The Career and Technical Education (CTE) Completer Follow-up

2014 Follow-Up of the2013 CTE Graduates

Purpose of theSurvey?

• An online survey of recent high school CTE graduates for the 2012-2013 school year

• Required to meet federal and state regulations

• Allows VDOE and school divisions to evaluate their CTE programs

• Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR)

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CTE CompleterA CTE completer is a student who has met therequirements for a CTE concentration (sequence) and allrequirements for high school graduation, or an approved alternative education program.

CTE Concentration A CTE concentration is a coherent sequence of courses as identified in the course listings within the CTE Administrative Planning Guide (APG).

Definitions

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ALL SPECIAL POPULATIONS PERFORMANCE2013-2014

90.48% (19 of 21)

(5S1) Secondary Placement (Transition) Rate – CTE completers (based on CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part-time combinations of transition indicators.

Performance Standard: 5S1 Secondary Transition Rate = 90%Example:

ALL CTE COMPLETERS

2013-2014 2012-2013 2011-2012

94.59% (35 of 37) 95.65% (44 of 46) 97.37% (37 of 38)

Division Annual Performance Report

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Performance Standard: 5S1 Completer Response Rate = 75%

Example:

ALL CTE COMPLETERS

2013-2014 2012-2013 2011-2012

94.59% (35 of 37) 95.65% (44 of 46) 97.37% (37 of 38)

Completer Survey Response Rate

Completer Survey Response Rate

Why 75%?

Response Rates

• Your target: survey 75 percent (or more) of completers.

• A high response rate allows more meaningful analysis of CTE programs.

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Satisfaction Rates

Virginia school divisions

48% of completers statewide are “very satisfied” with their CTE programs

Review Division Data

Review Division Data

Review Division Data

Satisfaction Rates

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Postsecondary Enrollment

66% of completers statewide enrolledin postsecondary

Virginia school divisions

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15.00

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35.00

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45.00

Unemployment by Program

6% of completers statewide are unemployed

Virginia CTE programs

Role of the Cooper Center

• Design Web site• Manage process of conducting survey• Conduct data analysis• Provide technical support and assistance

Step #1

Read the CTE Director’s memo and follow the directionsDirections will also be available on the CTE Completer Follow-up Survey Web site.

http://ctefollowup.cooper.virginia.edu/

Step #2

Retrieve or set your password.

• Download passwords from the VDOE SSWS dropbox and distribute user names

-or-

• Use e-mail prompt to access website, set your password, and invite school-level users

Set Your Password

Receive email

Follow linkYour account at CTE Completers Follow Up has been activated.

You may now log in by clicking this link or pasting it into your browser:

Link

This link can only be used once to log in and will lead you to a page where you can set your password.

The lead CTE division administrator will receive two sets of usernames and passwords:• One for division-level access• One for school-level access

SSWS – Dropbox

https://p1pe.doe.virginia.gov/ssws/login.page.do

Division ID Division Name Username Password

1 Anywhere County Public Schools Anywhere-1-0001 waSfLN031 Anywhere County Public Schools Anywhere-5-0034 BrwAHk821 Anywhere County Public Schools Anywhere-2-0035 RPFpFn131 Anywhere County Public Schools Anywhere-4-0002 iVsypT811 Anywhere County Public Schools Anywhere-5-0001 naBdKU831 Anywhere County Public Schools Anywhere-6-0001 QbQpob861 Anywhere County Public Schools Anywhere-7-0001 xKXxlv511 Anywhere County Public Schools Anywhere-0-0001 IJiofko811 Anywhere County Public Schools Anywhere-9-0009 PXAAKEiu01 Anywhere County Public Schools Anywhere-11-0001 XUrtybw71

Excel Files

Division ID School Number School Name Username Password1 580 Cote High Cote-5-0080 rC45CU801 580 Cote High Cote-2-0084 wdI2iC181 580 Cote High Cote-6-0780 pjy6tO451 580 Cote High Cote-9-0880 Zkl5Wl591 580 Cote High Cote-5-0076 aWL7uP281 580 Cote High Cote-4-0530 uEAQtP611 580 Cote High Cote-7-0586 CUTA2m131 580 Cote High Cote-8-0540 JZLiw3261 580 Cote High Cote-6-0380 adqmgt92

Division Access

School Access

Step #3

Login to the survey Web sitehttp://ctefollowup.cooper.virginia.edu/

Conducting the Survey

The Web site includes all of the information necessary to survey former students:

• Student names

• Students’ school

• Phone numbers

• CTE program areas

Step #4

Interview CTE Graduates

Improving Response Rates

• Good student contact information is key.

• Multiple contacts are better than one.

Divisions Decide Contact Methods

Use a 2-Step Approach

1. Electronic and/or mail (Send passwords to students and ask them to respond online or by mail.)

2. By telephone (Telephone students who don’t respond.)

Get Started Now for Next Year

• Prepare students for the upcoming survey.

• Collect contact information before students graduate.

• Consider asking for personal and parent/guardian phone numbers.

• Don’t forget college e-mail addresses.

The Digital Divide is Real

The digital divide is real. Social and digital media are great, but sometimes traditional methods are best.

Things to Remember

• Survey end date: July 1st

• A minimum 75% response rate is required to meet your division level target (all users can monitor response rates online)

• Try electronic media for contacting students

• Don’t forget to view the results of the survey in the fall to assist with program evaluation and continuous improvement

Contact Us

Questions about the Web site or survey process, please contact Annie Rorem at the Weldon Cooper Center at the University of Virginia at CTEcompleters@virginia.edu or call (434) 982-5690.

For questions about policy and reporting requirements, please contact the Virginia Department of Education, Office of Career and Technical Education Services directly at CTE@doe.virginia.gov or call (804) 225-2052.

Announcements

• CTE Director Memo #068-14: Completer Follow-up Survey Web site will open March 27, 2014

• Data Analysis Report (DAR)

• Next Video Streaming Session: (March 27, 2014) Master Schedule Collection, Spring and End-of-Year

Student Record Collections, and CTE Student Performance Reports

Session Evaluation

Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session.

Your input will be useful in our planning efforts for future video training sessions.

The Survey Monkey link for the online evaluation is:

https://www.surveymonkey.com/s/RZW5HX2