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Presentation Techniques

1. The audience

2. The presentation plan

3. The delivery

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Working with Room Layout

Room layout affects all aspects of apresentation.

Physical arrangement of chairs

select room layout that works for

you, depending on

audience size,

presentation content, and

visuals.

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Central Aisle Layout

Presenter

Audience Audience Audience Audience Audience Audience Audience Audience

Audience Audience Audience Audience Audience Audience Audience Audience

Audience Audience Audience Audience Audience Audience Audience Audience

Audience Audience Audience Audience Audience Audience Audience Audience

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Room Layout Tips

PREVIEW THE ROOM.

Check room in advance of yourpresentation.

Make sure that your space is adequate

Accommodates your presentation needs.

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Computer RoomPresenter

Audience

Audience

Aud

ience

Audience

Audience

Audience

Audience

Audien

ce

Audience

Audience

A

udience

Audience

Audience

Audience

Audience

Audience

AudienceAudience AudienceAudience Audience

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Room Layout Tips

BE SURE TO PLAN FOR VISUALS.

When planning your room layout

make sure you accommodate for yourvisuals and visual equipment.

Leave adequate room to maneuver around

all equipment. Test distances for viewing from all angles

in the room.

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Room Layout Tips

USE A PHOTO.

Take a photo of a room set-up thatyou like.

use as a guide when setting up theroom.

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Theatre Style

This layout is primarily used for large

audiences.

It is also the layout you are least likely to

have any control of

Important that your sure audience sees

you and visuals from all areas of the room

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Auditorium or Theatre Style

Audience Audience

Audience Audience

Audience Audience Audience AudienceAudience Audience Audience Audience

Audience Audience

Audience Audience

Audience Audience

Audience Audience

Audience Audience

Audience Audience

Audience Audience Audience Audience

Audience Audience Audience Audience

Audience Audience Audience Audience

Audience Audience Audience Audience

Presenter

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Classroom Style/U-Shaped Style

These layouts tend to be the mosteffective for educational and trainingpresentations.

Classroom style is primarily used forlarger audiences

U-shaped style is preferred for moreintimate training classes.

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Classroom Layout

Audience Audience Audience

Audience Audience Audience

Audience Audience Audience

Presenter

Audience Audience Audience

Audience Audience Audience

Audience Audience Audience

Audience Audience Audience

Audience Audience Audience

Audience Audience Audience

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U Shaped Layout

Presenter

Audience Audience AudienceAudience Audience

Audience

Audience

Audie

nce

Audience

Audience

Audience

Audience

Aud

ience

Audience

Audience

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Meeting Style

The most popular room layout for small

groups is meeting style.

The layout allows the presenter to be as

formal or informal as he/she wants.

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Meeting Style

Audi

ence

P

Audience

Audienc

e

Aud

ience

Audience

A

udience

Audience Audience Audience

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Free Form Style

Informal Style

Allows for alternative settings

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Audience

Audience

Audience

Audien

ce

Audience

Audience

Audience

Audience

Audience Audience

Audience Audience

Audience Audience

Audience Audience

Presenter

Free Form

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Integrating Movement in Presentations

Movement is the key to breaking down

the psychological space barriers that

exist between the speaker and the

audience.

As a presenter, you notice thisautomatic barrier when you give a

presentation.

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Integrating Movement in Presentations

Position One

Home position

Position Two

Visual position

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Integrating Movement in Presentations

Position Three

With the Audience

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Size Does Matter!

One of the worst commonly overlooked

details of giving a presentation is the

size of the audience.

It is true that the content of the

presentation doesn't have to changebecause of the size of the audience.

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Audience Size and Needs

Small

Group

(2-6)

Interactive

Group

(up to 12)

Structured

Group

(up to 25)

Big

Room

Group

(25+)

Focus

Audience

centered

Content

centered

Content/

Speaker

centered

Speaker

centered

Visual

s

Unlimited Unlimited Targeted Limited,

Easy-to-

Read

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Presenting to DifferentTypes of Audiences

Every audience is unique but

types of audiences have specific,

common needs. Knowing the "make-

up" of your audience is key to

successfully communicating with

them.

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The Executives

When making a

presentation to your

direct superiors or otherexecutive managers,

make sure the tone and

manner in which you

present reflects a

"suggestive" tone.

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The Peer Group

The key to

successfully

communicating to this

audience is setting a

tone of mutual

respect and sharing.

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The Team

The key to presenting to your own team is

using the word "we". If you are part of a

group, it is important to acknowledge

group success as well as accept group

blame.

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Mixed Groups

When you have a combination of groups, it

is important to structure your presentation

so that within the first minutes of

presenting, you are able to reach out and

connect with each subgroup.

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To help you think about your audience ask

yourself...

Who are they?

How many will be there?

Do they have any prior knowledge of the

subject?

What are their age, sex, and level of ability?

Why are they there?

What are their needs?

What do they need to know?

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The presentation plan

1. The content2. The structure

3. The visual aids

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To help you decide on the content, ask yourself

these questions:

How long have I got to do the

presentation? What key information do I need to cover?

What does the audience need to know?

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Prepare an outline or rough draft first

before writing.

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Structure or format

The audience will be able to follow what you are

saying.

Your presentation should have:

an introduction (the beginning)

the body (the middle) and a conclusion (the end).

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Why is having a structure important?

If your presentation is poorly organised,

your audience will forget it.

It will also give your presentation a

professional image.

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An Introduction

An Introductionis the most important part because the audiencewill make judgements about you.

Get the audiences attention Introduce yourself

Explain why you are there

Explain what you hope to achieve Build a good relationship with the

audience

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The Body

The Bodyto explain key information

explain your points clearly remember to keep your points simple and

short. try not to give too much information

otherwise the audience will notremember your message.

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The Conclusion

Use the last couple of minutes to repeat

important points and key information.

Leave some time for discussion, questions and

answers at the end of the presentation.

Dont forget to thank your audience for attending

and listening.

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The Visual Aids

The Visual AidsThese are things (resources) you could use topresent your message

It is important to use visual aids because theycan: help the audience focus on what you are saying

make the presentation more interesting

help to explain the points you make more clearly provide variety

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These are things you could use as visual aids:

Wipe board

Flipchart

Overhead Projector (OHP)

PowerPoint Presentation

Video/camera

Product samples

Displays/Exhibitions

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Visual aids

When thinking about what visual aids (VA)to use, ask yourself these questions:

Will the VA improve my presentation? Have I used the VA before and is it easy to

use?

Will the VA help to maintain the audiencesattention?

Will the audience be able to see the VA?

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Preparing your visual aids

When preparing your visual aids make sureyou do these things:

Check that the size of the print is largeenough for the audience to see (e.g. size20 for headings for OHTs).

Dont type all your text in capital letters asthis makes it more difficult to read.

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Preparing your visual aids

Dont use long sentences use bullet points andnumbers to organise your key points.

Use a type of text (font style) that is easy to read(e.g. Arial).

Add pictures, illustrations, diagrams to make itmore interesting and use colour.

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The Delivery

This is where you have to deliver or present your message

to the audience.

When you begin to speak, the audience will listen carefully

to what you say and watch closely how you perform.

It is important to understand that howyou say something is

just as important as whatyou say.