Converting Hand TimesFor track events - convert times to next higher 1/10th of a secondTime on watch = 10.43Reported time is 10.5Time on watch = 10.50Reported time is 10.5

For races not fully on the track, convert times to next highest second, e.g.marathon:Time on watch = 3:29:45.12Reported time is 3:29:46

VisualsPlanning andAnalysisPractice & Do It! Presentation ComponentsContent Message Supporting Points

Managing Your TimeSlide to time ratio = 3 minutes eachCheck points (agenda and clock)Coordinate with other presentersRehearse for time senseDetermine timing of questionsLeave time for questions/discussionWhen less time is available

Handouts and Speakers Notes

HandoutsNotes sheet during, slide handouts afterAssume 25% more than size of groupPlace in front of roomDistribute at one timeOptions:Put on CD Post on web siteUse Handouts MasterTransfer to MS Word

HandoutsOptions:Use Handouts MasterPut on CD Post on web siteTransfer to MS WordWordAdvantage = formatting optionsDisadvantage = file size

HandoutsOptions for Handouts in PowerPoint9 slides per page only for speaker6 slides same as 3 with notesComplex content = 2 per pageFor dark graphics print pure black and white rather than grayscaleConsider bright white paper

6 Per Page9 Per Page

2 Per Page3 Per Page

Speaker NotesOptions personal choiceSpeaker notes in PowerPointWord notesNote cardsBullet slidesIdeasNotebook with colored paper2 slides per page for unfamiliar6-9 per page for familiar Problem: reading/seeing whats next

Common Mistakes

What are the most irritating mistakes or distractions you have noticed in recent PowerPoint presentations?

Common MistakesLack of planningRushed job, last minuteWrong message for this audienceUnresponsive to audienceLack of logic to pointsPoor or missing handoutsAudience reading handouts, not watching

Common MistakesLack of planningPoor proofing/editingToo many slides/content for allotted timeNo flow between pointsNo contingency planNo evaluationFailure to follow-up

Common MistakesPoor slidesCluttered contentDistracting template or colorsToo many fonts or too small to readEndless word slides without breakConfusing content or graphicsInconsistent or overactive transitions

Common MistakesPoor slidesNot enough white spaceUse of HARD TO READ OF ALL CAPSToo many words per lineImplying priority by using numbersToo many whistles, bells, movement overuse of features

Common MistakesBad delivery habitsUm, uh, and, likeDistracting actions coins, pointerInappropriate clothingTurning back to audienceBlocking the screenReading the slidesReading presentation

Common MistakesBad delivery habitsLack of movementNo pausingHiding behind the podiumNot managing audienceRunning over scheduleNo time for questionsNot answering questions asked

PowerPoint Tips and Tricks

Presentation Tips and TricksRehearse with someone unfamiliar with topicDevelop a checklistArrive 30 minutes early to Check roomLayoutEquipmentMeet with venue staff have phone #

Presentation Tips and TricksHave spare batteries, flashlight and 6 foot power cordBring your own computer and wireless mousePut handouts in back of roomPlace handouts on a website

Presentation Tips and TricksWalk your audience (Donohue style)Use a wireless mousefingers off buttonsUse pointers, lasers sparinglyUse slide printouts for notesUse two-sided notes with alternating pages in a different colorThink about props or the unexpected

PowerPoint Tips and TricksUse View MasterSlide Master Established defaults before creating slidesUse appear in builds with dimming 2nd level buildsHandouts MasterSlide Master View Handouts for footers and titlesNumber slides for handouts, not screen

PowerPoint Tips and TricksPictures Crop to adjust or improveJPG rather than BMP for smaller filesLayered fillsGraphicsUse View Guides to align graphicsDrag and drop charts from Excel

PowerPoint Tips and TricksFormat and transitions:Use features sparingly, only to enhance impact of messageCut through black for slide transitions2 animation schemes, avoid randomSounds and video sparingly for effectGroup/UngroupAlignBack to Front for layering

PowerPoint Tips and TricksPreparation Logistics:Packn go for transfer to floppiesDrag presentation to be icon on windowUse Slide Show-Set Up Show command to run show automaticallyBlank slide at front and back Hide feature to turn off, but retain, slides

PowerPoint Tips and TricksWhen presentingCommands:Use FN-F8 laptop monitor and screenB key to blacken screen, W key = white

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