

MOTION 9 WORKS APPROVED: ..RESOLVED to accept the motion for (A) Improvements to lift areas in

buildings A & B (tiling, render and painting ...(B) Extensions to awnings in buildings B & C at a cost of approx

$3,000. (C ) Embellishment of foyers in buildings A,B & C at a cost of approx $3,000




MOTION 8 COMMON PROPERTY: ..RESOLVED that the following action be taken: (A) Obtain quotes to

resurface the pathways with non-slip material (B) Obtain quotes for installation of security cameras in the

garage area


$22,500.00


(U5) C Lalor (U13) B Khuu (U7) M Edwards (U22) S Hyde (U38)


9


2010

Budget: SINKING $36,856.00 Admin

2011

Budget: SINKING $38,770.00 Admin


Administration Fund. To be paid in One Instalment due1st Sept 2011


$89,999.80




Administration Fund.. To be paid in one instalment due 1st Oct 2012

MOTION 2 AUDITOR: RESOLVED that.. Not additional Auditing is required

MOTION 10 SPECIAL LEVY: RESOLVED that a Special Levy of $13,707.00 be struck to the Administration Fund

to cover the cost of the Fire Safety Defect Inspection Report & Legal Representation by Bannerman's

Lawyers on behalf of the Owners Corporation for the building defects claim.. to be paid in one instalment

due 1st Nov 2012


$80,000.00

EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be SEVEN (7)

Christopher Lalor (U13) Maria Tindall (U14) Adam Swinfield (U19) John Lynch (U21) Megan Edwards (U22)

Steven Louks (U27) Sharn Hyde (U3)

EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be FIVE (5) Elaine

Webb (U11) Nat Lloyd (U12) Megan Edwards (U22) Steve Louks (U27) R.Hackshall (U30)


MOTION 9 COMMON PROPERTY : (A) RESOLVED that approval be granted to the executive committee to

proceed with an engineers report under the condition that the report does not exceed $15,000. (B)

RESOLVED that the executive committee obtain quotations for the replacement of the common property

carpets. (C) That the committee obtain quotations for replacement of the external light of common areas


Relevant documents attached on page 20 - 21

10


14. Comments

The Administration Fund The Sinking Fund are both currently POSITIVE in balance. The Levies for Lot

34 are currently shown to have been paid on time and up to date as indicated in Section 4 of this

report. There have been ongoing Special levies raised for deficits in the Owners Funds and for

defects. A special levy has been raised in every Annual General meeting other than 2008, since

the First Annual General meeting, as indicated in Section 5 of this report. There is of evidence of

building defects as indicated in the report attached separately which was prepared by McDonell

Somers & Partners, consulting engineers in April 2009. The 2012 Annual General Meeting minutes

were not available at the time of inspection and a copy is to be obtained and forwarded in due

course.

Attached on pages 22 - 23

2012 Annual General Meeting

11


Financials - Balance Sheet

12


Financials - Levies

13


Financials - Levies

14


Insurance

15


Insurance

16


Annual General meeting 2007 - Special Levy

17



18



19


Annual General meeting 2011 - Special Levy & Defects

20


Annual General meeting 2011 - Special Levy & Defects

21


Annual General meeting 2012

22


Annual General meeting 2012

23

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