the trusted experts in technology solutions for …€¦ · our solutions it & office products...

THE TRUSTED EXPERTS IN TECHNOLOGY SOLUTIONS FOR BUSINESSES AND EVENTS

DELIVERING PEACE OF MIND, EVERY TIME THROUGH WELL-EXECUTED, INTEGRATED TECHNOLOGIES

ABOUT US

smartsourcerentals.com©2019

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SmartSource® just might be the best kept secret in the technolo-gy industry. Whether you’re looking for IT equipment for an upcoming project or planning an event or conference involving complicated event technology integra�on, our short-term technology solu�ons provide value by pu�ng your firm in the best light. And, when you outsource with SmartSource®, you leverage our technical exper�se while conserving your capital equipment outlays. We are an extension of your team, delivering both the equipment, so�ware, and integrated solu�ons so you can focus on your event goals instead of ge�ng caught up in the details. Event Planners, IT Managers, Produc�on Coordinators, Project Managers, and Opera�ons Directors at all kinds of compa-nies call on us to support their installa�on with care and exper�se and get the job done right.

We are:• The largest na�onal technology solu�ons provider with 20 loca�ons. We are specialists in technology integra�on, not just ren�ng the latest gadgets.• Commi�ed to long-standing client rela�onships and consistent, reliable local service.• The trusted experts in technology solu�ons for businesses and events.

Regardless of project scope or size, we deliver peace of mind, every time.

Experience and Shared ValuesOur 30+ years of experience tell us that properly configured and executed technology can make or break an event or project. There-fore, we value the trust our client partners place in us to create expertly-integrated hardware and so�ware solu�ons for them.

Our clients work with us, year a�er year, because we create the right business experience based on mutual respect and shared values. And, we create economic value by extending their budget dollars.

Every year, we serve clients at thousands of trade shows and corpo-rate events, financial ins�tu�ons, and user conferences. We work closely with more than 1,000 different trade and event associa-�ons, as well as experien�al marke�ng firms and exhibit builders.

Our latest technology integra�on work has appeared here and elsewhere:• Sea�le Interna�onal Film Fes�val• HBO’s Silicon Valley show• Rockefeller Center tree ligh�ng ceremony• The Democra�c Na�onal Conven�on (2016)• The Republican Na�onal Conven�on (2016)• Blackhawks Fan Conven�on• Rockwell Automa�on Fair• Tableau• CA World• American Associa�on of Community Colleges• Department of the Interior• American Medical Associa�on

We also provide IT and office technology solu�ons to entertain-ment and produc�on companies, as well as IT staffing companies, legal firms for li�ga�on support and document discovery sessions, and government en��es, such as the Department of the Interior.

Na�onal Presence with a Local TouchOur na�onal presence helps you create the most compelling events imaginable. By coupling localized service with a na�onal network of equipment, we offer great value backed by the finest support team in the industry. We have technology experts in each of our 20 na�onwide offices.

Our event and business solu�ons are backed by:• 300+ trained, local technicians• Solu�ons Architects to help you properly execute your project• The broadest product offering in the business• Event management so�ware solu�ons• One single point of contact• Quick turn-around (within hours)• Compe��ve pricing• 24/7 service and support

SmartSource® Event Management So�ware Solu�ons include Mobile Event App so�ware, Check-in and Badge Prin�ng so�ware, Event Registra�on so�ware, Lead Retrieval so�ware, and e-Litera-ture so�ware. Custom data and analy�cs allow you to measure cri�cal performance indicators at all your events.

Memorable, Enjoyable ExperiencesTrust SmartSource® to manage even your most challenging projects. SmartSource® integrates sophis�cated hardware, so�ware, and services for the most complex temporary installa-�ons. Our mul�-million dollar inventory of technology products and enterprise solu�ons will make your event or project one to remember.

OUR SERVICES


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We deliver technology solu�ons – the equipment, so�ware, and exper�se needed for successful events and projects – so you can focus on what you do best. At SmartSource®, it’s about consisten-cy and proac�ve, progressive solu�ons.

We offer integrated hardware, so�ware, and audio visual technology solu�ons from 20 loca�ons across the U.S. Our loca�ons stock the latest products tailored to your unique requirements and are staffed by highly-skilled technology experts. With SmartSource®, you have local equipment and support together with na�onal coverage for any event you can possibly imagine. Plus, we assign one point of contact to service your projects – no ma�er where they are across the country. That’s consistency!

Industry LeadershipThis combina�on of equipment availability and on-hand exper�se has made us the largest na�onal temporary technology solu�ons provider in the industry.

Our commitment starts with:• On-�me delivery• Guaranteed quality assurance• Expert setup, configura�on, and local support by our 300+ trained technicians and na�onal Project Managers• Locally available, high-quality, leading-edge computer and AV technologies • 24/7 technical support – we are there un�l the job is done and done right

Unlike our compe�tors, SmartSource® offers local project management and solu�ons architect services in the ci�es where you need to make an impression.

Technology Strategy by DesignOur unique Solu�ons Architect offering bridges the gap between concept and deployment, enabling our clients’ expecta�ons to be fully met. This is a full-service design and configura�on prac�ce.

Dedicated Project ManagersSmartSource® assigns one dedicated Project Manager and one Account Execu�ve for each event. This helps you focus on your event goals while seasoned experts orchestrate the equipment and so�ware setup. One point of contact keeps you informed and organized as things progress.

We also have dedicated local technology staff to ensure your project always runs smoothly.

OUR SOLUTIONS Audio Visual & Specialty Products


For over 30 years, SmartSource® has been an industry leader in event technology solu�ons, providing unparalleled service to our clients. With modern advancements in audio visual technology, and the speed at which that technology changes, it is more important than ever to choose an AV partner that is on the leading edge of the technology curve. While we offer the most up-to-date and modern equipment available today, our main goal has always been to provide the highest level of customer sa�sfac�on for our clients. SmartSource® has a na�onwide presence with 20 branch loca�ons across the country allowing for fast and reliable service to most major metropolitan areas. Whether it’s a trade show booth, breakout room, general session, or other special event, our expert team of AV professionals is ready to serve you. From the latest in laser projec�on to advanced screen blending, from rigged ligh�ng and sound systems to scenic set pieces, SmartSource® is the clear choice in audio visual event solu�ons. • Audio• Ligh�ng• Presenta�on Equipment• LED Tiles, Video Walls & Displays• Screen Blending• Scenic• Charging Sta�ons & Kiosks• Interac�ve Technology• Expert Technical Staff including 300+ Technicians & Project Managers

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OUR SOLUTIONS IT & Office Products


Laptops, PCs, and High-End Worksta�onsWhether your business is expanding its workforce or you’re organizing a training or corporate event, computer rentals are the smart way to quickly put cu�ng-edge technology into the hands of your staff or a�endees. SmartSource® carries both Windows and Apple products and is a Microso� Authorized partner.

Instantly Upgrade and Expand your Capabili�es for:• Unexpected projects• Business expansions• Projects with special equipment needs• Temporary staff war rooms• Writers’ rooms for television & movie produc�on• Trade shows and corporate events• Gaming

Enterprise-class servers are available as well as networking, custom imaging, and cloning services. We can provide higher end processing power and graphic cards for graphics, gaming, or edi�ng needs.

Monitors and DisplaysSmartSource® has a large inventory of computer monitors and displays, including Samsung, Dell, and HP. Displays range in size from 19” to 90” and include LCD, LED, LED 4K, QLED 4K, and touchscreen displays.

Office EquipmentMul�ply your employee capabili�es with quick and easy-to-use copier or printer rentals. SmartSource® has a large inventory of office equipment, including copiers, scanners, and fax machines, as well as printers in both color and black & white. Our copiers can provide you with the best equipment possible to help your team efficiently create, duplicate, scan, and send copies of your materials.

Ideal for:• Temporary office setups• Quick office expansions• Training sessions• Conferences• Product launches• Classrooms• War rooms• Writers’ rooms for television & movie produc�on• Trade shows and corporate events

iPads, Surface Pros, and TabletsEngage a�endees by quickly and easily presen�ng informa�on on an iPad or tablet at your next trade show or event. With a user-friendly interface and convenient size, they’re ideal for delivering highly personalized, immersive customer experiences and crea�ng las�ng brand impressions. Data ac�va�on and stands are available.

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OUR SOLUTIONS Software & Interactive Event Technology


Event Registra�on Simplify Your Event Registration Process Event Registra�on delivers a seamless, branded registra�on experience both online prior to the show and on-site through manned or self-serve kiosks. In addi�on to capturing registra�on data, this flexible tool provides sophis�cated built-in repor�ng tools and real-�me reports cri�cal for on-site management as well as post-event follow-up and analysis.

Event Check-in & Badge Prin�ng Streamline Your Check-in and Create a Great First Impression Event Check-in and Badge Prin�ng supports both aided check-in and self check-in kiosks. With featureslike on-site badge prin�ng in less than 4 seconds and VIP arrival no�fica�ons via email or SMS, this so�warewill whisk a�endees seamlessly through the check-in process.

Lead Retrieval Measure ROI with Lead Capture SoftwareLead Retrieval offers everything you or your exhibitors need to capture accurate data, qualify and score prospects, distribute leads, and measure KPIs like conversion rates, close rates, and other ROI metrics.

Mobile Event App Drive Higher Levels of Audience Engagement Mobile Event Apps are packed with a number of features that help drive higher levels of audience engagement, including real-�me push no�fica�ons, interac�ve games, and online surveys. The sophis�cated back-end repor�ng and analy�cs integrate seamlessly with most CRM systems—allowing you to jus�fy event spend by helping to more accurately qualify and nurture a�endee contacts into sales-ready leads.

E-Literature Make a Bigger Impact with Your Contente-Literature gives a�endees instant, seamless access to your digital content from on-site kiosks, laptops, iPads, or touchscreen monitors. This means you reduce your carbon footprint significantly while also elimina�ng the costs associated with prin�ng, shipping, storage, and disposal. Plus, your content is available online long a�er the event is over.

Digital Signage Deliver Engaging Content Tailored for Your AudienceDigital Signage provides high-impact visual messaging for trade shows and events with display screens that command a�en�on. With the flexibility to display content (video, text, images–even news and social media feeds) across one or more monitors, you can create a highly engaging environment that’s tailored for your audience.

Audience Response Systems Engage Your Attendees with Audience PollingAudience polling is one of the most effec�ve ways to keep your audience engaged, while gathering informa�on straight from your customers or clients. Audience Response Systems are a fun and interac�ve way to help you gain valuable insight from a�endees at trade shows, conferences, sales mee�ngs, training events, corporate events, or presenta�ons.

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OUR CHANNELS Event Solutions: Associations, Trade Shows, & Exhibit Builders

With SmartSource®, you can showcase your products and services in the best light possible. We help you create a memo-rable experience with event technology solu�ons including hardware, so�ware, and audio visual solu�ons – backed by the best integra�on exper�se, service, and support in the industry. Leave the technical requirements to SmartSource, so you can focus on the reason you are exhibi�ng at a show.

All SmartSource® solu�ons include:• Na�onal footprint with local support at 20 metro area loca�ons for support, service, and equipment inventory• 300+ trained technicians• A comprehensive and interac�ve product offering• Event so�ware solu�ons to track, manage, and measure• One point of contact• 24/7 service and support

We’ve got the experience, loca�ons, and equipment needed to easily meet your technology integra�on needs.

Great User ExperiencesIn our 30-year history, we’ve supported thousands of trade shows and exhibitors like:• Interna�onal Pizza Expo• InfoComm • PITTCON

We do the heavy li�ing and logis�cal work so you can focus on the mission, the message, and the promo�on of your products and services.

Green Solu�ons for Trade Shows and ExhibitorsSmartSource® helps Associa�ons, Produc�on Companies, and Exhibitors engage audiences and leverage technology to deliver informa�on while protec�ng the environment.

This is par�cularly important for events that seek to engage millennials and other conscien�ous demographics that want to engage with products and services in inven�ve new ways. Today’s event a�endees want green technologies that give them easy access to the informa�on they seek. SmartSource® offers dynamic Digital Signage, placed in strategic loca�ons, that produces “Wow!” moments on the trade show floor. We also offer sophis�cated check-in solu�ons, plus beau�ful Charging Sta�ons that mesh perfectly with the habits of today’s smartphone-carrying consumer.

With Mobile Event Apps, Digital Signage, Interac�ve Kiosks, and e-Literature so�ware, SmartSource® helps you shrink your event’s footprint while delivering maximum messaging excite-ment and keeping it green. e-Literature solu�ons from Smart-Source® allow you to deliver informa�on in interac�ve ways while elimina�ng paper, managing content, and securely capturing real-�me data. We also offer Audience Response Systems (ARS) that allow your audience to share their voice while a�ending your event.

Solu�ons for Exhibit BuildersSmartSource® supports exhibit builders and produc�on compa-nies by providing the technology you need to execute your crea�ve work. For example, with custom-configured LED �les,

we can bring your crea�ve content to life on large-scale messag-ing for Video Walls that fly 20 feet into the air or at eye level. We also offer touch-screen technology on displays sized from 24 inches to 80 inches that sa�sfy interac�ve content needs.

SmartSource® solu�ons help exhibitors engage audiences for longer periods of �me, educa�ng them and entertaining them with the key features and benefits of their products. It’s all about having the right solu�on and being able to integrate the technolo-gy seamlessly into the customer’s environment.

Solu�ons for Associa�onsAssocia�ons typically move their events around the country to different ci�es and are looking for a partner who offers consis-tency from year to year. SmartSource® offers the consistency and coverage you need with fully-staffed and equipped branch offices in 20 major metropolitan markets. We’ve got a na�onal presence with a local touch.

We service all our customers with one point of contact to manage your project from beginning to end. Our high level of service and exper�se is delivered through our Project Managers and Solu�ons Architects who closely manage every detail and finishing touch of your plans.

Event So�wareSmartSource® Event Management So�ware Solu�ons include Mobile Event App so�ware, Check-in and Badge Prin�ng so�ware, Event Registra�on so�ware, Lead Retrieval so�ware, and e-Literature so�ware. Custom data and analy�cs allow you to measure cri�cal performance indicators at all your events.

The Right Equipment at the Right TimeWe offer stocked and supported event solu�ons from our 20 na�onwide loca�ons. Equipment solu�ons include:• LED Panels• Laptops & Computers• iPads & Tablets• Displays & Touchscreens• Kiosks & Charging Sta�ons• Audio Visual• Ligh�ng• Office Equipment• Video Walls• Interac�ve Technology

At SmartSource®, we act as your most dedicated employee, always ready to jump into ac�on when you need us. Event Planners, IT Managers, Produc�on Coordinators, Project Manag-ers, and Opera�ons Directors at all kinds of companies call on us to get the job done right and support your installa�on with care and exper�se.

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OUR CLIENTS Event Solutions: Associations, Trade Shows, & Exhibit Builders

“Launching a first time conference and expo will test one’s nervesregardless of expertise or experience. Add to that the idea of producing an Opening General Session featuring nationally recognized speakers might just keep you up at night. For me, I slept like a baby knowing that SmartSource had every aspect of our programming and audio visual not just under control but executed the best I have seen in many years. I highly recommend them to ease the stress on you and your budget.”

— Builder Remodeler Expo

“SmartSource is a wonderful partner. We can count on the Team toprovide the solutions we need, and they are consistently effective... Thank you again for another awesome show. Everyone on your whole team is a true professional.”

— Boston Society of Architects (BSA)

“SmartSource was absolutely stellar. I can go on and on about how easythe crew was to work with. I expressed heartfelt gratitude, and the entire crew was very warm and approachable. Working at a deaf event is sometimes life changing and challenging, but SmartSource handled it like a boss.”

— National Association of the Deaf

“Working with our Account Executive and the team at SmartSourcefeels like having an AV support team in our shop. The workflow, from estimate requirements through order placement to show floor execution, is seamlessly integrated into ours, and their response to sudden last-minute turns is outstanding. All of which makes the client happy and us look like heroes.”

— MC2

ASSOCIATIONSAcademy of General Den�stry (AGD)Academy of Management (AOM)Air Traffic Control Associa�on (ATCA)American Associa�on of Heart Failure Nurses (AAHFN)American Associa�on of Inside Sales ProfessionalsAmerican Heart Associa�onAmerican Professional Wound CareArchitecture Boston ExpoAssocia�on for Enterprise Integra�on (AFEI) Associa�on of Legal Administrators

Audio Engineering Society Coastal Conserva�on Associa�on (CCA) Annual Conven�onCrea�ve Talent NetworkCredit Union Na�onal Associa�on (CUNA) Hauppauge Industrial Associa�onInterna�onal Associa�on for Pharmaceu�cal Engineering (ISPE)Interna�onal Associa�on of Exhibi�ons and Events™ (IAEE)Interna�onal Associa�on of Amusement Parks and A�rac�ons (IAAPA)

Interna�onal Legal Technology Associa�on (ILTA)Interna�onal Supply Chain Educa�on AllianceLive Design Interna�onal (LDI)Na�onal Associa�on of the DeafNa�onal Business Avia�on Associa�on (NBAA)Na�onal Council on Public History (NCPH)Na�onal Educa�on Associa�onNa�onal Future Farmers of America (FFA) Organiza�on Pediatric Academic Socie�es

Southeastern Fabricare Associa�onTechServe Alliance, Associa�on for IT & Engineering StaffingThe Associa�on for College and University Technology Advancement (ACUTA)The Hospitality Sales and Marke�ng Associa�on Interna�onal (HSMAI)The Interna�onal Council of Shopping Centers (ICSC)The Internet & Television Associa�on (NCTA)Vacuum & Sewing Dealers Trade Associa�on (VDTA SDTA)

TRADE SHOWSABC Kids ExpoASD MarketBaseball Trade Show (MiLB)Builder Remodeler ExpoCalifornia Hispanic Chamber of Commerce (CHCC)CNH Parts & Service ExpoCosmoprof ExpoEaton AerospaceFlorida Interna�onal Medical ShowFort Lauderdale Interna�onal Boat ShowInterna�onal Pizza ExpoHD Expo

MED|Ed Facili�esMia GreenMiami Interna�onal Boat ShowMobile Carriers ShowNorth American Auto ShowPalm Beach Interna�onal Boat ShowPITTCONThe Cooperator Expo South FloridaUnited RentalsThe Water ExpoVeritas VisionYacht and Brokerage Show

EXHIBIT BUILDERS2020 ExhibitsSuperior ExhibitsCEP Exhibit Produc�onsCzarnowski ExhibitsDimensional Communica�onsEmerald ExhibitorsExhibit ProExhibit Associates Inc.Eleva�on ExhibitsLynch ExhibitsKubic Inc.MC2

MG DesignPore�a & OrrSteel City DisplaysStar ExhibitsThe Design AgencyDerse ExhibitsEVO ExhibitsExhibit ConceptsExhibit Design Group

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the trusted experts in technology solutions for …€¦ · our solutions it & office products...

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