request for proposal for empanelment of -...

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Request For Proposal

For

Empanelment of

‘Placement Linked Skill Training Programmes'

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PART-I

1. Scope of work/methodology of training

-Scope of work shall be but not limited to the following:

1. Empanelled agency/institutes will have to run their training centers at four blocks of the district at the same time - means that they will have to run four training centers at a time (location to be decided by the district administration).

2. Setting up of the necessary infrastructure, trainers and systems in place before starting the trainings by the training agencies.

3. The selection of candidate shall be done by district administration. It will identify & counsel the suitable unemployed youth based on qualification, aspiration and once registration process is completed and batch is frozen no new candidate would be added to the batch.

4. The minimum attendance of 75% for each stage should be monitored for releasing payments at different stages (biometric devices will have to be used for attendance by the agency)

5. Tentative placements are to be identified and communicated by the training partner before freezing of the batch at the inception stage itself (in case of those sectors where placements are to be done).

6. Placements are to be provided after successful completion of the training of the candidates. (Agency will have to provide letter of joining of candidate and pay slip of candidate to DPO, necessary for payment of the instalment amount.)

7. The placed beneficiaries should be tracked for one year at least by the agency & necessary documents in this regard should be provided the to DPO office.

8. Based on the available beneficiaries, their skill level, employment demand and training module; batch wise training would be imparted having maximum strength of 40 trainees(or available number of candidates) in each batch/center.There will be four centers across the district.

9. The total fee payable to the Agency shall include all taxes and incidental charges. The cost of tool kit/consumables/deliverables etc. during the training shall be borne by the agency itself.

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10. The agency will ensure placement to at least 75% of the total number of passed out candidates in any batch who may be engaged at various job sites and ensure the sector of placement in synchronization with the area of training. The total count would include trainees getting their livelihood through self-employment also.

11. The agency would maintain database of the beneficiaries, trainees and those employed for one year and share the same periodically preferably on monthly basis with the DPO, DISTRICT ADMINISTRATION AURANGABAD, for monitoring purposes. The tracking of the employment and attrition along with employment retention and other related information shall be maintained. There will be periodic check of the authenticity of the database from the field on random basis and there should not be any ambiguity in it.

12. The agency would itself organize fortnightly unit test and will have to submit the test results to DPO office regularly,(2 test/month). If agency fails to do this, strict action will be taken against it by the District Planning Office.

13. The agency shall provide extensive training in technical skills theory and practical communication skills, exposure visit, work guidelines and all related contemporary skills to the trainees to ensure employment. There must be balance between theory classes and practical classes of each sector.

14. The agency shall organize the qualified trainers for imparting skill training and make available teaching aids, required tools, consumable materials, practical material etc. to the trainers at their own cost.

15. The agency shall ensure that the trainees deputed to institute shall complete the training.

16. The agency shall monitor and review the programme components to assess quality of delivery and learning achievement once every 15 days in the form of assignment test, demonstration, work industry faculty assessment etc. A monitoring process will be independently done by district administration also by selected team of officers of the training by the agency, on regular basis.

17. The agency shall provide Training Completion certificate after the trainees get certificates from societies/institutes registered/ having recognition with Government of India/ Government of Bihar/NCVT

18. Training nature will be of non-residential type.

19. The agency will have to submit work orders in the SAME TRADE/SECTOR in which it is applying for selection/empanelment. If it fails, it will be disqualified and it will be not be considered for empanelment.

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20. Special preference and weightage will be given to National Council for Vocational Training (NCVT) and National Skill Development Corporation (NSDC) approved Project Implementing Agency (PIA).

21. Apart from PIA of NCVT & NSDC, all those agencies who may be empanelled and are not NCVT & NSDC certified ; the District planning Office Aurangabad will arrange certification of the trained candidates with the help of externals from NCVT/NSDC etc; the cost of which will be deducted from the payment being made to the agencies.

22. Once in a month, District Planning Office will organize a surprise test; and for those students who get less than 50 % marks , DPO may deduct certain amount per candidate from the payments being made to the agencies and at the time of final certification a test will be organized by external examiner(arranged by DPO) for providing certificates .Candidate who fail in this exam ,will not be eligible to have the certificate and the agency will also not be eligible for the third installment..

23. Infrastructure & syllabus, will be strictly according to NCVT/NSDC guidelines (to be examined by the selection committee set up by DPO), SO PLZ GO THROUGH THE NCVT/NSDC SYLLABUS before applying.

24. Agency will clearly mention the names of the trainers to be deputed at the centres in the agreement and ensure that the same trainers are available at the selected centres. Failing to do so may lead to cancellation of agreement.

25. Agency will have to submit documents in same order as mentioned in para 7 (page 7 & 8 of RFP).

26. A day before the commencement (inauguration of training),selected agency will be required to distribute ID cards (if it is not provided by DPO), bags, study materials,1-copy,1-pen.Agency will have to present one sample KIT to committee members one week before the inauguration.

27. The selected agencies will have to organize motivational class/ppt presentation for the finally selected students, at their own cost before the commencement of training(date will be decided by DPO).

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2. COURSE DETAILS

Sl

no.

Course/sectors Minimum

educational

qualification

Minimum

age

Duration of training(hours) Months

1. Basic electrical training+ house wiring

8th pass 18 y 300hrs(3hrs/day/candidate) 5 month

2. Hospitality assistant +(1 month basic English course)

8th pass 18 y 180 hours(3 hrs/day/candidate)

3 month

3. Basic beauty & hair dressing+ make-up artist

8th pass 18 y 300hrs(3hrs/day/candidate) 5 month

4 Driving 5th pass 18 y 240hrs(3hrs/day/candidate) 4 months

5 Basic electronics+ digital video graphy(editing & mixing)

8th 18y 180 hours(3hrs/day/candidate)

3 months

6 Basic refrigeration & air conditioning

10th 18 yrs &

above

360hrs(3hrs/day/candidate) 6month

7 Carpenter 5th pass 18yrs & above

240hrs(3hrs/day/candidate) 4 months

8

Plumber 5th pass 18 yrs & above

240hrs(3hrs/day/candidate) 4 months

9 Floriculture & landscaping

5th pass (preference will be given to women)

18y 180hrs(3hrs/day/candidate) 3 months

10 Apiculture( bee keeping assistant)

Preference will be given to women

18ys 180hrs(3hrs/day/candidate) 3 months

11 Entrepreneurship development in agribusiness

Graduate in any discipline

20yrs 360 hrs(3 hrs/day/candidate)

6 months

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3. INFRASTRUCTURE & MANPOWER

-The minimum training center infrastructure required is as given in the table below:

PARTICULARS SPECIFICATIONS Theory classroom Per room:

Maximum of 40 chairs White black board-1 minimum Notice board-1minimum Almirah-1

Practical classroom a) Tools and equipment, infrastructure as per norms of NCVT.

b) Common infrastructure at all the training centres for one sector/trade. trainings

Other facilities Drinking water

Separate wash rooms for girls/boys UPS/computers as per requirement Stand by generator

Study materials Handbooks related to course Magazines News papers

Documentations& biometric device Attendance register(trainee&trainer) Visitor register Trainee assessment report Case studies of successful candidates Separate biometric device to be arranged for each center

Driving agency Must have driving license from the competent authority, Mention must be made of the total number of vehicle that they have.

Note- In case of sectors like apiculture, floriculture, agribusiness… agency will have to itself

make arrangements of area/land, etc. ; which would be inspected by the Committee before

the commencement of training and if the arrangements made are not according to the

required standards, the District Planning Office will have the right to terminate the

MOU/agreement.

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4. Minimum Manpower Requirements

The Empanelled Partners for ‘Placement Linked Skill Training Programmes' should have adequate training staff for conducting the training and placement programmes .Agency is needed to fill the details of its training staff/members in format given in Form 7, PART II of RFP. Preference will be given to the agencies whose faculty/trainer have acquaintance with the local language & those who are well experienced in this field. The qualified faculty/trainer persons should not be changed during the training period. In case any faculty leaves the organization, suitable person is to be appointed in his place with prior approval of DISTRICT PLANNING OFFICE, AURANGABAD.

5. COURSE CONTENT

The course curriculum and lesson plan for each training programme shall be submitted by the Empanelled Partners for ‘Placement Linked Skill Training Programmes' to District Planning Office, Aurangabad for approval before award/commencement of the the training programme for each course.

6. MINIMUM ELIGIBILITY CRITERIA

The Participating Agency shall be single entity Registered Proprietorship / Partnership Firms / Private Limited/ Public Limited Company / Registered Society / Trust / Association/ Trade Body /Registered Educational Institution / University/Government/Semi Government Institution/ NCVT/NSDC certified institution, fulfilling the minimum eligibility requirements with regard to their experience, financial strength and employment linked training activities as given below:

Sl.no Criteria Unit Minimum requirements

1. Number of years of existence(as on 31st March 2014)

Year Three

2. Minimum financial turnover/year Lakhs(Rs) per year Average Rs 25 Lakhs (average to be taken for the last two financial years)

3. Annual training Average number of trainee /year

200(average to be taken for last two financial years) Names of the candidates to be provided.

4. Annual placement(includes self employed where applicable)

Average number of placed trainee/year

150( average to be taken for last two financial years)

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5 Work order in the same sector/trade - Yes/no

7. PREPARATION & SUBMISSION OF PROPOSAL:

The submission of Proposal by the agency in response to the RFP should be as follows:

� (a) Cover I- Technical Proposal: The Participating Agency shall place the Technical Proposal in a sealed envelope, which shall be superscribed as ‘Technical Proposal’. The Technical Proposal should have the following:

1) A Demand Draft of Rs 50,000(Rs fifty thousand) in favor of District Collector, Aurangabad drawn on any of the scheduled commercial banks and payable at Aurangabad, Bihar as proposal fee.

2) First, submit the information as per the format in clause 6 of PART I of this RFP- the minimum eligilibity criteria.

3) Authorization letter- Form 1 in PART II(proposal submission formats) of this RFP Document

4) Technical Proposal submission- Form 2 in Part II(proposal submission formats) of this RFP Document

5) General Information of the Organisation / Institute-Form 3 in Part II(proposal submission formats) of this RFP Document

6) Financial Turnover of the Organisation / Institute-Form 4 in Part II(proposal submission formats) of this RFP Document

7) Details of Organisation / Institution’s Past Experience in imparting Similar Placement Linked Training Programme- Form 5 in Part II(proposal submission formats) of this RFP Document. Agency, should submit official workorders in the trade/sector in which they have applied for.

8) Course content- Form 6 in Part II(proposal submission formats) of this RFP Document

9) Total manpower strength/key resource person- Form 7 in Part II(proposal submission formats) of this RFP Document

10) Infrastructure details (should be in accordance with need, 40 candidates/center; please see for format structure clause 2 –infrastructure and other requirements Part I of this RFP document AND Form 8 in Part II of proposal submission formats) Note- Please submit all the documents; duly self attested, in the same manner as mentioned above.

� (a) Cover II- Financial Proposal: The Participating Agency shall place the Financial Proposal in a sealed envelope, which shall be superscribed as ‘Financial Proposal’

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The following should be there in the Financial Proposal:

Proforma for the Financial Proposal:

SL.NO PARTICULARS

1 Name of institution/organization/company/trust/society

2 Name of course/sector

3 Duration of the course (in terms of hours). Please see para 2 of Part I of RFP. Detailed course break-up in terms of hours must be submitted

4 Rate per hour /candidate

5 Total cost per candidate

� ( c ) Submission of the proposal The Two Covers of the Proposal organized as above, shall be placed in a sealed outer envelope with the following inscription: "Proposal for Empanelment of Training Partners for Placement Linked Skill Training Programme” Name of the Agency with Complete Address: …………………………………. Sector for Training:……………………………………………………… It should be noted that for each sector of training a separate proposal should be submitted.

8. EVALUATION PROCESS

The evaluation and selection/empanelment would be done by a committee formed by the District Planning Office, Aurangabad. The shortlisted agencies will be asked to present before the committee through power point presentation. The various steps for evaluation shall be as under:

-First step, Only those agencies shall be considered for further evaluation which fulfills all the minimum requirements as given in the clause 6 of PART I of this RFP- the minimum eligilibity criteria.

- Second step, All such agencies(which qualifies the first step) shall be evaluated on the basis of the SCORE SHEET as given below:

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PARAMETERS TOTAL

MARKS

Marks

obtained

Remarks

1)Financial turnover(average of last two

financial years)

10

2)Placement ( number of trained /provided

placement)(average of last two financial years)

10

3)Over all relevant experience 20

4) Man power strength(including faculty) 10

5)Infrastructure 20

6)Course content and Quality 30

TOTAL 100

Scores will be given on parameters. All parameters will be awarded with some definite points and marks will be given to agencies according to their merits.

Note:

a) Committee will open financial bid/rate quotation of only those agencies, whose total marks secured is above than 60% of the total 100.

b) If agency turnover is >1cr(10/10),between 75lakh-1cr(8/10),between 50 lakh -75 lakh(5/10), between 50 lakh-25 lakh(3/10).(marks allocated is shown in brackets)

c) If agency placed 90% of total number of trainee it trained in last 2 years(10/10),& if it is between 80% to 90% (8/10), if it is between 75% to 80%(6/10) and if it is below 75% (5/10).

d) If agency’s overall experience is above 8 years (10/10), if it is between 5 to 8 years (8/10); if it is between 3to 5 years ( 5/10).

e) If the agency’s man power strength is 10 and above per centre (10/10) ,if its 8/center(8/10),if its 5/centre(5/10),if its 3/centre(2/10).

f) In context of infrastructure, marking will be done by a committee formed by the District Planning Office on the basis of per center allocation of things & as per proportion of candidates and other relevant factors(committee decision will be final).Best infrastructure will have (20/20), V.Good (15/20),Good(10/20),Poor(5/20).

g) As regards the course content, its quality, type of certification being offered by the agencies and other related aspects the marking will be done by a committee formed for this purpose by the District Planning Office.(committee decision will be final).Best course content(30/30),v.good(25/30),Good(20/30),poor(10/30).

- Third step, The financial bids of only those agencies would be considered for opening which pass the evaluation process as given in the second step.

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The Committee reserves the right to seek clarifications from the Participating Agencies. The Agency shall be required to furnish such clarifications. In the course of evaluation, if in the committee opinion, the Technical Proposal is materially deficient or inconsistent in any aspect or fraudulent; the Proposal shall be declared Non-responsive and shall not be considered for further evaluation.

7. PROPOSAL FEE

The Participating Agencies are required to pay a refundable Proposal Fee of Rs.

50,000/-(Rupees fifty thousand only). This will be paid in the form of a Demand Draft in favour of ‘DISTRICT COLLECTOR, AURANGABAD ‘ payable at AURANGABAD drawn on any scheduled commercial bank.If an agency is putting its proposal for more than one sector, same proposal fee will be applicable for,rest sectors in which agency has applied . Proposals not accompanied by the above Proposal Fee shall be rejected by DPO as non-responsive.Proposal fee of only finally selected agencies will be retained by DISTRICT PLANNING OFFICE AURANGABAD,as security money.Proposal fee will be considered as security money.

8. PAYMENT NORMS

For the ‘Placement Linked Skill Training Programmes' conducted by the Empanelled Training Partners, payments will be made based on the norms and criteria as decided by the DISTRICT PLANNING OFFICE, AURANGABAD. The Payment norms shall be agreed in the MOU/agreement entered into between District Planning Office Aurangabad and the Empanelled Training Partners. The prevailing payment norms are given below. The Agencies shall agree to abide by the payment norms and submit their proposal after due consideration of these payment norms:

The Training Fee shall be inclusive of all costs; including training infrastructure, training material, issue of ID Cards, biometric attendance, exposure visit, taxes, etc.

SL.NO Deliverables Payment (% of total

training fee) 1. Against commencement of training after issuance

of certificate regarding establishment of the training center

20%

2. After completion of 2/3rd of total training duration of the course

30%

3. Successful completion of training 25%

4. After placement of 75% of trainee 25%

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9. IMPLEMENTING AGENCY

DISTRICT PLANNING OFFICE (COLLECTORATE AURANGABAD) would be the implementing agency for these Training Programmes.

10. ENQUIRIES & CLARIFICATIONS

All enquiries and clarifications have to be made to:-

DISTRICT PLANNING OFFICER (DPO) DISTRICT PLANNING OFFICE COLLECTORATE, AURANGABAD

AURANGABAD, BIHAR-824101 CONTACT NO 06186-222006/9308225502 e-mail: [email protected]

11. LAST DATE OF FORM SUBMISSION

RFP, will have to be send through speed post/registered post/courier to the following address :

DISTRICT PLANNING OFFICER (DPO) DISTRICT PLANNING OFFICE COLLECTORATE, AURANGABAD

AURANGABAD, BIHAR-824101

The RFP complete in all respects should reach the District Planning Office, Aurangabad latest by 5 pm of 25th of June 2014. Proposals received after the due date and time shall not be considered.

District Planning Office Aurangabad shall not be responsible for non-receipt/non delivery of the proposal due to any reason whatsoever.

13. SCHEDULE OF THE EMPANELMENT PROCESS

SL NO MILESTONE ENVISAGED SCHEDULE

1 Request for proposal document made available

on the website www.aurangabad.bih.nic.in 05/06/2014

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2 Time and date for receipt of proposal 5pm ; 25/06/2014

5 Opening of proposal 11 am ;28/06/2014

6 Announcement of empanelled institutions 30/06/2014

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PART-II

PROPOSAL SUBMISSION FORMATS

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FORM -1

FORMAT OF POWER OF ATTORNEY FOR SIGNING OF THE APPLICATION

(To be submitted along with covering letter in Cover -I)

Know all men by these presents that We……………………………………………………………

………………………………….. (name of the firm and address of the registered office) do hereby

irrevocably constitute, nominate, appoint and authorize Mr/ Ms (name)

……………………………………………………………………….son/daughter/wifeof……………………………………

……………………………………and presently residing

at……………………………………………………………………………………………………………………………………….

who is presently employed with us and holdingthe position of …………………………………………..

as our true and lawful attorney (hereinafter referred toas the “Attorney”) to do in our name

and on our behalf, all such acts, deeds and things as arenecessary or required in connection

with or incidental to submission of our proposal for the Empanelment for ‘Placement Linked

Training Programmes’ in Jharkhand being implemented byDPO. The attorney is fully

authorized for providing information/ responses to the DPO, representingus in all matters

before the DMA including negotiations with the DPO, signing and execution of allcontracts

including the Memorandum of Understanding and undertakings consequent to acceptance

ofour proposal, and generally dealing with the DPO in all matters in connection with or

relating to orarising out of our proposal for the said Empanelment and Placement Linked

Skill Training Programme. AND we hereby agree to ratify and confirm and do hereby ratify

and confirm all acts, deeds and thingsdone or caused to be done by our said Attorney

pursuant to and in exercise of the powers conferred bythis Power of Attorney and that all

acts, deeds and things done by our said Attorney in exercise of thepowers hereby conferred

shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE,…………………………………………………………………………………………………,THE

ABOVENAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ………….DAY OF

…………………….

FOR……………

(SIGNATURE,NAME.DESIGNATION & ADDRESSS)

ACCEPTED

……………………………..

(SIGNATURE)

(NAME ,TITLE,ADDRESS OF THE ATTORNEY)

Witnesses:

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1. __________________________ 2. _________________________

Notes:

To be executed on Rs 100/= stamp paper

The mode of execution of the Power of Attorney should be in accordance with the procedure, if any,

laid down by the applicable law and the charter documents of the executant(s) and when it is so

required, the same should be under common seal affixed

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FORM -2

Technical Proposal Submission Form

(On the letterhead of the organization/ Firm)

[Location, Date]

FROM:

[Name of Participating Agency with Complete Address of Communication]

TO:

District planning officer

District planning office

Old GT ROAD, Ramesh chowk

Collectorate, Aurangabad

Phone no. -…………………………………………

Subject: PROPOSAL FOR EMPANELMENT OF TRAINING INSTITUTE FOR PLACEMENT LINKEDSKILL TRAINING

PROGRAM UNDER STEP-UP of IAP- TECHNICAL PROPOSAL

Dear Sir,

I/We the undersigned, offer to provide the services in respect to your Request for Proposal.I/We are hereby

submitting our Proposal which includes this Technical Proposal sealed under aseparate envelope. Our

proposal is valid for acceptance for minimum six months and we confirmthat this proposal will remain binding

upon us and may be accepted by you at any time before thisexpiry date.

I/We accept all terms, conditions and stipulations of the RFP unconditionally and herebydeclare that all the

informations and statements made in this proposal are true and accept that anyof our misrepresentation

contained in it, may lead to our disqualification from the selection processin addition to imposition of penalty

as deemed fit by DPO.I/We hereby declare that our company has not been debarred / black listed by

anyGovernment / Semi Government organizations. I further certify that I am the competent authorityin my

company authorized me to make this declaration and signatory authority on behalf of theorganisation.

I remain,

Yours sincerely,

Authorized Signatory [Signature with Date and Seal]:

Name and Title of the Signatory: ______________________________________

Name of the organization with complete address: _____________________

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FORM -3

General Information of the Organisation / Institute

(On the letterhead of the Organization/ Firm)

1. Name of the Organisation / Institute :

2. Nature of the Organisation / Institute :

3. Incorporated as _______________ in year ____________________ at ____________ (State Sole Proprietor,

Partnership, Private Limited or Limited firm, Registered Society etc.)

(Furnish the copy of the Certificate of Registration/Incorporation)

4. Registered Office Address:

5. Branch Office Address within the State SSSS (if any):

6. Name of the Head of the Institute / Organisation:

7. Designation :

8. Telephone /Mobile Number:

9. Address of Communication:

10. FAX and E-Mail:

11. Income Tax Registration No. (PAN): (Furnish copy of the Same)

12. Service Tax Registration Number: (Furnish Copy of the Same)

13.Applicant proposal reference no. & date:

14:Name of the deptt/institutes where the consultancy services have alredy been rendered:

15:trade licence number & validity:

Authorized Signatory [In full and initials]: ______________________________________ _

Name and Title of Signatory: ________________________________________________

Name of Firm: ___________________________________________________________

Address: _______________________________________________________________

_______________________________________________________________________

(Company / Organization Seal)

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FORM -4

Financial Turnover of the Organisation / Institute

SL NO. YEAR TURN OVER IN INR

1 2012-13

2 2013-14

3 Average annual turnover

for the last 2 years(INR)

* Note: Please attach copies of the annual audited financial statement certified by

the Chartered Accountant in support of the information provided above.

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FORM -5

Details of Organisation / Institution’s Past Experience in

Imparting Similar Placement Linked

Training Programme

Table -1

Similar Assignment Details for the last two years:

Name of the

Training

programme

along with trades/

sectors in which

training was

imparted

Name of the

Central

/State Govt.

organisation for

whom

Training was

conducted

Year and duration

of the training

program

No of trainee

trained

Brief scope of

work after getting

training

Relevant documentary evidence in support of the statement should be mandatorily attached.

• Use additional Sheet if required without changing the Content

Table -2

Placement details of the trainees for last three years:

Year Trade/sector

in which

training

imparted

No of

trainee

placed on

job

Name and address of

organization in which

recruitment/placement

of trainee has been

made on completion of

training

Average

salary per

month

2012-13

2013-14

Use additional Sheet if required without changing the Content

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The organisation / institute must attach the documents, i.e. work order / contracts from the

clients in support of the information provided above.

Authorized Signatory [In full and initials]: _______________________________________

With Seal

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FORM 6

COURSE CONTENT

TRADES/SECTORS CONTENT

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FORM-7

Total manpower strength/key resource person

Agency name: Trade/sector-

Sl. Name of

resource

persons/staff

Qualifications Experience Remarks

Total

Note: It should be centre wise. Agency is required to mention trainers and helpers

name separately. In case of selection of the agency; it would be required at the

time of MOU/agreement to submit photos, id proof of its staff/trainers, who are

to be deputed at the training centre.

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FORM -8

INFRASTRUCTURE FORMAT

SL.NO PARTICULARS SPECIFICATIONS

1 Theory classroom -

2 Practical classroom -

3 Other facilities -

4 Study materials -

Note: Please see para 3 of part-1 of this RFP document for more information

regarding infrastructure format.

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