proceedings of the evangeline parish school board · 2018-08-03 · proceedings of the evangeline...

PROCEEDINGS OF THE EVANGELINE PARISH SCHOOL BOARD

Ville Platte, Louisiana

February 7, 2018

Members of the Evangeline Parish School Board met this day in a regular scheduled meeting at

6:00 P.M. at the Media Center, 607 Harvey LeBas Drive, Ville Platte, Louisiana.

Members present were Mr. Darren Vidrine, Ms. Georgianna Wilson, Mr. Arthur Savoy, Mr.

Michael W. Fontenot, Dr. Bobby Deshotel, Board President Wayne Dardeau, Board Vice-President Scott

Limoges, Mr. Lonnie Sonnier, Mrs. Peggy Forman, Ms. Nancy Hamlin, and Mr. Ellis Guillory, Sr.

Members absent were Ms. Wanda Skinner and Mr. Buck Dupuis.

Also in attendance were Superintendent Darwan Lazard, Assistant Superintendent Michael

Lombas, CFO Amy Lafleur, Board Attorney Betsy Jackson, Directors Roxane West (Special Education),

Mary Ann Fontenot (Title I), and Karen Soileau (Child Nutrition Program), Supervisors Philip Buller

(CWA), John Deranger (Technology Coordinator), Connie Guillory (Title II), Kelli Lafleur (Special

Education), Linda Lafleur (Elementary), Penny McDaniel (Title I), Grace Sibley (Title I), and Sherral

Tezeno (Middle/Jr. High), and Maintenance & Operations Facilitator Jason Hazelton. Principals in

attendance were Melanie Bordelon (JSM), Anita West (VE) and Christine Bacon (WWS).

Board President Wayne Dardeau declared a quorum and ordered members to proceed with the

business of the day at 6:05 p.m.

It was moved by Board Vice-President Scott Limoges, seconded by Mr. Michael W. Fontenot,

and recommended by Superintendent Darwan Lazard to add New Business Items # 23 through #28 to the

agenda.

There was no objection, question or comment from board members or audience in attendance.

Voting for the motion were Mr. Darren Vidrine, Ms. Georgianna Wilson, Mr. Arthur Savoy, Mr.



Motion carried unanimously.

Item #1 – It was moved by Ms. Nancy, seconded by Mrs. Peggy Forman, and recommended by

Superintendent Darwan Lazard to approve minutes of previous meeting dated January 18, 2018, as

presented.






Item #2 – Supervisor Linda Lafleur announced the Students’ of the Year Nominees and

Outstanding Students, who were honored at Student of the Year Gala held on Thursday, February 1,

2018. (02072018 RM Attachment #01) Nominees for 5th grade Student of the Year were: Paisley

Wilson (BHS), Jael Murphy (BCE), Chad Anderson (CE), Jada Richard (JSM), Aubree Guillory (MHS),

Lairian Breaux (VE), and Prisha Makey (VPHS). Nominees for 8th grade Student of the Year were:

Ethan Bergeron (BHS), Ainsley Dutton (BCE), Lucan Doucet (CE), Alayna Charles (MHS), Emily

Deshotel (VE), and Leslie Forman (VPHS). Nominees for 12th grade student of the Year were:

Cameron Berzas (BHS), Kirstyn Rider (MHS), Cort Fuller (PPHS), and Jada Wilson (VPHS). Student

of the Year District winners were: 5th grade – Prisha Makey (VPHS), 8th grade – Ethan Bergeron (BHS),

and 12th grade – Cort Fuller (PPHS). District Outstanding Students of the Year were: Work-Base

Learning Program - Carlondus Ardoin (MHS) and JAG – Tereek Seriale (VPHS).

Supervisor Linda Lafleur stated the Gala honoring these students was very successful and is

continually growing in community support. Community supporters of the event, this year, included Wal

Mart, Cabot, and Horace Mann Insurance represented by Daniel Lemoine III.

Item #3 – Supervisor Penny McDaniel stated that, as previously reported to the board, Early

Childhood Performance Profile data was received for the first time this year and, like school performance

scores, will be received yearly hereafter. The Evangeline Parish School District Early Childhood

Program is part of a network consisting of Headstart Programs, three Daycare Centers, and twelve

Evangeline Parish School District Pre-kindergarten classrooms. The Network score, which our district is

a part of, was 5.26 out of 7 score, which is a proficient score. Throughout the state, only 1/3 of the

programs received an “excellent” rating, two of which were from our district. W.W. Stewart Elementary

School received a rating of 6.19 out of 7 and Vidrine Elementary School received a 6.69 out of 7, which

was the highest in the state.

Supervisor Penny McDaniel and Title I Director Maryann Fontenot recognized W.W. Stewart

Elementary School and Vidrine Elementary School and their pre-kindergarten staff for their achievement.

A certificate was presented to the principal of each school, Christine Bacon (WWS), Sherral Tezeno (VE

2016-2017), and Anita West (VE 2017-2018). A certificate along with a Wal Mart gift card was

presented to the pre-kindergarten teachers and paraprofessional of each school, Angie McGehee (WWS -

teacher), Rachel Morgan (WWS - teacher), Shannon Fontenot (VE - teacher), and Rachel Enicke (VE

-paraprofessional).

Item #4 – Superintendent Darwan Lazard announced that, at the request of Mr. Lance Enkey, he

would be contacting Mr. Arthur Savoy, Transportation Committee Chairman, to schedule a

Transportation Committee to address some concerns.

First Student Representative, Mr. Lance Enkey, addressed the Board with a Transportation

update. Mr. Enkey stated that the bus driver crew had been affected by the “flu”. At one time they had

as many as twelve (12) drivers out at one time. At the present time, only two drivers are out with the flu.

He announced that two new drivers had been hired this week and there are two more drivers that will be

testing next week.

Mr. Enkey stated classes for coaches are being held as needed.

Mr. Enkey announced that, due to changes in the state laws, there have been some changes in the

drug testing. Four semi-Opiates have been added to the drug screen.

Mr. Enkey stated that First Student, once again, will be offering a $1,000.00 scholarship to a

student from each of the four (4) highs school in the parish. Principals and teachers will be contacted,

via e-mail, with information needed for the scholarship recipient.

Item #5 – Maintenance & Operations Facilitator Jason Hazelton gave a presentation

highlighting/showcasing projects undertaken in the parish in the past year, since March 2017.

(02072018RM Attachment #02)

Basile High School - New tile flooring, new lights, new equipment, and new doors in dining

area; expansion in back of kitchen (the school is looking to occupy this renovated area when they return

from the Mardi Gras Holiday, next Wednesday); New drop ceilings, lights and tile flooring in main

building; New entry doors and new doors throughout the building; New carpet in classrooms; Track

renovation

W.W. Stewart Elementary School – New Multipurpose Building

Bayou Chicot Elementary – Chemistry Lab renovation (removed old equipment, installed new

flooring, lights and tiles); Replaced stairwell doors in “Red Brick Building”; Power-washed exterior of

gymnasium; Painted portable buildings at back of campus; purchased zero turn mower through cost

sharing with the District; replaced exterior doors in elementary building. New flooring and new lockers

on the 1st floor of the “Red Brick Building” is planned to begin June 1st (as soon as school is no longer in

session). The new lockers, purchased for aesthetics, will be paid for with BCE funds and installed by

maintenance personnel.

Chataignier Elementary School – Replaced floor tiles and renovated cabinets in all four (4)

bathrooms in main building; replaced all windows in Pre-K building and poured level landing for

entrance; replaced water fountains in Kindergarten Building; installed concrete drain basin adjacent to

cafeteria (eliminating a safety hazard); installed underground power lines; and added new electrical

panels in hallway (in anticipation of future technology needs)

Evangeline Central – Painted the exterior of majority of the buildings on campus (giving the

school a “face-lift”); installed camera system on campus; and purchased a zero turn mower for the school.

James Stephens Montessori School – Painted the east and west sides of gym to match the front

of the gym; renovated restrooms in new building (enlarging partitions and adding urinals in boys

restroom); installed lockers in hallway of new building; installed central A/C system in outdoor

restrooms; extended concrete and awning at the parent pickup area; and installed sub surface concrete

drain basin adjacent to the playground to address a flooding issue on the east side.

Mamou High School – Replaced water fountains at various locations on campus; replacement of

steel doors at the back of the main building is planned (waiting for parts); replacement of main water line

running through campus is planned; and replacement of flooring in gym is planned to begin June 1st (as

soon as school is no longer in session)

Mamou Elementary School – Replaced roof over two (2) buildings and gymnasium with

Duro-last roof to eliminate a bad leaking problem (roof was colored coordinated to the school colors);

replaced floor tiles in main building classrooms #7, #11, #13, and library storage; replaced floor tiles in

foyer of Building #2; installed awning over sidewalk and entrance from portable buildings T11 to T12;

and purchased a new zero turn mover (through cost sharing with the District).

Pine Prairie High School – Installed flag pole in memorial garden area; painted exterior of field

house; repaired roof on cafeteria; and existing football stadium bleachers were demolished and

installation of new aluminum football stadium bleachers is planned.

Vidrine Elementary School – Replaced existing roof on gymnasium with Duron-last roof;

replaced fence on north end of tennis court (eliminating safety hazard); installed new window screens on

south side of elementary building (helping with heating and cooling of classrooms and making it easier

for students to see smartboards); demolished old/unused storage shed adjacent to cafeteria; installed

sub-surface drainage pipe adjacent to cafeteria; and expanded camera system.

Ville Platte High School – Repaved front horseshoe parking lot; installed new sound system in

gym; installed new window screens on the JROTC building; painted the interior hallway of the 5th/6th

grade building; installed two newly donated scoreboards at the Ville Platte High Sports Complex; and

replaced electrical wiring (whips) on light poles at the football stadium.

Ville Platte Elementary School – Installed barriers (purchased by VPE) and mulch (purchased

by EPSB District) for playground equipment; installed new exterior doors, at the front of the main

building, with panic hardware, allowing doors to be locked so students can exit building but no one can

enter, (addressing a safety issue); painted exterior of portable buildings on campus; replaced lavatories in

all restrooms of the main building; and purchased new zero turn mower (cost shared with District).

Maintenance & Operations Facilitator Jason Hazelton explained that this presentation was not

inclusive of all that has been done on the various campuses throughout the district but only includes a few

projects at each school. It does not include things that are reported broken and are repaired through work

orders. The maintenance department has processed and completed 2,858 work orders from 2017 through

January 2018, with a work crew of six (6).

Maintenance & Operations Facilitator Jason Hazelton thanked the board for the support they have

given him and his crew.

Item #6 – EPSB Sales Tax comparison chart for July 2017 to January 2018 was presented.


EVANGELINE PARISH SCHOOL BOARD

SALES TAX COMPARISON

MONTH

2017-2018 MONTHLY BUDGET

PERCENT OF BUDGET

2017-2018 ACTUAL

2016-2017 ACTUAL

FY 2017 TO 2016 VARIANCE

JULY $600,000.00 107.33% $643,986.93 $679,609.04 ($35,622.11)

AUGUST $600,000.00 96.38% $578,251.25 $531,538.29 $46,712.96

SEPTEMBER $600,000.00 94.50% $567,019.50 $614,230.15 ($47,210.65)

OCTOBER $600,000.00 102.68% $616,072.07 $621,857.71 ($5,785.64)

EXCESS $17,277.68 $12,754.22 $4,523.46

NOVEMBER $600,000.00 101.29% $607,756.18 $612,464.69 ($4,708.51)

DECEMBER $600,000.00 91.57% $549,414.20 $570,937.44 ($21,523.24)

JANUARY $600,000.00 115.58% $693,497.47 $720,886.45 ($27,388.98)

TYD TOTAL $4,200,000.00 101.74% $4,273,275.28 $4,364,277.99 ($91,002.471) There was no question or comment from board members.

Item #7 – Monthly budget to actual report for all funds was presented. (02072018RM

Attachment #04)

There was no question or comment from board members.

Item #8 – The Educational Excellence Fund Investment Report form the Louisiana State

Treasury was presented. It showed a balance of $1,369,948.40 as of December 31, 2017 (02072018RM

Attachment #05)

Item #9 – A request to authorize the Superintendent to transact business, grant approvals and

authorize payments on behalf of the Board and School District, during Board meeting intervals was

presented. (02072018RM Attachment #06)

Superintendent Darwan Lazard explained this practice has been occurring, but he wanted to

ensure that he had official permission from the board to proceed in this manner. Any payment or

purchase he would approve in the interval between board meetings would be submitted for ratification by

the Board at the following board meeting. In addition, any contract requiring Board approval would be

excluded from this authorization.

Mrs. Peggy Forman asked if it was possible for the Superintendent to inform board members of

the need for approval of a large purchase or an emergency purchase in the interval between board

meetings, prior to his approval. Board President Wayne Dardeau requested that the Superintendent

contact the Board President and/or Board Vice-President to inform them of the situation prior to his

approving the purchase and they could inform other board members of the situation.

It was moved by Mr. Arthur Savoy, seconded by Mr. Lonnie Sonnier and recommended by

Superintendent Darwan Lazard to authorize the Superintendent to transact business, grant approvals and

authorize payments on behalf of the Board and School District, during Board meeting intervals. Items

approved during the intervals shall be presented to the Board for ratification at its next official meeting.

Contracts requiring Board approval shall be exclude from this authorization. This authorization would

also allow the Superintendent to designate the Assistant Superintendent and the Chief Financial Officer

(CFO) to jointly give such approvals during his absence.

There was no question or comment from board members or audience in attendance.




The motion passed unanimously.

Item #10A – Superintendent Lazard presented a proposal plan to modify the 2017-2018 school

calendar in order to recover instructional minutes and meet the state instructional minutes requirement.


BHS & WWS – February 14th (Ash Wednesday) and February 19th (President’s Day), previously

designated as holidays, would be instructional days and five (5) minutes of instruction would be added to

each instructional day, beginning February 8th.

MHS, ME, VE, EC, PPHS, BCE, VPHS, VPE, JSM, and CE – February 19th (President’s Day),

previously designated as a holiday, would be an instructional day and the following minutes would be

added to each instructional day, beginning February 8th : MHS (5 minutes), ME (5 minutes), VE (6

minutes), EC (11 minutes), PPHS (5 minutes), BCE (6 minutes), VPHS (8 minutes), VPE (5 minutes),

JSM (5 minutes), and CE (5 minutes).

These proposal plans were submitted to school personnel and the vote overwhelmingly supported

the proposals.

It was moved by Mrs. Peggy Forman, seconded by Ms. Nancy Hamlin, and recommended by

Superintendent Darwan Lazard to approve modification of the 2017-2018 school calendar, as presented.






Item #10B – Superintendent Darwan Lazard stated information would be presented tonight

regarding possible scheduling changes for 2018-2019 school year . The District is looking at ways to

help our students to be more successful. It is felt that it would be more beneficial to students for some

courses to be year long verses a semester course. This rational is due to changes in the state assessment.

Superintendent Lazard stated he is asking Supervisor Kelli Lafleur to share information, regarding

scheduling, with the Board tonight and later on, after further dialogue with principals, he will come back

to the Board for approval on how to proceed for next school year. Superintendent Lazard explained that

he is not asking board members to approve anything tonight.

Supervisor Kelli Lafleur presented information regarding proposals the District would like to

recommend for next school year regarding scheduling. (02072018RM Attachment #08) State

assessments have changed in the high school from EOC to LEAP 2025. The District is looking at

recommending LEAP 2025 classes be year long classes, rather than a semester, due to changes in testing

and rigor. The LEAP 2025 classes are: English I, English II, English III (which is being phased out by

the state), Algebra I, Geometry, US History and Biology. Making these classes year long classes would

increase instructional minutes in hopes that our scores can continue to increase. Proposal also includes

Band and JROTC classes being year long due to curriculum format in order to support various activities

that take place throughout the year. Schools could achieve this proposal through a Modified Block

Schedule. Non-LEAP 2025 can be scheduled through a block (semester) and LEAP 2025 classes can be

scheduled year long.

Board Vice-President Scott Limoges stated that if LEAP 2025 classes are on block (semester) and

a student is scheduled to take a LEAP 2025 class in the Spring, that student has minimal instruction of

that course before having to take the state assessment test, as opposed to a student who took the class in

the Fall and had full instruction of the testing content.

Superintendent Lazard stated that some students who take the LEAP 2025 class in the Fall and

have a long waiting period until the state assessment test may not do as well on the test.

Superintendent Lazard stated the District wanted to give all students the best possible

opportunities to be successful.

Item #11 – Bids for Job #2017-18, Additions & Alterations to W.W. Stewart Elementary School

using Basile bond proceeds was presented. (02072018 Attachment #09)

VENDOR BID PRICE

Pat Williams Construction $554,000.00

M.D. Descant, Inc. $564,000.00

F. Phillips Construction NO BID

Bayou Rapides Corporation $573,700.00

It was moved by Dr. Bobby Deshotel, seconded by Mr. Lonnie Sonnier, and recommended by

Superintendent Darwan to accept the bid price from Pat Williams Construction in the amount of

$554,000.00 for Job #2017-18, Additions & Alterations to W.W. Stewart Elementary School using Basile

bond proceeds.






Item #12 – Permission was requested to conduct a structural assessment of James Stephens

Montessori School gymnasium building at a cost of $5,440.00 using parish-wide maintenance fund.

(02072018 Attachment #010)

Board President Wayne Dardeau asked who would be conducting the assessment.

Maintenance & Operations Facilitator Jason Hazelton responded Randall J. Hebert & Associates,

Inc., a company located in Lafayette, Louisiana.

It was moved by Mrs. Peggy Forman, seconded by Ms. Nancy Hamlin, and recommended by

Superintendent Darwan Lazard to approve conducting a structural assessment of James Stephens

Montessori School gymnasium building at a cost of $5,440.00 using parish-wide maintenance fund.






Item #13 – Maintenance Projects Report for January 2018 was presented. (02072018RM

Attachment #11)


Item #14 – Warehouse Delivery Report for January 2018 was presented. (02072018RM

Attachment #12)


Item #15 – CNP Maintenance Log for January 2018 was presented. (02072018RM Attachment

#13)


Item #16 – The following requisitions was submitted for approval:

A. DETEL COMPUTER SOLUTIONS -- $16,660.96 FOR PURCHASE AND

INSTALLATION OF SMARTBOARDS FOR NEW CLASSROOMS AT BASILE

HIGH SCHOOL USING BASILE MAINTENANCE (REQUESTED BY

SUPERINTENDENT DARWAN LAZARD AND PRESENTED BY

TECHNOLOGY COORDINATOR JOHN DERANGER_

B. SMARTEC SOLUTIONS, LLC -- $12,000.00 FOR SUBSCRIPTION FEE FOR

REGISTERMELIVE.COM USING TITLE II FUNDS (REQUESTED BY

SUPERINTENDENT DARWAN LAZARD AND PRESENTED BY TITLE II

SUPERVISOR CONNIE GUILLORY)

C. MODERN TECHNOLOGIES -- $12,667.50 (STATE CONTRACT) FOR

CHROMEBOOKS AND CHARGING CART FOR W.W. STEWART

ELEMENTARY SCHOOL FOR RTI FOR ELA AND MATH USING BASILE

MAINTENANCE (REQUESTED BY WWS PRINCIPAL CHRISTINE BACON)

D. FARMER’S GAS -- $6,364.16 FOR BAYOU CHICOT AND PINE PRAIRIE FUEL

USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU)

E. ECONOMICAL JANITORIAL & PAPER SUPPLIES, INC. -- $13,146.25 FOR

JANITORIAL STOCK SUPPLIES FOR SCHOOLS USING PARISH-WIDE

MAINTENANCE FUND (REQUESTED BY SUPERINTENDENT DARWAN

LAZARD AND PRESENTED BY PURCHASING DEPARTMENT)

F. RIDELL -- $5,251.15 FOR FOOTBALL HELMET RECONDITIONING USING

BASILE ATHLETIC FUND (REQUESTED BY BHS PRINCIPAL ANTHONY

BERTRAND)

G. DETEL WIRELESS -- $24,746.30 (STATE CONTRACT) FOR INTERNET

WIRING, LABOR AND HARDWARE, FOR NEW ADDITION AT BASILE HIGH

SCHOOL USING BASILE MAINTENANCE (REQUESTED BY

SUPERINTENDENT LAZARD AND PRESENTED BY TECHNOLOGY

COORDINATOR JOHN DERANGER)

H. MODERN TECHNOLOGIES -- $23.859.00 FOR 30 CHROMEBOOKS AND 1

CHARGING CART (STATE CONTRACT) FOR SPECIAL EDUCATION PINE

PRAIRIE ELEMENTARY USING SPECIAL EDUCATION FUND (REQUESTED

BY SPECIAL EDUCATION DIRECTOR ROXANE WEST)

It was moved by Mrs. Peggy Forman, seconded by Dr. Bobby Deshotel, and recommended by

Superintendent Darwan Lazard to approve requisitions as presented.






Item #17 – The following invoice(s) were submitted for payment:

A. PAT WILLIAMS CONSTRUCTION -- $ 173,197.89 FOR PAYMENT #9 FOR JOB

# 2016-04 A NEW MULTIPURPOSE BUILDING FOR W.W. STEWART

ELEMENTARY SCHOOL USING BASILE BOND PROCEEDS (REQUESTED

BY SUPERINTENDENT DARWAN LAZARD) (02072018RM Attachment #14)

B. M.D. DESCANT, LLC -- $$139,974.90 FOR PAYMENT #9 FOR JOB #2016-03

BASILE HIGH SCHOOL IMPROVEMENTS USING BASILE BONE PROCEEDS

(REQUESTED BY SUPERINTENDENT DARWAN LAZARD (02072018RM

Attachment #15) C. JEANMARD, INC -- $5,167.45 FOR EMERGENCY REPAIR OF AWNING AT

JAMES STEPHENS MONTESSORI SCHOOL USING PARISH-WIDE

MAINTENANCE FUND (REQUESTED BY SUPERINTENDENT DARWAN

LAZARD AND PRESENTED BY MAINTENANCE & OPERATIONS

FACILITATOR JASON HAZELTON)

It was moved by Ms.Nancy Hamlin, seconded by Mr. Michael W. Fontenot, and recommended

by Superintendent Darwan Lazard to approve payment of invoices as presented.






Item #18 – Title II Supervisor Connie Guillory presented information to the board regarding

E-rate services for 2018-2019. (02072018 Attachment #16) She informed board members WAN and

VoIP services are currently under contract and will be filed on the 471 Application as eligible Category 1

services. The WAN contract will expire 6/30/2018 and she is hoping to renegotiate the contract and get

better prices. At the present time, WAN cost is $23,786.00 monthly, of which E-rate pays $21,407.40

and EPSB pays $2,378.60. VoIP is still under contract, however, only 10% will be funded next year and

0% will be funded the following year. This is due to the fact that they are doing away with

telecommunication services. This represents only a small savings to the District, but any savings to the

District is worth applying for.

Supervisor Connie Guillory explained to board members a new three year contract for Internet

Access was negotiated and if approved by the Board tonight will begin 7/1/2018. Monthly internet

access cost on the previous contract was $13,599.00. The monthly cost for internet access on the newly

negotiated contract is $8,495.00, of which the E-rate share is $7,645.50 and EPSB cost is $849.50.

This reflects a decrease of $5,104.00 monthly. Supervisor Connie Guillory informed board members

Basic Analog Phone Service/POTS for fax, fire line and 911 access has been on a month to month basis

and she is requesting that the board approve to continue this practice. The monthly cost for this service,

at present, is $700.28 month, of which E-rate share is $70.02 and EPSB cost is $630.25.

Supervisor Connie Guillory explained that Category 2 money is based on student count. The

Central Office and Media Center are non-instructional facilities and have no students; therefore, they are

not eligible for any Category 2 monies. During the 2017-2018 school year, the District used a portion of

its Category 2 money to put additional access points and cabling at BHS, BCE, CE, ME, PPH, WWS, EC,

and JSM. The remaining amount of Category 2 budget, by school, is as follows: BHS $41,257.06; BCE

$78,002.75; CE $37,184.04; JSM $45,803.79; MHS $125,538.05; ME $54,579.65; PPHS $80,174.45; VE

$35,395.96; VPE $34,508.65; VPHS $123,696.42; WWS $39,813.92. The last guaranteed year of E-rate

funding for Category 2, which is 85%, will be during the 2018-2019 E-rate funding year. If the

remaining Category 2 budget is not spent in 2018-2019, there is no guarantee it will come back. The

District is requesting to use the remaining Category 2 budget money to add additional access points to all

allowable sites, to saturate the schools to meet the needs of one to ne student access, and to update

switches scalable to 40 GBs for increased bandwidth and future growth.

Below is a breakdown of Category 1 and Category 2 Services showing USAC (E-rate) Annual

Share and EPSB annual share:

USAC Annual Share EPSB Share

Category 1

Internet Access $ 91,746.00 (90% share) $ 10,194.00

Wide Area Network (WAN) $ 256,888.80 (90%) $ 28,543.20

VoIPS $ 3,042.60 (10%) $ 38,265.96

POTS $ 840.34 (10%) $ 7,563.02

TOTAL Category 1 Costs $ 352,517.74 $ 84,566.18

Category 2 $ 356,823.59 $ 103,527.43

TOTAL $ 709,341.33 $ 188,093.61

Supervisor Connie Guillory stated that Category 2 is always contingent upon funding and any

contract we enter into with Category 2 monies states this. This is an opportunity for the District to

prepare for the future and get ready for one to one student access. If the funding was not available and

we did not need the services right away, we would not proceed until it became absolutely necessary or

funding became available.

Item #18A – It was moved by Ms. Georgianna Wilson, seconded by Mr. Lonnie Sonnier, and

recommended by Superintendent Darwan Lazard to approve entering into a three (3) year contract with

Detel, LLC, Spin # 14306277, for internet access for EPSB Schools and Administrative Offices, using

E-rate Category 1 monies and EPSB funds.






Item #18B – It was moved by Ms. Nancy Hamlin, seconded by Mr. Ellis Guillory, Sr., and

recommended by Superintendent Darwan Lazard to continue on a month to month basis with Century

Link/Century Tel for hard FAX/phone lines required for fire and 911 access for EPSB school and

Administrative Offices.






Item 18C – It was moved by Ms. Nancy Hamlin, seconded by Mr. Ellis Guillory, Sr., and

recommended by Superintendent Darwan Lazard to enter into contract with Detel Computer Solutions,

Spin # 143022873, for additional access points, switches, cabling, and installation to saturate the schools

to meet the needs of one to one student access, using E-rate Category 2 monies and EPSB funds.






Item #19 - Personnel matters were presented as information:

Item #19A – PERSONNEL CHANGES/RESIGNATIONS; RETIREMENTS;

REASSIGNMENTS; TERMINATIONS:

CHATAIGNIER ELEMENTARY SCHOOL

Morgan Bayman, part time Title I school-wide paraprofessional, submitted letter of resignation effective

1/12/2018

MAMOU HIGH SCHOOL

John Jack, Jr., regular education teacher, submitted letter of retirement effective 5/30/2018

PINE PRAIRIE HIGH SCHOOL

Tina Fontenot, lunchroom technician, submitted letter of resignation effective 1/22/2018

VIDRINE ELEMENTARY SCHOOL

James Collins Fontenot, regular education teacher, submitted letter of retirement effective 3/1/2018

VILLE PLATTE HIGH SCHOOL

Melissa Fontenot, regular education teacher, submitted letter of resignation effective 1/24/2018

Lacye Hamilton, regular education teacher, submitted letter of resignation effective 1/29/2018

Whitney Laakso, regular education teacher, reclassified to core recovery (Title I) teacher (replacing

Ceslie O’Brien) effective 1/8/2018

Item #19B – APPOINTMENT OF PROFESSIONAL PERSONNEL

VILLE PLATTE HIGH SCHOOL

Anita Alfred, regular education teacher (replacing Whitney Laakso), effective 1/8/2018

Item #19C – APPOINTMENT OF SUPPORT PERSONNEL

EVANGELINE CENTRAL

Jaenne Fontenot, paraprofessional, effective 1/8/2018

PINE PRAIRIE HIGH SCHOOL

Jennifer Soileau, lunchroom technician (replacing Tina Fontenot) effective 1/29/2018

Item #19D – LEAVE REQUESTS

CHATAIGNIER ELEMENTARY SCHOOL

Phoebe Dupre, regular education teacher, requested and granted medical sabbatical leave for 1 year (2nd

semester 2017-2018 and 1st semester 2018-2019)

Item #19E – CONTRACT RENEWALS

John Deranger, Technology Coordinator, 2 year contract renewed effective 7/1/2018

Connie Fontenot, Accountant, 2 year contract renewed effective 7/1/2018

Ted Soileau, Career/Technical/Transportation Supervisor, 2 year contract renewed effective 7/1/2018

Roxane West, Special Education Director, 2 year contract renewed effective 7/1/2018

Peggy Edwards, principal presently assigned to Chataignier Elementary School, 2 year contract renewed

effective 7/1/2018.

Item #20 – Price quotes for dirt work for Pine Prairie High School stadium bleachers using

parish-wide maintenance fund was presented. (02072018RM Attachment #17)

VENDOR PRICE QUOTE

E.L.E. CONSTRUCTION $ 6,250.00

FONTENOT ASPHALT $ 6,780.00

JOSEPH WEST CONSTRUCTION $ 6,900.00

It was moved by Ms. Peggy Forman, seconded by Board Vice-President Scott Limoges, and

recommended by Superintendent Darwan to accept low price quote from E.L.E. Construction in the

amount of $6,250.00 for dirt work for Pine Prairie High School stadium bleachers using parish-wide

maintenance fund.






NEW BUSINESS ITEM #23 – Price quotes for asphalt to overlay Ville Platte Elementary

School driveway using parish-wide maintenance fund was presented. (02072018RM Attachment #18)

VENDOR BID PRICE

FONTENOT’S ASPHALT $ 7,985.00

LAFLEUR CONSTRUCTION $ 8,730.00

E.L.E. CONSTRUCTION $ 9,100.00

It was moved by Ms. Nancy Hamlin, seconded by Mr. Ellis Guillory, Sr., and recommended by

Superintendent Darwan Lazard to accept low price quote from Fontenot’s Asphalt, in the amount of

$7,985.00, for asphalt to overlay Ville Platte Elementary School driveway using parish-wide maintenance

fund.






NEW BUSINESS ITEM #24 – The following requisition(s) and invoice(s) were submitted for

approval/payment:

A. FIRST STUDENT -- $253,576.84 FOR JANUARY 2018 TRANSPORTATION

SERVICES USING GENERAL FUND (REQUESTED BY SUPERVISOR TED

SOILEAU)

B. SHELL FLEET PLUS CARD -- $6,997.84 FOR REGULAR EDUCATION FUEL

AND MAINTENANCE FUEL USING GENERAL FUND (REQUESTED BY

SUPERVISOR TED SOILEAU)

C. DETEL -- $11,399.00 TO UPGRADE EXISTING MUNIS SERVER FOR

SOFTWARE UPGRADE USING GENERAL FUND (REQUESTED BY

SUPERINTENDENT DARWAN LAZARD AND PRESENTED BY CFO AMY

LAFLEUR)

D. M.D. DESCANT, LLC -- $116,957.35 FOR PAYMENT #10 FOR JOB #2016-03,

BASILE HIGH SCHOOL IMPROVEMENTS USING BASILE BOND PROCEEDS

(REQUESTED BY SUPERINTENDENT DARWAN LAZARD) (02072018RM

Attachment #19) E. ASPHALT ASSOCIATES, INC. -- $16,145.10 FOR JOB #2017-10, ATHLETIC

TRACK RESURFACING BASILE HIGH SCHOOL USING BASILE BOND

PROCEEDS (REQUESTED BY SUPERINTENDENT DARWAN LAZARD)


It was moved by Mr. Michael W. Fontenot, seconded by Mrs. Peggy Forman, and recommended

by Superintendent Lazard to approve requisitions and payment of invoices as presented.






NEW BUSINESS ITEM #25 – A resolution calling on the Governor and State of Louisiana

Legislative leaders to create a task force on teacher shortages was submitted for adoption. (02072018RM

Attachment #21)

It was moved by Mr. Michael W. Fontenot, seconded by Mr. Lonnie Sonnier, and recommended

by Superintendent Lazard to adopt the resolution calling on the Governor and State of Louisiana

Legislative leaders to create a task force on teacher shortages.






NEW BUSINESS ITEM #26 – Change Order #4 for Job #2016-03, Basile High school

Improvements using Basile bond proceeds was presented. (02072018RM Attachment #22) This

change order adds $14,000.00 for removal and replacement of 700 cubic yards of expansive soil with

compacted select fill.

It was moved by Dr. Bobby Deshotel, seconded by Mrs. Peggy Forman, and recommended by

Superintendent Darwan Lazard to approve change order #4 for Job #2016-03, Basile High School

Improvements using Basile bond proceeds.






NEW BUSINESS ITEM #27 – Change order #1 for Job #2016-04, A New Multipurpose

Building for W.W. Stewart Elementary School, using Basile bond proceeds was presented. This change

order gives a credit of $34,647.00 to delete all work associated with the Kitchen in Building E from Scope

of Work. (02072018RM Attachment #23)

It was moved by Dr. Bobby Deshotel, seconded by Ms. Georgianna Wilson, and recommended

by Superintendent Darwan Lazard to approve change order #1 for Job #2016-04, A New Multipurpose

Building for W.W. Stewart Elementary School using Basile bond proceeds.






ITEM #21 - Superintendent’s Comments:

A substantially complete student enrollment for February 1st count handout was

distributed to board members. (02072018RM Attachment # 24) The February 1st

student enrollment count is 5927, down from the October 1st count (5968) by 41.

Currently the parish’s largest high school is Mamou High School with an enrollment of

815 and largest elementary school is Bayou Chicot Elementary School with an

enrollment of 726.

Board President Wayne Dardeau asked Superintendent Lazard which figures were used

for classification, October 1st count or February 1st count.

Superintendent Lazard responded he believes the October 1st count was used for

classification purposes.

Information regarding LSBA Conference being held February 28, 2018 – March 2, 2018

was included as a handout in board members meeting packets.

Superintendent Darwan Lazard thanked board members for their support of the Student

of the Year Gala, which was a great success.

Superintendent Darwan Lazard informed board members the Students of the Year were

given the opportunity to address the Rotary Club on Tuesday, February 6, 2018.

Rotarians were impressed with the students.

Superintendent Darwan Lazard congratulated Mary-Christine Fontenot, BCE principal,

and Amy Andrus, BCE teacher, for receiving a Bowler’s Ed Grant in the amount of

$2,200.00 for purchase of equipment. They purchased six (6) carpeted bowling lanes, to

be used for PE. Bayou Chicot Elementary School was one (1) of twenty-four (24)

grantees in the nation, and the only one in the state of Louisiana.

Superintendent Darwan Lazard informed board members the District is in the process of

taking precautions for flu prevention in the schools. Hand sanitizers and Clorox wipes

have been ordered for each classroom and will be delivered as soon as shipment is

received. Efforts are being made to protect, as much as possible, our students and

personnel.

Superintendent Darwan Lazard reported the District is 100% direct deposit.

Superintendent Darwan Lazard reported several Supervisors attended a Supervisor’s

Collaboration meeting today in Lafayette. They received good and helpful information.

Superintendent Darwan Lazard reported a Technology Fair was held at Vidrine

Elementary School on January 27, 2018. Despite the stormy weather that day, there

were over sixty (60) attendees who participated. These attendees received training and

equipment. Some of the training sessions held were Google, Student Privacy,

Guidebooks, and others that are beneficial to personnel in our district. Superintendent

Lazard thanked Mr. John Deranger and Mrs. Connie Guillory for doing a great job.

Superintendent Darwan Lazard congratulated Dr. Bobby Deshotel, for being the longest

serving school board member in the state of Louisiana. He has served as school board

member in Evangeline Parish for forty-eight (48) years. He replaced Mr. Fulton Bacon

in 1970. We are grateful for the service he has given this parish.

Vice-President Scott Limoges thanked Superintendent Lazard for getting input from school

district employees in the matter of modifying the 2017-2018 school calendar, to make up minutes to meet

the state instructional minutes requirement. This shows school district personnel some ownership and

not dictatorship in the system.

At 7:30 p.m. it was moved by Mr. Arthur Savoy, seconded by Mr. Ellis Guillory, Sr., and

recommended by Superintendent Darwan Lazard to enter into executive session to discuss Item # 22 and

Item #28, pursuant to LA R.S. 42:17.




Limoges, Mr. Lonnie Sonnier, Ms. Nancy Hamlin, and Mr. Ellis Guillory, Sr.


Mrs. Peggy Forman exited the meeting at 7:30 p.m.

At 7:48 p.m. it was moved by Board Vice-President Scott Limoges, seconded by Mr. Michael W.

Fontenot, and recommended by Superintendent Darwan Lazard to reconvene the meeting.






NEW BUSINESS ITEM #28 – It was moved by Board Vice-President Scott Limoges, seconded

by Mr. Arthur Savoy, and recommended by Superintendent Lazard to authorize our Worker’s

Compensation carrier, LUBA, to negotiate a settlement for Case #2018-001 up to the recommended

amount.






It was moved by Mr. Ellis Guillory, Sr., seconded by Dr. Bobby Deshotel, and recommended by

Superintendent Darwan Lazard to adjourn the meeting at 7:50 p.m.






President

Secretary-Treasurer

proceedings of the evangeline parish school board · 2018-08-03 · proceedings of the evangeline...

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