Saipem Information Management capability

Saipem – A Leading Global EP(I)C General Contractor

Employees (31st December, 2013) Engineers & Project Managers

48,600 > 7,000

Operating in more than 60 countries, more than 50 permanent establishments, employees from 127 nationalities

Key local employer and investor in strategic markets

Ownership: eni 43%, public 57%, listed on Milan Stock Exchange

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Engineering & Construction

Full service EP(I)C provider Distinctive ‘frontier focus’ in Oil & Gas industries Most modern, technologically advanced

offshore construction fleet

Drilling

High quality player onshore and in niches offshore

INFORMATION MANAGEMENT: What is for Saipem?

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The importance to have a good and reliable information flows could be exemplified by the following examples:

Bad information flow

• A dense and fragmented pipeline could hide problems or became difficult to maintain

• In the same way, the poor ability to manage the information flows could affect information quality and cause a lack of information

Good information flow

• A structured and organized pipeline is reliable and easy to manage

• Likewise, a controlled and well managed information flow guarantee data and information quality

Saipem Project Information Management capability – mission

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Saipem, pursuing satisfaction of its Clients in the energy industry, tackled each challenge with safe, reliable and innovative solutions

Realizing the focal role that Information plays in successful EPC Project lifecycle, Saipem built in a specific Information Management capability

The aim was to exploit the chance to improve IM processes and optimize the information lifecycle across the whole EPC value chain, saving time and effort, and giving value also to the Client in terms of quality of data during the handover

Today, Information Technology professionals, with more than 15 years experience and business knowledge, work as Information Managers within all project phases, from bid to handover

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Information Manager - role

New Strategies Definition

Data Quality Checks

Client Relationship

New solution design & implementation

Participate to prj Task force

Support Bids

Installations

Bug Fixing

Saipem IT Function

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CIO

Business Applications

Project Information Management

…

Organizational structure Project structure

Project Manager

Information Manager

… …

Saipem Project Information Management capability – scope

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As per Saipem definition, Information includes:

Data

Documents

Models

IM in EPC processes has the main target in reaching and ensuring Information Quality, guaranteeing:

Integrity

Consistency

Traceability

Saipem Project Information Management capability – approach

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Saipem IT approach leverages on two specific elements

The information management methodology aiming to rationalize and regulate all information flows among different project areas and towards the Client

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2 A defined set of tools and procedures to be used on EPCI project

Saipem Project Information Management capability – Initiatives

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In the first phase of capability development two initiatives, focused on different Project cycle phases, have been implemented in order to adopt specific enablers

Project award

Information Management journey targeting the creation of the Saipem IM Framework to be used during the Bid Phase and the Project Execution Phase in order to:

PIM support targeting three objectives:

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Bid Phase Project Execution

Saipem IM Framework description

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Business Processes Catalogue About than 150 EPC business processes

consultable Friendly usage due to the hierarchical

structure (Process Area, Capability, Process, Process Steps)

Applications Map More than 150 available applications

mapped, organized by supported Business Process

Information Flows Network More than 500 information flows linked to

application map and process catalogue Furthermore provide information related to

data exchanged among applications

PIM Support main outcomes

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Overall Mission Formalization: drafting a document that explains, in a generic way, the strategy and the mission of Information Management

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A set of procedures and technical annexes driving data quality activities

Development of a set of Operating Instruments enabling consistency controls to optimize the information lifecycle during EPC project and guarantee data quality during the handover

IM Procedures

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Procedures include:

High level process description Impacted roles List of checks to be executed

Here below the list of procedures developed:

Layer 1 – Mono-disciplinary quality checks

procedures:

Layer 2 - Quality checks procedures between two disciplines

Layer 3 - Quality checks across disciplines

IM Operating Instruments

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Layer 1 – “Vertical” Data Quality Checks Dashboards for Mono-disciplinary quality checks

P&I Design

3 Modeling

Level 2

P&I Design 3 Modeling

Level 1

Other

Level 3

Layer 2 - “Horizontal” Data Quality Checks Dashboards for quality checks between two disciplines

Layer 3 - “DataWarehouse” for Data Quality checks across disciplines

During project execution and handover phases, the Information Manager uses the IM Operating Instruments to:

Monitor information quality improvement

Monitor Client requirements compliance

Improve efficiency and reduce reworks, time and costs during project lifecycle

Anticipate possible IT issues and criticalities for handover activities

Facilitate information flows within project taskforce and with Client

Identify innovative IT solutions

IM Operating Instruments usage in project execution

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Value provided by Information Management

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IM/IT items governance

IT employees satisfaction

IT as business partner

Brand reputation improvement

Clear picture of tools map

Strategic decisions support

Data quality assurance

Standard approach

Increase of efficiency

Information Manager

Business Client IT

Thank you!

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