Pre-Bid MeetingREQUEST FOR PROPOSAL

MANAGED TELCOMMUNICATIONS

MAINTENANCE SERVICES

RFP NO.: HBW-MTMS-2016-031Bernard Willingham

Sr. Procurement Specialist

Houston Airport System

Tuesday, September 6, 2016 10:30 a.m.

Houston Airport System

SCM Conference Room #113

18600 Lee Road, Houston, Texas 77338

Pre-Bid Meeting Agenda

2

I. Opening Remarks Ray DuRousseauDivision Manager, HAS

II. Solicitation Overview Bernard WillinghamSenior Procurement Specialist, HAS

III. Office of Business Opportunity HAS OBO

IV. Project Scope and Overview Gina BarringtonProject Manager, IT Technology

V. Questions/Answers

Solicitation Overview

• Solicitation Purpose– The Houston Airport System (HAS) operates the City of

Houston's three major airports: George Bush Intercontinental Airport/Houston (IAH); William P. Hobby Airport (HOU), and Ellington Airport (EFD). Management of the Airport system includes coordination with FAA, air carriers, and other Federal and State agencies to maintain the highest standards of service and safety to Airport patrons.

– Communications serves a vital role in the efficient operation of the Houston Airport System. First-class communications capability is essential for safety and uninterrupted Airport operations.).

• Proposal Due Date and Time– Thursday, September 29, 2016, at 10:30 a.m. (CST)

3

Solicitation Overview – (Continued)

• Questions and Requests for Additional

Information

– Friday, September 9, 2016 no later than 2:00 p.m.

(CST), must be received electronically and directed

via email to: Bernard.Willingham@houstontx.gov

• Proposal Due Date/Time

– Thursday, September 29, 2016 at 10:30 a.m. (CST)

4

Additional Information and

Specification Changes

• Responses to questions received from potential

Respondent(s) and any changes to the bid

documents shall be confirmed in writing and an

Letter of Clarification will be posted to HAS

website:

– www.fly2houston.com prior to Proposal due date.

5

No Contact Period

• All inquiries regarding this solicitation are to be

directed to the designated City Representative

(Bernard Willingham).

• Do not contact Council Members or City

employees in an attempt to influence the

outcome of the award.

• You will be able to speak publicly at the City

Council Meeting.

6

Procurement Timeline

Description Scheduled Date

RFP Issue Date 08/26/2016

Pre-Bid Conference 09/06/2016

Deadline for Submittal of Questions 09/9/2016

Proposal Due Date 09/29/2016

Council Agenda Date (Estimated) 12/07/2016

Contract Start Date (Estimated) 1/03/2017

7

Proposal Submittal Procedures

• Provide sealed bids, in triplicate, one (1) original bid signed in BLUE ink and marked “original” and seven (7) hard copies of the bids and eight (8) electronic thumb drives.

• Bid(s) will be received:Devon Tiner, P.E., PMP

Interim Procurement Officer

Houston Airport System

Supply Chain Management

18600 Lee Road

Humble, Texas 77338

• 10:30 A.M., (CST) on Thursday, September 29, 2016.

• Please include the phrase “HBW-MTMS-2016-031 Managed Telecommunications Maintenance Services” in the subject line and provide all applicable contact information.

8

Proposal Submittal Procedures

• To assist in the evaluation of bids please adhere

to the instructions in “Section 12.0 Submission

Requirements.”

• 12.1.4 - Offer is open to acceptance and is

irrevocable for 180 calendar days from Bid Date.

• Please submit “ALL” required documentation.

9

Forms to be submitted with the Proposal

• The forms and exhibits to be submitted with the

bid are listed in the Document 00410A, 1.B -

Security Deposit and 1.E – Proposal

Supplements

10

Forms to be submitted with the Proposal

• Identified in Section 24.0 – Required

Forms

• Exhibit V combines a number of forms

previously separated

11

Post-Proposal Documents

• Section 25 for awarded vendors only!

• Within 10 work days after receipt of Notice of

Intent to Award, successful Bidder shall

execute and deliver to HAS documents indicated

in section 25.0

• Pay special attention to Form 1295.

– State Required and has an elaborate process for

completion.

12

Office of Business Opportunity

13

HAS Office of Business Opportunity

has.obo@houstontx.gov

Office of Business Opportunity

DIVERSITY REQUIREMENTS

The M/WBE Goal on Managed

Telecommunications Maintenance Services is 7%

14

Pay or Play Program

15

Pay or Play Program

16

Project Scope and Overview

Gina Barrington

Project Manager – IT Technology

Houston Airport System

17

Project Scope and Overview

• General Overview

• Project Considerations

• Phasing

• Performance Requirements

18

Questions…

• Questions to be official must be in writing and

submitted to Bernard Willingham via email:

– Bernard.willingham@houstontx.gov

• Answers will be posted in HAS website as

Addendum:

– http://www.fly2houston.com/0/3918961/0/94600D946

05D94625/

19

Thank You

20