Objective Metric Performance August Year to Date

Avoid combined sewer overflows into Budd Inlet, with no more than one occurring annually

Combined sewer overflows 0 0

Avoid releases of partially treated wastewater into Budd Inlet, with no more than one occurring annually

Releases of partially treated wastewater

0 0

Track production of Class A Reclaimed Water by volume

Million gallons per day average 2.26 1.66

Track production of Class B Biosolids by weight Wet tons 680 5,325

Track biogas capture and energy production Methane and biogas reuse 92% 79%

Kilowatt hours generated 196,295 1,146,157

Energy savings $14,135 $82,524

Receive five or fewer odor complaints per year Odor complaints 0 0

Track total WET Science Center visits per year Total visits 0* 3,516

Track WET Science Center walk-in visits Walk-in visits 0* 2,347

Track participation in tours of LOTT facilities Tour participants 0* 214

Maintain formal partnerships with three local school districts to host student field trips as part of their science curriculum

North Thurston students 0* 752

Olympia students 0* 0

Tumwater students 0* 0

Additional students 66* 322

Provide initial response for all public records requests within five business days

Records requests 0 2

Initial response within 5 business days N/A 100%

Maintain an environment in which no more than 4% of staff voluntarily leave for similar work opportunities annually

Voluntary exits 0 0

Percentage of workforce 0% 0%

Track safety incidents Safety incidents 0 3

Strategic Plan Monthly Report

* LOTT’s Regional Services Center and WET Science Center have been temporarily closed to the public since March 14, 2020. Student outreach via summer day camp programs began in July 2020.

Highlights

COVID-19 Emergency Response

• Due to the continued need to protect LOTT’s critical operations and essential workers, staff scheduling practices have not changed. For the most part, treatment plant staff are working onsite and office staff are working remotely, coming in to work as duties require. LOTT continues to work with staff as needed to address scheduling concerns due to school and childcare disruptions.

• LOTT’s education staff are working to adapt programming for local school districts’ online learning systems. Staff are developing virtual field trips, which will offer a presentation and follow-up educational activities for students to complete at home.

Technical Sub-Committee – The Technical Sub-Committee met September 3 to review updates on the Biological Process Improvements project, the draft 2021-2022 Budget and Capital Improvements Plan, and other September Board meeting agenda items.

Coordination with Partners

• LOTT, City of Olympia, and Port of Olympia held the first meeting of the newly formed Sea Level Rise Joint Administrative Committee on August 17. The committee provided initial direction on the governance structure for implementing the Olympia Sea Level Rise Response Plan. Committee representatives include LOTT Board member Pete Kmet, Port Commissioner EJ Zita, and Olympia City Council member Lisa Parshley.

• The Reclaimed Water Policy Task Force met September 2 to finalize the new Reclaimed Water Cross-Connection Control Program required by the Department of Ecology. They also discussed how estimates of the partner jurisdictions’ future reclaimed water needs will help inform the second phase of LOTT’s master planning effort.

Meetings with Industry Peers – Staff attended several meetings related to Department of Ecology’s nutrient general permit for wastewater dischargers to Puget Sound.

Presentations – LOTT’s Senior Engineering Project Manager, Environmental Planning & Communications Director, and Finance Director provided a presentation to the City of Olympia’s Utility Advisory Committee on September 3. The presentation explained LOTT’s draft 2021-2022 Budget and Capital Improvements Plan.

Permit Submittals – As part of discharge permit requirements related to sediment monitoring, LOTT submitted a finalized Sediment Monitoring Report to Department of Ecology. The report is also posted on LOTT’s website.

Pretreatment – Staff conducted two industrial user inspections and samplings in August.

Personnel

• Mitchell McConkey was promoted to Irrigation & Grounds Specialist.

• Cory Sapp was promoted to Control Systems Technician II.

• Sam Lever was promoted to Operator II.

• Jamee Grimes completed a Career Development Program and was promoted to Engineering Project Coordinator.

Trainings and Certifications – Several supervisors completed A Practical How-To Guide for Supervisors online training provided by Washington Cities Insurance Authority.

4

Program ReportSeptember 9, 2020

Project Updates

Biological Process Improvements – LOTT evaluated proposals from three prequalified contractors, conducted interviews, and selected the highest rated contractor based on the selection criteria. Permit submittals to the City of Olympia are still in progress.

Budd Inlet Treatment Plant Miscellaneous Mechanical Improvements – Design completion is anticipated in September.

Collection System Management Program – Brown and Caldwell and Pro-Pipe began inspecting and cleaning the remaining interceptors and manholes on September 1. Concrete Conservation will rehabilitate 35 manholes identified as part of the 2017 condition assessment. This work will be completed in September and October. LOTT staff have also initiated the planning phase for a force main condition assessment.

DAFT System and Thickened Sludge Pumping Upgrade – LOTT received quotes from mechanical and electrical contractors to install a second aspirating pump on DAFT tank 4 as part of a pilot study. The pilot study is expected to be completed by the end of the year, and construction is expected to begin in October.

Digester System Improvements – The scaffolding is being removed from digester 1 now that inspection is complete. Digester 1 will return to service after some corroded pipes are removed. A design contract with Jacobs for phase 1 of the digester improvements is expected to be ready by October.

Martin Way Reclaimed Water Plant Improvements: Additional Blower and Screen – HDR continued work on the 90% design drawings for adding two high-efficiency turbo-blowers. Installation of the redundant screen and additional blowers is planned for early 2021.

Martin Way Reclaimed Water Plant Improvements: Membrane Replacement – Consultant Murray-Smith completed an evaluation of five different membrane suppliers and completed the Martin Way Reclaimed Water Plant capacity assessment.

Master Planning – Brown and Caldwell began work for phase 2 planning, which will consider overall system capacity, with an emphasis on reclaimed water use and disposition.

North Outfall Repair – The Department of Ecology approved the design plan for replacing five corroded diffuser ports. The cathode protection system is being designed, with installation planned for this fall. Once the system is installed, the marine contractor will replace the five diffuser ports, requiring underwater welding.

Occupied Space Improvements: Maintenance Building First Floor – KMB Architects is expected to submit the 90% design document September 15.

Reclaimed Water Infiltration Study – Six additional wells were drilled in August to refine the predictive capacity of the study’s groundwater monitoring. Hydraulic, soil, and water quality tests were conducted on these wells to characterize them for use in the model.

Regional Services Center Building Roof Repair and Ultraviolet Disinfection Building Roof Replacement – Wright Roofing began work to replace the ultraviolet disinfection building roof and make repairs to the Regional Services Center roof. Work is scheduled to be completed in October.

Ultraviolet Disinfection Upgrades – Operations and maintenance manuals and record drawings are complete. PeroxyChem is scheduled to remove the temporary peracetic acid disinfection system on September 21.

* Average monthly discharge limits for summer season June-September

Permit Compliance – August

Budd Inlet Treatment Plant

Type Discharge Limits*

Performance

Biochemical Oxygen Demand (BOD)

7 mg/L671 lbs/day

4.41 mg/L275 lbs/day

Total Suspended Solids (TSS)

30 mg/L5265 lbs/day

8.32 mg/L 521 lbs/day

Total Inorganic Nitrogen (TIN)

3 mg/L288 lbs/day

2.43 mg/L 154 lbs/day

Fecal Coliform Bacteria

200/100 mL 8/100 mL

Martin Way Reclaimed Water Plant

Type Discharge Limits

Performance

Biochemical Oxygen Demand

20 mg/L 2.02 mg/L

Total Suspended Solids

30 mg/L 0.04 mg/L

Total Nitrogen 10 mg/L 1.51 mg/L

Turbidity 0.2-0.5 NTU 0.05-0.09 NTU

Total Coliform Bacteria

< 23 MPN/ 100 mL

< 0 MPN/ 100 mL

Budd Inlet Reclaimed Water Plant

Type Discharge Limits

Performance

Total Nitrate 10 mg/L 2.33 mg/L

Turbidity 2-5 NTU 0.44-0.73 NTU

Total Coliform Bacteria

< 23 MPN/ 100 mL

< 0.4 MPN/ 100 mL

Managing Finances

Budget – August (83.3%) Cash on the Books

Type Actual Budget % Type Amount

Personnel – Operations $12,325,809 $16,436,474 75% Wastewater Service Charge $19,523,341

Non-Personnel $8,563,592 $10,502,402 82% Capacity Development Charge $14,359,736

Total Operations Budget $20,889,401 $26,938,876 78% Emergency Reserves $11,869,869

Capital Budget $23,889,850 $61,760,929 39% Debt Reserves $7,538,567

Total $44,779,251 $88,699,805 50% Total $53,291,512

Work to replace the ultraviolet disinfection building roof began in September.

Highlights (continued)

Education Program

• Education staff continued to offer in-person, wastewater-themed outdoor programs for Tumwater and Olympia Parks and Recreation day camps. In August, 20 community members reported completing Rediscovering Science activities. Over 1,900 activity packets have been distributed to volunteer-led community sites and outside the WET Science Center.

• Staff are working with the video production company Twisted Scholar to develop a virtual tour of the Budd Inlet Treatment Plant. When complete, the video will be available on LOTT’s website, and clips will be used to support virtual programming for LOTT’s education program.

32

Project Updates

Biological Process Improvements – LOTT evaluated proposals from three prequalified contractors, conducted interviews, and selected the highest rated contractor based on the selection criteria. Permit submittals to the City of Olympia are still in progress.

Budd Inlet Treatment Plant Miscellaneous Mechanical Improvements – Design completion is anticipated in September.

Collection System Management Program – Brown and Caldwell and Pro-Pipe began inspecting and cleaning the remaining interceptors and manholes on September 1. Concrete Conservation will rehabilitate 35 manholes identified as part of the 2017 condition assessment. This work will be completed in September and October. LOTT staff have also initiated the planning phase for a force main condition assessment.

DAFT System and Thickened Sludge Pumping Upgrade – LOTT received quotes from mechanical and electrical contractors to install a second aspirating pump on DAFT tank 4 as part of a pilot study. The pilot study is expected to be completed by the end of the year, and construction is expected to begin in October.

Digester System Improvements – The scaffolding is being removed from digester 1 now that inspection is complete. Digester 1 will return to service after some corroded pipes are removed. A design contract with Jacobs for phase 1 of the digester improvements is expected to be ready by October.

Martin Way Reclaimed Water Plant Improvements: Additional Blower and Screen – HDR continued work on the 90% design drawings for adding two high-efficiency turbo-blowers. Installation of the redundant screen and additional blowers is planned for early 2021.

Martin Way Reclaimed Water Plant Improvements: Membrane Replacement – Consultant Murray-Smith completed an evaluation of five different membrane suppliers and completed the Martin Way Reclaimed Water Plant capacity assessment.

Master Planning – Brown and Caldwell began work for phase 2 planning, which will consider overall system capacity, with an emphasis on reclaimed water use and disposition.

North Outfall Repair – The Department of Ecology approved the design plan for replacing five corroded diffuser ports. The cathode protection system is being designed, with installation planned for this fall. Once the system is installed, the marine contractor will replace the five diffuser ports, requiring underwater welding.

Occupied Space Improvements: Maintenance Building First Floor – KMB Architects is expected to submit the 90% design document September 15.

Reclaimed Water Infiltration Study – Six additional wells were drilled in August to refine the predictive capacity of the study’s groundwater monitoring. Hydraulic, soil, and water quality tests were conducted on these wells to characterize them for use in the model.

Regional Services Center Building Roof Repair and Ultraviolet Disinfection Building Roof Replacement – Wright Roofing began work to replace the ultraviolet disinfection building roof and make repairs to the Regional Services Center roof. Work is scheduled to be completed in October.

Ultraviolet Disinfection Upgrades – Operations and maintenance manuals and record drawings are complete. PeroxyChem is scheduled to remove the temporary peracetic acid disinfection system on September 21.

* Average monthly discharge limits for summer season June-September

Permit Compliance – August

Budd Inlet Treatment Plant

Type Discharge Limits*

Performance

Biochemical Oxygen Demand (BOD)

7 mg/L671 lbs/day

4.41 mg/L275 lbs/day

Total Suspended Solids (TSS)

30 mg/L5265 lbs/day

8.32 mg/L 521 lbs/day

Total Inorganic Nitrogen (TIN)

3 mg/L288 lbs/day

2.43 mg/L 154 lbs/day

Fecal Coliform Bacteria

200/100 mL 8/100 mL

Martin Way Reclaimed Water Plant

Type Discharge Limits

Performance

Biochemical Oxygen Demand

20 mg/L 2.02 mg/L

Total Suspended Solids

30 mg/L 0.04 mg/L

Total Nitrogen 10 mg/L 1.51 mg/L

Turbidity 0.2-0.5 NTU 0.05-0.09 NTU

Total Coliform Bacteria

< 23 MPN/ 100 mL

< 0 MPN/ 100 mL

Budd Inlet Reclaimed Water Plant

Type Discharge Limits

Performance

Total Nitrate 10 mg/L 2.33 mg/L

Turbidity 2-5 NTU 0.44-0.73 NTU

Total Coliform Bacteria

< 23 MPN/ 100 mL

< 0.4 MPN/ 100 mL

Managing Finances

Budget – August (83.3%) Cash on the Books

Type Actual Budget % Type Amount

Personnel – Operations $12,325,809 $16,436,474 75% Wastewater Service Charge $19,523,341

Non-Personnel $8,563,592 $10,502,402 82% Capacity Development Charge $14,359,736

Total Operations Budget $20,889,401 $26,938,876 78% Emergency Reserves $11,869,869

Capital Budget $23,889,850 $61,760,929 39% Debt Reserves $7,538,567

Total $44,779,251 $88,699,805 50% Total $53,291,512

Work to replace the ultraviolet disinfection building roof began in September.

Highlights (continued)

Education Program

• Education staff continued to offer in-person, wastewater-themed outdoor programs for Tumwater and Olympia Parks and Recreation day camps. In August, 20 community members reported completing Rediscovering Science activities. Over 1,900 activity packets have been distributed to volunteer-led community sites and outside the WET Science Center.

• Staff are working with the video production company Twisted Scholar to develop a virtual tour of the Budd Inlet Treatment Plant. When complete, the video will be available on LOTT’s website, and clips will be used to support virtual programming for LOTT’s education program.

32

Objective Metric Performance August Year to Date

Avoid combined sewer overflows into Budd Inlet, with no more than one occurring annually

Combined sewer overflows 0 0

Avoid releases of partially treated wastewater into Budd Inlet, with no more than one occurring annually

Releases of partially treated wastewater

0 0

Track production of Class A Reclaimed Water by volume

Million gallons per day average 2.26 1.66

Track production of Class B Biosolids by weight Wet tons 680 5,325

Track biogas capture and energy production Methane and biogas reuse 92% 79%

Kilowatt hours generated 196,295 1,146,157

Energy savings $14,135 $82,524

Receive five or fewer odor complaints per year Odor complaints 0 0

Track total WET Science Center visits per year Total visits 0* 3,516

Track WET Science Center walk-in visits Walk-in visits 0* 2,347

Track participation in tours of LOTT facilities Tour participants 0* 214

Maintain formal partnerships with three local school districts to host student field trips as part of their science curriculum

North Thurston students 0* 752

Olympia students 0* 0

Tumwater students 0* 0

Additional students 66* 322

Provide initial response for all public records requests within five business days

Records requests 0 2

Initial response within 5 business days N/A 100%

Maintain an environment in which no more than 4% of staff voluntarily leave for similar work opportunities annually

Voluntary exits 0 0

Percentage of workforce 0% 0%

Track safety incidents Safety incidents 0 3

Strategic Plan Monthly Report

* LOTT’s Regional Services Center and WET Science Center have been temporarily closed to the public since March 14, 2020. Student outreach via summer day camp programs began in July 2020.

Highlights

COVID-19 Emergency Response

• Due to the continued need to protect LOTT’s critical operations and essential workers, staff scheduling practices have not changed. For the most part, treatment plant staff are working onsite and office staff are working remotely, coming in to work as duties require. LOTT continues to work with staff as needed to address scheduling concerns due to school and childcare disruptions.

• LOTT’s education staff are working to adapt programming for local school districts’ online learning systems. Staff are developing virtual field trips, which will offer a presentation and follow-up educational activities for students to complete at home.

Technical Sub-Committee – The Technical Sub-Committee met September 3 to review updates on the Biological Process Improvements project, the draft 2021-2022 Budget and Capital Improvements Plan, and other September Board meeting agenda items.

Coordination with Partners

• LOTT, City of Olympia, and Port of Olympia held the first meeting of the newly formed Sea Level Rise Joint Administrative Committee on August 17. The committee provided initial direction on the governance structure for implementing the Olympia Sea Level Rise Response Plan. Committee representatives include LOTT Board member Pete Kmet, Port Commissioner EJ Zita, and Olympia City Council member Lisa Parshley.

• The Reclaimed Water Policy Task Force met September 2 to finalize the new Reclaimed Water Cross-Connection Control Program required by the Department of Ecology. They also discussed how estimates of the partner jurisdictions’ future reclaimed water needs will help inform the second phase of LOTT’s master planning effort.

Meetings with Industry Peers – Staff attended several meetings related to Department of Ecology’s nutrient general permit for wastewater dischargers to Puget Sound.

Presentations – LOTT’s Senior Engineering Project Manager, Environmental Planning & Communications Director, and Finance Director provided a presentation to the City of Olympia’s Utility Advisory Committee on September 3. The presentation explained LOTT’s draft 2021-2022 Budget and Capital Improvements Plan.

Permit Submittals – As part of discharge permit requirements related to sediment monitoring, LOTT submitted a finalized Sediment Monitoring Report to Department of Ecology. The report is also posted on LOTT’s website.

Pretreatment – Staff conducted two industrial user inspections and samplings in August.

Personnel

• Mitchell McConkey was promoted to Irrigation & Grounds Specialist.

• Cory Sapp was promoted to Control Systems Technician II.

• Sam Lever was promoted to Operator II.

• Jamee Grimes completed a Career Development Program and was promoted to Engineering Project Coordinator.

Trainings and Certifications – Several supervisors completed A Practical How-To Guide for Supervisors online training provided by Washington Cities Insurance Authority.

4

Program ReportSeptember 9, 2020