png: town electrification investment program tranche 2...submitted to cepa in 2018 to renew the...

Environmental and Social Monitoring Report

Semi-annual Report

July 2020

PNG: Town Electrification Investment Program – Tranche 2

Reporting period covering January-June 2020.

Prepared by PNG Power Limited for the Asian Development Bank.

This semi-annual environmental and social monitoring report is a document of the Borrower.

The views expressed herein do not necessarily represent those of ADB Board of Directors,

Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any

designation of or reference to a particular territory or geographic area in this document, the

Asian Development Bank does not intend to make any judgements as to the legal or other

status of any territory or area.

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Environmental and Social Monitoring Report

_________________________________________________________________________

Loan: 3544/3545-PNG

Town Electrification Investment Program (TEIP) Tranche 2 Projects

Reporting period: January to June 2020

Prepared by PNG Power Limited for the Asian Development Bank

July 2020

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Abbreviations

ADB Asian Development Bank

AIDS Acquired Immune Deficiency Syndrome

AROB Autonomous Region of Bougainville

CEMP Construction Environment Management Plan

CEPA Conservation and Environment Protection Authority

EMP Environment Management Plan

EO Environment Officer

EP Environment Permit

GAP Gender Action Plan

GoPNG Government of Papua New Guinea

GRM Grievances Redress Mechanism

HIV Human Immunodeficiency Virus

IA Implementing Agency

IEE Initial Environment Examination

IES International Environment Specialist

HSE Health, Safety and Environment

HP Hydro Power

JVAGDEC Joint venture of AG Investment Limited and Dong Fang Electrical International Corporation

km Kilometre

kV Kilovolt

LLG Local Level Government

MFF Multi-tranche Financing Facility

MOA Memorandum of Agreement

MW Megawatt

PE Project Engineer

PIU Project Implementation Unit

PPE Personnel Protection Equipment

PPL PNG Power Limited

PSO Project Site Officer

RHPP Ramazon Hydro Power Project

TEIP Town Electrification Investment Programme

SEMR Semi Environment Monitoring Report

WHPP Warangoi Hydro Power Project

YTOD Yonki Toe of Dam

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Table of Contents

Introduction ........................................................................................................................... 6

Background of Subprojects ................................................................................................... 6

Environmental and Social Category ...................................................................................... 8

Institutional Arrangements .................................................................................................... 8

Work in Progress ................................................................................................................ 10

YTOD Surge tank Construction Progressive works ............................................................. 11

ENVIRONMENTAL AND SOCIAL MONITORING ............................................................... 11

Social Monitoring ................................................................................................................ 11

Compensation ..................................................................................................................... 12

Some of Project Benefits ..................................................................................................... 12

Environment Monitoring Activities ....................................................................................... 12

Monitoring Methods ............................................................................................................ 13

Monitoring Schedule ........................................................................................................... 13

Environment Monitoring Results ......................................................................................... 13

WHP Construction Monitoring Results ................................................................................ 13

Environment Practices according to the CEMP Requirements ............................................ 14

Occupational; Health and Safety for Warangoi HP .............................................................. 16

Safety Induction Conducted ............................................................................................. 16

Toolbox Meeting .............................................................................................................. 16

Medical, Fire and Emergencies ....................................................................................... 16

Safety Trainings .............................................................................................................. 16

YTOD Surge Tank and Repairs Construction Monitoring Results ....................................... 16

Occupational; Health and Safety for YTOD surge tank works ............................................. 19

ENVIRONMENTAL MANAGEMENT ................................................................................... 20

Environment Management System .................................................................................. 20

Site Inspections and Audits ............................................................................................. 20

Non- Compliances and Corrective Actions ...................................................................... 21

Consultation and Grievances Redress Mechanism.......................................................... 21

CONCLUSION AND RECOMMENDATIONS ...................................................................... 22

ANNEX ............................................................................................................................... 23

Annex 1: CEMP Compliance & Inspection Monitoring Form YTOD ..................................... 23

Annex 2: WHPR & YTOD Surge Tank and Remedial works................................................ 31

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List of Tables

Table 1: Subprojects and Environment and Social Compliance ................................................... 6

Table 2 Personnel and Responsibilities .......................................................................................... 8

Table 3: Progress WHP refurbishment works in the last six months. ........................................ 10

Table 4: Environmental Practices Observed at Warangoi ........................................................... 14

Table 5: Environmental Practices Observed at YTOD ................................................................. 17

Table 6: Environmental Management Documents for T2 sub projects ...................................... 20

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Introduction

1. This is the third biannual environment and social monitoring for Town Electrical

Investment Project Tranche 2 (TEIP T2). The report covers the monitoring period

from January to June 2020. TEIP T2 is part of a Multi tranche Funding Facility (MFF)

for TEIP funded by the Asian Development Bank and Government of PNG (GoPNG).

The sub projects involved are; (i) Yonki Toe of Dam Surge Tank and other remedial

works (YTOD) located in the Eastern Highlands Province, (EHP) (ii) Warangoi

hydropower refurbishment located in East New Britain (ENB) (iii) Ramazon Hydro

Power Project Located in the Autonomous Region of Bougainville.

2. PNG Power Limited is the implementing Agency and the MFF is managed by the

Town Electrification Investment Program (TEIP) PPL. The objective of TEIP is to

improve power supply in the provincial centres through replacement of high cost

diesel power generation with sustainable renewable power generation, and to

improve supply of clean electricity.

3. This semi-annual report incorporates EMP implementation status updates and social

safeguard requirements and compliance updates for the three subprojects of

Tranche 2 identified for the construction of RHPP, refurbishment of WHP, and

construction of YTOD Surge Tank and other remedial works.

Background of Subprojects

4. The tranche 2 sub projects were selected by PPL for energy power station rehab and

improvement in addition to T1. Due to delays in tranche 1 land acquisition process,

and the MFF deadline ending in December 2020, two brown field projects were

selected. RHPP was included due to delays in bidding process in T1 that it was

transferred to T2. Unfortunately for RHPP, this project was cancelled due to no

competent contractors meeting the requirements of ADB. Table 1 below shows the

subprojects of T2 and their Environment and Social Compliance status so far.

Table 1: Subprojects and Environment and Social Compliance

Sub project Scope of Project Environment

Compliance Status

Social Compliance

Status

YTOD Surge Tank Construction of a new surge tank

-IEE approved in 2016 -EMP was included in

The social aspects of the project cover only

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5. YTOD and WHP are brown field projects with existing environment permits issued by

CEPA. Both subprojects are categorised as Level 2B and requires assessment of

activity and an EMP. YTOD has an existing permit covering YTOD issued in 2010

and expires in 2060. This permit is valid and covers the construction works for YTOD

provided that an EMP and CEMP is approved to monitor the current works done.

WHP has a water used permit that expired in 2007. A notification of Intention was

submitted to CEPA in 2018 to renew the water use permit into an environment

permit, however, CEPA is yet to renew this permit to date. Renewed environmental

permit application for the two projects has been tasked to PPL HSE team to obtain

from CEPA since the projects are brown field and under PPL operation.

and Remedial works

subproject

including remedial works on the penstock.

the bid documents during contract bidding process in April 2017 -. The contractor CEMP was reviewed by PIU and approved on 22nd of March 2019

a GRM since YTOD is a brown field project. A due diligence was conducted in 2016. The land on which the sub project is situated is owned by the state.

Warangoi

Refurbishment

Refurbishment of the existing hydro. Main works on replacing of old equipment at the intake and powerhouse.

An IEE approved in September 2016. EMP was included in the bid documents during contract bidding process in April 2017. The contractor EMP was reviewed by PMU and approved on 22nd of March 2019.

Similarly, for Warangoi to YTOD the project had a due Diligence conducted also in 2016 and concluded that there would be no land acquisition since project is also brown field.

Ramazon Hydro

Power

Construction of a 3MW hydro power station

RHPP IEE was approved in 2010. Followed by bidding of sub project in 2014 and rebidding in 2016, EMP was included in both bidding documents and contract negotiations respectively. However, due to delayed procurement of the EPC contractor sub project is cancelled

For RHPP’s case, an RP was done, and the land was acquired but there was no resettlement.

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6. RHPP is a green field project and categorised by CEPA as level 2B as well requiring

assessment of activity and an EMP. It has an Existing Permit issued in 2014 and will

expire in 2054.

Environmental and Social Category

7. ADB classified the subprojects of tranche 2 as Category B for environment because

the potential adverse environmental impacts were site-specific. Very few, if any, are

irreversible, and most case mitigation measures can be readily designed. The

appropriate level of assessment for Category B subprojects requires IEEs and EMP.

An environmental feasibility study was carried out in June 2016 for YTOD and WHPP

prior to commencement of works and documentation of the IEEs completed and

disclosed on ADB website. RHPP IEE was approved in 2010 and disclosed as well

on ADB website.

8. The social safeguards for WHPP and YTOD are categorized as Category C for

involuntary resettlement and indigenous peoples. This indicates the social risk are

very low. And there is no resettlement or Ingenious peoples plan needed. Ramazon

is categorised as B for social and include involuntary resettlement and indigenous

people impacts that are not deemed significant. The Resettlement Action Plan (RAP)

was prepared and disclosed on the ADB website.

Institutional Arrangements

9. The environment and social safeguard unit within the PIU consist of an environment

officer, a gender specialist and two lands officers. Assistance also is sought from an

International specialist consultant from Multi Consult. The contractors for both

project of T2 also have units set up to monitor environment and safeguard and report

to the PIU. This unit closely monitors the compliance with all safeguard’s

requirements during the implementation of the TEIP T2. Table 2 shows the persons

responsible and their responsibilities for monitoring and reporting of environment and

social safeguards.

Table 2 Personnel and Responsibilities

Personnel Responsibilities

The PIU Environment Officer • Monitor Contractors EMP (CEMP)

• Conduct environment site audits

• Issue noncompliance notices

• Monitor contractors’ monthly reports

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• Provide 6 monthly environment monitoring reports to ADB

• Resolve environment grievances

PIU Gender Specialist • Ensure contractors employ 30% of women as part of workforce skilled or unskilled local and international

• Conduct or coordinate HIV/AIDS awareness

• Conduct or coordinate finance literacy and electricity awareness

• Provide 6 monthly reports to ADB on social safeguards

PIU Lands Officers • Resolve land issues and grievances

• Conduct land investigations

• Negotiate with landowners

• Prepare MOU/MOA between landowners and PPL

• Conduct land compensation verification and payments

International Specialist • Strengthening the environmental management of the project during detailed design, bidding process, contract process, construction, and implementation,

• Supervision and guidance of the environmental assessment process for all subprojects under the MFF,

• Supervision of the EMP implementation of subprojects, and

• Undertaking the necessary institutional strengthening including on-the-job training for the EO of PPL by giving major tasks to the EO in all of these activities

WHP / YTOD HSE Officer • Implementation of CEMP

• Site monitoring and reporting on health, safety and environment

• Submitting CEMP monthly reports to PIU

• Monitoring water quality

• Community liaising

• Conduct HIV/AIDS Awareness to Contractors Employees and communities around the project area

WHP/YTOD Public Relations Officers

• Address Landowner Issues

• Maintain Peace and Order between PPL, Contractor and Landowners

• Communicate and Liaise information between PPL, Landowners, and contractor

• Organise meeting and consultations between PPL, Landowners and Contractor.

CEPA • The role of CEPA is to conduct External environment monitoring and audits based on the environment permit of the project on a yearly basis according to updated guidelines and requirements.

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Work in Progress

10. Works progressive on both projects has had some setbacks due to the corona virus

pandemic. Most works to be competed in the first six months of 2020 will be pushed

back to latter 2020. However, updates have been provided by the contractor on the

progressive monthly reports and PIU Project Engineer.

Table 3: Progress WHP refurbishment works in the last six months.

PROJECT COMPONENT WORK STATUS

Powerhouse, Tailrace and

Penstock

• install submersible pump to pump out settling waters within the excavated foundation footings

• repair all window frames, fix mosquito nets and repair rainwater gutter for powerhouse building.

• continue hacking of existing tailrace stoplogs section

using hydraulic hammer breaker

Headrace Tunnel • Continue to bore hole for grouting hole and core sample taking and reporting.

• Water injection for cleaning up grout holes and sealing

work.

Office and Accommodation

(Intake Site)

• Concreting for the concrete cover for cable drain at

intake and switch yard

Retaining Wall (Intake Site) • backfilling and compaction for the proposed concrete piling completed

• Construction of left bank retaining wall - 1st lift and

second lift completed

Spillway Flume (Intake Site) • excavation and clearance of construction site for the two stoplog slots

• Pull out testing for the Rock bolt

Crusher Plant (Intake Site) • Production of sand and aggregates

• Stockpiling of gravel at the crusher plant site

• Stockpiling of Aggregates of sizes 13.2mm and 26.5mm

Batch Plant (Intake Site) • Continue with Concrete strength verification check on the concrete batch by batch plant for Grade 20 Mpa, 25 Mpa, 32 Mpa and 40 Mpa and trial mix for cement sand grout for anchor bolt of spillway.

Excavation • Excavating works including loading and stockpiling of gravels from the river side to crusher plant site

Hot Work (Intake site&

powerhouse)

• Grinding work

• Welding work

• Mechanic Work

• Fabricating Work

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YTOD Surge tank Construction Progressive works

11. The overall progress of the project was still behind the progress due to delay in

commencing the construction activities and slow progress of the procurement

activities as well as fabrication works because of the pandemic COVID-19 issue. The

Procurement and fabrication activities are now carried out slowly until situation in the

overseas operation get to normal.

12. The project progress highlights achieved during this reporting period includes but not

limited to the Surge Tank Foundation excavation works, maintenance of installed

Gabion Baskets slope protection for the excavation as well as sumps and water

pumps. Geological mapping at Surge tank excavation pit was conducted by a

Contract Geologist on the 5th to 6th May 2020. Steel UB, channels and pipes to

support lateral earth pressures for the Surge Tank Concrete Top Beam and piles

during the excavation works were all in place but still collapsed. New access road

was constructed at southeast and southwest areas while drainages to divert water

away from the excavation areas were also constructed. Excavation and removing of

top loose soil and formation of slope and berm at the landslide areas has

commenced and in progress as of this reporting period. Continues production of

aggregates for concrete at Crusher Plant has been implemented for day and night

shift.

ENVIRONMENTAL AND SOCIAL MONITORING

Social Monitoring

13. Social monitoring for tranche 2 subprojects is not effective because Warangoi and

YTOD are brown field projects with no LARP or GAP prepared during inception.

However, a GRM was approved to address grievances arising during the

construction period. PPL has employed Lands Officer and Public Relations Officers

for each sub project site to address/ manage the grievances and maintain peace

between PPL, the Contractor and Landowners.

14. Ramazon HP has been cancelled however, monitoring of associated works on the TL

is ongoing. Activities monitored during this reporting period are compensation and

benefits. As these are ongoing activities that needs to be monitored until the project

is completed.

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Compensation

15. According to the LARP for Ramazon HP compensation was required as replacement

cost for damaged of crop trees such as cocoa and coconut within the project area

proposed to establish the project infrastructures. However, due to no compensation

policy enforced by the ABG, there was no tree compensation paid for tree crops

along the RoW for the TL erection of Ramazon. To date the intake or weir site has

been given freehold land of 12.117ha to be used to establish the intake, K27,000 was

given to landowners to compensate tree crops on land of 0.5 ha where the

powerhouse will be situated. This piece of land is owned by the Anakes land group.

The MOA was signed between the landowner group and PPL to pay a lease K10,000

per month over 25 years. However, the MOA is now under review to be cancelled as

the Ramazon HP project was cancelled.

Some of Project Benefits

16. Benefits that were identified and monitored.

• Employment – this comes in the form of community base contracts (CBC) as small

contract works given to the communities living along the TL RoW as small incentives

in the form of labour works. Labour work includes clearance vegetation or trees and

pole hole digging for the erection of pole and stringing of HV and LV lines. Gender

equality is encouraged with 30 percent of the workforce must include women. So far,

a lot of the youths have benefited from these CBC works. As of end of this monitoring

period 73 CBC have been awarded, 1,944 participants have benefitted.

• HH connections- as part also of these benefits to the communities. Each affected HH

along the RoW will be connected for free and provided a free SMK as well. So far,

713 houses have been energised and have excess to electricity out of the 1,224-

target number of households to be energised by Japan and NZ Grants. That is 58%

of the total targeted HH connected.

Environment Monitoring Activities

17. Monitoring of the environmental issues identified in the EMP and CEMP have been

going during the construction period for each sub project. Contractor’s monthly

reports for T2 sub projects have been up to date especially for Warangoi. YTOD’s

first CEMP report was submitted for the monitoring period November to December

2019.

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Monitoring Methods

18. Each sub project site follows a standard monitoring process listed below.

a. Carryout Site Inspection of camp site, specific working areas at intake and

powerhouse

b. Review of Contractors EMP monthly reports

c. Review Contractors’ progress monthly report

d. Meeting with Contractors’ Environment Officers

Monitoring Schedule

19. The monitoring schedule for T2 projects according to the implementation period for

the YTOD Surge Tank and WHPP Rehab is spread over two years. Expected end

date for project to be completed is on December 2020. Contractors’ monthly reports

will be monitored for the whole duration of the project construction phase.

20. The Contractors representative will submit reports every end of the month to PIU.

Environment audits will be conducted by PIU once in each quarter to ensure all

monitoring parameters and requirements are met by the contractor.

Environment Monitoring Results

21. For this monitoring period monitoring activities were covered from January to June

2020. The following observations were done at the sub project site at Warangoi and

YTOD. No site visits to Warangoi during this reporting period. Only one site visits to

YTOD.

WHP Construction Monitoring Results

22. Civil works for WHP has commenced and is well underway. CEMP monthly reports

have been submitted from January to June 2020 by the contractor’s Environment and

Health Safety Officer.

23. The monitoring includes daily inspections, monthly checklist, observing and

assessing behaviours of workers and ensuring all monitoring areas are in

compliances. The inspection confirmed no environment related issues raised during

this monitoring period and this practices to be maintained regularly. Other minor

environment issues identified have been rectified and addressed during the

monitoring periods.

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Environment Practices according to the CEMP Requirements

24. Below is the summary of the environment practices observed at project sites for this

reporting period. Construction works mainly concentrated at the powerhouse and the

intake.

Table 4: Environmental Practices Observed at Warangoi

ENVIRONMENTAL AREAS OF CONCERN

OBSERVATION RECOMMENDATIONS

Impact of Air Quality, dust and Gas

• From continuous monitoring of air quality, there is no impact of construction air pollution been observed

• Minimum dust is produced during transportation of materials to site however residents and villages near roadside have not been impacted by the dust produced. This is due to the wet season experienced every month.

• No residential properties or villagers have been impacted by dust emanating from the construction activities.

• Workers who are expose to dust materials such as cement, crusher worker, drillers, housekeepers and others who are doing demolition works and other remedial works causing dust are all issued with mediated PPE (Dust Masks).

Inspection and Monitoring will continue to rectify any potential nuisances’ during construction period.

Impact of Noise and Vibration

• Noise was monitored physically during construction period at noisy areas including gen set area, crusher plant, drilling sites, tunnel area.

• From physical observation, the noise produced at site is below 33 decibels however if exposed overtime it can be a hazard to workers. Therefore, all workers were issued with Ear protection such as ear plugs.

• Impact of vibration is rare at construction site; however, for workers who are handling vibrating equipment are all issued with hand gloves to use while handling vibrating equipment.

-Monitoring, inspection and observation will continue to ensure noise produce is maintained and workers and people nearby are not impacted by the construction noise.

Impair quality of There is no direct river training works Continuous monitoring

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Warangoi River

been conducted. Continue excavation works for loading and stockpiling of gravel about 30 meters away from the main river course way.

will be done to ensure all excavation activities are minimized or stopped during wet seasons.

Spoil washout, sedimentation and water pollution

There is no vegetation clearance or river training works hence no impact of spoil washout, sedimentation and water pollution.

Continue monitoring, inspection and observation will be conducted

Waste generated from domestic use, scrape metals and hazardous waste

• All Wastes including domestic, scrape metals and hazardous materials are managed.

• Scrape metal stored

Proper Waste Management is practice as observed on a regular basis.

Wastewater generated from construction activities

Managed at all sites

-Well managed.

Erosion and Loss of topsoil

No erosion or loss of topsoil was observed however it is likely predicted that erosion will happen in the wet months of the year especially along the access road.

• Monitoring and inspection will be done on a regular basis

• Will ensure no excavation activities are carried out during wet seasons.

Petro-Chemical Pollution

• All petro-chemicals products are stored inside warehouse, shed and workshops.

• Proper handling and disposal of petro-chemical wastes are emphasised to workers.

-Monitoring to ensure Petro-Chemical Handling management at both sites is practiced.

Social Impacts

No complaints were raised during this reporting period.

Will ensure the good public relation is maintained between the landowners and the contractor

HIV/Aids and other communal Diseases

• Continue awareness on Corona Virus (COVID-19) and HIV/AIDS were conducted during toolbox meeting at intake and powerhouse sites with the employees.

• Unfortunately, there was no awareness conducted to villages and communities near project

For the reporting period awareness will be conducted to villages and communities near the project areas.

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impact areas.

Occupational; Health and Safety for Warangoi HP

Safety Induction Conducted

25. Safety Inductions conducted to sixteen (16) new employees at Powerhouse site.

Induction topic discussed was based on waste management at construction area and

project sites in relation to waste segregation, hygiene and sanitation, housekeeping

and waste disposal area. The three (3) project areas including powerhouse, intake

and headrace tunnel were explained to them including the type of construction

activities undertaken.

Toolbox Meeting

26. Toolbox meeting is conducted every morning between 06:45am to 07:00am by PPL

Safety Officer and AG environment and safety officer. Every tool box meetings is to

discuss and emphasis on the risks within the working area and how to avoid these

risks maybe in the tunnel, working at heights, housekeeping practices, waste

management, slip trap and fall hazards, or inappropriate behavior at each working

area. Driver safety and material transportation are all discussed and present to

workers before any work is carried out.

Medical, Fire and Emergencies

27. First Aid kits are available on site. Fire and emergencies drills are displayed on notice

boards and inducted to all employees. Emergency procedure inside the tunnel are

printed and displayed at tunnel entrances. Assembly areas are also displayed at all

worksites.

Safety Trainings

28. Safety trainings were conducted in January to March. However, not from April to

June due to the COVID19.

YTOD Surge Tank and Repairs Construction Monitoring Results

29. The main construction works on the YTOD is on the Surge tank and Powerhouse.

Based on the site visit to YTOD conducted from 22nd to 25th June 2020 the following

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observation were recorded. Most of the issues raised during the last reporting period

have been corrected.

Table 5: Environmental Practices Observed at YTOD

ENVIRONMENTAL AREAS

OF CONCERN


Waste management

• Designated area allocated for dumping rubbish. Kitchen waste and office waste dumped and managed in one place.

• Scrap metals need to be stores properly for recycling

maintain waste

management plan

Noise • Area of work is situated away from residential area

• Work hours restricted to 6am to 7pm

Workers to be provided

with ear plugs

Dust Not an issue as the area is prone to rain daily.

During dry seasons

however, roads need to

be watered.

Erosion and loss of topsoil • Excavation works on the surge tank area is active.

• Excessive soils are stock piled in designated area within the project site.

• The area is prone to flash floods and as a result caused land slide in early May.

.

Necessary measures have been taken to avoid such incident in the future. Slopes of the surge tank area has been temporarily barricading with gabion baskets and concrete.

Sedimentation and Water

quality impacts

• Sediment from crusher are captured in a sediment basin and stockpiled in a designated area to be reused.

• Waterways are10-20

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ENVIRONMENTAL AREAS

OF CONCERN


meters away from the construction site.

• No complaints from communities.

Material and spoils disposal • All construction materials on site are stored in designated areas and no obstruction to works.

• All spoils are also located in a designated area within project site.

All scrape metals to be

stockpiled in one area

and recycled.

Petro chemicals • all oil, grease and fuel drums are stored in one designated area.

• Place is kept neat and tidy

Need for drip trays and

fuel abundant areas to

be built in case of

accidental spills.

Operation of Contractors

Camp and Site office

• Buildings in order and kept neat and tidy at all times.

• Area needs to be cleared off vegetation overgrowth

• Toilet facilities kept clean

• Messing area is also kept neat and tidy.

• All waste disposed of properly.

PPL and Contractor to organise a clean-up around area of office and accommodation facility.

Occupational Health and

Safety

• PPE issues to all workers both local and international

• meals are adequate and satisfying

• no injuries occurred

• no case of corona reported.

• safety meetings held weekly

• safety sign is made available

PPE to be worn always during working hours.

Community Health and

Safety

• construction area is restricted from the public through fencing and guards present 24/7

• no complaints from the communities

• no awareness carried out due to Corona virus restrictions

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Occupational; Health and Safety for YTOD surge tank works

External Training 30 The HSE officer attended two sessions of training conducted by the Kassam

COVID19 Response team.

Safety Meeting 31. The team continued the Weekly Monday morning Safety awareness and talks. The

topic of COVID19 had now been part of the routine Weekly talks.

Medical Case Recorded 32. There was no medical case recorded for the month of April 2020.

PPE 33. There was no issue of PPEs this month but continuous awareness on the importance

of PPEs were carried out.

FLAMMABLE LIQUIDS 34. Flammable liquids Stored aware from accommodation area.

ELECTRICAL and ROTATING DEVICES 35. There were not reported cases of faulty or damaged devices as hazards.

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ENVIRONMENTAL MANAGEMENT

Environment Management System

36. PIU EO carries out on-site monitoring to check environmental compliance of

construction works and effectiveness of supervisory company‟ s activities. Records

of on-site environmental monitoring are kept at PPL site project office. The

contractors are responsible for submit monthly monitoring reports and keeping

records of their checklist, GRM registry and their employees Health and Safety

records.

37.. The environmental officer has created a project environmental safeguard files and an

electronic track record system. From the contractor for WHP and YTOD the following

documents were received and approved by PIU.

Table 6: Environmental Management Documents for T2 sub projects

Site Inspections and Audits

38. Site inspections are carried out two times during the six-monthly period or on quarterly

basis. Site inspections are conducted in association with the PE and Contractors site

HSE or Environment Officer. For this monitoring period first visit was conducted by PIU

MANAGEMENT PLAN STATUS

YTOD WHP

CEMP Approved Approved

Fire prevention management

Plan

Approved Aprroved

Oil Spill Emergency Response

Plan

Approved Approved

HS Plan Approved Approved

Site Security Plan Approved Approved

Traffic Management and Safety

Plan

Approved Approved

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EO in conjunction with the contractor’s HSE officer. Site Inspection was conducted in

YTOD only however, not in WHRP.

39. Monthly monitoring reports and audits are carried out by the contractor and reports

submitted to the PIU.

Non- Compliances and Corrective Actions

40. During the environment audit conducted in June 2020 for YTOD there was no

issuance of compliance notice due to minimal works carried out on site. The issues

identified were.

• Scrap metals to be stockpiled in one area

• General clearance of vegetation overgrowth around the camping and office facilities\

• These issues will be monitored closely in the next monitoring period.

Consultation and Grievances Redress Mechanism

41. For this reporting period there was an issue at YTOD with the landowners over the

AVDA election of new executive members. During the election of the new board of

directors the project area was under tense presence as the election was carried out.

This led to a short abruptness of work at the construction site. However, this issue was

resolved through meetings and consultation with PRO officers, PPL Lands Officers

and PPL Management.

42. Another issue at Warangoi included demands and complaints of heavy machinery

driven by the contractor along the road by the local landowners along the main road.

Demands of aggrieved party included spin off benefits. Construction works was not

disturbed during this time. However, this was resolved through effective

communication with our PRO and Management team on the ground.

43. No consultations were held in both T2 subproject sites due to the corona virus

pandemic that required total lock down and no social gathering.

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CONCLUSION AND RECOMMENDATIONS

44. T2 subprojects are well underway and construction works has commenced. Due to the

corona virus pandemic environmental audit for WHP was not conducted and only for

YTOD. As well as progress on the project construction works have been delayed by

six months. Monitoring of CEMP is a priority for PIU. Warangoi HP is well under

construction and the environment compliance for WHP is at 80 percent. YTOD

environment compliance has improved and is at 80 percent as well.

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ANNEX

Annex 1: CEMP Compliance & Inspection Monitoring Form YTOD

Project : YTOD SURGE TANK AND OTHER REMIDIAL WORKS

Implementing Agency: PNG Power Ltd

Scope of Inspection: Site Inspection

Surge tank Contractor: AG1DEC

Weather Condition: Cool and Showers of Rain

Attendees:

✓ Dianah Lolo- PIU EO,

✓ Alfred Lucas PPL HSE officer,

✓ Jason Tue AG HSE Officer,

✓ Moria Kaselo PPL PRO,

✓ Nathan Nevia – PPL Civil Engineer

Date: 23rd to 24th June 2020

CONSTRUCTION

ACTIVITY

MITIGATION

MEASURES

MITIGATION

IMPLEMENTED

(Y/N) PARTIALLY

DEFECT

NOTICE-

CORRECTIVE

ACTION

REQUIRED

INCLUDING

DEADLINE

Vegetation

Clearance

Restricted to designated

area camp site and stock

piling

YES

Revegetate unutilized

cleared areas with local

plants to prevent soil

erosion.

YES

Implemented VCP YES

Erosion Control Stockpiling all spoil soil in

flat area away from

stormwater drainage

YES

Restrict /reduce clearing

of vegetation and topsoil

YES

Implemented SRP YES

24

Noise Control Ensure all vehicles and

machines are serviced

regularly

YES

CC issue hear protection

gears to workers working

in high noise sites and

machines

YES

Employees of CC will be

reminded on safety

aspects during toolbox

briefing

YES

Implement NDCP

Dust Control Watering roads surface 3

to 4 times a day during

dry periods.

YES

CC to provide dust

prevention mask to

employees

YES

Emphasis during weekly

/ safety induction to

workers

YES

Implement projects

NDCP

YES

Warangoi Water

Quality

Set up 10-20m buffer

zone between basecamp

and Ramu river

YES


zone between laydown

area and Ramu river

YES


zone between asphalt

plant (if any) site and

Ramu river

YES

Avoid dumping of spoil

soils, gravels and

general basecamp waste

into creeks and i river. .

YES

25

Store away petro-

chemicals and other

chemicals away from

Warangoi River.

YES

Waste Production

and Pollution

Establish temporary

landfill dump near the

basecamp for solid waste

dumping

YES

Install septic toilets in

Basecamp and Asphalt

Plant area.

YES

Store petro-chemicals in

sheds over bunded

flooring to prevent spills

washout.

PARTIALLY

Petro-chemical and other

chemical spills will be

collected and safely

buried within the PPL’s

premises away from

drainages and

groundwater springs

YES

Ban burning of all forms

of rubbish.

YES

Implement projects WMP YES

Spoils and washout,

sedimentation and

water pollution

Locate stockpile area in

controlled area away

from main drainages.

YES

Sub grade and subbase

materials will be placed

quickly after removal of

topsoil.

YES

Install silt traps in main

drainage system to

collect spoil soils and

silts/sediments.

Partially

restrict soil excavation

works during dry season

only

YES

26

Transport spoils and

dumps to a designated

waste dump site.

YES

Implement project’s

WMP

YES

Use of Hazardous

substances and

hazardous waste

disposal

control / restrict use of

hazardous substances

only where and when

necessary for project

purposes only

YES

store hazardous

substances in a safe

secure area or shed

YES

will appropriately contain

unused or waste

hazardous substances in

a safe manner and store

them in secured place

YES

Petro Chemical

Pollution

Transport petro chemical

products with high

caution, including display

of safety and warning

signs

YES

store petro chemical

products inside a shed

with bunded floor to

prevent washout

YES

fuel refuelling bay will be

installed with empty

containers to collect

spills

YES

collect and store all petro

chemical wastes in shed

and dump them

underground at an

approved location away

from stormwater drains

YES

Emphasis during weekly

environmental / safety

induction to workers

YES

27

Implement projects

FOHP

YES

Traffic flow impacts

and public safety

use safety and

emergency signals

during transporting of

construction materials

YES

arrange packing of

materials on vehicles

such to prevent

obstructions to passing

vehicles and pedestrians

YES

utilise experienced and

license drivers at all

times

YES

ensure CC's drivers

always drive at a lower

speed limit 30-40km/h for

big loads

YES

Ensure drivers are to be

sober all times during

working hours.

YES

Implement projects

HSPP

YES

Social Impacts Conduct safety and

public relations toolbox

briefing once a week on

the first day of each

week

YES

Respect locals’ cultures,

customs, beliefs and

values

YES

Provide equal

opportunities for local to

get short term

employment with CC

YES

Always sec permission

from locals to enter

customary land, extract

plants, extract earth

materials, fishing etc.

YES

28

Do not steal from locals YES

HIV/AIDS and other

Communal Diseases

conduct safety toolbox

briefings once a week on

the first day of each

week

YES

Ensure CC employees

avoid having sexual

relationship with

members of the local

communities as much as

possible including local

employees of CC, shall

promote use of safety

condoms

YES

Implement project's

HSSP

YES

Traffic Accidents

and Public Safety

use safety and

emergency signals

during transporting of

construction materials

YES

arrange packing of

materials on vehicles

such to prevent

obstructions to passing

vehicles and pedestrians

YES

utilise experienced and

license drivers at all

times

YES

ensure CC's drivers

always drive at a lower

speed limits 30-40km/h

for big loads

YES

Ensure drivers are to be

sober all times during

working hours.

YES

emphasis during weekly

environmental, safety

and social safeguards

induction to employees

YES

29

Landowners

consultation and

agreements

seek permission from

landowner(s) and reach

agreement with

customary landowner

and have agreement

(with terms and

conditions) in written

form signed by both CC

and material landowners

YES

CC to make sure that

river gravel/sand or plant

owner (s) understands

the terms and conditions

agreement before

signing agreement.

YES

CC pay the landowners

for all the materials

extracted as per terms of

agreement

YES

CC make sure that all the

terms and conditions of

material extraction

agreement with

landowner(s) are

complied with

YES

CC make sure that all

payments to

landowner(s) for gravel/

sand or plant material

extraction are paid timely

in full

YES

Landowners

disputes

CC to always utilize local

community leaders, local

area councillor (s), police

and relevant provincial

government authorities

when making

consultation with

landowners for quarry

and plant material

extraction.

YES

30

CC to always remain

neutral position at all

times and not to take

sides with one group of

landowners over another

YES

CC ensures landowners

disputes are adequately

resolved before

continuing gravel/ sand

or plant material

extraction.

YES

implement project's

CCGRP

YES

Gender issues CC to give equality

opportunity to males and

female who wish to work

on the project. It will

encourage females to

take up jobs in the

project.

YES

Salary/wages of

employees to be strictly

based on work

performance OR equal

pay for equal work. CC

will not encourage or

practice wages disparity

between male and

female workers.

YES

CC to develop a GAP for

implementation

YES

31

Annex 2: WHPR & YTOD Surge Tank and Remedial works

WHPR Photos Remedial works

Rebar fabrication and formwork

installation for the prime stage

concrete slab of the proposed Tailrace

Platform

Grouting hole and taking record of

samples inside the tunnel

Descaling and derusting inner surface

and outer surface of penstock towards

the expansion joint

Bore hole drilling and grouting of

installed rockbolts at the spillway flume

and Left Bank Retaining

Wall Upstream prior to backfilling the

landside between the settling basin

and the retaining wall itself

32

YTOD Photos

Surge tank area excavated after flash

flood caused landslide.

Excessive soil waste dug and

transported to designated site.

Side of surge tank area barricaded to

avoid another landslide

Landfill area for Office and Camp site

for contractors

General Layout of Powerhouse and

Surge tank area.