SAFETY MANAGEMENT PLAN - All divisions Updated January 2018

1. APPLICATION

1.1 This safety management plan applies only to vessels and crews participating in Cairns

Yacht Club (CYC) sanctioned racing events for the all divisions (keel boats, multihull,

dinghy, and off the beach boats).

1.2 The area includes waters within; • Port of Cairns limit (Map S3C-1-2) AUS262; • AUS830 (between Ellis Beach, Double Island and the Northern end of Ellis Beach

appendix 1 for specific coordinates); and • course areas as defined by CYC Yacht Division Courses 1-12 inclusive

1.3 This plan does not apply to events conducted outside the area defined by 1.2 or requiring

higher levels of safety than Category 6 as defined by YA Special Regulations – Safety.

2. LIMITATION

2.1 Participation in any CYC racing event shall be at the sole risk and responsibility of the

vessel skipper.

3. GENERAL SAFETY OBLIGATIONS

3.1 All participants are required to abide by General Safety Obligations on and off the course

including: a) You must ensure your boat is safe. b) You must ensure your boat is properly equipped and crewed. c) You must ensure your boat is operated in a safe manner.

4. REGULATION AND COMPLIANCE

4.1 The following shall apply to all participating vessels and crew for the duration of the race

event: • The Racing Rules of Sailing (RRS) 2013 – 2016 • YA Special Regulations – Safety • YA Special Regulations PART 2 (Off the beach boats)

4.2 The following shall apply to all vessels at all times: • Transport Operation (Marine Safety) Regulations 2004

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• International Regulations for the Prevention of Collision at Sea (COLREGS) 1972 • Cairns Port Procedures Manual – www.msq.qld.gov.au • Direction issued by the Regional Harbour Master (RHM) Cairns.

5. RACE OFFICER (OOD)

5.1 Shall be a person nominated by CYC to control the race event, monitor radio

communications and initiate rescue procedures if required. In the absence of a race

officer, to be the Rear Commodore, Fleet Captain, or delegate.

6. RACE CONTROL HEIRARCHY

6.1 The Regional Harbour Master (RHM) Cairns will have primary control over racing followed

by: 6.2 Race Officer (Officer of the Day – OOD) 6.3 CYC Rear Commodore, Fleet Captain or delegate 6.4 Sailors

7. RADIO COMMUNCATION

7.1 All vessels participating in the event shall be required to maintain radio communications on

VHS Channel 72 and a listening watch on VHS Channel 16 and a listening watch on VHS

12 while operating within the area under control of VTS Cairns. 7.2 For off the beach & dinghy division all support vessels are required to maintain

communication.

8. RESCUE / SAFETY SUPPORT

8.1 In the first instance all vessels shall use all means available including on board rescue and

safety equipment to ensure the safety of all on board and affect repair and rescue if

required.

8.2 A participating vessels shall be required to assist any boat in close proximity that is

requesting or directing assistance.

8.3 CYC shall provide a support vessel crewed where possible by two (2) people, adjacent to

the race area, to be deployed at the direction of the race officer.

9. WITHDRAWAL

9.1 For Yacht division, all vessels withdrawing from a race event shall notify the race officer

as soon as possible on VHS Channel 72.

9.2 For off the beach and dinghy sailing a vessel withdrawing from the race event will notify the race starter via signals in accordance with YA Special rules Part 2 and will be required to sign off as soon as practicable after arriving on the shore.

10. TEMPORARY SUSPENSION – PORT ACTIVITY

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10.1 The RHM Cairns or his delegate through VTS Cairns shall have control over all ships at

the event including: • All official, participating and rescue ships. • Temporary suspension of an event if required to allow safe passage of port vessels. • Cancellation or moving the event if weather conditions are unsuitable.

11. SUSPENSION

11.1 The vessel skipper is responsible for any decision to participate or continue participation

in a race event as per Racing Rules of Sailing Rule 4.

11.2 The CYC reserves the right to cancel a race event if conditions are deemed unsuitable.

12. LOCAL RESCUE PROCEDURES

12.1 A vessels skipper is responsible for assessing the circumstances pertaining to the vessel

and crew and deciding if assistance is required.

12.2 If assistance is required the skipper or crew shall initiate notification by radio (VHS CH

16) or other means available to it in the following order:

• If a serious emergency exists, contact emergency services on “000” or VHS 16 • The race officer (OOD) • Adjacent vessels

12.3 The race officer will notify the Commodore or Rear Commodore, monitor the situation,

assist onshore services and coordinate CYC support vessels if required.

13. FIRST AID

13.1 Comply with YA Special Regulations – Safety; 13.2 YA Special Regulations Part 2 – Off the beach boats - Safety

14. EMERGENCY

14.1 Any Vessels skipper deciding that an EMERGENCY exists shall initiate emergency call

procedures direct to the available emergency channels.

15. PRE RACE BRIEFING

15.1 Where possible a briefing for sailors will be held prior to a race.

15.2 A pre race briefing will be conducted by the Race Officer (OOD) and include: a) Changes to Sailing Instructions. b) Safety reminder c) An update on local shipping movements provided by VTS Cairns (excluding Ellis beach) d) Reference to Part 4 Regulation and Compliance obligations di) Reference to prevailing

weather conditions.

16. EMERGENCY CONTACTS

16.1 Regional Harbour Master RHM Cairns – VTS Cairns on VHF CH 16 then go to 12 or PH:

4052 7400 16.2 Marine safety Queensland MSQ – PH:07 4052 7400

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16.3 Emergency Services – PH: 000 16.4 Ambulance Cairns – PH: 000 16.5 Queensland Fire and Rescue – PH: 000 16.6 Cairns Police – PH: 07 4030 7000 or Police Link PH: 131 444

APPENDIX 1: LOCATIONS OF SAILING

Ellis Beach: Off the Beach Divisions – Chart AUD 830

Area bounded by:

E1 S16 42.326 E145 37.718

E2 S16 41.300 E145 39.500

E3 S16 44.000 E145 44.000

E4

S16 48.044 E145 43.297

Cairns: Off the Beach Divisions – (Port of Cairns Map S3C-1-2) AUS262:

Area bounded by:

D1 S16 55.026 E145 47.001

D2 S16 53.800 E145 47.150

D3 S16 53.800 E145 47.550

D4 S16 54.350 E145 47.350

D5 S16 55.142 E145 47.413

D6 S16 56.537 E145 47.150

D7 S16 56.595 E145 46.777

D8 S16 56.444 E145 46.729

Yacht Division: (Port of Cairns Map S3C-1-2) AUS262:

Cairns Yacht Club Yacht Division Courses (APPROVED BY SAILING COMMITTEE JUNE 2014)

NB: Please read the Notice of Race and Sailing Instructions for each race as courses may be amended. Start Lines: CYC Start Line: A line from the starter on the northern end of Sailfish Quay in Marlin Marina and Pile T2. (swing mooring limit

marker bearing 85 degrees magnetic approximately from starter position.) Triangle, Windward / Leeward races – Between A buoy to port of start vessel & start vessel. usually to the West of Channel

marker #7. Gate Start: Nominated yacht sails on nominated tack away from a given mark for two minutes; all other contestants start by

crossing her stern on the opposite tack within two minutes. Nominated vessel then joins the race. Finish Line: CYC Finish Line: A line from the finisher on the northern end of Sailfish Quay in Marlin Marina and Pile T2. (swing mooring limit

marker bearing 85 degrees magnetic approx from starter position.) Triangle, Windward / Leeward races – Between A buoy to port of finishing vessel & finish vessel.

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Course 1 (Long Triangle Race) Division 1 including Multihull

CYC Start – Buoy laid 200m east of the channel between No 8 and No 4, known as leeward mark (S) – windward mark (P) – wing

mark (P) – leeward mark (P) – windward mark (P) – leeward mark (P) – CYC finish. Division 2

CYC Start – Buoy laid 200m east of the channel between No 8 and No 4, known as leeward mark (S) – windward mark (P) – wing

mark (P) – leeward mark (P) – CYC finish. Course 2 All Divisions (False Cape Race) CYC Start – Buoy laid in the vicinity of No 10 (S) – False Cape buoy (P) - Buoy laid in the vicinity of No 10 (P) – Number of laps to

False Cape to be notified at briefing or via VHF at radio check (ch 72) – CYC finish. Course 3 (Long Windward / Leeward) Division 1 including Multihull

CYC Start – Hilton Buoy (P) – No 7 (P) – leeward mark (P) (approx 1 mile from No 7) – windward mark (P) (approx 1 mile from

No 7) – leeward mark(P) – windward mark (P) – No 8 (P) – CYC finish. Division 2

CYC Start– Hilton Buoy (P) – No 7 (P) – leeward mark (P) (approx 1 mile from No 7) – windward mark (P) (approx 1 mile from No

7) – No 8 (P) – CYC finish. Course 4. (Mission Bay Race) Division 1 including Multihull CYC Start – No 8 (S) – Mission bay buoy (P) – No 8 (P) – Mission bay buoy(P) – No 8 (P) – CYC finish. Division 2

CYC Start – No 8 (S) – Mission bay buoy (P) – No 8 (P) - CYC finish. Course 5. (Yorkeys Return) Division 1 including Multihull CYC Start – No 9 (P) – Yorkeys Knob port channel marker (P) – No 5 (S) – CYC finish. Division 2

CYC Start – No 11 (P) – Yorkeys Knob port channel marker (P) – No 11 (S) – finish. Course 6. (SW, S Course) Division 1 including Multihull CYC Start – Hilton Buoy (P) – No 9 (P) – No 13 (S) – No 15 (S) – Outer Red (P) – T2 (P) – Outer Red (P) – CYC Finish. Division 2

CYC Start – Hilton Buoy (P) – No 11 (P) – No 13 (S) – No 15 (S) – Outer Red (P) – T2 (P) – Outer Red (P) – CYC Finish. Course 7. (Fitzroy Return Race) Division

1 including Multihull CYC Start – Hilton Buoy (P) - No 2 (S) – Fitzroy Island Lighthouse and Fitzroy Is. (S) – No 12 (P) – finish. Division 2

Start – Hilton Buoy (P) - No 12 (S) – Fitzroy Island port channel marker (P) – No 12 (P) – finish. Course 8. (Holloways Race) Division 1 including Multihull Start – No 9 (P) – Farthest Holloways buoy (P) – No 9 (S) - finish. Division 2

Start – No 9 (P) – Nearest Holloways buoy (P) – No 9 (S) – finish. Course 9. (Double Is Race) Division 1 including Multihull CYC Start – No 1 (P) – Double Island (S) – No 1 (S) – CYC Finish. Division 2

CYC Start – No 9 (P) – Yorkeys Knob port channel marker (S) – No 5 (S) – CYC Finish. Course 9. (Double Is Race) Division 1 including Multihull CYC Start – No 1 (P) – Double Island (S) – No 1 (S) – CYC Finish. Division 2

CYC Start – No 9 (P) – Yorkeys Knob port channel marker (S) – No 5 (S) – CYC Finish. Course 10 (Bark Hut Race) Division 1 including Multihull

CYC Start – Admiralty Is Buoy (P) – Bark Hut Buoy (P) – Admiralty Is Buoy (P) – Bark Hut Buoy (P) – Outer Red (P) - Admiralty Is

Buoy (P) – CYC Finish Division 2

CYC Start - Admiralty Is Buoy (P) - Bark hut Buoy (P) - Outer Red Buoy (P) - Admiralty Is Buoy (P) – CYC Finish Course 11 (Triangle course) – LEAVE ALL MARKS TO PORT. Div 1 including Multihull

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Start –1–2-3-1-3-1-3- Finish Div 2

Start –1-2-3-1-3- Finish (The start boat will be in the area between channel marker No 7 and Holloways Beach). Wind

↓ • 1. • 2. • • Start / Finish • 3. Course 12 (Winward Leeward Course) - LEAVE ALL MARKS TO PORT. Div 1 including Multihull

Start –1 –2-1-2-1-2- Finish Div

2 Start –1 –2-1-2- Finish (The start boat will be in the area between channel marker No 7 and Holloways Beach). Wind

↓ • 1. • •Start / Finish • 2. Course 13 Two Island Race Div 1 including Multihulls CYC Start - C#12 (S) – Fitzroy Is (P) – Green Is Buoy (P) – C#12 (P) – CYC Finish Div

2 CYC Start - C#12 (S) – Fitzroy Is Port Lead (P) – Green Is Buoy (P) – C#12 (P) – CYC Finish

APPENDIX 2– RISK MANAGEMENT PLANS BY LOCATION AND FLEET

CYC Risk Assessment Tool by Division – OFF THE BEACH SAILING & DINGHIES:

Consistent with YA Special Regulations PART 2 (June 2013 – 2017) OFF THE BEACH BOATS

Hazard Controls Risk Rating

Is This Risk Acceptable?

Resources Responsible Person Time-frame

1. Wave limiting access to the water

OOD to assess the safety in launching and retrieving vessels

low yes OOD trained OOD ongoing

2. Flood related hazards and crocodiles

Support vessel to monitor water for hazards

low yes Support vessel to under survey of the area for hazards and report to OOD

OOD ongoing

3. Lack of appropriate first aid equipment readily available to treat injuries or accidents as they occur.

First AID kit keep up to date

low yes First aid kits located in club house Use of stinger suits to be encouraged

CYC Executive is required to maintain first aid kits (including vinegar) When using the kits – a log of equipment used is recorded.

ongoing

4. Lack of PFDs All crew < 12yo are required to wear PFD as per YA special regulation 2 All participants are encouraged to purchase personal PFD and to use them

low yes PFD are available at the CYC

Participants and OOF

12 month review of the CYC PFD

5 In the case of entrapment in capsized boat (dinghy)

it is necessary to urgently rescue a person from underneath a capsized boat.

Med yes a rescue should be made by bringing the boat upright as quickly as possible Instructors are briefed on avoiding and escaping entrapment. Instructors and safety boat crews are skilled at observing incidents and promptly providing

Support Vessel pages 32 & 33 of the RYA Safety Boat Handbook

assistance in a properly trained manner

6. Appointment of inexperienced Race Officer (OOD) resulting in poor decisionmaking.

Contact your state association to arrange an OOD training course.

low yes Training undertake for OOD

Rear Commodore 6 monthly training provided as required

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Hazard Controls Risk Rating

Is This Risk Acceptable?

Resources Responsible Person Time-frame

7 Poor promotion of emergency procedures and contact numbers to club members.

All OOD to be briefed on emergency procedures

low yes Information provided to OOD

Dinghy Fleet Captain 6 monthly briefing to all dinghy members and reminders provided during race briefings

8. Poor communication to emergency service providers of club/centre location and access details resulting in delay in emergency treatment.

Clear command structure and decision making process in place

low yes Radio to be provided to OOD and Support Vessel crew. Chain on command established and communicated to OOD and Support crew

Following safety management plan – chain of command

ongoing

9. Inappropriate personnel interacting with children.

Working with children check/ Blue Card Ensure your club complies with the relevant state legislation

low yes Adult supervisors of junior sailor will require blue cards by end of 2014

Rear Commodore Ongoing

10. Poor record keeping Sign in and sign off is required by all sailing participants All incidents are reported as per the incident report protocol

low yes a record keeping system in place that is maintained and used A location to file documents associated with events

OOD – Rear Commodore

Ongoing

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APPENDIX 3: LOCATIONS MAPPED CHARTS

ELLIS BEACH – OFF THE BEACH FLEET

LOCATION CAIRNS – OFF THE BEACH FLEET

Revisions:

Inline with National Standard for Commercial Vessels Part E Operations, annual reviews of the CYC Safety Management Plan prior to

requesting the CYC aquatic event approval are undertaken. All changes are documented within the table

Date of change Reasons behind change reference to the part of the document or record changed

Responsible officer Signature

Feb 2015 Development of revised SMP All SRD

Dec 2016 Review of SPM Slight updates on structure and phone numbers, courses

SRD

August 2017 Review by MSQ Inclusion of Revision section SRD

Jan 2018 Annual review No Changes SRD