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Electric Reliability Council of Texas, Inc. (ERCOT)

Contract Administration and Procurement

Request for Quote

For

Dell PCs and Laptops_10-16_JKR

Date of Release: 10/31/2016

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1 GENERAL INFORMATION 3

1.1 RFQ Objective 3

1.2 ERCOT Background 3

1.3 Administrative information 3

2 Information and Requirements 5

2.1 General Information 5

2.2 General Requirements 6

3 Appendix 8

3.1 Appendix A - Vendor Information Form and W-9 Form 8

3.2 Appendix B – Request for Quote Pricing Sheet 8

Section 1 – General Information

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1 GENERAL INFORMATION

1.1 RFQ Objective

The purpose of this Request for Quote (RFQ) is to invite suppliers to submit quotes for the procurement

of Dell Laptops and Desktops, including engineering workstations.

1.2 ERCOT Background

1.2.1 Overview of the Electric Reliability Council of Texas, Inc.

The Electric Reliability Council of Texas (ERCOT) manages the flow of electric power to 24 million Texas

customers, representing approximately 90 percent of the state's electric load. As the Independent

System Operator for the region, ERCOT schedules power on an electric grid that connects more

than 43,000 miles of transmission lines and 550 generation units. ERCOT also performs financial

settlement for the competitive wholesale bulk-power market and administers retail switching for 7 million

premises in competitive choice areas. ERCOT is a membership-based 501(c)(4) nonprofit corporation

governed by a board of directors and subject to oversight by the Public Utility Commission of Texas and

the Texas Legislature. Additional information about ERCOT can be found at http://www.ercot.com/.

1.3 Administrative information

1.3.1 How to Respond to This RFQ

Responses to this solicitation will be in the form of a quote according to the format described in this RFQ.

The title of this RFQ is: Dell PCs and Laptops_10-16_JKR. The Quote Deadline is: 11/7/2016 at 1 p.m.

(Central)

1.3.2 Contact Personnel

The ERCOT Contact Person:

Jana Richardson

Vendor Manager

2705 West Lake Drive

Taylor, Texas 76574

Section 1 – General Information

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jrichardson@ercot.com

1.3.3 How to Deliver the Quote

All quotes must be e-mailed to the ERCOT Contact Person at:

jrichardson@ercot.com

1.3.4 Key Activities and Dates

Key activities and tentative dates for this RFQ are presented below:

Procurement Schedule Activity Dates

RFQ release 10-31-16 Quote Deadline 11-7-16 at 1 p.m.

Respondent Selected 11-11-16 Delivery MUST BE RECEIVED

BY 12/31/16

Section 4 – Evaluation

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2 Information and Requirements

2.1 General Information

2.1.1 ERCOT reserves the right to amend this RFQ at any time prior to the specified due date for quotes

(“Quote Deadline”).

2.1.2 At any time prior to the Quote Deadline, a respondent may withdraw its submitted quote by submitting

an email with a signed request for withdrawal to the ERCOT RFQ Contact.

2.1.3 ERCOT reserves the right to reject any quote, to reject all quotes, to accept any portion of a quote, or

accept all quotes if deemed in the best interest of ERCOT to do so. ERCOT also reserves the right to

accept informalities and minor irregularities in quotes received.

2.1.4 ERCOT reserves the right to cancel this Request for Quote at any time, without penalty.

2.1.5 All respondents submitting quotes shall keep their quotes open for acceptance by ERCOT for a period

of 120 days, unless otherwise noted.

2.1.6 All materials submitted regarding this RFQ become the property of ERCOT and will only be returned

to the respondent at ERCOT’s option.

2.1.7 Any restrictions on the disclosure or use of data and materials contained within a quote must be

clearly stated in the quote itself with the indication of enclosed proprietary information as stated in this

paragraph. If proprietary information is submitted, it must be placed in a separate, sealed envelope

with the following information clearly and conspicuously marked: “Proprietary Information Enclosed”

RFQ Name, Quote Deadline.

2.1.8 No oral or written statements made by ERCOT personnel shall be considered addenda to this RFQ

unless the statement is confirmed in writing and identified as a written addendum to this RFQ by the

ERCOT Procurement RFQ Contact Person.

2.1.9 ERCOT reserves the right to seek quote clarification from any respondent to assist in making

decisions.

2.1.10 All quotes submitted shall contain enough detail to allow for ERCOT evaluation. Vague or incomplete

quotes may be rejected.

2.1.11 Respondents shall not contact any ERCOT agent, employee, officer , or director (except for the

ERCOT RFQ Contact) regarding this RFQ or related services. Violators of this rule may be

disqualified.

2.1.12 News releases pertaining to this procurement or any part of the subject shall not be made without

prior written approval of an authorized ERCOT employee.

2.1.13 Respondents may not use the ERCOT name, logo or any other reference to ERCOT, outside of this

quote, without prior written approval by an authorized ERCOT employee.

Section 4 – Evaluation

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2.1.14 ERCOT shall not be liable for any cost incurred by respondents prior to completion of a fully -signed

agreement or issuance of a purchase order. Any cost incurred by respondent in the preparation of the

quote will be borne by the respondent.

2.1.15 ERCOT will evaluate quotes and consider cost, reliability, quality of service, and other factors.

Contracts/Purchase Order(s) will be awarded to the respondent(s) whose final quote will be the most

advantageous to ERCOT. Due to the evaluation procedure for the Request for Quote, lowest dollar

price MAY or MAY NOT indicate the successful awardee. Price constitutes only one of several

evaluation criteria. ERCOT may split into one, two, or three orders and reserves the right to award to

multiple vendors.

2.1.16 Complete payment by ERCOT will be made ONLY after specifications are met and services are

accepted by ERCOT. Alternate payment quotes will be reviewed and evaluated by the ERCOT

Procurement Department and Accounts Payable Department.

2.1.17 A respondent may submit any additional information or data not requested in this RFQ (which the

respondent believes should be considered in the evaluation of a response) by including in its quote a

separate section entitled “Additional RFQ Bid/Quote In formation.”

2.1.18 Upon review and approval of the evaluation committee’s recommendation for award, the ERCOT

Contact will issue a “Notice of Proposed Award” to a respondent. All other respondents may be

notified that an award has been made, but ERCOT does not commit to giving specific feedback to

individual respondents.

2.2 General Requirements

2.2.1 Except for current ERCOT suppliers who have an active Master Agreement with ERCOT or who have

completed the Vendor Information Form (VIF) within the last six months, all Respondents must

complete a Supplier Vendor Information Form along with the proposal and provide it to the person

identified in the form itself when submitting notice of intent to bid.

2.2.2 Before entering into a contract with ERCOT, respondent must become a qualified vendor. The

qualification process may require that Respondent provide information demonstrating respondent’s

financial and commercial viability. In the event respondent’s staff requires unescorted access to

ERCOT facilities, they will be required to undergo identity verification, a background check including a

criminal history report, and drug testing.

2.2.3 Respondent agrees to accept the ERCOT terms and conditions.

2.2.4 This RFQ may contain information that is confidential and proprietary. Respondent may not use the

information contained herein for any purposes other than the preparation of a response to this RFQ.

Section 4 – Evaluation

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Confidential or proprietary information provided by respondent (and marked as such in accordance

with the rules of this RFQ) will be handled as confidential by ERCOT and all project team members

assisting in the evaluation process.

2.2.5 Respondent may bid on one, two, or all three systems.

2.2.6 Respondent must guarantee delivery of all systems by no later than 12/31/16

Section 5 – Attachments

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3 Appendix

3.1 Appendix A - Vendor Information Form and W-9 Form

3.1.1 New Vendors doing business with ERCOT are required to submit signed copies of the NDA, IRS W-9

and Vendor Information Form

Forms can be located at http://www.ercot.com/about/procurement/index.html.

3.2 Appendix B – Request for Quote Pricing Sheet

LINE # QTY DESCRIPTION UNIT PRICE

EXTENDED PRICE

1 40

Dell Precision 15 3000 Series (3510) with the following specs:

Dell Mobile Precision Workstations 3510 XCTO, Windows 7 Prof essional English, French, Spanish 64bit (Includes Windows 10 Pro License)

Processor Intel® Core™ i7-6820HQ (Quad Core 2.70GHz, 3.60GHz Turbo, 8MB 35W,

w /Intel HD Graphics 530)

Chassis Options Intel® Core™ i7-6820HQ w ith USB Type C Thunderbolt Chassis

Operating System Window s 7 Professional English, French, Spanish 64bit (Includes Window s 10

Pro License)

Adobe Photo and

Productivity Software None

Office Productivity Software No Productivity Softw are

Video Card AMD FirePro W5130M w /2GB GDDR5

Energy Star ESTAR Label not included

LCD 15.6" HD TN (1366x768) Anti-Glare LED-backlit (45% color gamut), camera and

mic, WWAN Capable

Memory 16GB (2x8GB) 2133MHz DDR4 Non-ECC

Boot Hard Drive 256GB M.2 SATA Class 20 Solid State Drive

Wireless Intel® Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2)

Mobile Broadband No Wireless WAN Card

Keyboard Internal Dual Pointing Backlit Keyboard, English

Primary Battery 6-cell 84W/HR Battery

Extended Service None

Power Supply 130W AC Adapter

PalmRest Smart Card Reader w ith Thunderbolt 3

Systems Management Intel vPro™ Technology’s Advanced Management Features

DDP|Protected Workspace None

Keyboard Dell Multimedia Keyboard-KB216 Black (US English)

Keyboards and Mice None

Mouse Dell MS116 Wired Mouse Black

Monitors None

Section 5 – Attachments

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Operating System Recovery

Options Window s 10 OS Recovery 64bit – DVD

Placemat No Quick Reference Guide

Diagnostic CD / Diskette No Resource DVD

Hard Drive Software Intel Rapid Storage Technology

Dell Data Security Suites

Encryption and Threat Pr No Dell Data Protection | Endpoint Security Suite Softw are

Dell Data Security

Encryption No DDPE Encryption Softw are

Dell Data Security for Small

and Medium Business None

Projectors None

Software solutions None

Hardware Support Services 3 Year Hardw are Service w ith Onsite/In-Home Service After Remote Diagnosis

Cables and Dongles None

E-port Plus Docking

Stations

2 45 Dell OptiPlex 7040 Small Form Factor with the following

specs:

OptiPlex 7040 Small Form Factor XCTO, Windows 7

Professional English, French, Spanish 64bit (Includes

Windows 10 Pro License)

Processor Intel® Core™ i5-6500 Processor (Quad Core, 6MB, 4T, 3.2GHz, 65W)

Operating System Window s 7 Professional English, French, Spanish 64bit (Includes Window s 10 Pro

License)

Microsoft Application

Software Microsoft Off ice 30 Day Trial

Memory 8GB (2x4G) 2133MHz DDR4 Memory

Hard Drive M.2 128GB SATA Class 20 Solid State Drive

Additional Hard Drive No Additional Hard Drive

Video Card AMD Radeon™ R5 340X (2GB DP/DVI- I)

Removable Media Storage

Device DVD/ROM

Wireless No Wireless

Driver No Wireless Selected

Serial Port/PS2 Adapter No Accessories

Chassis Options OptiPlex 7040 SFF w ith 180W up to 85% eff icient Pow er Supply (80Plus Bronze)

Keyboard Dell KB216 Wired Keyboard English Black

Mouse Dell MS116 Wired Mouse Black

Back Cover None

Systems Management Intel vPro Technology Enabled

Operating System Media Window s 10 OS Recovery 64bit – DVD

Section 5 – Attachments

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Adobe Photo and

Productivity Software None

E-Star ENERGY STAR Version 6.0

OptiPlex 7040 SFF OptiPlex 7040 Small Form Factor XCTO

Power Cord System Pow er Cord (English)

Optical Software No optical drive Softw are

Label Reg Label, SFF, MEX,EPA

Network Card No Bcom required

Dell Threat Protection and

Endpoint Security Suite No Dell Data Protection | Endpoint Security Suite Softw are

Dell Data Security Encryption

No DDPE Encryption Softw are

Dell Data Security for Small

and Medium Business None

Media Card Reader No Media Card Reader Selected

Projectors None

Software solutions None

Placemat No Quick Reference Guide

Processor Branding Intel Core I5 vPro Label

Canada Ship Options US No Canada Ship Charge

Transportation from ODM to

region Standard shipment

UPC Label No UPC Label

Documentation/Disks Safety/Environment and Regulatory Guide (English/French Multi-language)

Diagnostic CD / Diskette No Diagnostic/Recovery CD media

Packaging Shipping Material for System, SFF

CompuTrace Offerings +

Stoptrack Label No Computrace

Hard Drive Software NO INTEL RESPONSIV E

RAID Connectivity NO RAID

TPM Security TPM

Hardware Support Services 3 Year Hardw are Service w ith Onsite/In-Home Service After Remote Diagnosis

Keep Your Hard Drive None

OS Imaging Services None

Configuration Services None

Financial Software None

Monitors None

Printers None

External Storage None

Speakers & Soundbars None

Cables and Dongles None

Keyboards and Mice None

Headsets and Webcams None

Security Devices None

Additional Power Supply None

Stands and Mounts None

3 12 Dell Precisions Workstations T7910 with the following

specs:

210-ACQO Dell Precision Tower 7910 XCTO Base

Section 5 – Attachments

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338-BJNC Dual Intel Xeon Processor E5-2687W v4 (12C,3.0GHz, 3.5GHz Turbo, 2400MHz, 30MB, 160W 619-AIKN Windows 7 Pro English, French, Spanish 64bit (Includes Windows 10 Pro License) 658-BCSB Microsoft (R)Office 30 Day Trial 401-AADF No Additional Hard Drive 421-9982 Thank you for buying Dell 422-0008 Dell Data Protection System Tools Digital Delivery/DT 422-0052 SW,MY-DELL,CRRS 444-BBBG BIOS match checked back to factory 444-BBBS BIOS binary check enabled and verified 640-BBDH Adobe Reader 11 640-BBES Dell Precision Optimizer 640-BBEW Dell Data Protection Protected Workspace 640-BBHR Visit www.dell.com/encryption 640-BBHS Not Selected in this Configuration 658-BBIH Dell Applications for Windows 7 490-BCCK Nvidia Quadro K2200 4GB (2 DP, DL-DVI-I) (1 DP to SL-DVI adapter) 387-BBBE No Energy Star 321-BCEO Dell Precision T7910 1300W Chassis v2, BW 370-ACQM 64GB(16x4GB) 2400MHz DDR4 RDIMM ECC 634-BENZ No DDP|ESS Software 954-3465 No DDPE Encryption Software 403-BBHE Integrated LSI SAS 3008 12Gb/s SATA/SAS controller - SW RAID 0, 1, 10 449-BBGV C2 SATA/SSD 2.5 Inch, 1-4 Hard Drives 780-BBCJ Non RAID 400-AJWJ 2.5" 512GB SATA Class 20 Solid State Drive 401-AART 2.5" 512GB SATA Class 20 Solid State Drive (Additional) 401-AADF No Additional Hard Drive 401-AADF No Additional Hard Drive 411-XXXY Boot drive or boot volume is less than 2TB 412-AADL Dual Processor Heatsink for T7910 401-AADF No Additional Hard Drive 401-AADF No Additional Hard Drive 401-AADF No Additional Hard Drive 525-0057 Kace K1000 Express 429-AAQE 8x DVD ROM Slimline 429-AABU PowerDVD Software not included 510-BBBW Sound Card Not Included 520-AADM Internal Speaker 385-BBBL No Media Card Reader 555-BBJO No Additional Network Card Selected (Integrated NIC included) 817-BBBC Not Selected in this Configuration 386-BBBE No Dell Tera2 Remote Access host card for the Wyse P25 Zero Client 631-AAKY No Out-of-Band Systems Management 650-AAAJ No Anti-Virus Software 580-AADG US English (QWERTY) Dell KB212-B QuietKey USB Keyboard Black 570-AACW Dell MS111 USB Optical Mouse 461-AABV No Accessories 520-AABF No External Speaker 620-AALW OS-Windows Media Not Included 637-AAAM No Dell Backup and Recovery software

Section 5 – Attachments

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430-XXYU Resource DVD not Included 340-ABKW No Quick Reference Guide 470-AATC US Power Cord 461-AAAB Chassis Intrusion Switch 817-BBBB No FGA 389-BDCE No UPC Label 328-BBWN MOD,LBL,REG,T7910,WW 389-BFJT MOD,LBL,REG,T7910,DAO 389-BBRO Intel Xeon Label 328-BBET Shipping Material for System 340-AEYP SHIP,PWS,LNK,NO,NO,AMF 329-BBJL TPM Enabled 332-1286 US Order 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 997-5852 Dell Limited Hardware Warranty Plus Service 997-5877 ProSupport: Next Business Day Onsite 3 Years 997-5893 ProSupport: 7x24 Technical Support, 3 Years 973-2426 Declined Remote Consulting Service 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 575-BBCH No Stand included

TOTAL $ -

THIS IS NOT AN ORDER