SACRAMENTO PUBLIC LIBRARY AUTHORITY BOARDTHURSDAY, JANUARY 23, 2020

3:00 PM TO 5:00 P.M.SACRAMENTO COUNTY BOARD OF SUPERVISORS CHAMBERS

700 H STREET, SACRAMENTO, CA

************************************************************The Board welcomes and encourages participation at Board meetings. Comments are limited to three minutesso that everyone may be heard. Public testimony will be permitted on each agenda item as it is called. Mattersunder the jurisdiction of the Board, and not on the posted agenda, may be addressed during the general publiccomment period. When several persons address the Board on a single matter, the Board limits testimony to 15minutes or as the Chair may determine. Members of the audience wishing to address the Board shouldcomplete a speaker identification form located at the back of the room and give it to the Clerk. Please speakinto the microphone when addressing the Board, and state your name for the record.

This agenda provides a brief description of each item to be discussed. The Board may take action different fromthat recommended by staff. Categorization of an item as other than an “action item” does not preclude theBoard from taking action with respect to that item.

This meeting of the Sacramento Public Library Authority Board is being videotaped in its entirety and will becablecast without interruption on Metro Cable 14, the government affairs channel on the Comcast andSureWest Cable Systems, and will be webcast at www.sacmetrocable.tv. This meeting is closed captioned.Today’s meeting is being shown LIVE, and will be repeated on the following Saturday at 4 p.m. Informationregarding additional replay times may be obtained by calling Sacramento Metro Cable TV at 916.874.7685. ADVD copy will be available for checkout from any library branch no later than two weeks following today’smeeting. The full agenda, including reports, is available on the Library website at www.saclibrary.org.

Meetings are accessible to persons with disabilities. Requests for interpreting services, assistive listeningdevices or other special assistance should be made to the Clerk of the Board by calling 916.264.2808 (TDD916.264.2855) at least 48 hours prior to the meeting.

Sacramento Public Library Authority Board

Darren SuenChair

City CouncilCity of Elk Grove

Sue Frost Vice Chair

Board of SupervisorsCounty of Sacramento

Angelique AshbyCity Council

City of Sacramento

Larry CarrCity Council

City of Sacramento

Shawn FarmerCity CouncilCity of Galt

Garrett GatewoodCity Council

City of Rancho Cordova

Eric GuerraCity Council

City of Sacramento

Patrick KennedyBoard of Supervisors

County of Sacramento

Stephanie NguyenCity Council

City of Elk Grove

Don NottoliBoard of Supervisors

County of Sacramento

Susan PetersBoard of Supervisors

County of Sacramento

Jay SchenirerCity Council

City of Sacramento

Phil SernaBoard of Supervisors

County of Sacramento

Jeffrey SloweyCity Council

City of Citrus Heights

Allen WarrenCity Council

City of Sacramento

Jennifer V. GoreAuthority Counsel

Rivkah K. SassLibrary Director

Secretary of the Board

Johnny EaFinance Manager

Treasurer

Roxana PuernerClerk of the Board 1

SACRAMENTO PUBLIC LIBRARY AUTHORITY BOARDTHURSDAY, JANUARY 23, 2020, 3:00 PM TO 5:00 P.M.

SACRAMENTO COUNTY BOARD OF SUPERVISORS CHAMBERS 700 H STREET, SACRAMENTO, CA

1. Call to Order

2. Public Comment on Matters Not on the Agenda

3. Presentations

3.1 Friends of the Sacramento Public LibraryReceive and File

4. Closed SessionConfer with legal counsel -- potential litigation, Government code 54956.9 (b) (4); one case.

Performance Evaluation pursuant to Government Code 54957 -- Library Director

5. Director’s Report

5.1 Director's ReportReceive and file.5.1 Director's Report - November 2019 Statistics - ATT A.pdf5.1 Director's Report - December 2019 Statistics - ATT B.pdf5.1 Director's Report - Conversation Tracker and Summary Topics - ATT C.pdf

6. Information

6.1 Monthly Financial Report - September 2019Receive and File6.1 Monthly Financial Report - September 2019 - ATT A.pdf

6.2 Quarterly Treasurer's Report Q1 - September 2019Receive and File6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT A.pdf6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT B.pdf6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT C.pdf6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT D.pdf

6.3 Monthly Financial Report - October 2019Receive and File 2

6.3 Monthly Financial Report - October 2019 - ATT A.pdf

6.4 Monthly Treasurer's Report - October 2019Receive and File6.4 Monthly Treasurer's Report - October 2019 - ATT A.pdf6.4 Monthly Treasurer's Report - October 2019 - ATT B.pdf

7. Consent

7.1 Action Summary - December 12, 2019Approve

7.2 Contract Approval - Business Directory Database: ReferenceUSAAdopt Resolution 20-01, approving a contract with ReferenceUSA for a term of three (3)years, in the amount of $31,000 per year for a total contract amount not to exceed $93,000.

7.2 Contract Approval - Business Directory Services - ReferenceUSA - RES 20-01.pdf7.2 Contract Approval - Business Directory Services - ReferenceUSA - EXH A.pdf

7.3 Contract Approval - Purchase-Cooperative Agreement: Computer Replacement – CDW-GAdopt Resolution 20-02, approving the use of the National Association of State ProcurementOfficials (NASPO) ValuePoint master purchasing agreement with CDW-G to purchasedesktop computers in an amount not to exceed $450,000. 7.3 Contract Approval - Purchase-Cooperative Agreement - Computer Replacement - CDW-G- RES 20-02.pdf7.3 Contract Approval - Purchase-Cooperative Agreement - Computer Replacement - CDW-G- EXH A.pdf

7.4 Contract Amendment -- First Amendment to Agreement with River City Millwork, Inc.Approve Resolution 20-03 amending a contract with River City Millwork, Inc., for millworkservice in an amount not to exceed $100,500, for a total contract amount of $150,000.7.4 Contract Amendment - First Amendment to Agreement with River City Millwork, Inc. -RES 20-03.pdf7.4 Contract Amendment -First Amendment to Agreement with River City Millwork, Inc. -EXH A.pdf

7.5 Contract Amendment - Legal Services - Hanson Bridgett LLPAdopt Resolution 20-04, authorizing the Library Director to increase the total contractamount by $306,000, for a new not-to-exceed amount of $320,0007.5 Hanson Bridgett Contract Amendment - RES 20-04.pdf7.5 Hanson Bridgett Contract Amendment-EXH A.pdf

7.6 Grants, Gifts and Donations and FY 19-20 Budget AmendmentAdopt Resolution 20-05, ratifying the acceptance of the Grants, Gifts, and Donations for theperiod of October 1 through November 30, 2019, and approving amendments to the FY2019-20 Budget to reflect the grants, gifts, and donations received.7.6 Grants, Gifts and Donations and FY 19-20 Budget Amendment - Staff Report.pdf

3

7.6 Grants, Gifts and Donations and FY 19-20 Budget Amendment - RES 20-05.pdf7.6 Grants, Gifts and Donations and FY 19-20 Budget Amendment - EXH A.pdf

7.7 FY 2019-20 Unrepresented Resolution - CorrectionAdopt Resolution 20-06, approving a correction to the FY 2019-20 Unrepresented PersonnelResolution.7.7 FY 2019-20 Unrepresented Resolution - Correction - RES 20-06.pdf7.7 FY 19-20 Unrepresented Personnel Resolution - Corrected - EXH A.pdf

8. Action

8.1 Election of Board Chair and Vice Chair 2020 (no written report) Nominate and elect a Board Chair and Vice Chair for the upcoming year

8.2 Appointment of Budget-Audit Committee for FY 20-21 The Board Chair may appoint three to five members to the Budget-Audit Committee toserve for FY 20-21

9. Reports, Ideas and Questions from Board Members

10. Adjourn

4

January 23, 2020 Agenda Item 3.1: Friends of the Sacramento Public Library

TO: Sacramento Public Library Authority Board

FROM: Rivkah K. Sass, Library Director

RE: Friends of the Sacramento Public Library

SUGGESTED ACTION(S):Receive and File

BACKGROUND: No written report

ATTACHMENT(S):

5

January 23, 2020 Agenda Item 5.1: Director's Report

TO: Sacramento Public Library Authority Board

FROM: Rivkah K. Sass, Library Director

RE: Director's Report

SUGGESTED ACTION(S):Receive and file.

BACKGROUND: CORNEL WEST VISITThe Library had an extraordinary opportunity on December 26 to host Dr. Cornel West for a Socratic dialogue. Dr.West graciously delighted a crowd of nearly 600 people, telling stories, asking questions and taking questions fromthe audience. While getting the huge crowd situated had some logistical challenges, the audience was respectful,excited and seemed grateful to have this special evening with this Sacramento treasure.

SUPERFESTThe Library hosted Superfest Sacramento on Sunday, January 12. More than two hundred people skipped the NFLplayoff games to attend the festival, view art exhibited by artists from the Developmental Disabilities ServiceOrganization -- Short Center and watch films noted for being created by or featuring artists with disabilities. In orderto make the films and art work as accessible to all as possible, the event included closed captioning, live captioningof speakers, descriptive audio for the films, braille programs and braille catalogs to describe the art on display.

The event is held annually in San Francisco, and this year, Sacramento Public Library received approval to bring theevent to Sacramento. The Library is grateful to Macy’s for sponsoring the event and to partners, California Braille andTalking Book Library in Sacramento, Short Center South - Developmental Disabilities Service Organization, theSociety for the Blind, Sacramento, and of course, Sacramento Public Library’s AccessABILITY Team.

Library Authority Board Vice-Chair Sue Frost opened the event and Sacramento City Councilmember Steve Hansenalso welcomed guests. The event was dedicated to Amber Fawn Wooton-Clark and Kelly Clark opened the Festivalby remembering Amber’s dedication to accessibility at Sacramento Public Library

GRANTSThe Library was recently notified of three grants awarded to the Library that will help us to continue our work withchildren, families, and reading. These include:

Early Learning Kits - $11,925; Early Learning kits will provide an educational toy or manipulative, paired with a picturebook and an early learning tip sheet in English and Spanish, to provide caregivers with ideas to support childrens'learning. This project will create 150 Early Learning Kits with 15 different types of early learning tools and books.

Leemos Juntos and Read Together with Your Baby Kits - $19,525; 75 Leemos Juntos Kits will be created with 6-8 bookseach, depending on the number of books available for each theme. 75 Read Together With Your Baby Kits in English 6

will be created with 4 books each. 75 Read Together with Your Baby Kits in Spanish will be created with 4 books each.All kits will include a laminated information sheet with early learning tips and activities.

Reading Ambassadors - $6,150; The Sacramento Reading Ambassadors project will train intermediate elementary agestudents as storytellers and reading ambassadors for their families through a series of in-person workshops.Storytelling skills include dialogic readings, sharing illustrations, and reading with expression. This project, modeledon the successful Santa Barbara effort, directly supports both better literacy outcomes for the school ageparticipants, and improved early literacy experiences for any siblings in their home.

10 Workshop Kits will be created and made available to branches for use in administering this program, 50workshops will be offered with 15-30 attendees at each (out of school time partners have smaller attendance thanthe average classroom size), 1 training will be offered to instruct staff in administering the program, and 50 sets ofpractice books will be created for use at each workshop.

In addition to grants received, Library staff is preparing a proposal to the City of Sacramento for its InclusiveEconomic Development Investments program. The purpose of the program is to foster economic and communitydevelopment and job growth within the City of Sacramento that create opportunities for all of Sacramento’sresidents, while at the same time prioritizing strategic investments for people of color, low-income individuals, andunderinvested communities.

Staff will pitch its 7.5 K Technology Challenge for funding consideration. If approved, the project will build onsuccessful library programming by bringing four hours of technology instruction to 7,500 K-12 students outside of thenormal school day. This instruction will improve confidence in technical skills, improve confidence in the likelihoodof technology being important to career options, and increase digital literacy skills.

The curriculum will focus on three main areas – creating interactive media, creating mixed media, and problemsolving with robotics. These high-interest, lower-barrier to entry topics will allow the library to interact with adiverse set of learners in a flexible and meaningful way – meeting the Library’s goals of increasing confidence andskill.

VOTING AT THE LIBRARYOnce again the Library is at the heart of voting in Sacramento County. All 28 locations will serve as ballot drop-offsites in the weeks before the election, and eleven libraries will serve as vote centers on the four days prior to theelection. These include Arden-Dimick, Carmichael, Colonial Heights, Fair Oaks, North Highlands-Antelope, NorthNatomas, Robbie Waters-Pocket Greenhaven, South Natomas, Sylvan Oaks, Valley Hi-North Laguna and WalnutGrove. In addition, all libraries will be open 7:00 a.m. to 8 p.m. on Election Day, March 3.

HARWOOD COMMUNITY CONVERSATIONS SUMMARYBetween January and December 2019 each library of the Library’s 28 locations conducted approximately threecommunity conversations to gather people’s aspirations, concerns and challenges. By December, we had completed68 community conversations. Every 90-minute kitchen-table-style discussion brought to light themes repeatedthroughout Sacramento County. In contrast to traditional conversations focused on library services alone, theseconversations asked participants to discuss the challenges they face and solicited their suggestions for change. Agesof participants ranged from teens through older adults, and conversations were held in multiple languages.

The top three themes included Connectedness, Safety, Accessibility and Government Involvement with the primaryconcern centering on lack of connectedness. People expressed the need to live in a community where they feelconnected to others, where people look out for each other, where less isolation exists. In order to achieveconnectedness, people want places to gather and talk, or engage in activities with one another. Support for teenconnectedness was also cited in conversations.

7

Second to connectedness, people shared the need to feel safe in their neighborhoods and areas near their schools.Some reported fear of violence and guns, and have witnessed incidents of bullying and domestic abuse. Trafficinfractions in and outside of school zones, along with lack of signs and enforcement of safety rules cause worry fortheir children’s and their own safety while walking and driving. Both lack of police presence, and in contrast, the fearof police were additional factors cited in this theme.

Thirdly, participants shared the need for increased accessibility to resources for mental health, veterans’ services,health care; and access to healthy food and medical care. Employment opportunities for underrepresentedindividuals and more opportunities for a quality education added to the factors proving to be barriers to access.Community members shared that basic plumbing, more public bathrooms, laundry facilities and showers forunhoused individuals were essential for the community.

Many felt unsupported by government resources and cited the need for more transparency, accountability andresponsiveness in government. Support agencies prove difficult to navigate and phone calls often go unanswered orunreturned. Homelessness, drug use, and concerns about the number of businesses selling alcohol and marijuanawere also shared.

In 2020, conversations will continue but with the use of an artificial intelligence device—a “digital hearth”developed by Cortico, a nonprofit working out of the MIT Media Lab. The device, placed in the center of the tablerecords conversations and can recall snippets of conversations held in previous meetings. The Library is partneringwith Capital Public Radio and Local Voices Network (LVN), the library’s conduit to Cortico device to utilize therecorders, promote the theme-based conversation opportunities, to share content with the public, and to informfuture library strategies.

A team of 30 library staff were trained by LVN and practiced facilitating conversations and recalling themes fromconversations held in other areas of the country. Library staff look forward to sitting down with community membersto make new connections, share information and take action toward improved library services and strongercommunity connections.

To give the Board a sense of the conversations, summaries of the conversations from two libraries, South Natomasand North Highlands-Antelope, are below.

South Natomas LibraryPublic Space/Transportation: people want a more pedestrian and bicycle-focused neighborhood, less cars androadways, more green spaces, parks, places for people to walk around, or simply gather together and enjoy theoutdoors. At least one meeting had several people focus on public art as part of this vision. This also connects with adesire for greater connection among community members, increased sense of ownership and civic engagement.

Safety and Security: community members are concerned with crime in the area, as well as an increased presence ofpeople experiencing homelessness and the perception that this contributes to the crime rate. Many people also feelthat the number of businesses that sell alcohol, tobacco and marijuana is another contributing factor to crime in thearea.

Economic Development: residents would like to see greater variety in the types of businesses in the area;specifically mentioned was the desire for a Mom and Pop style coffee shop and bakery (not part of a chain), and forbusiness development to align with the public space design for greater walkability and a less car-centricneighborhood. Many people want Natomas - all of Natomas - to be more of a "destination" that draws in businessfrom around the region. Of particular concern right now are the redevelopment plans for the Sleep Train Arena.

North Highlands – Antelope LibraryMost people we talked with desire the same things in their communities, and indicate that these things areimportant for them as well as their family, friends, co-workers and others that they know and love. The gap between

8

what they want and reality seems to be caused by different ideas of what it means to be in a community, or bycultural and societal structures that are imposed upon us or are defined by differences rather than commonalities.There are many barriers to overcome, including differing opinions about who should be accountable and responsiblefor making positive changes. Access to information and resources are not equally available to everyone. There arenot enough opportunities for members of the community to get to know or understand each other.

The conversation tracker and summary of topics can be found in Attachment C.

ATTACHMENT(S):5.1 Director's Report - November 2019 Statistics - ATT A.pdf

5.1 Director's Report - December 2019 Statistics - ATT B.pdf

5.1 Director's Report - Conversation Tracker and Summary Topics - ATT C.pdf

9

SPL at a Glance: November 2019 YTD

2,620,879 PHYSICAL ITEM

CHECKOUTS

995,098 DIGITAL

CHECKOUTS

811,700 LIBRARY

CARDHOLDERS

1,592,609 LIBRARY

VISITS

811,700 LIBRARY

CARDHOLDERS

1,500,000

1,750,000

2,000,000

2,250,000

2,500,000

2,750,000

3,000,000

Nov-16 Nov-17 Nov-18 Nov-19

PHYSICAL ITEM CHECKOUTS

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

Nov-16 Nov-17 Nov-18 Nov-19

DIGITAL CHECKOUTS

1,100,000

1,200,000

1,300,000

1,400,000

1,500,000

1,600,000

1,700,000

Nov-16 Nov-17 Nov-18 Nov-19

LIBRARY VISITS

55.6% of the service area population

=

Item 5.1, Attachment A

10

0 20000 40000 60000 80000 100000 120000 140000 160000 180000

Wanderer Bookmobile

Walnut Grove

Valley Hi - N. Laguna

Sylvan Oaks

Southgate

South Natomas

Rio Linda

Rancho Cordova

Pocket-Greenhaven

Orangevale

North Sacramento

North Natomas

North Highlands-Antelope

Mobile Services

McKinley

McClatchy

Martin Luther King, Jr.

Isleton

Galt

Franklin

Fair Oaks

Elk Grove

Del Paso Heights

Courtland

Cooledge

Colonial Heights

Central

Carmichael

Arden-Dimick

Arcade

Branch Circulation YTD Jul-Nov 2017-2019

2019-20 2018-19 2017-1811

0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000

Walnut Grove

Valley Hi

Sylvan Oaks

Southgate

South Natomas

Rio Linda

Rancho Cordova

Pocket

Orangevale

North Sacramento

North Natomas

North Highlands

McKinley

McClatchy

King

Iselton

Galt

Franklin

Fair Oaks

Elk Grove

Del Paso

Courtland

Cooledge

Colonial Heights

Central

Carmichael

Arden

Arcade

Branch Visits YTD Jul-Nov 2017-2019

2019-2020 2018-2019 2017-201812

SPL at a Glance: December 2019 YTD

3,084,168 PHYSICAL ITEM

CHECKOUTS

1,195,829 DIGITAL

CHECKOUTS

816,147 LIBRARY

CARDHOLDERS

1,853,789 LIBRARY

VISITS

811,700 LIBRARY

CARDHOLDERS

56.2% of the service area population

=

1,300,000

1,400,000

1,500,000

1,600,000

1,700,000

1,800,000

1,900,000

Dec-16 Dec-17 Dec-18 Dec-19

LIBRARY VISITS

0

250,000

500,000

750,000

1,000,000

1,250,000

1,500,000

Dec-16 Dec-17 Dec-18 Dec-19

DIGITAL CHECKOUTS

1,750,000

2,000,000

2,250,000

2,500,000

2,750,000

3,000,000

3,250,000

Dec-16 Dec-17 Dec-18 Dec-19

PHYSICAL ITEM CHECKOUTS

Item 5.1, Attachment B

13

0 50000 100000 150000 200000 250000

Wanderer Bookmobile

Walnut Grove

Valley Hi - N. Laguna

Sylvan Oaks

Southgate

South Natomas

Rio Linda

Rancho Cordova

Pocket-Greenhaven

Orangevale

North Sacramento

North Natomas

North Highlands-Antelope

Mobile Services

McKinley

McClatchy

Martin Luther King, Jr.

Isleton

Galt

Franklin

Fair Oaks

Elk Grove

Del Paso Heights

Courtland

Cooledge

Colonial Heights

Central

Carmichael

Arden-Dimick

Arcade

Branch Circulation YTD Jul-Dec 2017-2019

2019-20 2018-19 2017-18

14

0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000

Walnut Grove

Valley Hi

Sylvan Oaks

Southgate

South Natomas

Rio Linda

Rancho Cordova

Pocket

Orangevale

North Sacramento

North Natomas

North Highlands

McKinley

McClatchy

King

Iselton

Galt

Franklin

Fair Oaks

Elk Grove

Del Paso

Courtland

Cooledge

Colonial Heights

Central

Carmichael

Arden

Arcade

Branch Visits YTD Jul-Dec 2017-2019

2019-2020 2018-2019 2017-201815

68 conversations

Community-43 • Unity/connectedness/engagement/togetherness/looking out for each other• Respect/compassion/consideration/no isolation/• Places to gather/activities to participate in for all ages/groups/problem solving as a

team/investment in community by businesses/private sector• Better parenting/support for teens from authority/conversations

Safety-41 • Violence/guns/bullying/domestic abuse/drug use• Traffic infractions/school zone signs/lack of enforcement of

rules/roadway/sidewalks/maintenance/street lights/• Lack of police presence/fear of police/constant arrests/apathy• Public transit/deportation/mental health/littering/

Accessibility-38 • Mental health resources/veterans/health care/healthy food/medical care/• Transportation/activities/transport children to school/public/seniors/elderly• Navigating resources/services/ESL/not computer based only/local services/closer

proximity/cost of services• Quality education/affordable tuition to college/in-person education not electronic

only/flexibility with work to finish education/achieve deeper education/ More focus ondeveloping morals/skills/values/homework help

• Employment opportunities for ESL/criminal records/cost of living/quality ofliving/gentrification/equal access/opportunities

• Basic plumbing/public bathrooms/laundry facilities/showersGovernment involvement-26

• Mismanagement of government resources/corruption/transparency/accountability/responsiveness of police/government officials

• Agencies not answering the phone/tough to navigate websites• Homelessness/public restrooms/shelters/health care/employment opportunities• Communication gap/information about positive involvement/how issues are being

addressed/how resources are being used• Human trafficking/drug use/reduction in businesses selling alcohol/marijuana• Educate about skills/morals/values/applicable to daily life/children hunger• Economic development/officials lead the way/not enough parking/• Mistrust of police/lack of acceptance/tolerance in law enforcement

Stewardship-11 • Quality education/scholarships/• Maintenance-park/roadway/litter/• Quality of government services/grocery stores/environment/beautification

Acceptance-8 • Working alongside similar people of ethnicity/background/gender/class• Less bias/discrimination/judgement/presuppositions

Diversity-5 • Translators/ESL classes/conversations/immigrants• Stereotyping/gender barriers/cultural education/awareness

Action-1 • Doing not talking about doing/people want change but do not take action• Transparency of government

Item 5.1, Attachment C

16

Engaging Community • Unity/connectedness/engagement/togetherness/looking out for each other • Respect/compassion/consideration/no isolation/ • Places to gather/activities to participate in for all ages/groups/problem solving as a

team/investment in community by businesses/private sector • Violence/guns/bullying/domestic abuse/drug use • Traffic infractions/school zone signs/lack of enforcement of

rules/roadway/sidewalks/maintenance/street lights/ • Lack of police presence/fear of police/constant arrests/apathy • Public transit/deportation/mental health/littering/ • Transportation/activities/transport children to school/public/seniors/elderly • Navigating resources/services/ESL/not computer based only/local services/closer

proximity/cost of services • Basic plumbing/public bathrooms/laundry facilities/showers • Communication gap/information about positive involvement/how issues are being

addressed/how resources are being used • Human trafficking/drug use/reduction in businesses selling alcohol/marijuana • Quality education/scholarships/ • Mistrust of police/lack of acceptance/tolerance in law enforcement

Culture of Customer Service

• Employment opportunities for ESL/criminal records/cost of living/quality of living/gentrification/equal access/opportunities

• Homelessness/public restrooms/shelters/health care/employment opportunities • Working alongside similar people of ethnicity/background/gender/class • Less bias/discrimination/judgement/presuppositions • Translators/ESL classes/conversations/immigrants • Stereotyping/gender barriers/cultural education/awareness

Learning and Discovery • Mental health resources/veterans/health care/healthy food/medical care/ • Better parenting/support for teens from authority/conversations • Quality education/affordable tuition to college/in-person education not electronic

only/flexibility with work to finish education/achieve deeper education/ More focus on developing morals/skills/values/homework help

• Agencies not answering the phone/tough to navigate websites • Educate about skills/morals/values/applicable to daily life/children hunger

Resource Management

• Mismanagement of government resources/corruption/transparency/accountability/ responsiveness of police/government officials

• Economic development/officials lead the way/not enough parking/ • Maintenance-park/roadway/litter/ • Quality of government services/grocery stores/environment/beautification • Doing not talking about doing/people want change but do not take action • Transparency of government

17

January 23, 2020 Agenda Item 6.1: Monthly Financial Report - September 2019

TO: Sacramento Public Library Authority Board

FROM: Johnny Ea, Finance Manager

RE: Monthly Financial Report - September 2019

SUGGESTED ACTION(S):Receive and File

MONTHLY FINANCIAL REPORT: Total revenues for the period ending September 30, 2019, were $3,433,585, or 7.13% of the amount budgeted. Therevenues are presented on a modified-accrual basis and do not reflect actual cash receipts. The Library’s majorrevenue sources, such as property tax and City of Sacramento parcel tax, generally are received in February and Mayof each fiscal year. Year-to-date Sacramento City Contributions are $2,658,900 for the first quarter of Fiscal Year 2020. Effective Fiscal Year 2020, to help address cash flow needs for the City of Sacramento Branch operations, the City hasagreed to pay the Library monthly for its General Fund contributions.

EXPENDITURES Total expenditures at the end of September 2019 were $12,068,772. Salaries and benefits were at$7,921,419 or 25.13%, slightly above the benchmark of 25.0%, mainly due to the annual prepayment of the CalPERSemployer Unfunded Accrued Liability (UAL) for Fiscal Year 2020. Recruitment is ongoing to fill vacancies to providesufficient staffing levels system-wide. The expenditures on books and materials are below the benchmark level at19.64%. Overall expenditures ended below expectations at 23.0%, mainly due to books and materials, capitalprojects, and equipment expenses that have not yet been made and the timing of expenditures for services andsupplies.

ATTACHMENT(S): 6.1 Monthly Financial Report - September 2019 - ATT A.pdf

18

Sacramento Public Library

Income Statement - Budget to Actual

September - Fiscal Year 2020

Total

BudgetYTD

Actual Enc Balance

% of BudgetBenchmark

25.00%

REVENUE

27.57 336,804 0 128,196 465,000 Fines and fees

22.03 350,876 0 99,124 450,000 Facility rental

0.00 26,140,000 0 0 26,140,000 Library property tax

25.00 7,976,700 0 2,658,900 10,635,600 Sac City contributions

0.00 121,000 0 0 121,000 Other agency contributions

0.00 8,269,000 0 0 8,269,000 Sac. City parcel tax

0.00 55,000 0 0 55,000 State appropriations

100.36(384) 0 106,338 105,954 Grants, gifts and donations

0.00 0 0 0 0 Contribution for capital projects

40.61 326,647 0 223,353 550,000 Investment income

25.00 368,250 0 122,750 491,000 Transfers in

11.05 764,077 0 94,923 859,000 Other revenue

0.00 0 0 0 0 Services and supplies

3,433,585 48,141,554 0 44,707,969 Total REVENUE:

25.13 23,594,974 0 7,921,419 31,516,394

19.64 5,573,376 0 1,362,565 6,935,942

17.47 10,013,088 247,871 2,172,545 12,433,504

40.96 524,752 180,756 489,492 1,195,000

25.00 368,250 0 122,750 491,000

0.00 0 0 0 0

EXPENDITURE Salaries and benefits Books and Materials Services and supplies Capital and equipment Transfers out

Other expenditures

12,068,772 52,571,840 428,627 40,074,440 Total EXPENDITURE:

(4,430,285) (8,635,186) (428,627) 4,633,528 Net income (expense):

Page 1 of 11/6/2020 1:37:24PM

Item 6.1, Attachment A

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January 23, 2020 Agenda Item 6.2: Quarterly Treasurer's Report Q1 - September 2019

TO: Sacramento Public Library Authority Board

FROM: Jarrid P. Keller, Deputy Director

RE: Quarterly Treasurer's Report Q1 - September 2019

SUGGESTED ACTION(S):Receive and File

MONTHLY FINANCIAL REPORT: INFORMATION The Library Authority’s Investment Policy, adopted by the Board on May 23, 2019, requires theAuthority’s Treasurer to submit quarterly investment reports in compliance with Government Code Section 53646(b),and monthly investment transaction reports consistent with Government Code Section 53607.

Attachment A is the City of Sacramento City Treasurer’s Quarterly Report for the quarter ended September 30, 2019.All Authority investments currently are managed and held by the Sacramento City Treasurer in the City’s InvestmentPool A.

CERTIFICATION OF LIQUIDITY AND CASH FLOW FOR THE NEXT SIX-MONTH PERIOD Based on the Authority Board’sproposed Fiscal Year 19-20 budget, past revenue and expenditure trends and current forecasts, the Authority’sTreasurer projects that the Library has sufficient monies on hand, anticipated revenues and/or liquid investments tomeet the Library’s expenditure requirements through March 31, 2020.

COMPLIANCE WITH INVESTMENT POLICY The Authority’s Investment Policy incorporates the City’s InvestmentPolicy-authorized investments by reference. The Authority’s Treasurer accepts the Sacramento City Treasurer’scertification that all City Pool A investments held are in compliance with the City Treasurer’s previously reviewedand current investment policy with no exceptions, as stated in Attachment A.

Also attached is the transaction report for the City of Sacramento Investment Pool A for the month of September2019 (Attachment B) and the Library summary of the City’s monthly investment report for September 2019(Attachment C), as well as the Portfolio Appraisal: Sacramento Public Library Authority - Hurst Trust, for the periodended September 30, 2019 (Attachment D).

This report satisfies the State’s investment reporting requirements and complies with the Library’s investmentpolicy quarterly and monthly reporting requirements.

FISCAL IMPACTThe Library Authority had investments totaling $30,798,226 at September 30, 2019. Total cash and investments were$33,243,099, including a balance of $2,444,873 in the Authority’s Bank of America account. Investment income for themonth of June was $61,796, and totals $217,846 for FY 19-20. The September portfolio yield was 2.43%, and is 0.08%below the August yield of 2.51%. This yield compares favorably to the State of California Local Agency InvestmentFund rate of return for September 2019 of 2.28%.

20

HURST TRUST INVESTMENTS: Per the Joint Exercise of Powers Agreement signed in September 2015 between theSacramento Public Library Authority and the City of Sacramento, the Authority Board approved a plan for the HurstTrust funds to be managed by the City Treasurer’s Office. As of September 30, 2019, the Hurst Trust PortfolioAppraisal shows a market value of $1,861,012 (Attachment D). Investment income realized year-to-date for FY 19-20is $8,034, and no expenditures were incured as of September 30, 2019. The Hurst Trust investments are in compliancewith the Authority’s Investment Policy.

ATTACHMENT(S): 6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT A.pdf

6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT B.pdf

6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT C.pdf

6.2 Quarterly Treasurer's Report Q1 - September 2019 - ATT D.pdf

21

Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer

City Council Report 915 I Street, 1st Floor

Sacramento, CA 95814 www.cityofsacramento.org

File ID: 2019-01494 November 5, 2019 Consent Item 05

Title: September 2019 Monthly Investment Transactions Report

Location: Citywide

Recommendation: Receive and file.

Contact: Stacy Hussey, Chief Investment Officer, (916) 808-7746, Office of the City Treasurer

Presenter: None

Attachments: 1-Description/Analysis2-Attachments A to F

Page 1 of 34

Item 6.2, Attachment A

22

File ID: 2019-01494 Consent Item 05

November 5, 2019 powered by Legistar™

City of Sacramento

Description/Analysis Issue Detail: The City Treasurer provides monthly reports to the City Council on current investment activity. Policy Considerations: The City Treasurer routinely reports on monthly investment transactions to keep the City Council advised of current investment activity. Economic Impacts: None Environmental Considerations: This action is not a project that is subject to CEQA because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and it relates to government fiscal activities that do not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. (CEQA Guidelines § 15378 (a), (b)(2), and (b)(5)). Sustainability: None Commission/Committee Action: None Rationale for Recommendation: The City Treasurer is responsible for depositing and investing funds in the City treasury and for reporting on investment activity in accordance with the authority granted by City Charter Section 73, City Council ordinances and resolutions, and applicable state law. Consistent with the City of Sacramento Investment Policy which is updated annually by City Treasurer’s Office staff and was most recently adopted by City Council on June 25, 2019, the monthly report herein lists the transactions as required by California Government Code section 53607. For informational purposes, the City Treasurer also reports on investment transactions of other funds invested by City Treasurer’s Office staff. The summary and transactions detail for the month ended September 30, 2019 are listed in Attachments A, B, C, D, E and F. Financial Considerations: The monthly investment report sets forth the monthly transactions of the City Treasurer’s Office Investment Pool A funds. The market value of the Pool A investment portfolio (“Portfolio”) on August 31, 2019 was $1,382,051,542, while the market value of the Portfolio on September 30, 2019 was $1,375,540,547. The yield of the Portfolio in September 2019 was 2.43%. There were 25 total transactions for the period (12 purchases, 4 calls and 9 maturities). The estimated duration of the Portfolio as of September 30, 2019 is 1.78 years. Local Business Enterprise (LBE): Not applicable.

Page 2 of 34

23

Local Agency Funds:

Pool A Ethel Hart Trust Public Trust George Clark Total

Purchases $ 73,816,991 $ - $ - $ - $ 73,816,991

Sales - - - - -

Calls 15,941,410 - - - 15,941,410

Maturities 50,708,982 - - - 50,708,982

Contributions 69,143,297 - - - 69,143,297

Withdrawals 77,247,886 - 17,493 5,865 77,271,244

Total $ 286,858,566 $ - $ 17,493 $ 5,865 $ 286,881,924

Outside Agency Funds:

Sacramento City Employees' Retirement System (SCERS) Funds:

Fixed Bonds Equity Income Large Cap International Total

Purchases $ - $ - $ 34,352 $ - $ 34,352

Sales - 870,518 114,992 - 985,510

Calls - - - - -

Maturities 22,550 - - - 22,550

Expenses 106 - - - 106

Contributions - - - - -

Withdrawals 310,225 439,957 334,454 - 1,084,636

Total $ 332,881 $ 1,310,475 $ 483,798 $ - $ 2,127,154

City of SacramentoSummary of Transactions

September-19

ATTACHMENT A

Page 3 of 34

24

City of SacramentoSummary of Transactions

September-19

ATTACHMENT A

SHRA Investment Pool Fund:

Pool D Total

Purchases $ 5,661,909 $ 5,661,909

Sales - -

Calls 395,400 395,400

Maturities 3,254,374 3,254,374

Contributions 4,138,058 4,138,058

Withdrawals - -

Total $ 13,449,741 $ 13,449,741

Capitol Area Development Authority (CADA) Funds:

CADA CADA-A CADA-B Total

Contributions $ - $ - $ - $ -

Withdrawals - - - -

Total $ - $ - $ - $ -

All Other Funds:

ARFCD RD SPLA SPLA-T TNBC Total

Purchases $ - $ - $ - $ - $ - $ -

Maturities - - - - - -

Contributions - - - - - -

Withdrawals - - 1,000,000 - 1,000,000

Total $ - $ - $ 1,000,000 $ - $ - $ 1,000,000

GRAND TOTAL $ 303,458,819

Page 4 of 34

25

City of SacramentoTRANSACTION SUMMARY

City Investment Pool AFrom 09-01-19 To 09-30-19

Trade Unit Total Unit Total Gain/Date Quantity Security Cost Cost Price Proceeds Loss

PURCHASES

09-03-19 5,000,000 Federal Farm Credit Bank 100.00 5,000,0002.000% Due 09-03-24

09-05-19 4,000,000 United Parcel Service Inc 100.93 4,037,0802.200% Due 09-01-24

09-05-19 5,000,000 Freddie Mac 100.00 5,000,0002.100% Due 09-10-24

09-05-19 5,000,000 Federal Home Loan Bank 99.80 4,990,0001.850% Due 09-09-24

09-13-19 5,000,000 International Bk Recon & Develop 100.00 5,000,0002.200% Due 09-23-24

09-16-19 4,000,000 Bank of America Corp 100.00 4,000,0002.250% Due 09-18-24

09-19-1915,000,000 Safe Credit Union Community Fund(Non-Negotiable)

100.00 15,000,000

1.723% Due 03-19-2009-24-1910,000,000 Pfizer Inc 98.99 9,899,500

2.010% Due 03-23-2009-25-19 1,000,000 Garden Grove California Unified

School District100.00 1,000,000

1.966% Due 08-01-2409-27-1910,000,000 Thunder Bay Funding LLC 99.03 9,903,011

2.030% Due 03-20-2009-27-19 5,000,000 Toyota Motor Credit Corp 100.00 5,000,000

2.150% Due 09-27-2409-30-19 5,000,000 American Honda Finance 99.75 4,987,400

2.150% Due 09-10-24TOTAL 73,816,991

Page 5 of 34

Item 6.2, Attachment B

26

City of SacramentoTRANSACTION SUMMARY

City Investment Pool AFrom 09-01-19 To 09-30-19

Trade Unit Total Unit Total Gain/Date Quantity Security Cost Cost Price Proceeds Loss

CALLS

09-14-19 3,000,000 JP Morgan Chase Bank Na 100.00 3,000,000 100.00 3,000,000 02.500% Due 06-14-22

09-23-19 3,000,000 JP Morgan Chase Bank Na 100.00 3,000,000 100.00 3,000,000 02.500% Due 03-23-21

09-27-19 3,000,000 Barclays Bank Plc 100.00 3,000,000 100.00 3,000,000 03.000% Due 07-27-22

09-28-19 7,000,000 US Bank Assn Cincinnati Oh Mtn 99.16 6,941,410 100.00 7,000,000 58,5902.125% Due 10-28-19

TOTAL 15,941,410 16,000,000 58,590

ATTACHMENT B

Page 6 of 34

27

City of SacramentoTRANSACTION SUMMARY

City Investment Pool AFrom 09-01-19 To 09-30-19

Trade Unit Total Unit Total Gain/Date Quantity Security Cost Cost Price Proceeds Loss

MATURITIES

09-01-19 1,430,000 Manhattan Beach Calif Uni Sch 101.88 1,456,884 100.00 1,430,000 -26,8842.012% Due 09-01-19

09-01-19 905,000 Midpeninsula Regl Open Space D 100.39 908,502 100.00 905,000 -3,5022.000% Due 09-01-19

09-04-1910,000,000 Boeing Company 99.35 9,935,289 99.35 9,935,289 02.560% Due 09-04-19

09-10-19 5,000,000 Apple Inc 98.33 4,916,717 98.33 4,916,717 02.630% Due 09-10-19

09-10-1910,000,000 Banco Santander SA/NY 98.05 9,805,056 98.05 9,805,056 02.900% Due 09-10-19

09-24-19 5,000,000 Coca-Cola Company 98.35 4,917,350 98.35 4,917,350 02.610% Due 09-24-19

09-24-1910,000,000 Credit Suisse NY 98.32 9,832,067 98.32 9,832,067 02.640% Due 09-24-19

09-25-19 5,000,000 Walt Disney Company 99.14 4,957,118 99.14 4,957,118 02.470% Due 09-25-19

09-30-19 4,000,000 Royal Bank of Canada 99.50 3,980,000 100.00 4,000,000 20,0002.820% Due 09-30-19

TOTAL 50,708,982 50,698,596 -10,386

Page 7 of 34

28

City of SacramentoTRANSACTION SUMMARY

City Investment Pool AFrom 09-01-19 To 09-30-19

Trade Unit Total Unit Total Gain/Date Quantity Security Cost Cost Price Proceeds Loss

CONTRIBUTIONS

09-03-19 JP Morgan Chase Cash 25,87709-03-19 JP Morgan Chase Cash 3,616,96809-03-19 Fidelity Fund 3,47809-04-19 JP Morgan Chase Cash 3,521,77509-05-19 JP Morgan Chase Cash 2,773,67309-06-19 JP Morgan Chase Cash 2,541,74109-09-19 JP Morgan Chase Cash 3,712,10409-09-19 Fidelity Fund 1,079,07509-10-19 JP Morgan Chase Cash 3,065,57309-11-19 JP Morgan Chase Cash 1,373,07409-12-19 JP Morgan Chase Cash 1,113,40509-16-19 JP Morgan Chase Cash 6,205,32609-17-19 JP Morgan Chase Cash 2,248,90509-18-19 JP Morgan Chase Cash 5,139,28709-19-19 JP Morgan Chase Cash 2,417,31309-23-19 JP Morgan Chase Cash 2,114,29709-24-19 JP Morgan Chase Cash 20,199,00209-25-19 JP Morgan Chase Cash 1,178,68109-26-19 JP Morgan Chase Cash 31509-27-19 JP Morgan Chase Cash 3,076,21309-30-19 JP Morgan Chase Cash 2,634,27209-30-19 Fidelity Fund 10,13309-30-19 Fidelity Fund 5,86509-30-19 Fidelity Fund 17,49309-30-19 Fidelity Fund 306,96109-30-19 Fidelity Fund 419,86509-30-19 Fidelity Fund 342,627TOTAL 69,143,297

Page 8 of 34

29

City of SacramentoTRANSACTION SUMMARY

City Investment Pool AFrom 09-01-19 To 09-30-19

Trade Unit Total Unit Total Gain/Date Quantity Security Cost Cost Price Proceeds Loss

WITHDRAWALS

09-03-19 JP Morgan Chase Cash 1,918,60009-04-19 JP Morgan Chase Cash 1,116,71309-05-19 JP Morgan Chase Cash 777,94209-06-19 JP Morgan Chase Cash 791,37209-09-19 JP Morgan Chase Cash 6,849,78509-10-19 JP Morgan Chase Cash 10,069,76909-11-19 JP Morgan Chase Cash 5,401,97009-12-19 JP Morgan Chase Cash 2,763,33509-13-19 JP Morgan Chase Cash 3,981,82309-16-19 JP Morgan Chase Cash 2,072,44209-17-19 JP Morgan Chase Cash 1,443,71309-17-19 Fidelity Fund 28,12509-18-19 JP Morgan Chase Cash 470,83209-19-19 JP Morgan Chase Cash 1,491,26309-20-19 JP Morgan Chase Cash 1,000,00009-20-19 JP Morgan Chase Cash 5,353,21209-20-19 Fidelity Fund 5,26009-23-19 JP Morgan Chase Cash 2,439,67109-23-19 Fidelity Fund 5,00009-24-19 JP Morgan Chase Cash 1,040,77109-25-19 JP Morgan Chase Cash 8,293,84909-26-19 JP Morgan Chase Cash 15,274,75409-27-19 JP Morgan Chase Cash 2,108,19509-30-19 JP Morgan Chase Cash 2,549,489TOTAL 77,247,886

Page 9 of 34

30

SACRAMENTO PUBLIC LIBRARY AUTHORITY

MONTHLY REVIEW – SEPTEMBER 2019

STRATEGY

The SPLA funds are invested in the City of Sacramento’s Pool A investment fund. The Fund is invested pursuant to the

objectives and requirements set forth in the City’s investment policy. The three objectives of the investment policy, in order

of priority, are (1) the preservation of capital by the investment in safe instruments, (2) the liquidity needs of the City and

pool participants so such parties will have access to cash when they need it, and (3) the maximizing of current income while

remaining consistent with the other more important objectives. The City’s investment policy incorporates applicable

provisions of state law including, among other things, the prudent person standard and California Code Section 53601

pertaining to eligible investments.

PORTFOLIO STATISTICS

Beginning Balance 30,850,130

Contributions 886,300

Withdrawals (1,000,000)

Interest Earned 61,796

Ending Balance 30,798,226

PERFORMANCE COMPARISON

City Pool A 2.43%

LAIF 2.28%

90 Day T-Bill 2.19%

Federal Funds 2.02%

CITY POOL A MATURITY SCHEDULE

Maturity Market Value Pct. Holdings

< 1 Year 695,108,141 50.53%

1 - 2 Years 245,246,684 17.83%

2 - 3 Years 180,802,753 13.14%

3 - 4 Years 112,191,946 8.16%

4 - 5 Years 142,191,023 10.34%

Total 1,375,540,547 100.00%

CITY POOL A PORTFOLIO COMPOSITION

Corporate Bonds,29.91%

US Treasuries & Agencies,

20.35%

Commercial Paper, 14.52%

CalTRUST, 14.15%

Certificates of Deposit,

6.86%

Municipals Bonds, 6.46%

Cash & Equivalents, 5.41%

Supranationals, 2.34%

Asset Type Pct. Assets YTM

Corporate Bonds 29.91% 2.59%

US Treasuries & Agencies 20.35% 2.15%

Commercial Paper 14.52% 2.48%

CalTRUST 14.15% 2.20%

Certificates of Deposit 6.86% 2.47%

Municipals Bonds 6.46% 2.29%

Cash & Equivalents 5.41% 2.15%

Supranationals 2.34% 2.09%

695,108,141

245,246,684

180,802,753

112,191,946 142,191,023

$0

$100,000,000

$200,000,000

$300,000,000

$400,000,000

$500,000,000

$600,000,000

$700,000,000

$800,000,000

< 1 Year 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years

Page 47

Item 6.2, Attachment C

31

City of SacramentoCASH LEDGER

Sacramento Public Library AuthorityFrom 09-01-19 To 09-30-19

All Cash Accounts

Trade Settle TranDate Date Code Quantity Security Amount Cash Balance

Pool A Cash09-01-19 Beginning Balance 30,694,080.0109-15-19 09-15-19 li Pool A Cash 886,300.00 31,580,380.01

Sep 2019 Gen Fund & Measure U Contribution to SPLA, per AJ#32130709-20-19 09-20-19 lo Pool A Cash -1,000,000.00 30,580,380.01

-113,700.0009-30-19 Ending Balance 30,580,380.01

Pool A Interest Receivable09-01-19 Beginning Balance 156,050.0109-30-19 09-30-19 in Pool A Cash 61,795.68 217,845.69

Sep 2019 estimated Pool A interest61,795.68

09-30-19 Ending Balance 217,845.69

Page 48

32

Quantity Security Symbol

CASH AND EQUIVALENTS Poo!A intreceiv

U.S. GOVERNMENT BONDS 250,000 912828xm7

FEDERAL HOME LOAN BANK 550,000 3130a7vk8

MUNICIPAL BONDS Not Classified

265,000.00 79730waw0

VARIABLE RA TE SECURITIES Not Classified

525,000 78012khm2

TOTAL PORTFOLIO

Security

Pool A Cash Pool A Interest Receivable

U.S. Treasury Note 1.625% Due 07-31-20

Federal Home Loan Bank 1.750% Due 05-18-21

San Diego CalifRedev Agy Succ 2.625% Due 09-01-20

Royal Bank of Canada 3.005% Due 01-28-21

City of Sacramento PORTFOLIO APPRAISAL

Sacramento Public Library Authority Hurst Trust September 30, 2019

Unit Cost

99.89

100.00

99.89

100.00

Total Cost

269,676.17 1,741.67

271,417.84

249,726.56

550,000.00

264,711.15

264,711.15

Price

99.81

99.43

100.57

525,000.00 100.32

525,000.00

1,860,855.55

Market Value

269,676.17 1,741.67

271,417.84

249,522.50

546,865.00

266,510.50

266,510.50

526,695.75

526,695.75

1,861,011.59

Report run at 10:29:34 AM on Wednesday, October 16, 2019

Accrued Interest

684.44

3,555.90

579.69

579.69

2,761.30

2,761.30

7,581.34

Call Market Value Pct. Cur. Bond Put + Accrd. Int. Assets Yield S & P Moody Status

269,676.17 1,741.67

271,417.84

14.49 0.09

14.58

2.43 2.43 2.43

250,206.94 13.41 1.63 AA+ Aaa

550,420.90 29.39 1.76 AA+ Aaa

267,090.19 14.32 2.61 AA

267,090.19 14.32 2.61

529,457.05 28.30 3.00 AA- Aa3

529,457.05 28.30 3.00

1,868,592.93 100.00 2.31

Item 6.2, Attachment D

33

January 23, 2020 Agenda Item 6.3: Monthly Financial Report - October 2019

TO: Sacramento Public Library Authority Board

FROM: Johnny Ea, Finance Manager

RE: Monthly Financial Report - October 2019

SUGGESTED ACTION(S):Receive and File

MONTHLY FINANCIAL REPORT: Total revenues for the period ending October 31, 2019, were $4,571,147, or 9.49% of the amount budgeted. Therevenues are presented on a modified-accrual basis and do not reflect actual cash receipts. The Library’s majorrevenue sources, such as property tax and City of Sacramento parcel tax, generally are received in February and Mayof each fiscal year. Year-to-date Sacramento City Contributions are $3,545,200 for the months of July thru October2019. Effective Fiscal Year 2020, to help address cash flow needs for the City of Sacramento Branch operations, theCity has agreed to pay the Library monthly for its General Fund contributions.

EXPENDITURES Total expenditures at the end of October 2019 were $15,982,373. Salaries and benefits were at $10,053,600 or 31.90%,slightly below the benchmark of 33.33%. Recruitment is ongoing to fill vacancies to provide sufficient staffing levelssystem-wide. The expenditures on books and materials are below the benchmark level at 23.39%. Overallexpenditures ended below expectations at 30.40%, mainly due to books and materials, and the timing ofexpenditures for services and supplies.

ATTACHMENT(S): 6.3 Monthly Financial Report - October 2019 - ATT A.pdf

34

Sacramento Public Library

Income Statement - Budget to Actual

October - Fiscal Year 2020

Total

BudgetYTD

Actual Enc Balance

% of BudgetBenchmark

33.33%

REVENUE

36.60 294,800 0 170,200 465,000 Fines and fees

32.81 302,355 0 147,645 450,000 Facility rental

0.00 26,140,000 0 0 26,140,000 Library property tax

33.33 7,090,400 0 3,545,200 10,635,600 Sac City contributions

0.00 121,000 0 0 121,000 Other agency contributions

-0.06 8,273,713 0 (4,713) 8,269,000 Sac. City parcel tax

32.73 37,000 0 18,000 55,000 State appropriations

217.66(124,671) 0 230,625 105,954 Grants, gifts and donations

0.00 0 0 0 0 Contribution for capital projects

41.62 321,110 0 228,890 550,000 Investment income

25.00 368,250 0 122,750 491,000 Transfers in

13.10 746,450 0 112,550 859,000 Other revenue

0.00 0 0 0 0 Services and supplies

4,571,147 48,141,554 0 43,570,407 Total REVENUE:

31.90 21,462,793 0 10,053,600 31,516,394

23.39 5,313,670 0 1,622,272 6,935,942

27.51 8,689,510 323,810 3,420,184 12,433,504

63.90 356,073 75,360 763,566 1,195,000

25.00 368,250 0 122,750 491,000

0.00 0 0 0 0

EXPENDITURE Salaries and benefits Books and Materials Services and supplies Capital and equipment Transfers out

Other expenditures

15,982,373 52,571,840 399,171 36,190,296 Total EXPENDITURE:

(4,430,285) (11,411,226) (399,171) 7,380,111 Net income (expense):

Page 1 of 11/6/2020 1:39:31PM

Item 6.3, Attachment A

35

January 23, 2020 Agenda Item 6.4: Monthly Treasurer's Report - October 2019

TO: Sacramento Public Library Authority Board

FROM: Johnny Ea, Finance Manager

RE: Monthly Treasurer's Report - October 2019

SUGGESTED ACTION(S):Receive and File

MONTHLY FINANCIAL REPORT: INFORMATION The Monthly Purchases and Sales Transactions Report for the City of Sacramento’s “Investment PoolA” for the month of October 2019 and the Sacramento Public Library summary of the City’s monthly investmentreport are attached to this report.

This report satisfies the State’s investment reporting requirements and complies with the Authority’s InvestmentPolicy. The complete City Treasurer’s Report for the month of October 2019 is available upon request.

FISCAL IMPACT The Library Authority had investments totaling $27,719,392 as of October 31, 2019. Total cash and investments atOctober 31, 2019, were $30,031,294, including a balance of $2,311,902 in the Authority’s Bank of America account.Investment income for the month of October was $58,545. Year-to-date investment income totals $276,391.

The October portfolio yield was 2.41% and is 0.02% less than the September yield of 2.43%. This yield comparesfavorably to the State of California Local Agency Investment Fund rate of return of 2.19% for October 2019.

ATTACHMENT(S): 6.4 Monthly Treasurer's Report - October 2019 - ATT A.pdf

6.4 Monthly Treasurer's Report - October 2019 - ATT B.pdf

36

City of Sacramento

PURCHASE AND SALE City Investment Pool AFrom 10-01-19 To 10-31-19

SecTrade Settle Type Security UnitDate Date Code Symbol Cusip Quantity Security S & P Moody Price Amount

PURCHASES10-03-19 10-04-19 flus 3130ah5z2 3130AH5Z2 5,000,000 Federal Home Loan Bank AA+ Aaa 100 5,000,000

2.125% Due 10-01-2410-04-19 10-17-19 mbus 7976465t9 7976465T9 5,000,000.00 San Francisco City & County CA AAA Aaa 100 5,014,700

2.000% Due 06-15-2010-16-19 10-21-19 fhus 3134gukn9 3134GUKN9 5,000,000 Freddie Mac AA+ Aaa 100 5,000,000

2.125% Due 10-21-2410-16-19 10-18-19 vrus 89114r2u9 89114R2U9 5,000,000 Toronto Dominion Bank A Aa3 100 5,000,000

2.250% Due 10-18-2410-17-19 10-18-19 fhus 3134gukb5 3134GUKB5 5,000,000 Freddie Mac AA+ Aaa 100 5,000,000

2.125% Due 10-17-2410-23-19 10-28-19 fhus 3134gumd9 3134GUMD9 5,000,000 Freddie Mac AA+ Aaa 100 5,000,000

2.000% Due 10-28-2410-23-19 10-28-19 flus 3130ahey5 3130AHEY5 5,000,000 Federal Home Loan Bank AA+ Aaa 100 5,000,000

2.125% Due 10-28-2410-24-19 10-28-19 fmus 3136g4ty9 3136G4TY9 5,000,000 Fannie Mae AA+ Aaa 100 5,000,000

2.000% Due 10-28-2410-25-19 10-28-19 frus 3133ekv86 3133EKV86 5,000,000 Federal Farm Credit Bank AA+ Aaa 100 5,000,000

2.000% Due 10-02-2410-25-19 10-30-19 mbus 64985tay7 64985TAY7 5,000,000.00 New York St Urban Dev Corp Sales Tax Aa1 100 5,000,000

2.020% Due 03-15-2410-28-19 11-12-19 fhus 3134gunj5 3134GUNJ5 5,000,000 Freddie Mac AA+ Aaa 100 5,000,000

2.030% Due 11-12-2410-28-19 11-06-19 snus 459058hl0 459058HL0 5,000,000 International Bk Recon & Develop AAA Aaa 100 5,000,000

2.250% Due 11-06-2410-29-19 10-30-19 flus 3130ahgu1 3130AHGU1 5,000,000 Federal Home Loan Bank AA+ Aaa 100 5,000,000

2.100% Due 10-30-2465,014,700

SALES10-02-19 10-04-19 cbus 19416qec0 19416QEC0 3,000,000 Colgate Palmolive Co Mtns Be AA- Aa3 101 3,029,460

2.100% Due 05-01-2310-03-19 10-03-19 frus 3133ekfs0 3133EKFS0 3,000,000 Federal Farm Credit Bank AA+ Aaa 100 3,000,000

2.690% Due 04-03-2410-08-19 10-08-19 cpus 63873kx85 63873KX85 10,000,000 Natixis New York A1 P1 98 9,822,078

2.680% Due 10-08-1910-09-19 10-09-19 cbus 931142dy6 931142DY6 3,710,000 Walmart Inc AA Aa2 100 3,710,000

1.750% Due 10-09-1910-11-19 10-11-19 frus 3133ehrn5 3133EHRN5 3,000,000 Federal Farm Credit Bank AA+ Aaa 100 3,000,000

2.230% Due 07-18-2210-15-19 10-15-19 cdus 38148jag6 38148JAG6 3,000,000 Goldman Sachs 100 3,000,000

2.150% Due 10-15-1910-15-19 10-15-19 fhus 3134gtck7 3134GTCK7 3,000,000 Freddie Mac AA+ Aaa 100 3,000,000

2.750% Due 04-15-2410-15-19 10-15-19 mbus 594698pc0 594698PC0 2,000,000.00 Michigan St Strategic Fd Ltd O Aa2 100 2,000,000

1.741% Due 10-15-19

Page 24

Item 6.4, Attachment A

37

City of Sacramento

PURCHASE AND SALE City Investment Pool AFrom 10-01-19 To 10-31-19

SecTrade Settle Type Security UnitDate Date Code Symbol Cusip Quantity Security S & P Moody Price Amount

10-19-19 10-21-19 flus 3130abr32 3130ABR32 2,615,000 Federal Home Loan Bank AA+ Aaa 100 2,615,0002.300% Due 07-19-22

10-22-19 10-22-19 cpus 03785exn9 03785EXN9 5,000,000 Apple Inc A1+ P1 98 4,917,9422.580% Due 10-22-19

10-24-19 10-24-19 cpus 64105sxq6 64105SXQ6 10,000,000 Nestle Finance Intl Ltd A1+ P1 98 9,822,9832.580% Due 10-24-19

10-26-19 10-28-19 fhus 3134gak86 3134GAK86 5,000,000 Freddie Mac AA+ Aaa 100 5,000,0002.200% Due 01-26-22

10-26-19 10-28-19 flus 3130acju9 3130ACJU9 3,000,000 Federal Home Loan Bank AA+ Aaa 100 3,000,0002.250% Due 10-26-22

10-27-19 10-28-19 vrus 3134gbzq8 3134GBZQ8 5,000,000 Freddie Mac AA+ Aaa 100 5,000,0002.250% Due 07-27-22

10-28-19 10-28-19 frus 3133efky2 3133EFKY2 3,000,000 Federal Farm Credit Bank AA+ Aaa 100 3,000,0001.360% Due 10-28-19

10-30-19 10-30-19 cpus 06742quq3 06742QUQ3 10,000,000 Barclays Bank Plc A1 P1 98 9,829,2442.720% Due 10-30-19

73,746,707

Page 25

38

SACRAMENTO PUBLIC LIBRARY AUTHORITY

MONTHLY REVIEW – OCTOBER 2019

STRATEGY

The SPLA funds are invested in the City of Sacramento’s Pool A investment fund. The Fund is invested pursuant to the

objectives and requirements set forth in the City’s investment policy. The three objectives of the investment policy, in order

of priority, are (1) the preservation of capital by the investment in safe instruments, (2) the liquidity needs of the City and

pool participants so such parties will have access to cash when they need it, and (3) the maximizing of current income while

remaining consistent with the other more important objectives. The City’s investment policy incorporates applicable

provisions of state law including, among other things, the prudent person standard and California Code Section 53601

pertaining to eligible investments.

PORTFOLIO STATISTICS

Beginning Balance 30,798,226

Contributions 886,300

Withdrawals (4,023,679)

Interest Earned 58,545

Ending Balance 27,719,392

PERFORMANCE COMPARISON

City Pool A 2.41%

LAIF 2.19%

90 Day T-Bill 1.59%

Federal Funds 1.82%

CITY POOL A MATURITY SCHEDULE

Maturity Market Value Pct. Holdings

< 1 Year 672,935,233 49.43%

1 - 2 Years 221,856,232 16.29%

2 - 3 Years 175,493,379 12.89%

3 - 4 Years 91,811,641 6.74%

4 - 5 Years 189,400,523 13.91%

5 Yrs + 30 Dys 10,007,497 0.74%

Total 1,361,504,505 100.00%

CITY POOL A PORTFOLIO COMPOSITION

Corporate Bonds,30.35%

US Treasuries & Agencies,

21.65%

CalTRUST, 14.33%

Commercial Paper, 12.12%

Municipals Bonds, 7.12%

Certificates of Deposit, 6.71%

Cash & Equivalents, 4.99%

Supranationals, 2.73%

Asset Type Pct. Assets YTM

Corporate Bonds 30.35% 2.58%

US Treasuries & Agencies 21.65% 2.12%

CalTRUST 14.33% 2.02%

Commercial Paper 12.12% 2.43%

Municipals Bonds 7.12% 2.25%

Certificates of Deposit 6.71% 2.48%

Cash & Equivalents 4.99% 2.10%

Supranationals 2.73% 2.11%

672,935,233

221,856,232

175,493,379

91,811,641

189,400,523

10,007,497

$0

$100,000,000

$200,000,000

$300,000,000

$400,000,000

$500,000,000

$600,000,000

$700,000,000

$800,000,000

< 1 Year 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years 5 Yrs + 30 Dys

Page 48

Item 6.4, Attachment B

39

City of SacramentoCASH LEDGER

Sacramento Public Library AuthorityFrom 10-01-19 To 10-31-19

All Cash Accounts

Trade Settle TranDate Date Code Quantity Security Amount Cash Balance

Pool A Cash10-01-19 Beginning Balance 30,580,380.0110-01-19 10-01-19 lo Pool A Cash -18,966.00 30,561,414.0110-04-19 10-04-19 lo Pool A Cash -2,000,000.00 28,561,414.0110-08-19 10-08-19 lo Pool A Cash -4,713.06 28,556,700.95

SPLA low income rebates FY2019-20, processing year FY2017-18 AJ#32240910-15-19 10-15-19 li Pool A Cash 886,300.00 29,443,000.95

Oct 2019 Gen Fund & Measure U Contribution to SPLA, per AJ#32324310-18-19 10-18-19 lo Pool A Cash -2,000,000.00 27,443,000.95

-3,137,379.0610-31-19 Ending Balance 27,443,000.95

Pool A Interest Receivable10-01-19 Beginning Balance 217,845.6910-31-19 10-31-19 in Pool A Cash 58,545.29 276,390.98

Oct 2019 estimated Pool A interest58,545.29

10-31-19 Ending Balance 276,390.98

Page 49

40

January 23, 2020 Agenda Item 7.1: Action Summary - December 12, 2019

TO: Sacramento Public Library Authority Board

FROM: Roxana Puerner, Clerk of the Board

RE: Action Summary - December 12, 2019

SUGGESTED ACTION(S):Approve

CALL TO ORDER: In attendance: Patrick Kennedy, Karina Talamantes, Jeff Slowey, Darren Suen, Sue Frost, Larry Carr, Allen Warren,Eric Guerra, Don Nottoli, Garrett Gatewood. Stephanie Nguyen arrived after roll call.

Not in attendance: Angelique Ashby, Susan Peters, Phil Serna, Shawn Farmer.

Board Chair Darren Suen declared a quorum and called the meeting to order at 3:10 p.m.

PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA: No public comments

PRESENTATIONS: 3.1 Friends of the Sacramento Public LibraryRivkah Sass said that due to time issues the Friends of the Sacramento Public Library will report at the January 2020Board meeting.

CLOSED SESSION: Closed session was cancelled.

DIRECTORS REPORT: Rivkah Sass referred the Board to her written report. The Carmichael Library and the Friends of the CarmichaelLibrary have received the Non-Profit of the Year recognition from the Carmichael Chamber of Commerce. There area number of other items that will be brought back in January.

INFORMATION: 6.1 Book First Program6.2 Monthly Financial Report – July 20196.3 Monthly Treasurer’s Report – July 20196.4 Monthly Financial Report – August 20196.5 Monthly Treasurer’s Report – August 20196.6 Use of County Development Fees by County of Sacramento to Pay Orangevale Library Lease

41

CONSENT: 7.1 Action Summary – September 26, 20197.2 Contract Approval — Lyngsoe Systems, Inc. for an automated material handling system (AMHS) for theValley-Hi-North Laguna Library7.3 Contract Approval – Lyngsoe Systems, Inc. for an intelligent material management system (IMMS)7.4 Contract Approval – Quality Assured Cleaning Services for On-call Custodial Service7.5 Contract Approval – First Amendment to Agreement with River City Painting, Inc.

Board Action Slowey/Kennedy Approved (11-0) 7.6 Grant, Gifts and Donations and FY 19-20 Budget Amendment

ACTION: 8.1 Annual Audit Report – Fiscal Year 2018-19

Rivkah Sass recommended approval if no comments. The audit is clean and Johnny Ea was available to answerquestions. Directors Slowey and Frost, as members of the Audit Committee thanked Johnny Ea and library staff forthe excellent work.

Board Action Kennedy/Carr Approved (11-0)

ADJOURNMENT: Director Suen adjourned the meeting in memory of the one-year anniversary of Amber Clark’s death. The meetingof the Sacramento Public Library Authority Board was adjourned at 3:13 p.m.

ATTACHMENT(S):

42

January 23, 2020 Agenda Item 7.2: Contract Approval - Business Directory Database:ReferenceUSA

TO: Sacramento Public Library Authority Board

FROM: Jarrid P. Keller, Deputy Director

RE: Contract Approval - Business Directory Database: ReferenceUSA

SUGGESTED ACTION(S):Adopt Resolution 20-01, approving a contract with ReferenceUSA for a term of three (3) years, in the amount of$31,000 per year for a total contract amount not to exceed $93,000.

REASON FOR RECOMMENDATION: On Oct. 1, 2019, staff released Request for Proposal (RFP) #SPLBID1138 for Business Database Services with a duedate of Oct. 25, 2019. The Sacramento Public Library offers a comprehensive business directory database as one of itsmany reference service offerings. It is a popular resource, providing crucial data in support of the local businesscommunity, job seekers, and the general consumer.

The deadline for written question submissions was Oct. 7, 2019, and the deadline for the Library to respond was Oct.11, 2019. The Scope of Services included:

-Directory listings and profiles of U.S. businesses and residents;-Census and demographic data; -Mapping, charting and reporting tools; -Reporting features, including the creation of sales lead lists, selection of a location, sizing the market, andidentifying local competitors; -All content must be searchable; -Records must be downloadable.

Three proposals were received from the following organizations:

-AtoZ Databases -Mergent-ReferenceUSA

An evaluation team was formed, consisting of the E-resource Supervisor, Library Supervisor III, Library Supervisor I,and three Library Assistants. On Nov. 20, 2019, the team gathered to evaluate the proposals received to determinewhich bidder would best provide the services requested in the RFP. The proposals were scored on the following keyareas:

-20% Completeness of results-20% Intuitiveness and ease of using the interface-20% Relevance of search results-20% Scope and accuracy of content

43

-20% Cost

Based on the scoring of RFP responses, the evaluation team is recommending that ReferenceUSA be awarded thecontract for Business Database Services. ReferenceUSA offers the most comprehensive Business Database Directory.Directory information includes profiles of 56 million businesses, listings for 161 million U.S. residents in standardwhite pages, 1.2 million healthcare providers, 2.5 million job postings, and consumer demographic profiles for morethan 316 million people.

FISCAL IMPACT

Total fiscal year costs are as follows:

*FY 19/20: $31,000 FY 20/21: $31,000FY 21/22: $31,000

*The cost for FY 19/20 business directory database was included in the September Final Budget.

ATTACHMENT(S):7.2 Contract Approval - Business Directory Services - ReferenceUSA - RES 20-01.pdf

7.2 Contract Approval - Business Directory Services - ReferenceUSA - EXH A.pdf

44

Sacramento Public Library Authority

RESOLUTION 20-01 Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:

January 23, 2019

APPROVING A CONTRACT WITH REFERENCEUSA FOR BUSINESS DIRECTORY SERVICES NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS:

1. The Library Director is hereby authorized to negotiate and execute, with the assistance of counsel, a contract with ReferenceUSA for Business Directory Services for a term of three (3) years, in the amount of $31,000 per year for a total contract amount not to exceed $93,000. Thereafter, the contract shall automatically extend for additional periods of one (1) year unless terminated prior to such extension.

2. The Library Director is authorized to sign all documents consistent with this resolution and the

Authority’s Contracts and Procurement Policy.

Darren Suen, Chair Sue Frost, Vice Chair

ATTEST: Rivkah K. Sass, Secretary By: Roxana Puerner, Assistant Secretary

45

1 Rev 11.04.19

RENEWAL TO LICENSE AGREEMENT

Effective Date of Agreement (“Effective Date”): January 15, 2017 Effective Date of Renewal (“Renewal Effective Date”): January 15, 2020 through January 14, 2023

CLIENT Infogroup Full Company Name Sacramento Public Library Infogroup Inc. (“Infogroup”) Principal Place of Business (address/city/state/zip)

828 I Street Sacramento, CA 95814

1020 East 1st Street Papillion, NE 68046

Main Business (billing) Telephone Number 916.264.2700 402-836-4500 Main Contact Name Matthew Hill Mike Dugan Main Contact Phone Number 916.264.2764 800-808-1113 Ext. 61311 Main Contact Fax Number 866-511-4691 Main Contact Email Address mhill@saclibrary.org Mike.Dugan@infogroup.com Technical Contact Name Same as above Same as Main Contact Technical Contact Email Address Same as Main Contact Contact for Notice Corporate Counsel Address for Notice (address/city/state/zip)

828 I Street Sacramento, CA 95814

1020 East 1st Street Papillion, NE 68046

This “Renewal” is entered into as of Renewal Effective Date and between the parties listed above in accordance with the terms of the License Agreement dated as of the Effective Date listed above (the “Agreement”). The parties agree to renew the Agreement, as follows: 1. Unless otherwise set forth herein, all defined terms shall have the meanings ascribed to them in the Agreement. 2. Renewal Term: The term of this Renewal is for three (3) years beginning on the Renewal Effective Date (“Initial Renewal Term”). Thereafter this Agreement shall automatically extend for additional periods of one (1) year each (a “Renewal Term”) pursuant to the Agreement unless terminated prior to such extension. If either party does not want the Agreement to automatically extend at the conclusion of a term, then such party shall give the other party written notice to that effect not less than ninety (90) days before the expiration of the existing term. 3. Fees: In consideration for the Products selected below, Client shall pay Infogroup an annual Fee of $31,000.00 within thirty (30) days of the Effective Date. Client shall pay the Fees to Infogroup annually within thirty (30) days of the anniversary of the Renewal Effective Date. The Fees due for Renewal Terms are subject to change. If the Fees for a Renewal Term will change from the Initial Renewal Term or a previous Renewal Term (if applicable) Infogroup will provide Client with notice of such change no less than 120 days prior to the end of the term. Purchase Order Number (where applicable): N/A 4. Licensed Data Audit: With Client’s access to the Licensed Data, Client acknowledges and agrees that Infogroup may, during the Term and for a period of two (2) years thereafter, audit Client for the sole purpose of verifying Client’s has complied with the terms of this Agreement with respect to Client’s obligations related to data storage and limiting access to the Licensed Data to authorized users for the permitted use. Client shall, in a timely manner, fully cooperate with Infogroup and provide all assistance as reasonably requested in connection with any such audits. Client shall provide or grant Infogroup access to Client’s books, records (in whatever form, whether written, electronic or otherwise), systems, equipment, facilities, processes and procedures and other information to the extent reasonably related to Client’s above-referenced obligations. Client shall make its employees and other personnel reasonably available to all persons performing such audit(s). Any such audit(s): may be performed by Infogroup or a third party reasonably acceptable to Client; shall occur only during normal business hours; and shall in each instance be preceded by at least three (3) business days’ advance written notice. Infogroup will be solely responsible for its costs of such audit. Notwithstanding the foregoing, Infogroup’s right to audit Client as set forth in this Section will not be deemed to include a right to audit authorized users. 5. Authorized Use: Subject to the terms and conditions of the Agreement, Client’s subscription includes access to the following Products:

Products Stand Alone Network to workstations within the main location

Network to additional sites

Remote Access*

ReferenceUSA - US Businesses ReferenceUSA - US Standard White Pages ReferenceUSA - US Health Care Providers ReferenceUSA - Canadian Businesses ReferenceUSA - Canadian White Pages ReferenceUSA ™ - New Businesses

DocuSign Envelope ID: 395AEBA4-89CA-42C9-9BF7-D6DF47A1AEE1

46

2 Rev 11.04.19

ReferenceUSA ™ – New Movers/ New Homeowners

ReferenceUSA ™ – US Consumer/Lifestyles ReferenceUSA ™ - Historical Module ReferenceUSA ™ - Data Visualization ReferenceUSA ™ - US Jobs Government PowerFinder

Number of Prints/Downloads for Internal Access 250 Number of Prints/Downloads for Remote Access 250

Number of Authorized Users

Unlimited for cardholders and staff of the

Sacramento Public Library Technical support and staff training (on-site or via conference call) are included in Client’s subscription and are available upon Client’s request. *Remote Access for public libraries is for patrons’ personal non-commercial use only. Account Access Description & Special Terms (if applicable): N/A

6. Except as set forth in this Renewal, the Agreement shall remain unchanged and in full force and effect.

IN WITNESS HEREOF, the parties’ duly authorized representatives have executed this Agreement on the Effective Date.

Sacramento Public Library, CLIENT Infogroup Inc. Signature: ___________________________________

Signature: ___________________________________

Name: ______________________________________

Name: ______________________________________

Title: _______________________________________

Title: _______________________________________

Date: _______________________________________

Date: _______________________________________

DocuSign Envelope ID: 395AEBA4-89CA-42C9-9BF7-D6DF47A1AEE1

Steve Laird

1/23/2020

GM

47

January 23, 2020 Agenda Item 7.3: Contract Approval - Purchase-Cooperative Agreement:Computer Replacement – CDW-G

TO: Sacramento Public Library Authority Board

FROM: Jarrid P. Keller, Deputy Director

RE: Contract Approval - Purchase-Cooperative Agreement: Computer Replacement – CDW-G

SUGGESTED ACTION(S):Adopt Resolution 20-02, approving the use of the National Association of State Procurement Officials (NASPO)ValuePoint master purchasing agreement with CDW-G to purchase desktop computers in an amount not to exceed$450,000.

REASON FOR RECOMMENDATION: The Library has established a schedule to refresh approximately 25% of the existing desktop computer inventoryannually. Factors considered for choosing to continue purchasing Dell, Inc., equipment include standardization ofequipment to expedite deployment and the provision of an efficient maintenance and support service.

Customer Agreement MNWNC-108 is an inter-governmental agreement between NASPO and Dell. The CaliforniaDepartment of General Services entered into Participating Addendum NO. 7-15-70-33-003, effective from April 1,2015, to March 31, 2020, under which local governments in California can procure computer equipment pursuant toNASPO’s master purchasing agreement.

Subsection II-E of the Contracts and Procurement Policy approved by the Sacramento Public Library Authority Boardon Feb. 26, 2009, provides conditions under which an intergovernmental agreement may be “piggy-backed” in thisway:

-A governmental agency has solicited bids or conducted negotiations and awarded a contract for services ormaterials that the Authority desires to obtain;-Participation by the Authority on the awarded contract terms is agreeable to the agency awarding the contract andthe bidder awarded the contract.-The Board or the Library Director finds the procurement process has met the Library’s competitive procurementrequirements, and that participation in such group purchasing agreements is in the best interest of the Authority.-Eligible procuring agencies include, but are not limited to, all agencies party to the Authority’s Joint PowersAgreement, Califa, California Multiple Awards Schedule (CMAS), U.S. Communities and Western States ContractingAlliance (WSCA), which is now known as the National Association of State Procurement Officials (NASPO).

The Library Director has determined that NASPO has met the Authority’s competitive procurement requirementsand that NASPO is an eligible procuring entity. The Library Director has also determined that using the cooperativepurchase agreement represents the most advantageous purchasing strategy. If the Authority were to issue its ownsolicitation, it would not receive the same discounts available through the cooperative purchase agreement due tothe lower volume of equipment the Authority would be purchasing. Given this, staff recommends that the Boardfind that purchasing through the cooperative agreement is in the best interest of the Authority. 48

FISCAL IMPACT An allocation for the purchase of replacement desktop computers was included in the final budget for FY 19-20,approved by the Board on Sept. 26, 2019. No additional funds are required beyond those already identified.

ATTACHMENT(S):7.3 Contract Approval - Purchase-Cooperative Agreement - Computer Replacement - CDW-G - RES 20-02.pdf

7.3 Contract Approval - Purchase-Cooperative Agreement - Computer Replacement - CDW-G - EXH A.pdf

49

Sacramento Public Library Authority

RESOLUTION NO. 20-02

Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:

January 23, 2019

APPROVING THE USE OF THE NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT MASTER PURCHASING AGREEMENT WITH CDW-G TO PURCHASE DESKTOP

COMPUTERS IN AN AMOUNT NOT TO EXCEED $450,000 NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS:

1. The use of the National Association of State Procurement Officials (NASPO) ValuePoint master purchasing agreement (MNWNC-108) with CDW-G, to purchase desktop computers in an amount not to exceed $450,000, is hereby approved.

2. Purchasing through the cooperative purchasing agreement is in the best interest of the Authority as

it maximizes cost savings and staff resources, allowing the Authority to leverage the purchasing power of multiple agencies to receive greater discounts than what would be available to the Authority should it issue its own solicitation for computer equipment.

3. The Library Director is authorized to sign all documents related to this agreement within the approved terms and consistent with the requirements of the Authority’s Contracts and Procurement Policy.

Darren Suen, Chair Sue frost, Vice Chair ATTEST: Rivkah K. Sass, Secretary By: Roxana Puerner, Assistant Secretary ATTACHMENT(S): Exhibit A: Computer Equipment Master Agreement

50

PARTICIPATING ADDENDUM

NASPO ValuePoint Cooperative Purchasing Program

COMPUTER EQUIPMENT MASTER AGREEMENT Minnesota Master Agreement No.: MNWNC-108

California Participating Addendum No. 7-15-70-34-003 DELL MARKETING, L.P. (Contractor)

This Participating Addendum Number 7-15-70-34-003 is entered into between the State of California, Department of General Services (hereafter referred to as "State" or "DGS") and Dell Marketing, LP. (hereafter referred to as "Contractor'') under the NASPO ValuePoint Cooperative Purchasing Program Master Agreement Number MNWNC-108 ("Master Agreement") executed by the State of Minnesota.

1. Scope

A. This Participating Addendum covers the purchase of Computer Equipment under theMaster Agreement for the following product bands:

Band 1 - Desktop Band 2 - Laptop Band 3 - Tab let Band 4 - Server Band 5 - Storage

B. This Participating Addendum is available for use by California political subdivisions/localgovernments (hereafter referred to as "Purchasing Entities"). A political subdivision/localgovernment is defined as any city, county, city and county, district, or other localgovernmental body or corporation, including the California State Universities (CSU) andUniversity of California (UC) systems, K-12 schools and community colleges empoweredto expend public funds.

C. Political subdivision/local government use of this Participating Addendum is optional. Eachpolitical subdivision/local government is to make its own determination whether thisParticipating Addendum and the Minnesota Master Agreement are consistent with itsprocurement policies and regulations.

D. Participating Entities may enter into lease agreements for the products covered in theMaster Agreement, if they have the legal authority to enter into these types of agreements.

2. Term

A. The term of this Participating Addendum shall begin upon signature approval by theState and will end March 31, 2017, or upon termination by the State, whicheveroccurs first.

B. Lead State amendments to extend the Master Agreement term date areautomatically incorporated into this Participating Addendum unless terminated earlyin accordance with the terms and conditions of the Master Agreement or thisParticipating Addendum.

Page 1 of6

51

52

53

54

55

56

January 23, 2020 Agenda Item 7.4: Contract Amendment -- First Amendment to Agreementwith River City Millwork, Inc.

TO: Sacramento Public Library Authority Board

FROM: Nina Biddle, Facilities Manager

RE: Contract Amendment -- First Amendment to Agreement with River City Millwork, Inc.

SUGGESTED ACTION(S):Approve Resolution 20-03 amending a contract with River City Millwork, Inc., for millwork service in an amount notto exceed $100,500, for a total contract amount of $150,000.

BACKGROUND: The Library uses contractors to provide millwork service at branches in accordance with the terms of the JointExercise of Powers Agreement. Millwork service supplements the Library’s Facilities staff by providing professionalexpertise.

Library staff issued a Request for Proposals (RFP) on June 13, 2019, to which two companies responded. Based oncost and excellent references, the Library entered into an on-call contract for service with River City Millwork, Inc.

Library staff entered an agreement with River City Millwork, Inc., for costs not to exceed $49,500. However, specialand unanticipated projects have been requested since the original agreement was prepared July 23, 2019, expandingthe volume of necessary millwork service. The need to increase the dollar amount of the contract has becomeapparent and staff recommend approval.

ATTACHMENT(S):7.4 Contract Amendment - First Amendment to Agreement with River City Millwork, Inc. - RES 20-03.pdf

7.4 Contract Amendment -First Amendment to Agreement with River City Millwork, Inc. - EXH A.pdf

57

Sacramento Public Library Authority

RESOLUTION 20-03 Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:

January 23, 2019 APPROVING THE FIRST AMENDMENT TO AGREEMENT FOR NON-PROFESSIONAL SERVICES WITH

RIVER CITY MILLWORK, INC. NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS:

1. The first amendment to the July 9, 2019, agreement for non-professional services with River City Millwork, Inc., is hereby amended to increase the contract by $100,500, for a new not-to-exceed amount of $150,000.

2. The Library Director is authorized to sign all documents related to this contract within the approved

terms and consistent with the requirements of the Authority’s Contracts and Procurement Policy.

Darren Suen, Chair Sue Frost, Vice Chair

ATTEST: Rivkah K. Sass, Secretary By: Roxana Puerner, Assistant Secretary ATTACHMENT(S): Exhibit A: First Amendment for non-professional services with River City Millwork, Inc.

58

SACRAMENTO PUBLIC LIBRARY AUTHORITY FIRST AMENDMENT TO AGREEMENT FOR NON-PROFESSIONAL SERVICES

This First Amendment to the July 9, 2019, Agreement for Non-Professional Services Agreement between Sacramento Public Library Authority, a joint powers agency (“AUTHORITY”), and River City Millwork, Inc. (“CONTRACTOR”), is made as of January 23, 2020, to supplement and modify the original agreement as follows:

1. The maximum not-to-exceed amount for CONTRACTOR’S compensation specified in Exhibit C shall is increased by $100,500 and the not-to-exceed amount for CONTRACTOR’S compensation is amended to read as follows: Agreement’s original not-to-exceed amount: $ 49,500 Increase by this amendment: $100,500 New not-to-exceed amount: $150,000

2. CONTRACTOR agrees that the not-to-exceed amount specified in section 1 above shall constitute full

compensation for the services specified in the original July 9, 2019, agreement.

3. All other terms and conditions of the original agreement shall remain in full force and effect.

SACRAMENTO PUBLIC LIBRARY AUTHORITY A Joint Powers Agency By:_________________________________ Rivkah K. Sass, Library Director Date:_________________ APPROVED TO AS FORM: By:_________________________________ Jennifer Gore, Authority Counsel Date:_________________ Initiated by:__________________________ Nina Biddle, Facilities Manager Date:_________________

CONTRACTOR River City Millwork, Inc. By: ______________________________ Signature _________________________________ Print Name Title:_____________________________ Date:________________ ________________________________ Federal I.D. No. _________________________________ State I.D. No. _________________________________ Social Security No. (If Individual/Sole Proprietor) TYPE OF BUSINESS ENTITY (check one): ____ Individual/Sole Proprietor ____ Partnership ____ Corporation ____ Limited Liability Company ____ Other (please specify:______________)

DocuSign Envelope ID: 78217D8E-ED07-4389-BA3C-7AEB1054382C

James

68-0282133

Markham

CFO

X

1-17-2020

SRSKH 99-134852

59

January 23, 2020 Agenda Item 7.5: Contract Amendment - Legal Services - Hanson BridgettLLP

TO: Sacramento Public Library Authority Board

FROM: Rivkah K. Sass, Library Director

RE: Contract Amendment - Legal Services - Hanson Bridgett LLP

SUGGESTED ACTION(S):Adopt Resolution 20-04, authorizing the Library Director to increase the total contract amount by $306,000, for a newnot-to-exceed amount of $320,000

REASON FOR RECOMMENDATION: In August 2019, the Library Director entered into a contract with Hanson Bridgett LLP for legal services related to anintellectual property matter. Prior to selecting Hanson Bridgett LLP, staff obtained quotes from three reputable lawfirms with expertise in intellectual property.

At this time, staff recommends amending the contract with Hanson Bridgett LLP to increase the not-to-exceedamount of the contract to $320,000, as set forth in the proposed amendment.

Staff recommends that the Board find that the amendment is in the best interest of the Library, as releasing an RFPfor the follow-up services and potentially selecting another attorney at this time would result in substantialduplication costs that staff does not anticipate to recover through any cost savings resulting from the competitionand would result in unnecessary delay.

ATTACHMENT(S):7.5 Hanson Bridgett Contract Amendment - RES 20-04.pdf

7.5 Hanson Bridgett Contract Amendment-EXH A.pdf

60

Sacramento Public Library Authority

RESOLUTION NO. 20-04 Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:

January 23, 2020

AUTHORIZING THE LIBRARY DIRECTOR TO AMEND THE PROFESSIONAL SERVICES CONTRACT WITH HANSON BRIDGETT FOR LEGAL SERVICES TO INCREASE THE CONTRACT AMOUNT

NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS:

1. The Library Director is hereby authorized to amend the contract with Hanson Bridgett to increase the total contract amount to $320,000.

2. It is in the best interest of the Library to amend the contract with Hanson Bridgett for follow-up services

without releasing an RFP as selecting another attorney at this time would result in substantial duplication costs that are not likely to be recovered through any cost savings resulting from the competition and would result in unnecessary delay.

3. The Library Director is authorized to sign all documents related to this contract amendment, in

substantially the same form as attached hereto. Darren Suen, Chair Sue Frost, Vice-Chair

ATTEST: Rivkah K. Sass, Secretary By: Roxana Puerner, Assistant Secretary ATTACHMENT(S): Exhibit A: First Amendment to Professional Services Agreement

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SACRAMENTO PUBLIC LIBRARY AUTHORITY FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

The Sacramento Public Library Authority, a joint powers agency (“AUTHORITY”), and Hanson Bridgett LLP (“CONTRACTOR”), as parties to that certain August 5, 2019, Professional Services Agreement (“Agreement”) hereby agree as follows, effective January 23, 2020:

1. Attachment 1 to Exhibit A (Scope of Work) is replaced with Attachment 2 to Exhibit A, attached to thisFirst Amendment.

2. The maximum not-to-exceed amount for CONTRACTOR’S compensation specified in Exhibit B is increased by$306,000, and the maximum not-to-exceed amount is amended to read as follows:

Agreement’s current not-to-exceed amount: $ 14,000 Increase by this amendment: $ 306,000 New not-to-exceed amount: $ 320,000

3. CONTRACTOR agrees that the not-to-exceed amount specified in section 2 above shall constitute full compensationfor the services specified in the Agreement.

4. CONTRACTOR warrants and represents that the person or persons executing this amendment on behalf ofCONTRACTOR has or have been duly authorized by CONTRACTOR to sign this amendment and bind CONTRACTORto the terms hereof.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

SACRAMENTO PUBLIC LIBRARY AUTHORITY A Joint Powers Agency

By: Rivkah K. Sass, Library Director

Date:

(If over $50,000) Board Action # and Date:___________________________

HANSON BRIDGETT LLP

By: Andrew Stroud, Partner

Date:

DocuSign Envelope ID: 3782E5C6-AD51-425D-918B-9F11FC592701

Jan. 22 2020

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Item 7.5, Exhibit A

Attachment 2 to Exhibit A

Scope of Work Contractor will provide advice regarding potential claims for unauthorized use of the Library’s name, including a brief bullet point “memo” to the Board of Directors. Contractor will represent the Library in a mediation and attempt to resolve intellectual property dispute. Contractor will represent the Library in litigation if mediation is unsuccessful. Costs Estimated Budget

Initial advice and memo $ 14,000

Mediation (through drafting $ 96,000 settlement agreement, if any) Litigation $210,000

Hourly Rates Andrew W. Stroud $450/hour Associates $350/hour Total cost not to exceed $320,000 Schedule for Services Bullet points will be provided no later than August 12, 2019.

DocuSign Envelope ID: 3782E5C6-AD51-425D-918B-9F11FC592701

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January 23, 2020 Agenda Item 7.6: Grants, Gifts and Donations and FY 19-20 BudgetAmendment

TO: Sacramento Public Library Authority Board

FROM: Johnny Ea, Finance Manager

RE: Grants, Gifts and Donations and FY 19-20 Budget Amendment

SUGGESTED ACTION(S):Adopt Resolution 20-05, ratifying the acceptance of the Grants, Gifts, and Donations for the period of October 1through November 30, 2019, and approving amendments to the FY 2019-20 Budget to reflect the grants, gifts, anddonations received.

MONTHLY FINANCIAL REPORT: See report

ATTACHMENT(S): 7.6 Grants, Gifts and Donations and FY 19-20 Budget Amendment - Staff Report.pdf

7.6 Grants, Gifts and Donations and FY 19-20 Budget Amendment - RES 20-05.pdf

7.6 Grants, Gifts and Donations and FY 19-20 Budget Amendment - EXH A.pdf

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Sacramento Public Library Authority January 23, 2020 Agenda Item 7.6: Grants, Gifts and Donations

Report and FY 2019-20 Budget Amendment

TO: Sacramento Public Library Authority Board Members

FROM: Johnny Ea, Finance Manager

RE: Grants, Gifts and Donations Report and FY 2019-20 Budget Amendment

RECOMMENDED ACTION(S):

Adopt Resolution 20-05, A Resolution Ratifying the Acceptance of the Grants, Gifts and Donations for the period October 1 through November 30, 2019 and Approving Amendments to the FY 2019-20 Sacramento Public Library Authority Budget.

REASON FOR RECOMMENDATION

Donations The Branch Friends of the Sacramento Public Library donated $18,077 for use in the branches system-wide for books and materials, programs, supplies, and general donations. The detail for these donations follows:

Friends of the Elk Grove Library $6,000 Friends of the Sylvan Oaks Library $3,000 Friends of the McKinley Library $2,000 Friends of the Arcade Library $1,500 Friends of the Rancho Cordova Library $1,350 Friends of the North Highlands-Antelope Library $1,200 Friends of the Valley Hi-North Laguna Library $800 Friends of the Courtland Library $550 Miscellaneous Branch Friends Affiliates $1,677

The Pacific Library Partnership granted $1,142 as a rural initiative to reimburse Sacramento Public Library for backfill hours while several employees attended the Association for Rural and Small Libraries Conference.

The System Friends of the Sacramento Public Library donated $2,211.

The California State Library granted $18,000 in support of the Sacramento Public Library’s literacy programs.

The Institute of Museum and Library Services contributed three Library Services & Technology Act (LSTA) federal grants: 1) The final $7,000 towards a new model for mobile services to serve at risk populations for Sacramento Public Library’s Mobile Services Reinvented project. 2) The initial $28,528 towards the AccessABILITY Awareness project to enhance library employees’ ability to serve customers with disabilities. 3) The initial $78,750 towards the Tutor Ready Writing Video project to train and develop tutors to assist adult literacy learners with their writing.

Miscellaneous other donations totaled $3,262.

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FISCAL IMPACT

Staff is now presenting the donation activity from October through November, 2019 in compliance with Authority Board policy. Staff regularly reports on donation activity to formally accept the donations and amend the budget for donations throughout the year.

Staff is recommending budget amendments in the amount of $138,970 to the FY 2019-20 revenue budget and $137,574 to the expense budget. These budget amendments will allow staff to recognize donations received to date and reflect the appropriate expense. Staff is requesting that the Board ratify acceptance of the grants, gifts and donations received during the October 1 through November 30, 2019 period as presented in Exhibit A.

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Sacramento Public Library Authority

RESOLUTION 20-05

Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:

January 23, 2020

RATIFYING THE ACCEPTANCE OF GRANTS, GIFTS AND DONATIONS FOR THE PERIOD OCTOBER 1 THROUGH NOVEMBER 30, 2019 AND APPROVING AMENDMENTS TO THE FY 2019-20

SACRAMENTO PUBLIC LIBRARY AUTHORITY BUDGET

NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS:

1. Ratify the acceptance of grants, gifts and donations for the period October 1 through November 30,2019 as set forth in Exhibit A.

2. Approve budget amendments to the Fiscal Year 2019-20 Sacramento Public Library Authority Budgetto allow staff to recognize donations received to date and reflect the appropriate expense.

Darren Suen, Chair Sue Frost, Vice Chair

ATTEST:

Rivkah K. Sass, Secretary

By: Roxana Puerner, Assistant Secretary

ATTACHMENT(S): Exhibit A: Sacramento Public Library Monetary Donations – October 1 through November 30, 2019 67

Item 7.6, Exhibit A

Individuals/ Other Orgs CA LSTA Foundation

Fund Branch/Department Books General

Capi

Oct - Nov FY19/20 Total

Year to Date FY 19/20

SHARED COST FUND (101)101-1101 DIRECTOR $2,164.12 $2,164.12 $2,604.23101-1102 COMMUNICATIONS $0.00 $0.00101-2101 ADMINISTRATIVE SERVICES $0.00 $0.00101-2105 HUMAN RESOURCES $0.00 $0.00101-3001 SHARED PUBLIC SERVICES $669.21 $669.21 $1,591.15101-3006 COLLECTION MANAGEMENT $0.00 $2,678.00101-3007 YOUTH SERVICES $0.00 $0.00101-3502 CENTRAL/SYSTEM WIDE SERVICES $0.00 $0.00101-3504 SACRAMENTO ROOM $0.00 $20.00101-3601 COMMUNITY SERVICES $254.70 $254.70 $254.70101-3602 BOOKMOBILES $0.00 $1,000.00101-3603 WONDER WAGON $0.00 $0.00101-3606 LITERACY $18,000.00 $18,000.00 $18,000.00

Subtotal Shared Cost Fund Donations $21,088.03 $0.00 $0.00 $0.00 $0.00 $21,088.03 $26,148.08

BOOK FUND (111)111-3001 $125.00 $125.00 $355.00

HURST FUND (115)115-1150 $0.00 $0.00

COUNTY/CITIES FUND (201)201-3002 COUNTY PUBLIC SERVICES $1,141.66 $1,141.66 $1,141.66201-3101 COURTLAND $550.00 $550.00 $550.00201-3102 ELK GROVE $2,500.00 $3,500.00 $6,000.00 $6,003.00201-3103 FRANKLIN $0.00 $0.00201-3104 GALT $0.00 $1,050.00201-3105 ISLETON $0.00 $0.00201-3106 RANCHO CORDOVA $1,350.00 $1,350.00 $4,230.00201-3107 SOUTHGATE $445.00 $445.00 $445.00201-3108 WALNUT GROVE $0.00 $0.00201-3301 ARCADE $1,500.00 $1,500.00 $1,553.20201-3302 ARDEN $0.00 $7,445.00201-3303 CARMICHAEL $0.00 $9,300.00201-3304 FAIR OAKS $275.00 $275.00 $3,261.65201-3305 NORTH HIGHLANDS/ANTELOPE $750.00 $450.00 $1,200.00 $2,401.00201-3306 ORANGEVALE $0.00 $0.00201-3307 RIO LINDA $200.00 $200.00 $400.00201-3308 SYLVAN OAKS (Citrus Heights) $400.00 $2,600.00 $3,000.00 $8,000.00

Subtotal County Fund Donations $1,141.66 $0.00 $0.00 $3,850.00 $10,670.00 $15,661.66 $45,780.51

SACRAMENTO CITY FUND (202)202-2107 GALLERIA $0.00 $0.00202-3003 CITY PUBLIC SERVICES $0.00 $0.00202-3201 COLONIAL HEIGHTS $0.70 $0.70 $1,200.76202-3202 COOLEDGE $100.00 $100.00 $848.00202-3203 MARTIN LUTHER KING $0.00 $0.00202-3205 Mc CLATCHY $0.00 $0.00202-3206 McKINLEY $2,000.00 $2,000.00 $2,940.00202-3401 DEL PASO $0.00 $1.00202-3405 NORTH SACRAMENTO (Hagginwood) $0.00 $500.00202-3406 SOUTH NATOMAS $200.00 $200.00 $500.00202-3501 CENTRAL - City $456.00 $456.00 $457.02

Subtotal City Fund Donations $0.00 $0.00 $0.00 $2,000.00 $756.70 $2,756.70 $6,446.78

CITY PARCEL TAX FUND (205)205-3204 VALLEY HI / NORTH LAGUNA $800.00 $800.00 $1,600.00205-3207 POCKET $0.00 $3,000.00205-3404 NORTH NATOMAS $0.00 $7,000.00

Subtotal City Parcel Tax Fund Donations $0.00 $0.00 $0.00 $800.00 $0.00 $800.00 $11,600.00

Special Long-term Funds305-3504 Foundation - Sacramento Room $0.00 $0.00305-4001 Foundation - General Fund $0.00 $0.00305-4080 Foundation - Summer Reading $0.00 $0.00315-4001 System Friends - General $2,210.82 $2,210.82 $58,266.11

Subtotal Long-term Funds $2,210.82 $0.00 $0.00 $0.00 $0.00 $2,210.82 $58,266.11

Grant Fund605-6030 I Street Publishing $50.00 $50.00 $50.00610-6170 Mobile Services Reinvented $7,000.00 $7,000.00 $7,000.00610-6175 Tutor Ready Writing Videos $78,750.00 $78,750.00 $78,750.00610-6180 AccessABILITY Awareness $28,528.00 $28,528.00 $28,528.00

Total Monetary Donations - Library System $24,615.51 $114,278.00 $0.00 $6,650.00 $11,426.70 $156,970.21 $262,924.48

Less amount previously approved in Library Budget ($18,000.00) ($18,000.00) ($18,000.00)Net donations received to be appropriated: Revenue $6,615.51 $114,278.00 $0.00 $6,650.00 $11,426.70 $138,970.21 $244,924.48Reimbursement Grant ($1,396.36) ($1,396.36)Net donations received to be appropriated: Expense $5,219.15 $114,278.00 $0.00 $6,650.00 $11,426.70 $137,573.85 $243,528.12

SACRAMENTO PUBLIC LIBRARY AUTHORITYDonations and Gifts Received

October 1, 2019 through November 30, 2019

Friends

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January 23, 2020 Agenda Item 7.7: FY 2019-20 Unrepresented Resolution - Correction

TO: Sacramento Public Library Authority Board

FROM: Rivkah K. Sass, Library Director

RE: FY 2019-20 Unrepresented Resolution - Correction

SUGGESTED ACTION(S):Adopt Resolution 20-06, approving a correction to the FY 2019-20 Unrepresented Personnel Resolution.

BACKGROUND: The FY 2019-20 Unrepresented Resolution was approved by the Sacramento Public Library Authority Board on May 23,2019 (Item 8.3). Staff discovered an error in Article 21.e (1). It incorrectly states that the employee-only healthbenefit contribution will be based on the lowest-cost health care premium rather than the lowest-cost Kaiser healthpremium as recommended. In the bargaining units' contract, it states that the Library's contribution is based on thelowest-cost Kaiser health premium. Historically, the contributions to health and dental plans are typically the samebetween the represented and unrepresented employees.

Staff requests that the Board approve the corrected Unrepresented Resolution. The fiscal impact is less than $10,000.

ATTACHMENT(S):7.7 FY 2019-20 Unrepresented Resolution - Correction - RES 20-06.pdf

7.7 FY 19-20 Unrepresented Personnel Resolution - Corrected - EXH A.pdf

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Sacramento Public Library Authority

RESOLUTION 20-06

Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:

January 23, 2019

ADOPTING THE CORRECTED UNREPRESENTED PERSONNEL RESOLUTION, EFFECTIVE JULY 1, 2019, THROUGH JUNE 30, 2020.

NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS:

1. The corrected Unrepresented Personnel Resolution, attached as Exhibit A, is hereby adopted asrevised, and is effective July 1, 2019, through June 30, 2020.

Darren Suen, Chair Sue Frost, Vice Chair

ATTEST:

Rivkah K. Sass, Secretary

By: Roxana Puerner, Assistant Secretary

ATTACHMENT(S): Exhibit A: Unrepresented Personnel Resolution - Corrected

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EFFECTIVE JULY 1, 2019

Item 7.7, Exhibit A

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Table of Contents

ARTICLE 1 SALARY ADMINISTRATION 1.1 Original Appointment Compensation Rate: Non-Management 4 1.2 Advancement in Rate of Compensation: Non-Management 4 1.3 Effect of Classification Change on Rate of Compensation: Non-Management 5 1.4 Rate of Compensation Upon Returning to Authority Service: Non-Management 5 1.5 Rates Higher Than the Highest Step (Y-Rate): Non-Management 5 1.6 Temporary Work in A Higher Classification: Non-Management 6 1.7 Salary Adjustment: Non-Management 6 1.8 Management Broadband 6 ARTICLE 2 HEALTH AND WELFARE 2.1 Fringe Benefit Plan 7 2.2 Flexible Spending Accounts 9 2.3 Deferred Compensation Plan 9 2.4 Section 401(A) Money Purchase Plan 9 2.5 State Disability Insurance 9 2.6 Retiree Health Contribution 11 2.7 Retiree Health Savings Plan 11 ARTICLE 3 LEAVES 3.1 Paid Time Off (PTO) 12 3.2 Holidays 13 3.3 Prior Sick Leave Accruals 14 3.4 Management Leave 14 3.5 Parental Leave Benefit 15 3.6 Court Leave 16 3.7 Catastrophic Leave Plan 16 3.8 Leave Donation Plan 17 3.9 Industrial Disability Leave 18 3.10 Bereavement Leave 20 3.11 Family and Medical Leave (FMLA) 21 3.12 Leaves of Absence without Pay 21 3.13 Reinstatement: Voluntary Separation 21 3.14 Leave Incentive Credit: Non-Management 22 ARTICLE 4 REIMBURSEMENTS AND EXPENSES 4.1 Reimbursements and Allowances 23 4.2 Parking Allowance 23 4.3 Tuition Reimbursement/Professional Development Allowance 24 4.4 Professional Memberships 24

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ARTICLE 5 HOURS OF WORK 5.1 Hours of Employment 25 5.2 Rest Periods 25 5.3 Lunch Periods 25 5.4 Overtime for Unrepresented Non-Management Employees 26 5.5 Furlough 26 ARTICLE 6 MISCELLANEOUS 6.1 Off-Duty Employment of Unrepresented Employees 27 6.2 Unrepresented Appointments 28 6.3 Payroll Overpayments/Underpayments 28 6.4 PERS Retirement Plan and Contribution 29 6.5 Modified/Alternative Duty Policy 29 6.6 Bilingual Pay: Non-Management 30 6.7 Definitions 30

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ARTICLE I SALARY ADMINISTRATION

1.1 ORIGINAL APPOINTMENT COMPENSATION RATE: NON-MANAGEMENT

The rate of compensation upon original appointment in an unrepresented non-management position shall normally be step “1” of the Confidential Salary Schedule. However, if the Library Director or designee finds that the appointee has extraordinary qualifications, or that a higher step is necessary in order to recruit, appointment at any step in the range may be made.

1.2 ADVANCEMENT IN RATE OF COMPENSATION: NON-MANAGEMENT

a. Advancement in Steps

(1) Employees who maintain a satisfactory level of performance shall be advanced at twelve (12)-month or 2,080-hour intervals to succeeding steps of the assigned salary range. An employee who is at a salary step lower than the highest step, and demonstrates exceptional performance, or as needed for retention, may be advanced to a higher step in the salary range for that classification at any time, subject to approval by the Library Director. The anniversary date will be adjusted to the effective date of the step increase.

(2) Time spent on leave of absence without pay of 10 or fewer consecutive workdays shall not

affect the step advancement eligibility date. For leaves in excess of ten (10) consecutive working days without pay, the step increase anniversary date shall be extended by the total amount of time spent on leave of absence without pay.

b. Denial of Step Advancement and Reduction in Grade

All employees who do not maintain a satisfactory level of performance may be denied step advancement and may be reduced within grade upon approval of the Library Director. Employees who are reduced in grade or denied advancement may request the Library Director to review the action.

c. Effective Date of Step Advancement

Advancement to succeeding steps of the assigned salary range shall become effective at 2,080-hour intervals from the anniversary date of the first increase.

1.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION: NON-MANAGEMENT

a. Movement to a Higher Classification When an employee moves from one classification to another classification in a higher salary

range through examination, temporary appointment, reallocation or reclassification of a position, the employee shall receive an increase of not less than 5% of the employee’s hourly rate, or the rate provided for in step “1” of the higher classification, whichever is greater, but not to exceed the maximum rate of the higher classification.

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Staff appointed to a management classification shall receive an increase comparable to a full in-grade salary step from their prior position.

b. Movement to Another Position in the Same Classification or to a Classification with the Same

Salary Range When an employee moves to another position in the same classification or to another classification within the same salary range, the employee shall maintain the same salary and same anniversary date.

1.4 RATE OF COMPENSATION UPON RETURN TO AUTHORITY SERVICE: NON-MANAGEMENT

a. An employee re-employed after layoff or reinstated after a leave of absence of up to one year shall return at the same salary step paid at the time of departure.

b. If an employee is re-employed within one year of resignation to the same or lower classification than that in which last employed, the employee may be placed at any step in the given classification at the discretion of the Library Director, but not to exceed the step received immediately prior to leaving Authority service. If that step is other than the maximum step of the salary range, the anniversary date for subsequent in-grade adjustments shall be the date of re-employment.

1.5 RATES HIGHER THAN THE HIGHEST STEP (Y-RATE):NON-MANAGEMENT

a. Whenever the salary of an employee exceeds the highest step of the salary range established for a classification, the Library Director may designate such salary as a “Y-rate.” As long as an employee’s salary remains above the highest step of a given classification, the employee shall not receive further salary increases. Upon promotion to a higher classification, the employee shall immediately advance to that step of the higher classification next above the “Y-rate.” The employee shall then be eligible for advancement to succeeding steps in the range, as outlined in this Resolution.

b. A Y-rate may apply when an employee’s position is reallocated to a classification with a lower

salary range. The Y-rate shall not apply in instances of discipline, layoff or voluntary demotion.

1.6 TEMPORARY WORK IN HIGHER CLASSIFICATION: NON-MANAGEMENT

a. An employee temporarily assigned in writing to perform the duties of a higher classification shall be compensated for the duration of the out-of-classification assignment on the grade the out-of-classification duties are assigned and on the step that provides for not less than a five percent (5%) increase of the employee’s hourly rate, except that the employee may be placed on the highest step of the grade if that is the maximum allowable for the class.

b. A temporary appointment to a management classification requires the approval of the Library Director. Fringe benefits shall be based on the employee’s regular classification. The salary

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for the management classification shall be determined by the Library Director. c. Employees are not eligible to receive out-of-class compensation while on paid leave.

1.7 SALARY ADJUSTMENTS: NON-MANAGEMENT

Effective July 1, 2019 all unrepresented non-management employees will receive a base wage adjustment of two-and-one-half percent (2.5%).

1.8 MANAGEMENT BROADBAND

a. The Library Director is authorized to change the number of management positions by adding or deleting positions, adding new or redefining the duties of existing management positions, and adjusting the salary of individual managers or positions. The Library Director shall review the broadband on an annual basis and recommend modifications to the Authority Board.

ARTICLE 2

HEALTH AND WELFARE

The following are Authority-designated, non-vested benefits of employment and, as such, may be modified.

2.1 FRINGE BENEFIT PLAN

The Fringe Benefit Plan shall be applicable to all full-time unrepresented employees. The Fringe Benefit Plan, including Management Leave for employees who are less than full-time, shall be established by the Library Director on a case-by-case basis, not to exceed the Fringe Benefit Plan for comparable full-time employees. The fringe benefit plan for unrepresented employees shall be as follows: a. Basic Life Insurance Authority-paid basic life insurance shall be:

Group Amount

Non-management $20,000 Management $50,000

b. Supplemental Life Insurance

Unrepresented employees may purchase out-of-pocket supplemental life insurance subject to the restrictions specified in the insurance carrier’s plan documents.

c. Minimum Hours of Work Requirement

In order to receive the full Authority contribution toward Health and Welfare benefits

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referenced below in subsection (e), an employee must be in paid status a minimum of sixty (60) hours per pay period. The contribution towards Health and Welfare benefits for employees in paid status from 30 to 59 hours per pay period will be pro-rated to the number of hours in paid status. If the employee is not in paid status for at least thirty (30) hours per pay period, the employee shall not be eligible for any Authority contribution. In that event, the Authority shall deduct from the employee’s paycheck the amount needed to pay for the insurance plans the employee has selected. If this deduction from the employee’s paycheck cannot be made in its entirety, it is the responsibility of the individual employee to pay for the remaining amount.

d. Premium Payment with Separation Date During First Pay Period of the Month

In the event an employee separates from Library Authority employment in the first pay period of the month, the health premium that would have been deducted from the second paycheck of the month shall instead be deducted from any remaining leave balance payment due to the employee upon separation. In the event the remaining leave balance is insufficient to cover the entire amount of the remaining premium due, it is the responsibility of the individual employee to pay for the remaining amount. This payment may be accomplished through deduction from final pay or by personal check made payable to the Sacramento Public Library Authority.

e. Health and Welfare Contribution to Unrepresented Employees

(1) Effective January 1, 2020, the Authority-paid contribution shall be as follows:

i. For employee only, the Authority contribution will be the lowest-cost K a i s e r health

premium and the lowest-cost dental plan. ii. For employee +1, the Authority contribution will be eighty percent (80%) of the lowest-

cost health premium and lowest-cost dental premium. iii. For employee +2, the Authority contribution will be eighty percent (80%) of the lowest-

cost health premium and lowest-cost dental premium. iv. If a high-deductible option becomes available in an amount lower than the lowest-cost

health rate and is selected by an employee, the employer contribution is limited to the actual high-deductible premium, plus dental.

(2) Vision insurance shall be offered to employees at their expense. (3) The balance of the health and welfare contribution, if any, may be utilized to purchase benefits

in the IRS Section 125 cafeteria plan, including the Authority- sponsored health and dental plans, short-term disability plans, and/or supplemental life insurance for eligible employees and qualified dependents, if any. Any amount of t h e health a n d welfare contribution that is not spent in the cafeteria plan will be paid to the employee in cash and treated as taxable income. To be eligible for a cash payment, employees must be enrolled in an Authority-sponsored health insurance plan.

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f. Long-Term Disability Insurance

Unrepresented management employees shall receive Authority paid long-term disability

insurance.

2.2 FLEXIBLE SPENDING ACCOUNTS

a. Unrepresented employees may participate in an Authority-established Flexible Spending Account (FSA), as permitted by Internal Revenue Service Regulations:

(1) Out-of-pocket costs for Authority- sponsored health and dental insurance premiums; (2) Unreimbursed health care expenses up to IR S-allowed limits;

(3) Dependent care reimbursement up to IRS-allowed limits.

b. Administrative costs shall be paid by the employees participating in FSA for subparagraphs

(2) and (3) above. c. Employees shall be informed about the procedures, rules and the forfeiture of unused FSA

funds.

2.3 DEFERRED COMPENSATION PLAN

Unrepresented employees may participate in the Authority’s deferred compensation plan, as long as the deferred compensation salary limit is not exceeded.

2.4 SECTION 401(A) MONEY PURCHASE PLAN

Management employees may participate in the Authority-sponsored 401(A) Money Purchase Plan. The plan consists of an employee contribution of 5% and employer contribution of 4%.

2.5 STATE DISABILITY INSURANCE

a. The Authority shall maintain State Disability Insurance (SDI) and Paid Family Leave (PFL) at

the employee's cost.

b. The intent of this program is to enable eligible employees who file for SDI or Paid Family Leave (PFL) benefits in accordance with applicable rules and procedures to integrate such benefits with their own available leave balances. Integration occurs when the SDI or PFL benefit and the monetary value of the employee’s leave balance combine to provide a bi-weekly adjusted net income that does not exceed 100% of the employee’s regular net income, so long as available leave balances and SDI or PFL eligibility permits. The regular net income is the employee’s gross income, less any required deductions, such as taxes, retirement and SDI or PFL insurance premiums, as well as any other mandatory deductions. Other employee-authorized deductions shall be made from the resultant net pay. Eligible part-time employees

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shall be included in this program on a pro-rata basis.

c. Eligible employees shall use SDI or PFL on an integrated basis, using all available paid leave hours to include compensatory time off (CTO), holiday credit earned (HCE), paid time off (PTO) and catastrophic leave (CAT), subject to the provisions of Article 3, Section 3.7.c. Paid leave hours must be used in that order.

Employees choosing not to integrate are responsible for their share of health premiums and leave hours will cease to accrue.

d. Integration of SDI or PFL with accrued leave balances must follow the procedures established by the Authority, which the Authority shall, in its sole discretion, implement to ensure the equitable application of the program.

a. Integration of SDI or PFL with accrued-leave balances shall take place only if the employee

submits a request for integration in writing to Human Resources, using the Authority-provided form.

(1) The Authority shall make leave payments to the employee in the usual manner, except

that the net pay, including SDI or PFL benefits and net Authority pay, shall not exceed 100% of the employee’s regular net pay. If SDI or PFL benefits equal or exceed 100% of the regular net pay, no Authority payment shall be made.

(2) Temporary pay allowances, such as overtime compensation or out-of-class pay, shall

not be considered when determining the employee’s gross or net pay. (3) PTO, CAT leave and Holiday pay or credit will accrue on a prorated basis during the period

of integrated SDI or PFL, based on the number of hours integrated from the employee’s paid leave balances.

i. Any pay period during which an unrepresented non-management employee is on the

integrated leave and SDI or PFL program shall count toward step advancement on the Confidential Salary Schedule.

e. If the employee exhausts all available leave balances, but continues on SDI or PFL, the Authority

compensation, including leave accruals, shall cease. f. The Authority shall continue its contributions toward the employee’s health, dental, life and

retirement contributions in accordance with established laws. The employee shall be responsible for payment of premiums required to maintain medical insurance coverage when Authority contributions cease due to exhaustion of the employee’s FMLA or integrated leave balances.

g. Any period of absence during which an employee is receiving SDI or PFL benefits, but is not

receiving leave integration payments, shall be deemed a leave of absence without pay. h. In the event the Authority determines that legislative, administrative or judicial determinations

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cause changes that in any way restrict, reduce or prohibit this program operation, it shall immediately and automatically terminate.

i. For purposes of calculating the integration provision, exempt employees shall be considered

to work a 40-hour work week, eight hours per day, five days per week.

2.6 RETIREE HEALTH CONTRIBUTION

Employees hired on or after July 1, 2011, are not eligible to receive the Retiree Health Contribution, as approved by the Sacramento Public Library Authority Board in Resolution 13-07.

2.7 RETIREE HEALTH SAVINGS PLAN

The Authority shall provide to all full-time and part-time employees covered by the Resolution a Retirement Health Savings (RHS) Plan as selected by the Authority. The RHS Plan is a medical expense reimbursement program that accumulates assets to pay for medical expenses in retirement on a tax-free basis.

a. Effective August 4, 2018, the Authority shall contribute $35 per the first two (2) pay periods

each month ($70 a month) to eligible full-time and part-time employees’ RHS accounts.

ARTICLE 3 LEAVES

3.1 PAID TIME OFF (PTO)

a. Time off with pay shall be earned by unrepresented full-time employees based on the equivalent of full-time service from the date of appointment. Paid time off (PTO) shall be earned over twenty-four (24) pay periods per year, which shall be the first two (2) pay periods of each month. PTO will cease to accrue once the unused balance totals the accrual maximum specified in 3.1.

b. Eligible employees shall accrue and accumulate PTO in accordance with the following schedule:

Years of Service Accrual Rate Accrual Maximum

During first 5 Years 7 hours, 40 minutes 400 hours 6 through 10 years 9 hours, 20 minutes 420 hours

11 through 15 years 10 hours, 20 minutes 440 hours 16 through 20 years 11 hours, 00 minutes 460 hours 21 through 25 years 11 hours, 20 minutes 480 hours

26 years and more 11 hours, 40 minutes 520 hours

c. Unrepresented non-management part-time employees shall accrue PTO on a pro-rata basis. d. Accrued PTO may be taken upon approval and at the discretion of the employee’s supervisor

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other employees’ paid time off, the supervisor or manager may place reasonable seasonal or other restrictions on the use of accrued paid time off.

e. An employee who separates from Authority service shall be paid the monetary value of his/her

accrued PTO as of the date of separation or may invest the value of his/her accrued PTO in the Authority’s deferred compensation plan.

f. An employee who is called to active military duty from a reserve status may request a

payout equal to the monetary value of his/her accrued PTO prior to deployment. g. An employee must be in paid status to accrue PTO.

3.2 HOLIDAYS

a. The following shall be the recognized paid holidays under this Resolution:

Holiday Date New Year’s Day January 1 Martin Luther King, Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Cesar Chavez Day March 31 Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Day after Thanksgiving Day Friday after Thanksgiving Christmas Eve December 24 Christmas Day December 25 Floating Holiday Employee’s Discretion

b. Administration of Holidays (1) The actual dates as listed above shall be considered as the employee’s holiday. (2) Pay for recognized holidays, accrual of the Floating Holiday and accrual of Holiday Credit is

based on the employee’s full-time equivalent (FTE) and is paid at the employee’s straight time rate of pay. 1 FTE is 8 hours and 0.5 FTE is 4 hours.

(3) An unrepresented non-management employee who is scheduled to work on a

recognized holiday shall receive holiday pay plus time and one-half (1 1/2) compensation for working the holiday.

(4) If the recognized holiday falls on the employee’s scheduled day off, the employee shall

accrue holiday credit for the hours of the holiday equal to the employee’s regular shift hours.

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(5) To be eligible for holiday pay, employees shall be in paid status on the last scheduled workday before, and the first scheduled workday after, the recognized holiday.

c. On New Year’s Eve, all libraries will close no later than 5:00 PM. d. Floating Holiday

(1) Employees shall accrue a single 8- (eight) hour Floating Holiday per year as of July 1 each fiscal

year. Employees are expected to use the Floating Holiday during the fiscal year July 1-June 30.

(2) Employees may not carry over more than eight (8) hours of Floating Holiday credit from

one fiscal year to the next. Any hours In excess of eight (8) not used by November 1 of the next fiscal year shall be paid at the employee’s straight-time rate on the first full pay period of December in the same calendar year.

(3) An employee terminating for any reason or going on a leave of absence without pay for a period

exceeding ninety (90) days shall be paid for all accrued floating holiday time not used at the straight-time rate.

e. Holiday Credit

(1) Employees may accumulate holiday credit up to a maximum of eighty (80) hours in a calendar year and are expected to use all holiday credit hours within the calendar year earned. Employees may not carry over more than eight (8) hours of holiday credit from one calendar year to the next. Any hours in excess of eight (8) not used by November 1 of the current calendar year shall be paid at the employee’s straight-time rate on the first full pay period of December in the same calendar year.

(2) Holiday credit may be taken by the employee at the discretion of the supervisor or

manager, and must be taken prior to requesting and being approved to take other accrued leave.

3.3 PRIOR SICK LEAVE ACCRUALS

Management and non-management unrepresented employees who were former City or County employees hired on or before May 24, 1996, may have elected to a) designate one-third (1/3) of their previously accrued sick leave to PTO up to a maximum of six hundred-forty (640) hours and retain their remaining sick leave accruals for sick- leave use only, which, if not used, shall be forfeited upon leaving Authority employment; or b) designate 100% for sick-leave use and apply any remaining sick-leave accruals toward retirement service credit. Employees made such designations by May 31, 1996. The Authority may promulgate policy and procedures for administration of sick leave usage.

3.4 MANAGEMENT LEAVE

a. Effective July 1 each fiscal year, unrepresented management employees shall be credited

with sixty (60) hours of management leave time. Employees appointed after July 1 of a

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fiscal year shall be entitled to a pro-rated share of sixty (60) hours of management leave time based upon the number of full months remaining in that fiscal year. Proration also will occur in the event an employee has been unable to report to duty for medical or non-medical reasons, in a paid or unpaid status, for a continuous 30-day period. Management leave time shall be usable upon being credited, subject to the approval of the immediate supervisor. Employees are expected to use their management leave time during the fiscal year July 1-June 30. The Authority will determine annually if management leave will be continued.

b. Management employees may not carry over more than forty (40) hours of Management Leave from one fiscal year to the n e x t. Any hours in excess of forty (40) not used by June 30 shall be paid at the employee’s straight-time rate on the pay period including June 30. No employee shall have more than one hundred (100) hours of Management Leave on July 1. Any hours that were carried over (1-40 hours) not used by November 1 of the next fiscal year shall be paid at the employee’s straight-time rate on the first full pay period of December in the same calendar year. No employee shall have more than sixty (60) hours of management Leave after the first full pay period of December.

c. Upon separation from Authority service, any balance of unused management leave shall be

paid out.

3.5 PARENTAL LEAVE BENEFIT

The following Parental Leave Policy shall apply to all employees:

a. Full-time unrepresented employees shall be eligible for a maximum parental leave of four (4) weeks consisting of up to one hundred-sixty (160) hours of continuous paid time off within six (6) months of birth or adoption. Part-time unrepresented employees shall be eligible for parental leave consisting of up to eighty (80) hours of continuous paid time off within six (6) months of birth or adoption. Unused parental leave shall have no cash value.

b. To be eligible for the paid leave, an employee must have completed at least 2,080 hours of

service from the most recent date of hire preceding either (a) the birth of a child who resides with the employee and for whom the employee has legal custody, or (b) the adoption of a child under age six (6) who resides with the employee and for whom the employee has physical and legal custody, including the pre-adoption period. Court-appointed legal guardians and foster parents do not qualify for parental leave. Parental leave shall be used continuously. At the discretion of the Library Director, parental leave may be used intermittently or on a reduced schedule if a timely request is made by the employee.

c. Eligible employees shall have the right to only one leave of absence per pregnancy

or adoption, regardless of the number of children involved (e.g., twins). The duration of Authority-paid leave shall not change based on a change in employment status, such as from part-time to full-time regular.

d. Upon return from parental leave on the date previously authorized, employees shall be

reinstated in the classification last held. e. Eligible employees shall have the right to extend parental leave beyond the four (4) weeks of

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Authority-paid leave to the maximum six (6) months of leave by adding accrued and available hours of PTO, if applicable, other usable leave credits, and/or unpaid leave to their initial request for parental leave. The total period of absence from work, including the four (4) weeks of paid parental leave, shall not exceed six (6) months.

f. Paid parental leave shall be considered as being in paid status for purposes of eligibility

for recognized holidays occurring during such leave. g. The Authority shall have the right to promulgate a policy and procedure to implement

and administer the parental leave benefit. 3.6 COURT LEAVE

a. An employee shall be granted pay for those hours absent from work for the following reason(s):

(1) Testify in response to a subpoena issued by a court of competent jurisdiction in a matter to which the employee is not a party;

(2) Serve on a jury; (3) Report for jury duty examination; or (4) Testify in a proceeding in which the employee was a witness while on Library business.

b. Employees shall notify the supervisor or manager immediately upon receiving the subpoena or

jury summons. Pay for work time lost shall be computed at the employee’s regular rate of pay at the time of such absence.

c. An employee must provide the Library with a statement signed by an official of the court

certifying the employee’s service as a witness or juror or appearance in court for such compensation paid. Pursuant to California Code of Civil Procedure Section 215, any remuneration received from the court, less transportation allowance, must be returned to the court by the employee.

d. The Library may require the employee to elect to be on telephone alert for the appearance.

3.7 CATASTROPHIC LEAVE PLAN

a. All full-time unrepresented employees shall accrue catastrophic leave at the rate of 1 hour, 40 minutes in each of the first two (2) pay periods of every month (equivalent to 40 hours annually). A part-time employee shall accrue catastrophic leave on a pro-rata basis calculated on actual paid hours.

b. Purpose of Leave Catastrophic leave may be taken to attend to the employee’s own serious health condition or the serious health condition of a member of the employee’s family, provided that the condition

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is anticipated to last for greater than 30 consecutive days.

c. Eligibility (1) Catastrophic leave may only be used by regular employees who have exhausted all

available paid leave balances in excess of 80 hours. (2) Catastrophic leave shall have no cash value and will be forfeited upon the employee’s

separation from employment with the Authority. (3) Catastrophic leave may not be applied to the Leave Donation Plan.

e. Family Members

(1) Parent: The biological, foster or adoptive parent, a stepparent or a legal guardian of the

employee. Parent does not include “parent-in-law”. (2) Child: Biological, adopted or foster child, stepchild or legal ward of the employee or the

employee’s registered domestic partner. (3) Spouse: A husband or wife as defined or recognized under State law for purposes of

marriage. (4) Domestic Partner: A domestic partner registered with the state of California

f. Catastrophic leave hours shall be used on a consecutive, continuous and uninterrupted basis.

No intermittent leave shall be permitted for use of catastrophic leave hours except at the discretion of the Library Director.

f. Coordination with FMLA/CRFA Leave: If the employee has not previously exhausted leave under the Family Medical Leave Act or California Family Rights Act, catastrophic leave will run concurrently with these leaves.

g. The Library Director shall promulgate and distribute a policy and procedure for the administration of catastrophic leave.

3.8 LEAVE DONATION PLAN

a. A regular employee, whether represented or unrepresented, may donate to or receive from an unrepresented or a represented employee, usable leave credits except catastrophic or sick-leave credits. Participation in this plan is voluntary.

b. All donations shall be made and accepted in writing using Authority- provided forms and procedures.

c. The donation shall be made in a minimum of four (4)-hour increments of accrued time.

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d. Donations shall be on an hour-for-hour basis, regardless of the pay rates of the donor and recipient.

e. Donated hours shall be kept in a pledge status until used. Donations shall be date-stamped

as they are received and used in date-stamped order. As needed, pledged hours shall be debited from the donor’s leave balance and credited to the recipient’s PTO balance.

f. Management employees may only receive donations from management employees. A non-

management employee may not receive donations from a subordinate employee where a direct supervisor/subordinate relationship exists. Any exception to this paragraph must be approved by the Library Director or designee.

g. To be eligible to request donations, an employee must:

(1) Be incapacitated and unable to work due to a prolonged catastrophic non-industrial illness

or injury that is estimated to last for at least thirty (30) calendar days, or to provide necessary care for a family member as defined in 3.7(d) ,who is incapacitated for at least 30 days; and,

(2) Have exhausted all usable leave balances except for 80 hours of PTO; and, (3) Be on an approved leave of absence.

h. All donated hours must be used on a continuous and uninterrupted basis and will be paid at

the rate of pay and normal work schedule of the recipient, along with all usable hours accrued, until the earliest of the following event occurs:

(1) All leave balances, including both the donated and accrued leave, are exhausted; or (2) The employee returns to work at his/her normal work schedule; or (3) The employee’s employment terminates.

i. Donations received while a recipient is still utilizing previously donated and related accrued

leave time may be used immediately thereafter. Hours donated subsequent to exhausting all donated hours shall be accumulated and utilized along with related accrued leave hours in amounts equal to the recipient’s normal bi-weekly work hours.

j. Used donated leave time shall count toward the application of Authority service and benefits

in the same manner as when the employee is on paid leave. k. Used donated leave time shall be subject to the recipient’s normal payroll deductions. l. The Authority shall promulgate a policy and procedure to implement and administer leave

donation.

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3.9 INDUSTRIAL DISABILITY LEAVE

a. An employee who has suffered a work-related illness or injury in the performance of assigned duties shall immediately undergo such medical examination as the supervisor, manager or designee deems necessary. The employee shall not be considered absent from duty during the time required for such an examination. Failure or refusal of t h e employee to undergo such medical examination shall constitute a waiver on the part of the employee of the leave benefits of this section.

(1) An employee who has suffered a work-related injury or illnesses shall immediately inform

his/her supervisor of such injury and shall complete any forms provided to him/her within 24 hours of receipt.

b. An employee who is unable to perform any appropriate work assignments because of disability

incurred in the performance of assigned duties shall be entitled to the following disability leave benefits, in addition to those provided pursuant to the California Workers’ Compensation Insurance Act:

(1) During any period of disability due to a work-related illness or injury for which payment is

not provided under workers’ compensation insurance, the employee shall use any leave with pay that he/she has accrued, excluding Catastrophic Leave. If it is the determination of workers’ compensation insurance that the employee should have received payment, the amount of paid leave utilized will be credited back to the employee.

(2) During any period of disability for which payment is provided under workers’ compensation insurance, the employee shall elect to either:

i. Retain any workers’ compensation benefits received during the pay period and receive

a partial paycheck in an amount so that the partial pay and the workers’ compensation benefits taken together are equivalent to the employee’s regular full pay. The employee shall use accrued paid leave, excluding Catastrophic Leave, for purposes of this integration; or,

ii. Retain any workers’ compensation benefits received during the pay period(s) as total compensation. If the employee chooses to retain the compensation benefits provided by workers’ compensation, the employee shall not receive a paycheck for the pay period from SPL. It shall be the responsibility of the employee to pay the employee’s share of any insurance premiums.

c. All disability leave provisions of this section shall terminate on the date of the employee’s

recovery from disability, receipt of permanent disability under workers’ compensation insurance, retirement, separation from Authority employment or death, whichever occurs first.

d. In cases where workers’ compensation is not immediately payable, the employee shall use accrued paid leave during the first initial three (3) days of an industrial accident.

The employee’s paid-leave accrual shall be credited for the amount of paid leave utilized

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(1) The accident is, in fact, work-related;

(2) Time off and duration thereof are warranted; and

(3) Workers’ compensation pays the employee for the initial three (3)-d a y waiting period.

e. The Authority has the right to require that the treatment of work-related injuries or illnesses be provided by an Authority- designated physician in accordance with Sections 4600 and 4601 of the Labor Code. This does not preclude the employee from seeking treatment from a physician of the employee’s choice, designated in advance as provided by law.

f. An employee who has suffered work-related illness or injuries and is utilizing accrued paid leave while on workers’ compensation is considered to be in paid status and shall continue to accrue PTO.

g. An employee who has suffered a work-related illness or injuries shall immediately inform

his/her supervisor of such injury and shall complete any forms provided to him/her within 24 hours of receipt.

h. The Authority may make alternative assignments, retrain employees, or as provided under

the Government Code. i. An employee who has suffered a work-related injury or illness is encouraged to schedule doctor

appointments/medical examinations outside of his/her normal work hours. If doctor appointments/medical examinations are scheduled during the employee’s work hours, the employee’s accrued paid leave balances, e.g. Paid Time Off (PTO), Holiday Credit (HCE), shall be utilized. If the employee does not have accrued paid-leave balances, the time taken to attend doctor appointments/medical examinations shall be unpaid leave (LWOP).

3.10 BEREAVEMENT LEAVE

The Library Director shall authorize bereavement leave for a regular unrepresented employee on active pay status in the event of a death in the employee’s household or of an immediate family member.

a. Immediate family is defined as: spouse, child, stepchild, parent, step-parent, parent-in-law,

sibling, grandchild, grandparent, a domestic partner registered with the State of California, or any individual who resided with the employee at the time of death.

b. A full-time regular employee shall, upon written request, be granted up to three (3) days with

pay for any one (1) d ea t h . In the event that the employee needs to travel to a location more than 300 miles away from the city of Sacramento, an employee may use up to two (2) additional days for travel, which time shall be taken from Catastrophic Leave time. The employee will be required to submit documentation for the need to take these additional days.

c. Bereavement leave shall be pro-rated for part-time employees.

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d. The Library Director may, at his/ her sole discretion, grant bereavement leave for deaths of other persons if it is determined that special circumstances are applicable.

e. Bereavement leave is not accrued or carried over from year to year, and has no cash value

at the time of an employee’s separation. f. An employee must provide documentation of the need to take bereavement leave;

documentation may be provided upon the employee’s return to work.

3.11 FAMILY AND MEDICAL LEAVE (FMLA)

The Library Director shall coordinate a request for Leave of Absence for Medical reasons under FMLA and other applicable federal or state laws.

3.12 LEAVES OF ABSENCE WITHOUT PAY

a. Upon written request and approval by the Library Director, a leave of absence without pay may be granted to any regular unrepresented employee for up to six (6) months. The unpaid leave of absence may be extended by the Library Director based on unusual and special circumstances. Unpaid leaves of absence for non-medical reasons may not be granted for absences that can be covered by paid-time-off accruals, except the employee may maintain an accrual balance of forty (40) hours of PTO. Leave under this section shall not be granted to seek or accept other employment.

b. Requests for Leave of Absence without Pay shall be submitted to the Library Director and shall state specifically the reasons for the leave, the date when the leave is to begin, and the date of return.

c. Military Leave shall be granted as required by state and federal law. d. An employee shall not accrue paid time off (PTO), catastrophic leave (CAT) or Retiree Health

Savings (RHS) while on leave of absence without pay. Health Benefits shall be applied in accordance with Article 2 Health and Welfare section 2.1 (c).

e. The Library Director may revoke a leave of absence if the reason for granting such leave was

misrepresented or has ceased to exist. Such misrepresentation is also grounds for disciplinary action.

f. An employee on an approved leave of absence without pay is eligible to return to his/her

classification at the completion of such leave. g. The employee shall not be entitled to selectively intersperse paid leave with unpaid leave for

the purpose of accruing benefits or qualifying for Authority insurance contributions. 3.13 REINSTATEMENT: VOLUNTARY RESIGNATION

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has voluntarily resigned. To be eligible the employee shall be rehired within one year of their resignation date. The employee shall be re-employed into the classification from which they resigned. The employee will accrue PTO and other benefits as a new hire.

a. Employee’s classification seniority date shall be adjusted for the months absent due to

resignation (e.g. classification seniority date 1/1/2018 will become 7/1/2018 for an absence of 6 months).

3.14 LEAVE INCENTIVE CREDIT: NON-MANAGEMENT

a. Full-time regular employees who use twelve (12) hours or less of unanticipated leave from January 1 through June 30 or July 1 through December 31 shall receive eight (8) hours Leave Incentive Credit following the six (6)-month period in which it was earned.

b. Part-time regular employees who work forty (40) or more hours per pay period and who use six (6) hours or less of unanticipated leave shall receive four (4) hours of Leave Incentive Credit following the six (6)-month period in which it was earned.

c. Leave Incentive Credit not utilized by the employee's last workday of the designated six (6)-

month period shall be forfeited. Leave Incentive Credit shall not accrue to Paid Time Off or Catastrophic Leave balances and shall have no monetary value.

d. “Unanticipated leave” is leave requested within forty-eight (48) hours of the absence. e. Regular employees must be continuously on the Authority payroll and eligible to earn and use

Leave Incentive Credit during the entire period designated. Any employee on an unpaid leave of absence during a portion of the designated period is excluded for that time period. Any employee who receives workers’ compensation or SDI integration during the period designated is excluded from participation for that time period.

f. This program does not restrict an employee’s ability to use Paid Time Off as authorized.

ARTICLE 4

REIMBURSEMENTS AND ALLOWANCES 4.1 REIMBURSEMENTS AND ALLOWANCES

a. Reimbursement for privately-owned vehicles

(1) Unrepresented non-management employees required to utilize their private vehicles for official Authority business shall be reimbursed for such use at the Internal Revenue Service (IRS) business mileage deduction rate and in compliance with the Authority’s Travel Policy and Procedures, which can be found on the staff intranet.

(2) The Library Director may offer management employees a vehicle allowance not to exceed $400 and Authority-provided parking. This allowance is compensation for the use of privately owned vehicles on Authority business. The monthly vehicle allowance shall be

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in lieu of the payment of all mileage, except for out-of-county travel on Authority business.

(3) This benefit shall be pro-rated in the event that the management employee has been unable to report to duty for medical or non-medical reasons, in a paid or unpaid status, for a continuous 30-day period.

(4) Any privately owned vehicle operated on Authority business by any employee shall

be insured against liability in persons and property, including wrongful death, in an amount no less than the minimum coverage required by the State of California for bodily injury and property damage.

b. Authority-Paid Monthly Public Transit Pass for Non-Management Employees

(1) Unrepresented no n-management employees may receive one of the following public

transit allowances:

• 100% Authority-paid Sacramento Regional Transit District (SRTD) monthly pass; • Non-zone sticker; or • Reimbursement for SRTD-equivalent passes for other public transit regulated by the

Public Utilities Commission.

(2) The Library Director shall promulgate a policy and procedure to implement and administer the transit pass benefit.

4.2 PARKING ALLOWANCE

Unrepresented non-management employees who work at the Central Library and drive to work shall be reimbursed for full parking costs. The employee is not eligible for this allowance if the employee has elected the Authority-Paid Monthly Public Transit Pass benefit, is purchasing a monthly parking space in the county garage, or is not incurring parking expenses.

4.3 TUITION REIMBURSEMENT/PROFESSIONAL DEVELOPMENT ALLOWANCE The Authority shall reimburse regular unrepresented employees in this unit for the costs associated

with professional development, such as approved conference attendance or tuition, books and fees, excluding parking, up to a maximum of $1,000 per calendar year, relevant to the employee’s assignment, as approved by the employee’s supervisor or manager, pursuant to the Authority's existing policy for such educational reimbursement.

4.4 PROFESSIONAL MEMBERSHIPS

The Authority shall reimburse unrepresented employees for fees associated with membership in professional organizations up to $150 per fiscal year for unrepresented non-management employees, and up to $500 per employee for management employees, upon approval of the Library Director. Such organization must be a recognized professional organization and must be related to the employee’s position and classification.

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ARTICLE 5 HOURS OF EMPLOYMENT AND OVERTIME

5.1 HOURS OF EMPLOYMENT

a. The workweek for Authority employees shall begin at 12:01 a.m. on Saturday, and end at 12:00 midnight the following Friday. A non-management, full-time employee’s workweek shall consist of forty (40) working hours during the said seven (7)- day period, comprised of five (5) eight (8)-hour work days.

b. Unrepresented Management employees exempt from the provisions of the Fair Labor Standards Act shall not accrue compensating time off or earn overtime pay for time worked in excess of eight (8) hours per day or forty (40) hours per week, but shall be expected to devote as much time to their employment as may be necessary for the efficient operation of the Authority.

c. The Library Director may establish alternative workweek schedules for operational reasons.

Such alternative workweek schedules are subject to modification or cancellation at any time, with prior notification of ten (10) working days, and must be reviewed and re-approved on an annual basis.

d. The hours of work and work schedule for part-time employees shall be determined by the

supervisor or manager. 5.2 REST PERIODS

a. Each unrepresented non-management employee shall be afforded rest periods. The length of the rest periods will be fifteen (15) minutes during the first half of the employee’s work shift, and fifteen (15) minutes during the last half of an employee’s work shift. Employees who work a six (6)- hour workday without a meal period will be allowed two (2) ten (10)-minute rest periods. Employees who work a four (4)-hour work shift will be allowed one fifteen (15)-minute rest period.

b. Rest periods may not be accumulated, nor will they be scheduled within one hour of the

beginning or the end of the workday or meal period. c. Whenever it is necessary for an employee to work overtime in excess of two (2) consecutive

hours at the end of the workday, the employee shall be granted an additional unpaid meal period, at the option of the employee. This rest period must be scheduled at the end of the employee’s regular shift, and prior to working overtime hours.

5.3 LUNCH PERIODS

Unrepresented non-management employees shall be allowed an unpaid lunch period of not less than thirty (30) minutes nor more than one hour that shall be scheduled in the middle of the workday. Exceptions to the one-hour maximum are subject to prior written approval of the employee’s immediate supervisor. If an employee is required to work during a scheduled

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lunch period by his/her supervisor, the employee shall be given an alternate unpaid lunch period, or compensated for the additional work time, as determined by his/her supervisor.

5.4 OVERTIME FOR UNREPRESENTED NON-MANAGEMENT EMPLOYEES

a. Unrepresented non-management employees required by their manager or supervisor to work in excess of forty (40) hours in a workweek shall be compensated for such work time at one and one-half (1½) times their regular rate of pay.

b. As determined by the manager, supervisor or designee, the employee will either be paid or receive Compensating Time Off (CTO).

c. For the purpose of computing the number of hours worked, all absences with pay shall be

counted and included as time worked. Time worked in excess of eight (8) hours in a day or on a recognized holiday shall not be included in determining whether an employee has worked in excess of forty (40) hours in a week.

d. An employee may accrue up to eighty (80) hours of CTO. e. Scheduling of CTO must be approved in advance by the manager or supervisor. f. Employees shall not work overtime without the prior authorization of the employee’s manager

or supervisor except when necessitated by an emergency situation. g. Overtime compensation is excluded from retirement calculations of “compensation earnable.”

ARTICLE 6

MISCELLANEOUS 6.1 OFF-DUTY EMPLOYMENT OF UNREPRESENTED EMPLOYEES

a. Unrepresented employees shall not engage in any other employment, work, profession, business or enterprise that is inconsistent, incompatible, in conflict with or adversely affects the performance of their duties, or that is inimical to the most effective performance of the mission of the Authority or the best interests of the Authority.

b. Unrepresented employees shall not accept any off-duty employment without the express consent, in advance, of the Library Director.

c. An unrepresented employee shall not work:

(1) In any employment that will tend to bring discredit upon the Authority or that is detrimental

to Authority goals or that will reduce an individual's efficiency or usefulness as an Authority employee.

(2) In any employment requiring an affiliation, membership or allegiance tending to influence conduct in a manner inconsistent with the proper discharge of responsibilities

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to the Authority or the public interest.

(3) In any employment for any other municipality or political subdivision of the state or federal government (except by express permission of the Library Director).

(4) In any off-duty position while on sick leave or injured-on-duty status.

d. An unrepresented employee may request authorization for off-duty employment by forwarding

a letter of request in duplicate to the Library Director. The letter should provide details concerning the type of employment, expected duration of employment and the employer's name.

e. The Library Director will notify each unrepresented employee of action taken on the request for off-duty employment by indicating such action on the letter of request and returning it to the individual.

f. Authorization for off-duty employment may be revoked by the Library Director a t a n y time

if it has been determined that the provisions of this Section have not been followed. g. The Library Director will notify the employee, by letter, of actions taken to revoke previous

authorization for off-duty employment. h. Part-time, seasonal or limited-term employees are not subject to the restrictions of this

section. i. The Sacramento Public Library Authority reserves the right to make changes in schedules that

may impact off-duty employment. The Authority is not obligated to alter work schedules or conditions of employment to accommodate off-duty work.

6.2 UNREPRESENTED APPOINTMENTS

a. Unrepresented employees are considered to be “at will” according to provisions of the California Labor Code, meaning that the employer or employee can terminate the employment relationship at any time, without cause. No probationary period shall be served.

b. Unrepresented non-management employees who have previously held a position with the Authority in a represented classification may return to their prior represented classification in the event of layoff or in the event they are released from an unrepresented non- management classification. Unrepresented non-management employees do not have return rights to a prior represented classification in the event of termination as a result of discipline.

c. Nothing in this Resolution shall be construed to be an express or im pl ied covenant or

contract, or to create a property right or tenure for any person appointed to positions that are unrepresented. Unrepresented employees serve at the pleasure of the Library Director.

6.3 PAYROLL OVERPAYMENTS/UNDERPAYMENTS

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a. In the event an overpayment or underpayment has been made in the payment of an employee's salary, overtime payment or leave accruals, balances or usages, the Authority shall, for purposes of future compensation, adjust such compensation to the correct amount, giving written notice to the employee.

b. In the event an employee received an overpayment in wages or benefits, reimbursement to

the Authority shall be accomplished by:

(1) Lump sum payment by the employee;

(2) A one-time deduction from usable leave credit balances equivalent to the overpayment at the employee's current hourly rate;

(3) A repayment schedule through payroll deduction equivalent to the number of pay periods

over which the overpayment occurred; and/or

(4) Other means, as may be mutually agreed between the parties. c. No repayment schedule shall exceed twenty-six (26) pay periods d. No action shall be taken to enforce repayment of an overpayment, or to correct an

underpayment, unless action is taken within one year from the ending date of the pay period in which the overpayment or underpayment is discovered. “Action is taken,” as used in this Section, shall mean written notice to the employee in the case of an overpayment, or written or oral notice to the Authority of an underpayment.

6.4 PERS RETIREMENT PLAN AND CONTRIBUTION

a. For employees hired on or before December 31, 2012, the Authority’s contract with the Public Employees Retirement System (PERS) provides the following structure for unrepresented employees: • Modified 2% at age 55 • One-year highest compensation • 2% COLA • 25% survivor continuation • 50% industrial disability • Military service credit

b. For employees hired on or after January 1, 2013, and who meet the definition of “new

member” under Government Code § 7522.04(f), the Authority’s contract with the Public Employees Retirement System (PERS) for miscellaneous employees shall provide for the following structure:

• 2% at age 62 • Employee contribution rate of 50% of the total normal cost rate • Three-year average compensation • 2% COLA

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• 25% survivor continuation • 50% industrial disability • Military service credit

c. Effective July 1, 2015, management employees hired on or before July 1, 2011, are responsible

for paying the full amount of the employee’s share of the retirement contribution to the PERS retirement plan.

d. Employees hired on or after July 1, 2011 are responsible for paying the full amount of the

employee’s share of the retirement contribution to the PERS retirement plan. 6.5 MODIFIED/ALTERNATIVE DUTY POLICY

The Library provides a Return to Work program for employees who have been injured on the job. The program provides temporary modified or alternative work as soon after a work related injury as possible. This is a temporary program. Details of the program are available on the staff intranet.

6.6 BILINGUAL PAY: NON-MANAGEMENT

a. A differential of five percent (5%) over base rate will be paid to unrepresented non-management employees who meet the following criteria: (1) management has approved a justification form for the employee submitted pursuant to the Authority’s Bilingual Pay Policy and Procedure; and (2) the employee has passed the required language skills assessment. Bilingual pay may be discontinued upon occurrence of certain events identified in the Authority’s Bilingual Pay Policy and Procedure.

b. The Bilingual Pay Policy and Procedure is available on the staff intranet.

6.8 DEFINITIONS

a. Exempt Employee: An employee who has been appointed to a position (either regular or temporary) that is exempt from the overtime provisions of the California Labor Code and Implementing Regulations, and the Federal Labor Standards Act (FLSA).

b. Non-Exempt Employee: An employee who is in a classification that is subject to overtime provisions of the California Labor Code and Implementing Regulations, and the Federal Labor Standards Act.

c. "Confidential Employee" means an employee who regularly participates in making or regularly has advance knowledge of decisions of the Authority affecting employee relations.

d. Paid Status: Being paid for time while: (1) at work; (2) on PTO or other approved paid time

off hours (except administrative leave), including, but not limited to, holidays and holiday credit; (3) on State Disability Leave or State Paid Family Leave and integrating with available leave balances; (4) on workers’ compensation leave and integrating with available leave balance; (5) on jury duty; (6) on bereavement leave. Unpaid leave of absence or disciplinary suspension is not considered Paid Status.

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January 23, 2020 Agenda Item 8.1: Election of Board Chair and Vice Chair 2020 (no writtenreport)

TO: Sacramento Public Library Authority Board

FROM: Rivkah K. Sass, Library Director

RE: Election of Board Chair and Vice Chair 2020 (no written report)

SUGGESTED ACTION(S): Nominate and elect a Board Chair and Vice Chair for the upcoming year

BACKGROUND: No report

ATTACHMENT(S):

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January 23, 2020 Agenda Item 8.2: Appointment of Budget-Audit Committee for FY 20-21

TO: Sacramento Public Library Authority Board

FROM: Rivkah K. Sass, Library Director

RE: Appointment of Budget-Audit Committee for FY 20-21

SUGGESTED ACTION(S):The Board Chair may appoint three to five members to the Budget-Audit Committee to serve for FY 20-21

BACKGROUND: In 2008, the Library Board established a standing Budget-Audit Committee pursuant to Resolution 08-54. TheBudget-Audit Committee is charged with reviewing and making recommendations related to budget, finance, andaudit related issues.

Resolution 08-54 provided that the Committee would be comprised of no less than 3 and no more than 5 Boardmembers, and would meet at least twice annually.

Pursuant to the Library's Bylaws, the Board Chair is authorized to appoint members to any committee of the Board.

ATTACHMENT(S):

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