Pre-Bid MeetingREQUEST FOR PROPOSAL
MANAGED TELCOMMUNICATIONS
MAINTENANCE SERVICES
RFP NO.: HBW-MTMS-2016-031Bernard Willingham
Sr. Procurement Specialist
Houston Airport System
Tuesday, September 6, 2016 10:30 a.m.
Houston Airport System
SCM Conference Room #113
18600 Lee Road, Houston, Texas 77338
Pre-Bid Meeting Agenda
2
I. Opening Remarks Ray DuRousseauDivision Manager, HAS
II. Solicitation Overview Bernard WillinghamSenior Procurement Specialist, HAS
III. Office of Business Opportunity HAS OBO
IV. Project Scope and Overview Gina BarringtonProject Manager, IT Technology
V. Questions/Answers
Solicitation Overview
• Solicitation Purpose– The Houston Airport System (HAS) operates the City of
Houston's three major airports: George Bush Intercontinental Airport/Houston (IAH); William P. Hobby Airport (HOU), and Ellington Airport (EFD). Management of the Airport system includes coordination with FAA, air carriers, and other Federal and State agencies to maintain the highest standards of service and safety to Airport patrons.
– Communications serves a vital role in the efficient operation of the Houston Airport System. First-class communications capability is essential for safety and uninterrupted Airport operations.).
• Proposal Due Date and Time– Thursday, September 29, 2016, at 10:30 a.m. (CST)
3
Solicitation Overview – (Continued)
• Questions and Requests for Additional
Information
– Friday, September 9, 2016 no later than 2:00 p.m.
(CST), must be received electronically and directed
via email to: [email protected]
• Proposal Due Date/Time
– Thursday, September 29, 2016 at 10:30 a.m. (CST)
4
Additional Information and
Specification Changes
• Responses to questions received from potential
Respondent(s) and any changes to the bid
documents shall be confirmed in writing and an
Letter of Clarification will be posted to HAS
website:
– www.fly2houston.com prior to Proposal due date.
5
No Contact Period
• All inquiries regarding this solicitation are to be
directed to the designated City Representative
(Bernard Willingham).
• Do not contact Council Members or City
employees in an attempt to influence the
outcome of the award.
• You will be able to speak publicly at the City
Council Meeting.
6
Procurement Timeline
Description Scheduled Date
RFP Issue Date 08/26/2016
Pre-Bid Conference 09/06/2016
Deadline for Submittal of Questions 09/9/2016
Proposal Due Date 09/29/2016
Council Agenda Date (Estimated) 12/07/2016
Contract Start Date (Estimated) 1/03/2017
7
Proposal Submittal Procedures
• Provide sealed bids, in triplicate, one (1) original bid signed in BLUE ink and marked “original” and seven (7) hard copies of the bids and eight (8) electronic thumb drives.
• Bid(s) will be received:Devon Tiner, P.E., PMP
Interim Procurement Officer
Houston Airport System
Supply Chain Management
18600 Lee Road
Humble, Texas 77338
• 10:30 A.M., (CST) on Thursday, September 29, 2016.
• Please include the phrase “HBW-MTMS-2016-031 Managed Telecommunications Maintenance Services” in the subject line and provide all applicable contact information.
8
Proposal Submittal Procedures
• To assist in the evaluation of bids please adhere
to the instructions in “Section 12.0 Submission
Requirements.”
• 12.1.4 - Offer is open to acceptance and is
irrevocable for 180 calendar days from Bid Date.
• Please submit “ALL” required documentation.
9
Forms to be submitted with the Proposal
• The forms and exhibits to be submitted with the
bid are listed in the Document 00410A, 1.B -
Security Deposit and 1.E – Proposal
Supplements
10
Forms to be submitted with the Proposal
• Identified in Section 24.0 – Required
Forms
• Exhibit V combines a number of forms
previously separated
11
Post-Proposal Documents
• Section 25 for awarded vendors only!
• Within 10 work days after receipt of Notice of
Intent to Award, successful Bidder shall
execute and deliver to HAS documents indicated
in section 25.0
• Pay special attention to Form 1295.
– State Required and has an elaborate process for
completion.
12
Office of Business Opportunity
DIVERSITY REQUIREMENTS
The M/WBE Goal on Managed
Telecommunications Maintenance Services is 7%
14
Pay or Play Program
15
Pay or Play Program
16
Project Scope and Overview
Gina Barrington
Project Manager – IT Technology
Houston Airport System
17
Project Scope and Overview
• General Overview
• Project Considerations
• Phasing
• Performance Requirements
18
Questions…
• Questions to be official must be in writing and
submitted to Bernard Willingham via email:
• Answers will be posted in HAS website as
Addendum:
– http://www.fly2houston.com/0/3918961/0/94600D946
05D94625/
19
Thank You
20