presenters jeannie peercy- lutheran disaster response bill adams- world renew
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National Voluntary Organizations Active in Disaster LONG TERM RECOVERY GUIDE. PRESENTERS Jeannie Peercy- Lutheran Disaster Response Bill Adams- World Renew Zach Wolgemuth – Brethren Disaster Ministries Barry Shade- Church World Service - PowerPoint PPT PresentationTRANSCRIPT
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PRESENTERSJeannie Peercy- Lutheran Disaster ResponseBill Adams- World RenewZach Wolgemuth – Brethren Disaster Ministries Barry Shade- Church World ServiceBarbara Tripp-United Methodist Committee on Relief
National Voluntary Organizations
Active in Disaster
LONG TERM RECOVERY GUIDE
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National VOAD Long Term Recovery Guide
• A multi-year project
• National VOAD Committees developed Chapters
• Reviewed by National VOAD membership
• Not a training Manual “What follows is guidance; What you do with it is yours”
Tip Boxes with important information
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Stages of a Disaster
Incident
Relief
Short Term Response
Long Term Recovery
Preparedness
Mitigation
Warning
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Different Disaster Declarations
• Undeclared• State-declared• Federal-declared
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Recovery Begins and Ends
Locally
Long Term Recovery is needed when:
personal resources, insurance,
FEMA, SBA loans
are insufficient to meet the need.
Begins Ends
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Organizing Your CommunityLong Term Recovery
• Who is involved in LTR?
• What kind of Organizational Structure do we need?
• What funding do we have?
• What funding will we need?
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Early meetings to identify….
•Who is at the meeting or table?
•Who is presently assisting in the Community?
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Do We Have?
• Local houses of worship
• Economic and cultural diversity
• Strong local leadership
• CAP agencies, local government
• Social Service Agencies
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Why Does the LTRG Exist
• Mission Statement
– short and clear
– Guide the actions
– States overall goal
– Avoid restricting statements
Mission Statement
Purpose
Overall Goal
Sense of Direction
Decision Making
Framework
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• Long Term Recovery Committee
• Long Term Recovery Organization
• And, everything in between…
Note: The make up of the LTR varies from community to community, can include interfaiths or community collaborations
Models for Long Term Recovery
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How do you choose your Long Term Recovery
Model?
• The size/scope of disaster?
• Type of declaration?
• Type of funding and resources needed?
• Type of funding/resources are available?
• Local and national partners are able to participate?
• Existing LTRG in the area?
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• Less formally organized
• Frequently has a fiscal agent and uses its 501(c)(3)
• Individual members take on key functions…
Long-Term Recovery Committee (LTRC)
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• Formal Organization
• Frequently has its own 501(c)(3)
• Takes on all key long term recovery functions…
Long-Term Recovery Organization (LTRO)
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LTRG GovernanceEstablishing a Framework
• Can take different shapes• Composition• Primary responsibility-
oversight and accountability
• Develops policy
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Long Term Recovery Administration
• Community Needs Assessment (CNA)
• Identify Resources for Clients Unmet Need
• What staff will be needed• Make things happen!• Develop way to measure
and evaluate results
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WR
BDM
MDS
ACS
Governmental Agencies and
Programs
UMCOR
Chamber of Commerce
Home Builders Association
Local Houses of Worship
LDR
CWSPDA
UCC
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LONG TERM RECOVERY GROUP ELEMENTS
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Disaster Case Management
One to one recovery assistance:
• Assessment
• Recovery plan
• Resources
• Monitoring
• Advocacy
• Closure
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NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS
Disaster Case Management
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http://test.nvoad.org/library/cat_view/9-points-of-consensus
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Construction Management
Assessment and Estimation
Skilled Leadership
Job Site Supervision
Volunteer vs Professional
Risk Management
Safety Procedures
Statement of Understanding
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Construction Management
Building Codes
Mitigation
Record Keeping
Deferred Maintenance
Eligibility
Scope of Work
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NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS
REPAIR AND REBUILD
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•Accommodations •Assignment of tasks•Forms •Recognition
Volunteer Management
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NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS
Volunteer Management
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Communications
Organize and facilitate public meetings
Good communication with volunteers
Regular reports to partner agencies
Protect client confidentiality
Periodic press releases
Collaborative / Creative
Contextual /Compelling
Consistent / Credible
Clear and concise
Publicize needs
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Donations Management
Handling cash, in kind or both?
Fiscal agent?
Where to store donations
Transporting goods
Staff /Equipment for warehouse
Staff /Equipment for distribution
Risk Management
Safety
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NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS
Donations Management
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Spiritual Care
Community spiritual assessment
Spiritual care for hope and resiliency
Issues around anniversary times
Community memorial services
Retreats for care givers
Helping to meet spiritual needs of:
Individuals
Family
Community
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NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS
Disaster Spiritual Care
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Financial Control and Reporting
• Handling money
• Financial reporting
• The audit process
• Reporting to donors
• Other
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When The Work Is Finished
• When are you finished?• What happens next?• Options for the future
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APPENDIX INDEXAppendix 1. COMMONLY USED ACRONYMS IN DISASTER WORK
Appendix 2. COMMON TERMS AND DEFINITIONS
Appendix 3. FEDERAL DISASTER PROGRAMS
Appendix 4. FEMA VOLUNTARY AGENCY LIAISONS AND DONATIONS SPECIALISTS
Appendix 5. SAMPLE JOB DESCRIPTIONS
Appendix 6. SAMPLE FORMS
Appendix 7. SAMPLE DOCUMENTS
Appendix 8. WEB RESOURCES
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CREDITS This presentation makes use of material
from the National VOAD Long Term Recovery Guide
and Long Term Recovery Quick Reference
Guide
http://www.nvoad.org/
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Have a great Day!