PRESENTATIONSKILLS

Presenter: Rony Jose ThekkelDate: Mar 18th 2011

Why?

Common Understanding

MESSAGE

Presentation Skills helps you get your message understood by PEOPLE

Objectives of Presentation Skills Session

By the end of this session, you will know: Steps involved in making a presentation Structure of a presentation How to communicate effectively

You will also get an opportunity to present and receive feedback!

Steps in making a Presentation

Planning Preparation Delivery – Making the Presentation

Step 1 Planning 3Ws & Time

3Ws Why? (Purpose) What? (Topic & Scope) Who? (Audience)

Time Limit

Step 1 Planning 3Ws & Time

3Ws

Why? Purpose or Objective of your

presentation. For eg. to inform, educate, persuade etc.

The Why? helps to determine the What?

Step 1 Planning 3Ws & Time

3Ws

What? Topic & Scope Not more than 4 to 5 key points,

organize material around these key points or themes

Step 1 Planning 3Ws & Time

3Ws

Who? Know your audience to tailor your

message

Which audience would you prefer to face?

Unknown Known or

Step 1 Planning 3Ws & Time

Unknown Known

WHO? Know your AudienceHow many? Average Age & Experience? Cultural Background? Level of knowledge? What would be relevant or useful to them?

Step 1 Planning 3Ws & Time

Time Plan what you will cover based on how

much time you have After you prepare your presentation,

TIME YOURSELF

Step 2 Preparation Research your topic, organize the information by

preparing an outline

Create the Structure of the Presentation Introduction, Body & Conclusion

Practice Remember "There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.“ Dale Carnegie

Step 2 – Preparation: Structure of the Presentation Introduction

Interesting Opening to Attract Attention Set context - Give an overview of what you will be talking about

Body Clear, simple, key messages – Rule of 3Give examples from own experience

ConclusionSummarize key points or final perspective in a memorable wayBudget time for Q & A and feedback

Step 3: Delivery

Tips for Communicating Effectively

Step 3: DeliveryTips for Communicating Effectively

Manage your anxiety – “It’s ok!” Have a positive attitude – enjoy yourself! Emotions are contagious – Your energy

levels & enthusiasm influence the audience

Self - “Feel good to perform well”

Step 3: Delivery Tips for Communicating Effectively

Language Use simple language, avoid jargon

Avoid using repetitive

sounds or phrases Errrrrrrr….

Uuhhhhhh…

Step 3: Delivery Tips for Communicating Effectively

Talk TO people, not at them Eye contact with each person Tone - Natural, Friendly & Conversational Rate - Not too slow or fast Interact: ask questions, acknowledge the

other person, paraphrase what is said, facilitate discussions

Step 3: Delivery Tips for Communicating Effectively

Presentation & People Focused Be flexible & responsive to the

needs of the audience

Stick to your time

"No one ever complains about a speech being too short!"

Step 3: Delivery Tips for Communicating Effectively

Use Humour, Smile!

Step 3: Delivery Tips for Communicating Effectively

Communicate with your entire body

Step 3: Delivery Tips for Communicating Effectively

Use Visual Aids

Steps in making a Presentation

PLANNING3 Ws - Why? What? Who? & Time

PREPARATIONResearch the topic, Structure the Presentation, Practice

MAKING THE PRESENTATIONFeel Good & Focus on the People!

Use Simple Language & your Body to Communicate Visual Aids, Exercises

Activity – Present for 2 mins on a topic of your choice

Keep in Mind Introduction

Open with a bang! Give Outline – Say what you will be talking about

Body Maximum 3 key messagesInvolve Audience – give an example, ask a question etc.

ConclusionSummarize - give the essence of your message - with a bang!

Thank You!