5/20 Property Street, Sydney Stirling Strata
SAMPLE REPORT
Stirling Strata Report
ATTACHMENTS 13
5/20 Property Street, Sydney
John Citizen
ADDRESS
DATE INSPECTED Thursday 31st January 2013
CONTACT
PAGES 23
LOT 34 STRATA PLAN 12345
ABN 4988 223 5020
CONDITIONS OF THIS STRATA INSPECTION REPORT
The contents of this report are based upon an inspection of those Owners Corporation records
available for a period of up to four (4) years prior to the date of this report unless otherwise stated.
Whilst all reasonable care has been taken in the production of this report, no guarantee of
accuracy is offered or implied in respect of the information supplied to us at the time of
inspection and no responsibility is accepted for any loss or damage whatsoever arising from
inaccuracies contained in the information supplied to us at the time of inspection.
We can offer no assurances that the records made available were complete and it is always
possible that other relevant records exist that were not inspected.
MOB 0409 551 881
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5/20 Property Street, Sydney Stirling Strata
1
2
3
4
5
6
7
8
9
10
11
12 Insurance - Claims above $250
13
14
15
building details
Minutes
comments
attachments
Sinking fund analysis
Insurance
financials - special levies
strata manager details
certificate of title
animals
financials - accounts
financials - levies
Contents
lot details
records found
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5/20 Property Street, Sydney Stirling Strata
Unit entitlements are recorded
Owner's names & addresses are recorded:
Expenditure Forecast:
Defects report pages:
Defects Report Found:
Certificate of Title:
YES
YES
YES
Attached Separately to this report
YES
YES
YES
Property Valuation:
Recorded Ownership Date
Recorded Owner:
1. LOT DETAILS
By-laws are included:
Insurance schedule is included:
25/05/2009
Ascertained from: Strata Roll
93 sqm inc car space
2. RECORDS FOUND
YES
YES
Size of the Lot in Question:
YESFirst owners name and address recorded:
Number of Lots in Strata Plan:
Lot Number and Unit Number Correspond: YES
39
Recorded Address
Aggregate Unit Entitlement:
Number of Units in Strata Plan:
Recorded Mortgagee; NONE
Rodney James Ellis
34/15-23 Premier Street, Gymea
269.00 / 10,000.00
39
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5/20 Property Street, Sydney Stirling Strata
Next Levy Due: 1/03/2013
Levy Balance:
Paid to: 28/01/2013
$0.00 In Arrears
$103,360.97
$260.75
QuarterlyPayable:
Sinking Fund;
Administrative Fund: $605.20
Annual Financial Statements prepared: YES
Auditors are appointed:
4. FINANCIALS - LEVIES
NO
Relevant documents attached on page 12 - 14
$5,408.04
3. FINANCIALS - ACCOUNTS
Sinking Fund Balance:
Administrative Fund Balance:
As at: As at 30th January 2013
Accounting records kept as per the Act: YES
Last Change: 1/06/2012
Last Change Amount: ADMIN $538.00 SINK $247.90
Relevant documents attached on pages 15 - 16
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5/20 Property Street, Sydney Stirling Strata
Past special levies: YES
Special Levy 1:
(Attachments on Page 17)Special Levy of $5,000.00 to the Administration
Fund to cover the cost of insurance renewal
made payable in One (1) instalment due 1st
Nov 2007
Special Levy 3:
(Attachments on Page 19)
YES
Proposed special levy YES
Special Levy of $5,892.00 be struck to clear
the deficit in the Administration Fund. To be
paid in One Instalment due 1st Oct 2009
Special Levy of $2,822.00 be struck to clear
the deficit in the Administration Fund.. To be
paid in one instalment due 1st Sept 2011
Special Levy 2:
(Attachments on Page 18)
Current special levy:
6. Sinking Fund Analysis
YES - UPDATED REQUIRED in 2013
Note:
10 year sinking fund plan obligations of the
strata schemes management act 1996
became effective from 01.07.2006. All strata
plans should have their 10 year plans in place
before the second AGM after the date of
requirement. All plans are to be reviewed
after (5) years.
5. FINANCIALS - SPECIAL LEVIES
Report meets the below requirements:
Report Found: YES - DATED 2008
Special Levy 4 & 5:
(Attachments on Page 20 & 21)Special Levy of $13,707 & $9,650 be struck to
the Administration Fund to cover the cost of
the Fire Safety Defect Inspection Report &
Legal Representation by Bannerman's
Lawyers on ..for the building defects claim.. &
for a deficit in the Administration Fund...to be
paid in one instalment due 1st Nov 2012 & 1st
Oct 2012
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5/20 Property Street, Sydney Stirling Strata
5 yearsAge of the Building:
8. Certificate of Title
Identifier:
V J Ray Real Estate
(1) Subject to section 49 (4) an owner or occupier of a lot must not, without the
approval in writing of the owners corporation, keep any animal on the lot or
common property. (2) The owners corporation must not unreasonably withhold its
approval of the keeping of an animal on the lot or common property.
13/06/2007
7. strata manager details
Date of appointment:
None
1
Strata Plan Registered:
Strata Manager / Building Manager:
Name:
Address:
Phone:
13/06/2007
10. Building details
9. ANIMALS
8 Anglo Rd, Campsie
9784 7900
Not Indicated
Carol Tabet
CP/SP 79053
YES
Edition:
Date:
Authentication Number:
Fire safety records kept:
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5/20 Property Street, Sydney Stirling Strata
$1,889,100
Voluntary Workers $200,000 / $2,000
$1,889,100Catastrophe
$12,380,000.00
Policy Number:
Cover
Common Area Contents $94,000
Amount
Legal Liability $10,000,000
Fidelity Guarantee $100,000
Office Bearers Liability $500,000
Buildings & Common $12,500,000
Loss of Rent
No detailed list of insurance claims sighted or provided
Relevant documents attached on page 17
12. insurance - claims above $250
06S3985101
Valuation Amount:
1/12/2011Insurance Valuation date:
Insurance Period: 11.12.2012 Until 6.12.2013
11. Insurance
Insurer: Strata Unit Underwriters
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5/20 Property Street, Sydney Stirling Strata
First recorded annual general meeting
Last annual general meeting
Next meeting to be held
2007
Budget: SINKING $15,000.00 54000
4th Aug 2012
27th July 2013
13. MINUTES
23rd Aug 2007
First annual general meeting
$7,590.00
EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be FIVE (5) S.Bushby
(U5) K Berhmann (U7) J Barker (U10) C Lalor (U13) G Dwyer (U23)
MOTION 2 SPECIAL LEVY: RESOLVED To strike a Special Levy of $5,000.00 to the Administration Fund to cover
the cost of insurance renewal made payable in One (1) instalment due 1st Nov 2007
MOTION 7 ACCOUNTING RECORDS: RESOLVED that there were no previous accounting records of the
scheme to be considered as no funds had been collected to dated
Relevant documents attached on page 17
MOTION 8 AUDITOR: RESOLVED that no additional auditing be undertaken other than that already carried
out by V J Ray Pty Ltd…
MOTION 10 SINKING FUND PLAN: RESOLVED that Mr John Barker of Unit 10 a qualified quantity surveyor is to
supply a 10 year sinking fund plan and submitted to the next AGM for approval
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5/20 Property Street, Sydney Stirling Strata
2008
Budget: SINKING $54,000.00 ADMIN
2009
Budget: SINKING $600.00 Admin
MOTION 2 AUDITOR: RESOLVED that … no additional auditing is required
annual general meeting
$9,000.00
EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be FIVE (5) S.Bushby
(U5) C Lalor (U13) M Edwards (U22) S Hyde (U38) S Louks (U27)
MOTION 6 SINKING FUND PLAN: RESOLVED that the budget estimate be approved and a Ten Year Sinking
Fund plan be adopted as per the copy affixed…
MOTION 8 SPECIAL LEVY: RESOLVED that a Special Levy of $5,892.00 be struck to clear the deficit in the
Administration Fund. To be paid in One Instalment due 1st Oct 2009
MOTION 9 WORKS APPROVED: ..RESOLVED to accept the motion for (A) Improvements to lift areas in
buildings A & B (tiling, render and painting ...(B) Extensions to awnings in buildings B & C at a cost of approx
$3,000. (C ) Embellishment of foyers in buildings A,B & C at a cost of approx $3,000
Relevant documents attached on page 18
MOTION 6 SINKING FUND PLAN: RESOLVED that the budget estimate be approved and a Ten Year Sinking
Fund plan be adopted as per the copy affixed…
MOTION 8 COMMON PROPERTY: ..RESOLVED that the following action be taken: (A) Obtain quotes to
resurface the pathways with non-slip material (B) Obtain quotes for installation of security cameras in the
garage area
annual general meeting
$22,500.00
EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be FIVE (5) S.Bushby
(U5) C Lalor (U13) B Khuu (U7) M Edwards (U22) S Hyde (U38)
MOTION 2 AUDITOR: RESOLVED that … no additional auditing is required
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5/20 Property Street, Sydney Stirling Strata
2010
Budget: SINKING $36,856.00 Admin
2011
Budget: SINKING $38,770.00 Admin
MOTION 8 SPECIAL LEVY: RESOLVED that a Special Levy of $2,822.00 be struck to clear the deficit in the
Administration Fund. To be paid in One Instalment due1st Sept 2011
annual general meeting
$89,999.80
MOTION 6 SINKING FUND PLAN: RESOLVED that the budget estimate be approved and a Ten Year Sinking
Fund plan be adopted as per the copy affixed…
MOTION 8 SPECIAL LEVY: RESOLVED that a Special Levy of $9,650.00 be struck to clear the deficit in the
Administration Fund.. To be paid in one instalment due 1st Oct 2012
MOTION 2 AUDITOR: RESOLVED that.. Not additional Auditing is required
MOTION 10 SPECIAL LEVY: RESOLVED that a Special Levy of $13,707.00 be struck to the Administration Fund
to cover the cost of the Fire Safety Defect Inspection Report & Legal Representation by Bannerman's
Lawyers on behalf of the Owners Corporation for the building defects claim.. to be paid in one instalment
due 1st Nov 2012
annual general meeting
$80,000.00
EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be SEVEN (7)
Christopher Lalor (U13) Maria Tindall (U14) Adam Swinfield (U19) John Lynch (U21) Megan Edwards (U22)
Steven Louks (U27) Sharn Hyde (U3)
EXECUTIVE COMMITTEE: Resolved that the number of executive committee members be FIVE (5) Elaine
Webb (U11) Nat Lloyd (U12) Megan Edwards (U22) Steve Louks (U27) R.Hackshall (U30)
MOTION 2 AUDITOR: RESOLVED that … no additional auditing is required
MOTION 9 COMMON PROPERTY : (A) RESOLVED that approval be granted to the executive committee to
proceed with an engineers report under the condition that the report does not exceed $15,000. (B)
RESOLVED that the executive committee obtain quotations for the replacement of the common property
carpets. (C) That the committee obtain quotations for replacement of the external light of common areas
Relevant documents attached on page 19
Relevant documents attached on page 20 - 21
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5/20 Property Street, Sydney Stirling Strata
14. Comments
The Administration Fund The Sinking Fund are both currently POSITIVE in balance. The Levies for Lot
34 are currently shown to have been paid on time and up to date as indicated in Section 4 of this
report. There have been ongoing Special levies raised for deficits in the Owners Funds and for
defects. A special levy has been raised in every Annual General meeting other than 2008, since
the First Annual General meeting, as indicated in Section 5 of this report. There is of evidence of
building defects as indicated in the report attached separately which was prepared by McDonell
Somers & Partners, consulting engineers in April 2009. The 2012 Annual General Meeting minutes
were not available at the time of inspection and a copy is to be obtained and forwarded in due
course.
Attached on pages 22 - 23
2012 Annual General Meeting
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5/20 Property Street, Sydney Stirling Strata
Financials - Balance Sheet
12
5/20 Property Street, Sydney Stirling Strata
Financials - Levies
13
5/20 Property Street, Sydney Stirling Strata
Financials - Levies
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5/20 Property Street, Sydney Stirling Strata
Insurance
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5/20 Property Street, Sydney Stirling Strata
Insurance
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2007 - Special Levy
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2009 - Special Levy
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2010 - Special Levy
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2011 - Special Levy & Defects
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2011 - Special Levy & Defects
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2012
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5/20 Property Street, Sydney Stirling Strata
Annual General meeting 2012
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