project management. a project is one – having a specific objective to be completed within certain...
TRANSCRIPT
A project is one – having a specific objective to be completed within certain specifications – having defined start and end dates – having funding limitations – consuming resources
Project Management is planning, organizing, directing and controlling company resources, for a relatively short term objective that has been established to complete specific goals and objective. Furthermore, project management utilizes systems approach to management by having functional personnel (vertical) assigned to a specific project (horizontal)
Project Management involves Project Planning – define work requirement – define quality of work – define resources needed Project Monitoring – tracking progress – comparing actuals to predicted – analyzing impact – making adjustment
Obstacles in Project Management
– Project complexity – Customer’s special requirement – Organizational restructuring _ Organisational constraints – Project risks – Changes in technology – Forward planning _ Forward pricing
Potential benefits ……
– identification of functional responsibilities to ensure that all activities are accounted for, regardless of personnel turnover – minimizing need for continuous reporting – identification of time limits for scheduling – identification of methodology for trade off analysis
Potential benefits
– measurement of accomplishment against plans – early identification of problems so that corrections can follow – improved estimation capability for future planning – knowing when objectives cannot be met or will be exceeded
Personal characteristics…
-Flexibility and adaptability-Preference for significant initiative-Leadership-Aggressiveness, confidence, persuasiveness-Verbal fluency-Ambition, activity, forcefulness-Effectiveness as communicator-Integrator
Personal characteristics…
-Broad scope of personal interests-Poise, enthusiasm, imagination-Spontaneity-Able to balance technical solutions with time cost and human factors-Well organised and disciplined-A generalist rather than specialist
Personal characteristics
-Able and willing to devote most of his time to planning and controlling-Able to identify problems-Willing to make decisions-Able to maintain a proper balance in use of time
Skill requirements
-Planning-Organisation-Entrepreneurship-Administration-Management support-Resource allocation
I.EXPERIENCIAL TRAINING/ON THE JOB -Working with experienced professional leader-Working with project team member-Assigning a variety of project management responsibilities, consecutively-Job rotation, formal on the job training- Supporting multifunctional activities
II. CONCEPTUAL TRAINING/SCHOOLING -Courses, seminars, workshops-Simulation, games, case studies-Group exercises-Hands on exercises in using project management techniques-Professional meetings-Conventions, symposia-Reading books, trade journals and professional magazines
III.ORGANISATIONAL DEVELOPMENT -Formally established and reorganised project management function-Proper project organisation-Project support systems-Project charter-Project management directives-Project management policies-Project management procedures
Conceptual phase….
Determine existing needs orPotential deficiencies of existing systemsEstablish system conceptsDetermine initial technical feasibility,Determine environmental feasibility, Determine economic feasibility
Conceptual phase….
Determine predictability of the systemExamine ways of accomplishing objectives Provide the initial answers to What will the system cost When will the system be available What will the system do How will the system be integrated
Conceptual phase
Identify human/non-human resources requiredSelect initial system designsDetermine initial system interfacesEstablish system organisation
Definition phase….
Identify resources required firmlyPrepare final system performancePrepare detailed plans requiredDetermine realistic cost and scheduleDetermine performance requirements
Definition phaseIdentify of high risk and uncertainty areasPlans for further exploration of these areasDefine of inter/intra system interfacesDetermine necessary support subsystemsIdentify documents required to supportPrepare such documents required
Production phase….
Update plans conceived / definedIdentify and manage resources requiredVerify system production specificationsProduce, construct and install
Production phase
Prepare and disseminate policy documents procedural documents
Perform final testing to determine adequacyDevelop technical manuals / documentationDevelop plans to support the system
Operational phase
Use of results by the user customerIntegrate product /service into existing systemEvaluate technical / social sufficiencyEvaluate economic sufficiency Provide feedback to organizational plannersEvaluate adequacy of supporting system
Divestment phase...
System phase downDevelop plan transfer to support organizationDivest transfer of resources to other systemsDevelop lessons learned from systemInclude lessons in qualitative-quantitative data base
Divestment phase...
Assess image of the customerMajor problems encountered How they were solvedTechnological advancesKnowledge advances Vs strategic objectives
Divestment phase
Improved management techniquesRecommend research and developmentRecommend future programmesOther major lessons learned