request for proposal of empanelment and annual … · rfp for empanelment & annual rate...

RFP for Empanelment & Annual Rate Contract for the Laundry Services

REQUEST FOR PROPOSAL

OF

EMPANELMENT AND ANNUAL RATE

CONTRACT FOR

THE LAUNDRY SERVICES IN THE

HOSPITALITY UNITS AND

HOSPITAL, IIT BOMBAY

INDIAN INSTITUTE OF TECHNOLOGY BOMBAYMaterials Management Division

MMD, IIT BOMBAY Page no. 1 of 23


INDEX

SECTION 1 – INVITATION OF THE BIDS

SECTION 2- ELIGIBILITY CRITERIA

SECTION 3 – INSTRUCTIONS TO BIDDERS

SECTION 4 – SCOPE OF WORK

SECTION 5 – TERMS AND CONDITIONS OF CONTRACT

SECTION 6- ANNEXURES

Annexure 1 : Undertaking Submission of Offer

Annexure 2 : Declaration Regarding Clean Track by Bidder

Annexure 3 : Declaration for Acceptance of RFP Terms and Conditions

Annexure 4 : Experience in similar work

Annexure 5 : Declaration Of Annual Turnover And Income Tax Return

Annexure 6 : Bidder's Information

SECTION 7 - TECHNICAL BID

SECTION 8 - PRICE BID A) CATEGORY - HOSPITALITY UNIT B) CATEGORY – HOSPITAL, IIT BOMBAY

SECTION 9 - CHECK LIST



SECTION 1 – INVITATION OF THE BIDS

Sealed Tenders are hereby invited to provide Laundry Services in Indian Institute ofTechnology, Bombay. The suppliers will be empanelled categorywise.

RFP No. MMD/Laundry Services/RC/2016-17

RFP Date 10/11/2016

Advt. No. Advt. No. B-44/16-17

Item Description EMPANELMENT AND ANNUAL RATE CONTRACT FOR THELAUNDRY SERVICES IN THE HOSPITALITY UNITS ANDHOSPITAL, IIT BOMBAY

Last date & time of submissionof Tender :

28th February 2017 at 1.00 pm

Place of Submission of Bids Materials Management Division, IIT Bombay, Powai, Mumbai 400076.

Submission of Bids Two Bid System : The two bid system will be followed for thistender. In this system bidder must submit their offer in separatesealed envelopes as – Technical Bid and Price Bid. Both theTechnical Bid and Price Bid envelopes should be clearly markedas “Envelope No. 1 - Technical Bid" and "Envelope No. 2 - PriceBid" and both these sealed covers are to be put in a bigger coverwhich should also be sealed and duly superscribed with our TenderNo. & Due Date and to be submitted to the concerndepartment/section mentioned in tender document.

Opening Date & Time of tender 28th February 2017 at 3.00 pm

Place of Opening Tender Materials Management Division, IIT Bombay, Powai, Mumbai 400076.

Tender Fees Tender Fee of Rs. 500/- (Rs. Five Hundred Only) in the form ofDemand Draft in the favour of 'The Registrar, IIT Bombay' payable atMumbai' to be submitted in Technical Bid “Envelop 1”.

Earnest Money Deposit Earnest Money Deposit (EMD) of Rs. 25,000/- (Rs. Twenty FiveThousand Only) in the form of Demand Draft in the favour of 'TheRegistrar, IIT Bombay' payable at Mumbai to be submitted inTechnical Bid “Envelop 1”.

Any Clarification Name : The Joint Registrar Dept : Materials Management Division ,IIT BombayEmail : [email protected] No. : 022-2576 8805/8800

Signing Authority The Joint Registrar (MM) :


mailto:[email protected]


SECTION 2

ELIGIBILITY CRITERIA

1. The Bidder should have an established firm for a minimum period of Ten years at Mumbai orSuburban Areas – (Certificate of Incorporation/Registration Certificate of the firms) (Copy to beenclosed).

2. Attested copy of deed of partnership, if the firm is a partnership concern / Memorandum andArticles of Association duly certified in case of Company (Copy to be enclosed).

3. Photocopy of Shop & Establishment License / Factory License / Permission of Fire BrigadeCertificate (Copy to be enclosed).

4. Copy of registration under Contract Labour Act (Copy to be enclosed).5. Copy of the PAN CARD of the bidding firm (Copy to be enclosed).6. The Bidder should submit undertaking for submission of offer – Annexure 1.7. The Bidder must not be blacklisted/Suspended or any service related dispute with any

organisation/Govt. Organisations/Semi Govt org/ Banks in India or out side India. Annexure 2.8. The Bidder should accept RFP Terms & Conditions- Annexure 3.9. The bidder must have adequate experience of execution of similar work in Govt. offices /PSUs /

Autonomous Bodies and other similar organizations. Necessary supporting documents likesingle purchase orders, work completion certificate, payment certificate etc. for services ofLaundry each worth Rs. Two lakh during last three years to this effect must be submitted alongwith the offer – (work completion certificate and bill to be enclosed and details inAnnexure 4)

10. The Bidder should have Annual Business Turnover should be of minimum Ten lakhs for the lasttwo Financial years i.e. 2013-14 & 2014-15. Annexure 5 (Copy of Audited Annual Accounts forthe last two years to be submitted).

11. Brochure, original technical catalogue with detailed specification and picture of laundry offered.12. The Bidding firms should have submitted / filed ITR for last two years i.e. A.Y. 2014-15 & A.Y.

2015-16. Annexure-5. (Copy of filed Acknowledgments to be submitted.)13. Bidder's Information. Annexure-6.14. Valid Service Tax Registration certificate. (copy to be enclosed)15. List of material (Soap, Detergents etc.) to be used (Copy to be enclosed).

16. Trade License from Municipal Authority / Premises, if the premises is rented Agreement copy duly register with competent authority needs to be attached (Copy to be enclosed).

17. To submit all the documents / statutory permission required for running of Laundry Services.



SECTION 3 – INSTRUCTIONS TO BIDDERS

1. Submission of Offer:

1.1. Tender MUST BE ENCLOSED IN A SEALED COVER superscribing Tender number / due date &should reach the undersigned on or before due date mentioned in the tender notice. If the quotationcover is not sealed, it will be rejected.

1.2. Tender should be dropped in the tender box kept in the office of concerned Department / Section orto Indenter. No tender is to be handed over to our staff personally unless otherwise specified. Allcommunications are to be addressed to the undersigned only. In case due date happens to be holidaythe tender will be accepted and opened on the next working day.

1.3. Tender can be submitted in person or through post/ courier (IIT Bombay shall not be responsible forany postal delays or any other reason for not submitting the bid in the specified time and resulting indisqualification / rejection of any bid) so as to reach on or before the due date and time.

1.4. Any information furnished by the bidder found to be incorrect either immediately or at a later date,would render him liable to be debarred from tendering/taking up of work in IIT Bombay.

2. Cost of Bidding

2.1. The Bidder shall bear all costs associated with the preparation and submission of its Bid and thePurchaser shall not be responsible or liable for those costs regardless of the conduct or outcome of thebidding process.

3. Amendment of Bidding Documents

3.1. At any time prior to the deadline for submission of bids,IIT Bombay may, for any reason, whether on its own initiative or in response to the clarification request by a prospective BIDDER may modify the bid document.3.2. All prospective BIDDERs who have downloaded the bidding document may visit IIT Bombay, website for amendments / modifications which will be binding on them.

4. Bid Opening Process:

4.1. The Technical Bid will be opened in the first instance in the presence of representatives of thebidders at IIT Bombay.

4.2. Financial bids of only those bidders, whose bids are found technically qualified, by the TechnicalEvaluation Committee, will be opened in the presence of the vendor’s representatives subsequently at alater date for further evaluation.

4.3. One authorized representative of each of the bidder would be permitted to be present at the time of



aforementioned opening of the bids.

4.4. The authorized representative of bidders, present at the time of opening of the bids shall be requiredto sign an attendance register as a proof of having attended the Price bid opening.

5. Cancellation of tender:

5.1. Not withstanding anything specified in this tender document, Purchaser / IIT Bombay in hissole discretion, unconditionally and without assigning any reason, reserves the rights:

i) To accept OR reject lowest tender or any other tender or all the tenders.

ii) To accept any tender in full or in part.

iii) To reject the tender offer not confirming to the tenders terms.

iv) To give purchase preference to Public Sector undertakings when applicable as per Govt. Policy/Guidelines.

5.2. The conditional bid will be summarily rejected.

6. Late tenders :

6.1. IIT Bombay will not be responsible:

i) For delayed / late tender submitted / sent by post / courier etc.ii) For submission / delivery of quotations at wrong places other than the mentioned in the tender.iii) Fax / E-mail / Telegraphic / Telex tenders will not be considered. iv) Any bid inadvertently received by IIT Bombay after the deadline i.e. due date & time for submissionof bids, will not be accepted and returned unopened to the BIDDER.

7. Validity of the offer :

7.1. 180 Days from the date of opening of the Technical bid .

8. Transfer and subletting :

8.1. The Service Provider shall not sublet, transfer, assign or otherwise part with the acceptance to thetender or any part thereof, either directly or indirectly, without the prior written permission of thePurchaser.

9. Financial Evaluation :

9.1. The financial bid shall be opened of only those bidders who have been found to be technically eligible. The financial bids shall be opened in presence of representatives of technically eligible bidders,



who may like to be present. The institute shall inform the date, place and time for opening of financial bid.

9.2. Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unitprice and total price that is, the unit price shall prevail and the total price shall be corrected by the institute. If there is a discrepancy between words and figures, the lesser amount shall be considered as valid. If the Supplier does not accept the correction of the errors, his bid shall be rejected.

10. Deadline for Submission of Bids :

10.1. Bids must be received by IIT Bombay before the due date and time at the address specified in the tender document. In the event of the specified date for the submission of bids being declared as a holiday for IIT Bombay the bid-closing deadline will stand extended to the next working day up to the same time.

11. Earnest Money Deposit :While submitting bid, the BIDDER shall deposit an amount mentioned in tender document as EarnestMoney, with the IIT Bombay through the following instruments:

11.1. Earnest Money Deposit (EMD) of Rs. 25,000/- (Rs. Twenty Five Thousand Only) in the form ofDemand Draft in the favour of 'The Registrar, IIT Bombay' payable at Mumbai to be submitted inTechnical Bid. Failing which, submitted bid will be Rejected.

11.2. The Earnest Money shall be valid upto a period of 180 days .

11.3. EMD of unsuccessful bidders will be returned within 30 days after the award of the contract.

11.4. For successful bidder, EMD will be converted to security Deposit and will be retained with IITBombay till the expiry / termination of rate contract without interest.

i) No interest shall be payable by the BUYER to the BIDDER on Earnest Money for the period of itscurrency. ii) EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender orderogates from the tender in any respect within the period of validity of its tender. Further, ifthe successful tenderer fails to furnish the required performance security within the specifiedperiod, its EMD will be forfeited.



SECTION 4

SCOPE OF WORK

1. LAUNDRY SERVICES:

1.1. Cleaning Services: -

The service procedure should be equipped with modern, automatic laundry equipment to wash hospital linen like bedsheets, pillow covers, towels of varying sizes, wrappers, leggings, gowns, patients' hospitaldress like shirts/pants/kurtas/pyjamas, etc, of various sizes. As the hospital linen frequently has blood and other body fluid stains, appropriate quantities of detergents & stain removers & wash cycles are required to be used. The supervisor & the staff is required to have a thorough knowledge of all the steps of washing, ironing, folding, distribution of linen.

1.2. Daily Services:

i). Laundry services should be provided daily on all week days and there should be no delay on the part of laundry in processing the linen received and in returning it to the concerned departments.

ii). The soiled/washed linen shall be collected/delivered respectively, by the contractor at the prescribed time from all the concerned departments under proper acknowledgment in duplicate(one copy for the concerned department and the other copy for laundry records).

iii). Authorities of concerned departments will decide the timing of collection of soiled linen / distribution of laundered linen, to be followed by the vendor. EVERY CARE SHOULD BE TAKEN TO HANDLE THE DIRTY & CLEAN LINEN SEPARATELY, WITHOUT THEM COMING TO CONTACT WITH EACH OTHER UNDER ANY CIRCUMSTANCES.

iv). The linen items should be washed using good quality soaps/detergents, all stains removed using good quality stain removers, wherever applicable optical brightening agents are applied, wherever applicable starch is applied, dried properly, pressed without any wrinkles, folded neatly before delivery of the same.

v). The contractor is solely responsible for any loss, damage, discoloration, bleeding of colours, fading ofprints, wear and tear, etc., caused due to use of inappropriate washing steps /cycles / chemicals / detergents, etc., OR poor quality chemicals & detergents OR inappropriate handling, mixing of colored &white linen, etc., and the cost of the same will be recovered from the payment due to him in first instance and may also be adjusted against the security deposit.

vi). Blood-stained Hospital linen will have to be washed separately from other normally stained linen and should not be mixed with each other.

vii). If the quality of the washed linen items are not found to be complying with the stipulations made above, the same shall be rewashed and will also be treated as a violation of terms and conditions and the cost equal to the extent of rewashing will not be paid.



2. Collection and Handling 2.1. Only pieces collected & laundered shall be considered for billing.

2.2. Contractors Staff is required to maintain a proper log of all the linen incoming and outgoing on daily basis separately for each Department etc, and is required to generate a monthly report. The contractor’sstaff should be able to identify linen of each Department separately.

2.3. Ensure there are no extraneous items among soiled laundry, linen and textiles prior to placing in collection bags.

2.4. Staff need to be aware of sharps when placing soiled laundry, linen and textiles in bags The complete job of collecting of dirty linen from earmarked places to supply of washed linen to earmarked places of the hospitals / Hospitalities shall be carried out by the contractor.

2.5. The contractor shall arrange to machine press patient’s uniforms, bed sheets, Doctor’s & Nurse’s OT gowns, doctor’s shirts & Pyjamas, draw sheets, pillow covers etc. All terricot clothes have to be handpressed.

2.6. The Contractor’s staff should posses Identity Card and produce on demand.

2.7. Spotting of stains (blood, body fluid etc) on the Linen shall be taken care by the Contractor.

2.8. Loading / unloading of soiled linen will be done by the Contractor.

2.9. Counting of linen must be done in the presence of respective staff of the concern Department.

2.10. Torn linen to be kept separately for repairing /condemnation while delivery of washedlinen and keeping record of condemned linen.

2.11. Used linen should be collected every day from the respective department and deliver the same within 2 days time.

2.12. In case of any emergency contractor will carry out the laundry service at concern department with required permission.

2.13. Washing and Ironing should be clean & neat Uncleaned linen will be sent back for re-washingwithout any additional charges.



SECTION 5 : TERMS & CONDITIONS OF CONTRACT

1. Award of Contract 1.1. The Empanelment and Rate Contract will be valid for a period of ONE year from the date of signingthe Contract. 1.2. Contract may be extended up to three years subject to satisfactory performance which will bereviewed once in 6 months due of the Contract period be Laundry Rate Contract Committee.

1.3. Categorywise L1 will be determined and empaneled.

1.4. The Company should have technically qualified manpower available and first response time forservice should be within two working days (excluding Sunday / holiday).

1.5. IIT Bombay reserves right to keep number of firms in Rate contract for the Laundry Services.

1.6. If the quality of service provided is not found satisfactory, IIT Bombay reserves the right to cancel oramend the contract.

1.7.The Empaneled supplier will be abide by all the Terms & Conditions of the Tender Document.

1.8 We may remove or add any suppliers during the contract without prior notice.

1.9. It is not necessary that IIT-B will place orders to your firm/Organisation for all our requirements. Weare free to select other supplier for placement of orders among Panel of suppliers in the Rate Contractand also other suppliers.

2. Prices

2.1. Bid Prices MUST BE SUBMITTED IN ENCLOSED PRICE BID FORM ONLY.

2.2. If the price is not quoted in Price Bid Form provided in tender document then, IIT Bombay willreject bid along with forfeiting Earnest Money Deposit. If supplier wish to give pricing details may beattached in separate sheet.

2.3. As per Govt. of India Notification no. 10/97-CE dt. 1st March 1997, IIT Bombay is exempted fromExcise duty for SCIENTIFIC / TECHNICAL INSTRUMENTS WHICH ARE USED FOR RESEARCHPURPOSE ONLY. If the items are exempted under notification NO. 10/97-CE dt. 1 st March 1997certificate will be provided. We shall provide all the documents under this notification to enable you toclear the goods without payment of excise duty, whenever required. Please state clearly that thiscertificate is required.



2.4. Any new taxes and duties liable on the subject contract due to change in legislation during thecontract period shall be reimbursed subject to the applicability of the said act to the satisfaction of thepurchaser and the production of documentary evidence after availing of statutory concession, benefitsetc.

i). The supplier shall pay and bear all other liabilities, taxes and duties not specifically agreed by thePurchaser in the contract.

ii). Service /Other Govt. Taxes : Service Tax (ST), Education Cess, etc., are to be indicated separately.

iii). We are not authorised to issue any Sales Tax forms like form “C” & “D”.

3. Terms of payment :

3.1. Payment within 30 days from the submission of the bill and Acceptance certificate of concernedDepartment/Section. Contractor needs to submit consolidated bills once in 15 days for the work carriedout.

3.2. Payment shall be made by Cheque or such other mode / electronic fund transfer offered by theBank.

4. Delivery schedule :

4.1. Free Delivery at IIT Bombay on a daily services basis on all week days.

5. Security Deposit :

5.1. The successful tenderer is entirely responsible for due performance of the contract in all respectsaccording to the speed, intent and meaning of the terms and conditions and specification and allother documents referred to in the acceptance of tender.

5.2. If the Contractors fails to provide Satisfactory Services during the contract period against 3complaints the Security Deposit will be forefeited and contract may be terminated.

6. Penalty :

6.1. The losses due to breakage/ theft /damage or loss of any due to poor and reckless handling shall berecovered from the service provider at full cost alongwith penalty charges at 50% cost will be recoveredfor New fabric of one year old and 25% for all other linen items. In regard to natural wear and tear oflinen, the decision of the Hospital / Guest House shall be final and binding on the service provider. Thewashing, pressing of the linen will be checked by the respective staff of respective Department. If qualityof workmanship found unsatisfactory , the same will be sent for rewashing without any additionalcharges. If washing quality is repeatedly found unsatisfactory, penalty will be levied in each occasion asdecided by respective Department.



7. Force Majeure :

7.1. Force Majeure will be accepted on adequate proof thereof.

8. Legal matter : Jurisdiction of Mumbai Courts only.

8.1. In the event of any dispute over this contract, IIT Bombay's decision shall be final and binding.



SECTION 6 : ANNEXURES

ANNEXURE 1 - UNDERTAKING FOR SUBMISSION OF OFFER(On Company / firm's Letterhead)

To, Date: The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Dear Sir,

Sub: RFP No. MMD/Laundry Services/RC/2016-17 dated 10th November, 2016 for “RFPfor Empanelment And Annual Rate contract for the Laundry Services in the Hospitality UnitsAnd Hospital”.

I/we, the undersigned certify that I have gone through the terms and conditions mentioned in the tenderdocument and undertake to comply with them.

The rates quoted by me are valid and binding upon me for the entire period of contract.

I will ensure dis-infection before washing and will collect/handover clothes to various departments as perinstruction received from time to time.

I also certify that firm will ensure to provide good quality of work and also abide all the terms & conditionsstipulated in tender.

Yours faithfully,

(Signature of the Bidder)Printed NameDesignationSealDate :Business Address :



ANNEXURE 2 – DECLARATION REGARDING CLEAN TRACK (On Company / firm's Letterhead)

To, Date :

The The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,

Re: RFP No. MMD/Laundry Services/RC/2016-17 dated 10th November, 2016 for “RFPfor Empanelment And Annual Rate contract for the Laundry Services in the Hospitality UnitsAnd Hospital”.

I/we carefully gone through the Terms & Conditions contained in the above referred RFP. I/wehereby declare that my company / firm is not currently debarred / black listed/convicted by anyGovernment / Semi Government Organizations / Institutions in India or abroad. I/we further certify thatI'm competent officer in my company /firm to make this declaration.

Or

I/we declare the following

No.

Country in which thecompany is debarred /blacklisted / case ispending

Black listed / debarred byGovernment / SemiGovernmentOrganizations /Institutions

ReasonSince whenand for howlong

(NOTE : In case the company / firm was blacklisted previously, please provide the detailsregarding Period for which the company / firm was blacklisted and the reason/s for the same)Yours faithfully

(Signature of the bidder)

Printed NameDesignation



ANNEXURE 3 : DECLARATION FOR ACCEPTANCE OF RFP TERMS AND CONDITIONS(On Company / firm's Letterhead)

To, Date :The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,

Re: RFP No. MMD/Laundry Services/RC/2016-17 dated 10th November, 2016 for “RFPfor Empanelment And Annual Rate contract for the Laundry Services in the Hospitality UnitsAnd Hospital”.

I/we carefully gone through the Terms & Conditions as mentioned in the above referred RFPdocument. I/we declare that all the provisions of this RFP are acceptable to my company. I /we furthercertify that I'm an authorized signatory of my company and am, therefore, competent to make thisdeclaration.

Yours faithfully,

(Signature of the bidder)Printed NameDesignationSeal

Date :Business Address :



ANNEXURE 4 : EXPERIENCE IN SIMILAR WORK(On Company / firm's Letterhead)

To, Date :The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,Re: RFP No. MMD/Laundry Services/RC/2016-17 dated 10th November, 2016 for “RFP

for Empanelment And Annual Rate contract for the Laundry Services in the Hospitality UnitsAnd Hospital”.

Brief particulars of the similar work done during last three years : ( Please attach copy of atleastthree purchase orders or completion certificates or invoices of not less than Rs. 2,00,000/- for ourreference).Sr.No.

Order Placed by (fulladd of client)

OrderNo. &date

ItemDescription

Value oforder

Date ofcompletion ofcontract

ContactPerson alongwithTelephoneNo., Fax No.and e-mailaddress.

Yours faithfully,

(Signature of the bidder)Printed NameDesignationSealDate : Business Address :Encl : As above



ANNEXURE 5 : DECLARATION OF ANNUAL TURNOVER AND INCOME TAX RETURN (On Company / firm's Letterhead)

To, Date: The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,

Re: RFP No. MMD/Laundry Services/RC/2016-17 dated 10th Novemebr, 2016 for “RFPfor Empanelment And Annual Rate contract for the Laundry Services in the Hospitality UnitsAnd Hospital”.

1) I/we hereby declare that, our firm's Annual Turnover as follows, and I/we have also supported an Audited Accounts for your references :

F. Y. 2013 – 14 F. Y. 2014 – 15

And,

2) I/we hereby declare that, our firm had filed Income Tax Returns for last years i.e. A.Y. 2014-15& A.Y. 2015-16. Supported by copy of ITR of two years.

Yours faithfully,

(Signature of the bidder)Printed NameDesignationSeal

Date :Business Address :

Encl : As above



ANNEXURE 6 : BIDDER'S INFORMATION (On Company / firm's Letterhead)

Details of the bidders :

1 Name of the bidder

2 Address of the bidder

3 Status of the Company (Public Ltd./ Pvt. Ltd.)

4 Details of the Incorporation of the Company Date:

Ref. Document-

5 Valid Service Tax Registration No.

6 Permanent Account No. (PAN)

7 Name & Designation of the Contact person to whom allreferences shall be made regarding this tender.

Contact No. :

8 Telephone No. (with STD Code)

9 Email Address of the contact person

10 Fax No. (with STD Code)



SECTION – 7

TECHNICAL BID

Sr. No.

Details of the Tenderer/ Bidder Page No.

Compliance

(Yes / No)

Remarks

1. Certificate of Incorporation/Registration Certificate of the firms minimum period of Ten years.

2. Whether the Firm is located in Mumbai or Suburban (Yes/No)

3. State clearly whether it is Sole proprietor or Partnership or a Public Sector Organization

4. Details of the Earnest Money Deposit (EMD)Yes/No)DD No.:Dated:Drawn on Bank:Amount:(Rupees.............................................................)

5. Details of the Tender fees (Yes/No)DD No.:Dated:Drawn on Bank:Amount:(Rupees.............................................................)

6. ITR for last two years certificate

7. Copy of Service Tax Certificate Registration

8. Quality Assurance Certificate (Annexure - I)

9. Adequate experience in government organisation for executing similar work and necessary supporting document enclosed .

10. Proof of the last two year's turnover of the firm Which should not be less than Rs. Ten Lakh only continuously for the preceding two years.



11. Permanent Account Number (copy enclosed)

12. Whether copies of authenticated balance sheet for the past two years enclosed.

13. Whether each page of annexure have been signed and stamped.

14. List of Materials (Soap, Detergents etc.) to be used (attached).

15. Whether the Photocopy of Shop & Establishment License/Factory License etc.

16. Whether the copies of Trade License from Municipal Authority enclosed.

17. If any documents statutory permission required for running of Laundry Services.

Page number/serial number may be given to each and every page of Tender Documents and photocopies of the documents attached. Mention Page number, wherever the copy(ies) of the document(s) are kept.

In case of non -fulfilment of any of the above information/ document(s), the Tender will be summarily rejected without giving any notice.

(Dated Signature of the Tenderer with stamp of firm)

Dated:

Place:



SECTION - 8 (A) PRICE BID (A) Category – Hospitality Unit, Please specify the laundry charges for washing & ironing for the

following each Item of Hospitality Unit below.A B C D E F G

Sr.No.

Description of Item Estimated Quantityper month

Unit Rate(Per Pieces)

Taxes Charges if any(specify)

Totalprice (InRs.)

1. Single Bed Sheet 900 Nos.

2. Double Bed Sheet 600 Nos.

3. Bath Towel 500 Nos.

4. Pillow Cover 600 Nos.

5. Duvet Cover 300 Nos.

6. Mosquito Net Per Pics.

7. Table Cloth (Small) Per Pics.

8. Table Cloth (Big) Per Pics.

9. Napkin 100 Nos.

10. Shirt 50 Nos.

11. Pant 50 Nos.

12. Hand Towel 50 Nos.

13. Tea Cozy 30 Nos.

14. Sofa Cover (Big) Per Pics.

15. Sofa Cover (Small) Per Pics.

16. Apron 30 Nos.

17. Curtain (Small) Per Pics.

18. Curtain(Big) Per Pics.

19. Blanket Dry Wash 10 Nos.

20. Frills Per Pics.

21. Bed Cover Per Pics.

22. Bath Matt/Door Matt Per Pics.

23. Coat 50 Nos.Note : The price bid be submitted in a format as per illustration given above. 1)It is mandatory toquote for all items for each category. 2) Quoted prices should be inclusive of all taxes andcharges. 3) Estimated quantity may increase or decrease.



(B) PRICE BID(B) Category – Hospital, IIT Bombay Please specify the laundry charges for washing & ironing for the

following each Item of Hospital below.A B C D E F G

Sr.No.

Items Name EstimatedQuantity permonth

Unit Rate(PerPieces.)

Taxes Chargesif any(specify)

Totalprice (InRs.)

1. Single Bed Sheet 500 Nos.

2. Pillow Cover 300 Nos

3. Lab Coat/Shirt 200 Nos.

4. Apron Per Pics.

5. Curtain (Small) 50 Nos.

6. Curtain(Big) 50 Nos.

7. Blanket (Dry Wash) Per Pics.

8. Pyjama 200 Nos.

9. Cap 70 Nos.

10. Female Gown 50 Nos.

11. Hand Towel 300 Nos.

12. Tea Cozy Per Pics.

13. Sofa Cover (Big) Per Pics.

14. Sofa Cover (Small) Per Pics.

15. Towel 300 Nos.

16. Dr. Coat 50 Nos.

17. Small Gown 50 Nos.

18. Mask 50 Nos.

19. Table Cloth Per Pics.

20 Hole Towel Per Pics.

21 Mosquito Net Per Pics.

Note : The price bid be submitted in a format as per illustration given above. 1)It ismandatory to quote for all items for each category. 2) Quoted prices should be inclusive of alltaxes and charges. 3) Estimated quantity may increase or decrease.



SECTION 9 - CHECKLIST

The following items must be checked before the Bid is submitted:

1. Envelope “1”

a) Demand Draft for Rs. 500/- (Rs. Five Hundred only) towards cost of Bid document

b) Demand Draft for Rs. 25,000/- (Rs. Twenty Five Thousand only) towards Earnest Money

Deposit.

c) Eligibility Criteria Responses (each pages duly sealed and signed by the authorized

signatory)

d) Copy of this RFP document duly sealed and signed by the authorized signatory on every

pages.

e) Annexure A1 : Undertaking Submission of Offer

Annexure A2 : Declaration Regarding Clean Track by Bidder

Annexure A3 : Declaration for Acceptance of RFP Terms and Conditions

Annexure A4 : Client Experience Details

Annexure A5 : Declaration Of Annual Turnover And Income Tax Return

Annexure A6 : Bidder's Information

2. Envelope “2”

a) Price Bids

Your quotation must be submitted in two envelopes Technical Bid (Envelope 1 ) and Price Bid

(Envelope 2 ) superscribing on both the envelopes the Tender No. and the due date and both these

sealed covers are to be put in a bigger cover which should also be sealed and duly superscribed with our

Tender No. & Due Date.
