project management ppt2
TRANSCRIPT
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 1/44
IT ProjectManagementFrancis Jesmar P. Montalbo
Ricky C. Catapang
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 2/44
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 3/44
Bad Influence
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 4/44
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 5/44
GENERATION GAP
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 6/44
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 7/44
GROWING OLD
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 8/44
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 9/44
HALF TIME
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 10/44
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 11/44
ONCE UPON A TIME
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 12/44
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 13/44
SCRAMBLED EGGS
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 14/44
What is a Project?
A Temporary endeavor undertaken tocreate a unique product or service.
Has a Start and End Date.
Examples:
Remodeling a house
Creating a Youtube videoConducting a seminar
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 15/44
How did it became a project?
Start Date
End Date
Work is temporary
Unique Service
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 16/44
What is not a project?
Work which ongoing and repetitive is nota project.
Examples:
Exercising daily
Maintaining your car
Processing orders
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 17/44
How did it became not aproject?
Ongoing
No end date
No unique product or service made
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 18/44
Project Attributes
Has a unique purpose(have a well-defined objective)
Project is temporary (has a start and end)Developed using progressive elaboration
Requires Resources (hardware, softwareand other assets)
Should have a primary customer orsponsor (funds for the project)
Invokes uncertainty
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 19/44
Project Manager
The person that work with the sponsorsand the project team and other people
involved. Being an effective Project Manager will
be needing skills in order to make anyproject successful.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 20/44
Project Manager Skills
Project management fundamentals.
Business acumen (understanding how a
business works)
Technical Knowledge(development,deployment etc. of certain projects)
Communication
Leadership(essential to earn respect)
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 21/44
The triple Constraint
Scope – Deals with managing the scope of work in order to create the project.
Time – Deals with creating and managingthe timeline associated with the project.
Cost – Deals with financial aspects of theproject.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 22/44
What is Project Management?
Application of Knowledge, Skills, Tools andTechniques to project activities to meet
project requirements.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 23/44
9 Knowledge Areas
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 24/44
9 Knowledge Areas
1. Project Integration Management – focuses on coordinating the project plans
development, execution, and control ofchanges.
2. Project Scope Management – work tobe completed by the project team.
Provides assurance and ways to ensurethat proper scope procedures are inplace.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 25/44
9 Knowledge Areas
3. Project Time Management – importantfor developing, monitoring and managing
the projects schedule. 4. Project Cost Management – assures the
project’s budget.
5. Project Quality Management – focuses
on planning, developing and managing aquality environment.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 26/44
9 Knowledge Areas
6. Project Human Resource Management – People are the most important resource.
Focuses on creating and developing theproject team. Understanding andresponding appropriately to thebehavioral side of PM.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 27/44
9 Knowledge Areas
7. Project Communications Management - communicating timely with accurate
information about the project to thestakeholders.
8. Project Risk Management – Identifying and responding appropriately to the risk
that can impact the project.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 28/44
9 Knowledge Areas
9. Project Procurement Management – Assures that all requirements needed are
acquired properly.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 29/44
Knowledge Areas Knowledge Areas – key competencies that a
project manager must develop
IMPORTANT THINGS TO REMEMBER
Four Core Knowledge Areas leads to specificproject objectives (Scope, Time, Cost andQuality)
Four Facilitating Knowledge Areas the meansthrough which the objectives are achieved
(Human Resources, Communication, Risk andProcurement)
ALL KNOWLEDGE AREAS ARE IMPORTANT!
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 30/44
Project Stakeholder The Project Sponsor
The project manager
The project Team Support Staff
Customers
Users
SuppliersOpponents of the project
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 31/44
Project Management Toolsand Techniques
“Man is a tool-using animal. Without tools heis nothing, with tools he is all”
– Thomas Carlyle
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 32/44
Project Success The project met scope, time and cost
goals
The project satisfied thecustomers/sponsors
The results of the project met its mainobjective, such as saving a certainamount of money, providing a goodreturn on investment or simply making thesponsor happy.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 33/44
Define Program?
A group of related projects managed in acoordinated way to obtain benefits and
control not available from managingthem individually.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 34/44
Common Programs in IT Field
Infrastructure
Providing wireless Internet Access
Upgrading hardware/software Developing and maintaining corporate
standards
Application Development
ERP system
User Support Email system
Technical training for users.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 35/44
Who is PROGRAM MANAGER?
Provide leadership and direction for theproject managers heading the projects
within a program.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 36/44
Leader vs Manager
Leader
Focuses on Long Term Goals
Manager
Deals with day to day details
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 37/44
Project Portfolio Management
Also called “portfolio management”
Tactical Goals Strategic Goals
Project Management Portfolio Management
Are we carrying theprojects well
Are we working on theright project?
Are projects on time andon budget?
Are we investing in theright areas?
Do Project Stakeholderswhat they should bedoing?
Do we have the rightresources to becompetitive?
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 38/44
Project Manager JobDescription
Project manager for a consulting firm
Plans, Schedules, and control activities to fulfillidentified objectives.
IT Project manager for financial services firm
Manages, prioritizes, develops and implementsinformation technology solution to meetbusiness needs.
IT Project manager for non profit consultingfirm
Business analysis, req’s gathering, projectplanning, budget estimating, development,testing and implementation.
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 39/44
What skills and competenciesneeded?
Large Project
Leadership
Prior experience
Planning
People skills
Verbal communication
Team-building skills
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 40/44
High Uncertainty project
Risk management
Expectation management
Leadership
People skills
Planning skills
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 41/44
Very Novel Project
Leadership
People skills
Having vision and goals
Self confidence
Expectation management
Listening skills
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 42/44
TEN MOST IMPORTANT SKILLS AND COMPETENCIES
1. People skills
2. Leadership skills
3. Listening
4. Integrity, ethical behavior, consistent
5. Strong at building trust
6. Verbal communication
7. Strong at building teams
8. Conflict resolution, conflict management
9. Critical Thinking, problem solving
10. Understands, balances priorities
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 43/44
Project Management Institute
International professional society forproject managers founded in 1969
277,221 members by Aug 31, 2008
It provides Project ManagementProfessional certification
8/13/2019 Project Management PPT2
http://slidepdf.com/reader/full/project-management-ppt2 44/44
Ethics in project Management
Ethics --- Set of principles that guide our
decision base on personal values of whatis right and wrong