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IT ProjectManagementFrancis Jesmar P. Montalbo
Ricky C. Catapang
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Bad Influence
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GENERATION GAP
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GROWING OLD
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HALF TIME
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ONCE UPON A TIME
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SCRAMBLED EGGS
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What is a Project?
A Temporary endeavor undertaken tocreate a unique product or service.
Has a Start and End Date.
Examples:
Remodeling a house
Creating a Youtube videoConducting a seminar
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How did it became a project?
Start Date
End Date
Work is temporary
Unique Service
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What is not a project?
Work which ongoing and repetitive is nota project.
Examples:
Exercising daily
Maintaining your car
Processing orders
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How did it became not aproject?
Ongoing
No end date
No unique product or service made
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Project Attributes
Has a unique purpose(have a well-defined objective)
Project is temporary (has a start and end)Developed using progressive elaboration
Requires Resources (hardware, softwareand other assets)
Should have a primary customer orsponsor (funds for the project)
Invokes uncertainty
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Project Manager
The person that work with the sponsorsand the project team and other people
involved. Being an effective Project Manager will
be needing skills in order to make anyproject successful.
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Project Manager Skills
Project management fundamentals.
Business acumen (understanding how a
business works)
Technical Knowledge(development,deployment etc. of certain projects)
Communication
Leadership(essential to earn respect)
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The triple Constraint
Scope – Deals with managing the scope of work in order to create the project.
Time – Deals with creating and managingthe timeline associated with the project.
Cost – Deals with financial aspects of theproject.
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What is Project Management?
Application of Knowledge, Skills, Tools andTechniques to project activities to meet
project requirements.
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9 Knowledge Areas
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9 Knowledge Areas
1. Project Integration Management – focuses on coordinating the project plans
development, execution, and control ofchanges.
2. Project Scope Management – work tobe completed by the project team.
Provides assurance and ways to ensurethat proper scope procedures are inplace.
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9 Knowledge Areas
3. Project Time Management – importantfor developing, monitoring and managing
the projects schedule. 4. Project Cost Management – assures the
project’s budget.
5. Project Quality Management – focuses
on planning, developing and managing aquality environment.
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9 Knowledge Areas
6. Project Human Resource Management – People are the most important resource.
Focuses on creating and developing theproject team. Understanding andresponding appropriately to thebehavioral side of PM.
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9 Knowledge Areas
7. Project Communications Management - communicating timely with accurate
information about the project to thestakeholders.
8. Project Risk Management – Identifying and responding appropriately to the risk
that can impact the project.
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9 Knowledge Areas
9. Project Procurement Management – Assures that all requirements needed are
acquired properly.
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Knowledge Areas Knowledge Areas – key competencies that a
project manager must develop
IMPORTANT THINGS TO REMEMBER
Four Core Knowledge Areas leads to specificproject objectives (Scope, Time, Cost andQuality)
Four Facilitating Knowledge Areas the meansthrough which the objectives are achieved
(Human Resources, Communication, Risk andProcurement)
ALL KNOWLEDGE AREAS ARE IMPORTANT!
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Project Stakeholder The Project Sponsor
The project manager
The project Team Support Staff
Customers
Users
SuppliersOpponents of the project
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Project Management Toolsand Techniques
“Man is a tool-using animal. Without tools heis nothing, with tools he is all”
– Thomas Carlyle
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Project Success The project met scope, time and cost
goals
The project satisfied thecustomers/sponsors
The results of the project met its mainobjective, such as saving a certainamount of money, providing a goodreturn on investment or simply making thesponsor happy.
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Define Program?
A group of related projects managed in acoordinated way to obtain benefits and
control not available from managingthem individually.
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Common Programs in IT Field
Infrastructure
Providing wireless Internet Access
Upgrading hardware/software Developing and maintaining corporate
standards
Application Development
ERP system
User Support Email system
Technical training for users.
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Who is PROGRAM MANAGER?
Provide leadership and direction for theproject managers heading the projects
within a program.
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Leader vs Manager
Leader
Focuses on Long Term Goals
Manager
Deals with day to day details
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Project Portfolio Management
Also called “portfolio management”
Tactical Goals Strategic Goals
Project Management Portfolio Management
Are we carrying theprojects well
Are we working on theright project?
Are projects on time andon budget?
Are we investing in theright areas?
Do Project Stakeholderswhat they should bedoing?
Do we have the rightresources to becompetitive?
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Project Manager JobDescription
Project manager for a consulting firm
Plans, Schedules, and control activities to fulfillidentified objectives.
IT Project manager for financial services firm
Manages, prioritizes, develops and implementsinformation technology solution to meetbusiness needs.
IT Project manager for non profit consultingfirm
Business analysis, req’s gathering, projectplanning, budget estimating, development,testing and implementation.
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What skills and competenciesneeded?
Large Project
Leadership
Prior experience
Planning
People skills
Verbal communication
Team-building skills
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High Uncertainty project
Risk management
Expectation management
Leadership
People skills
Planning skills
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Very Novel Project
Leadership
People skills
Having vision and goals
Self confidence
Expectation management
Listening skills
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TEN MOST IMPORTANT SKILLS AND COMPETENCIES
1. People skills
2. Leadership skills
3. Listening
4. Integrity, ethical behavior, consistent
5. Strong at building trust
6. Verbal communication
7. Strong at building teams
8. Conflict resolution, conflict management
9. Critical Thinking, problem solving
10. Understands, balances priorities
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Project Management Institute
International professional society forproject managers founded in 1969
277,221 members by Aug 31, 2008
It provides Project ManagementProfessional certification
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Ethics in project Management
Ethics --- Set of principles that guide our
decision base on personal values of whatis right and wrong