Module 01 : Foundational Concepts

*Project Management (x470)

2

*Class Road Map

Session 1

Foundational Concepts

Sessions 2 & 3

Knowing WHAT the

Project Is

Session 4

Knowing WHERE the Project Is

Session 5

Closure, Group

Presentation, Advance

Topics

3

*Session 1 Agenda

1st Day Housekeepi

ng

• Introductions• Course objectives, outline, logistics• First session sign-up sheet

Foundational

Concepts

• What and Why of Project and Project Management• Successful Project Management• Project Manager Role• PMBOK Guide Process Groups

Team Sessions

• Team Charter • Project Proposal Approval• Stakeholder Satisfaction• Initial Project Elaboration

4

Stakeholder Satisfaction

*What is a Project?*Temporary endeavor

undertaken to create a unique product, service or result

Deliverable ‘a’

Deliverable ‘d’

Deliverable ‘n’

$$$$$

PrimaryObjective

Time

CostScopeTime

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*Deliverable – What & Why

WHAT: Tangible, measurable work outputMetric/s for considering work completion. How do you know you’re done?

WHY: (a) Clarity and validation of project requirements, (b) Assured project monitoring and controlYou cannot manage what you cannot measure!

PROJECT OUTPUTS ARE PRESCRIBED BY ITS DELIVERABLES!

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*Team Work

5 minutesTeam Formation

20 minutesTeam Charter• Use the template in the Workbook as a guide.

15 minutesProject Proposal

• Major product deliverables at the end of the project

5 minutesTeam Name• Team assignment if unfinished

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*Organizational Context of Project Management

Mission and Vision, Strategy and Objectives

• Knowing What is Best

Project Portfolio Management

• Alignment of projects with strategic business objectives

• Prioritization• Organizational Capacity Planning

• Doing the right work!

Programs and Projects

• Scientific Methodology (Product Delivery and Project Management Best Practices)

• Doing the work right!

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*Why Project Management?

Project Succes

s!

Stakeholders

Satisfaction

Scientific Methodology (Doing the work right!)

Project Management (PMBOK Guide): The application of knowledge, skills, tools, and techniques to project activities to meet project requirements

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*Stakeholders

StakeholdersProject (Scope,

Duration, Cost)

Individual and organizations that are actively involved in the project, or whose interest may be affected as a result of the project

WHO Usually exert influence over the project’s objectives and outcomes

Need to be identified, needs and expectations determined, managed and influenced to ensure a successful project

WHY

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*Stakeholder Satisfaction

Deliverables

Needs Expectations

Items required by the stakeholder to successfully contribute to the project (ex.: resources, roles, information, …)

What project “success” looks like to the stakeholder(ex.: Recognition, bonus, enhanced prestige, on-time, product feature, reports…)

Stakeholder satisfaction largely depends on managing their needs and expectations.

11

*Stakeholder ManagementIdentify the stakeholdersAssess their knowledge and skills

Identify their needs and expectations

Get and keep them involved in the project

Get their sign-off and formal acceptance

Stakeholder satisfaction largely depends on managing their needs and expectations.

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*Stakeholder Satisfaction Exercise

Stakeholder

Needs Expectations

Deliverables

13

*Nature of Project Management

Science•“Project Management Best Practices”•Application area knowledge, standards, regulations•Project environment•General management knowledge and skills

Art•Effective communication•Influencing the org.•Leadership / Motivation•Negotiation and conflict management•Problem solving / Team building

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*Team Work

Identify three stakeholders

for your project

For each stakeholder, identify three project needs

and three project

expectations

Determine deliverable/s

that will address the stakeholder needs and

expectations

20 minutes!

15

*Scientific Project Methodology Aspects

StrategicData Driven Mgm’t Actions• Investment allocation• Project pipeline• Change request• Rewards / incentives• Resource allocation• Promise vs

performance analysis

TacticalClarity in ‘what’ and ‘where’ the project is• “Knowing WHAT the project is”• “Knowing WHERE the project

is”• Enterprise-level concerns:

• Clear / common terminologies and methodology

• Methodology maturity / process improvement

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*Essence of Tactical Project Management

Project Management •Clear project definition•Clear project status

Product Deliverables•Meet requirements

Knowing WHAT the project is

• Scope, Time, Cost• Stakeholder

management • Change

management / corrective actions

Knowing WHERE the project is

• Status monitoring• Stakeholder

management

Project management processes are for control and monitoring of product deliverables!

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*Project Phase and Life Cycle

Phase 1 Phase 2 … Phase n

Phase• Sub-division of a project for improved monitoring and control • Conclusion marked by a review of key deliverables (milestones) and

project performance to date (phase-exits, stage gates, kill points)• Usually takes the name of their primary deliverable (requirements,

design, build, test)

Project Life Cycle

• Sum of all project phases• Define start and end of the project• Define deliverables in each phase and who

should be involved• Define control and approval for each phase

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*Linear Project Life Cycle Model (PLCM)

Requirements

• Approved documents that specifies deliverables that will meet product and project goals.

• What deliverables need to be completed so the phases are considered complete?

Planning

• Approved finalized documents that specifies deliverables, schedule, and cost that will meet project goals.

• What are the major milestones and/or review points?

Implementation

• Completion of deliverables per the planning documents

• Project status reporting

• Corrective actions to stay on track

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*Steps for Creating Your Project Life Cycle

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*Team Work (30 minutes)

* Create the life cycle for your project

* Specify deliverables under each phase. Concentrate on product deliverables only.

Lecture Completed: 1:45 PM

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*Project Manager Role

Project Success

Stakeholder Satisfaction

Scientific MethodologyClear Project Definition

Clear Project Status

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* Areas of Expertise Needed for Successful Project ManagementProject

Management “Best Practices”• PMBOK Guide

Application Area Knowledge

Interpersonal Skills

General Management Knowledge

Understanding the Project

Environment

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*PMBOK Guide: Process Groups

Initiate•Objective: Formal authorization to start a project

Plan•Objective: Validation and approval of clear project baseline

Execute•Objective: Completion of deliverables per the project management plans

Close•Objective: Formal end of all project work

Monitoring and Control

• Objectives: (1) Clear project definition, (2) Clear project status, (3) Keep the project on track

Knowing what the project is. Knowing where the project

is.

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*Project & Product ProcessesMonitoring and Control

Initiate Plan Execute Close

Semiconductor

Construction

Information Technology

Research and Development

Project Management

ProcessesProduct / Service Processes

An inverse relationship exists between project and product process needs.

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*LPLCM & Project Process Groups Mapping

Requirements

Planning

Implementation

Turn-Over / Closing

Knowing what the project is. Knowing where the project

is.

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*For Next Meeting

*Bring 3x5 Post-It-Notes