Planning

Agenda Item R-5 Recommendation to Approve the Replacement/Rotation of District Desktop Computers

Department Information Technology

Meeting Date March 26, 2019

Staff Recommendation Purchase replacement computers through Dell utilizing Master NASPO DuPage County contract WN73AHA

Previous Commission Action • C: 1/17/17 Resolution #17-012 Replacement of Computers • C: 10/17/17 Resolution #17-334 Replacement of Computers

Background The District’s desktop computers are on a five-year lifecycle and 55 units are due for replacement. Staff also needs to replace five (5) units that have reached end-of-service life.

Rationale Following this practice aligns with industry standards and best practices and keeps staff as productive as possible.

Cost $35,125.00

Funding Source Budgeted In:

• CY 2019 • General Fund • Information Technology

Impact • The District’s Master Plan Tactic 4.2e: “Develop a long-term maintenance plan to address building and

facility deficiencies that identifies priorities, schedules, funding strategies and needed resources”

Attachments • Participating Addendum – Master NASPO DuPage County contract • Dell Quote

PAGE INTENTIONALLY BLANK

A quote for your consideration!Based on your business needs, we put the following quote together to help with your

purchase decision. Below is a detailed summary of the quote we’ve created to help you withyour purchase decision.

To proceed with this quote, you may respond to this email, order online through yourPremier page, or, if you do not have Premier, use this Quote to Order.

Quote No. 3000035358810.1Total $35,125.00Customer # 1765309Quoted On Mar. 19, 2019Expires by Apr. 18, 2019Deal ID 17197460

Sales Rep James CarrancoPhone (800) 456-3355, 5139659Email James_L_Carranco@Dell.comBilling To MR JOE POTENZA

FOREST PRESERVE DIST DUPAGE CO PO BOX 5000 WHEATON, IL 60189-5000

Message from your Sales Rep

Please contact your Dell sales representative if you have any questions or when you're ready to place an order.Thank you for shopping with Dell!

Regards,James Carranco

Shipping Group

Shipping ToJOE POTENZA FOREST PRESERVE DIST DUPAGE CO 3 S 580 NAPERVILLE RD WHEATON, IL 60189-8761 (630) 933-7200

Shipping MethodStandard Delivery

.Product Unit Price Qty Subtotal

Dell 22 Monitor - P2219H $150.00 5 $750.00

OptiPlex 3060 MFF $625.00 55 $34,375.00

Page 1

Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Subtotal:Shipping:

Non-Taxable Amount:Taxable Amount:

Estimated Tax:

Total:

$35,125.00$0.00

$35,125.00$0.00$0.00

$35,125.00

Special lease pricing may be available for qualified customers and offers. Please contact your DFS SalesRepresentative for details.

Page 2

Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group Details

.Shipping ToJOE POTENZA FOREST PRESERVE DIST DUPAGE CO 3 S 580 NAPERVILLE RD WHEATON, IL 60189-8761 (630) 933-7200

Shipping MethodStandard Delivery

Qty SubtotalDell 22 Monitor - P2219HEstimated delivery if purchased today:Mar. 25, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015

$150.00 5 $750.00

Description SKU Unit Price Qty Subtotal

Dell 22 Monitor - P2219H 210-AQBK - 5 -

Dell Limited Hardware Warranty 814-9381 - 5 -

Advanced Exchange Service, 3 Years 814-9382 - 5 -Qty Subtotal

OptiPlex 3060 MFFEstimated delivery if purchased today:Apr. 01, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015

$625.00 55 $34,375.00

Description SKU Unit Price Qty Subtotal

OptiPlex 3060 Micro XCTO 210-AOTP - 55 -

Intel Core i5-8500T (6 Cores/9MB/6T/up to 3.5GHz/35W); supportsWindows 10/Linux

338-BNZV - 55 -

Win 10 Pro 64 English, French, Spanish 619-AHKN - 55 -

No AutoPilot 340-CKSZ - 55 -

No Productivity Software 630-AAPK - 55 -

8GB 1X8GB DDR4 2666MHz Non-ECC 370-ADZL - 55 -

SSD as first boot drive 340-ABIG - 55 -

M.2 256GB SATA Class 20 Solid State Drive 400-AWFS - 55 -

M2X3.5 Screw for SSD/DDPE 773-BBBC - 55 -

No Additional Hard Drive 401-AANH - 55 -

Intel Wireless-AC 9560, Dual-band 2x2 802.11ac Wi-Fi with MU-MIMO+ Bluetooth 5

555-BDZU - 55 -

Internal Wireless Antennas 555-BDZX - 55 -

Intel Wireless 9560 2x2 vPro Driver 555-BECT - 55 -

VGA Video Port, Micro 382-BBFW - 55 -

OptiPlex 3060 Micro with 65W up to 87% efficient adapter 329-BDQY - 55 -

Black Dell KB216 Wired Multi-Media Keyboard English 580-ADJC - 55 -

Black Dell MS116 Wired Mouse 275-BBBW - 55 -

No Cable Cover 325-BCZQ - 55 -

No Additional Cable Requested 379-BBCY - 55 -

Page 3

Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Not selected in this configuration 817-BBBC - 55 -

No Integrated Stand option 575-BBBI - 55 -

SupportAssist 525-BBCL - 55 -

Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 55 -

Dell Client System Update (Updates latest Dell Recommended BIOS,Drivers, Firmware and Apps)

658-BBMR - 55 -

Waves Maxx Audio 658-BBRB - 55 -

Dell Developed Recovery Environment 658-BCUV - 55 -

Software for OptiPlex Systems 658-BDVY - 55 -

No Anti-Virus Software 650-AAAM - 55 -

OS-Windows Media Not Included 620-AALW - 55 -

Energy Star 387-BBLW - 55 -

No FGA 817-BBBB - 55 -

CMS Software not included 632-BBBJ - 55 -

TPM Enabled 329-BBJL - 55 -

US Power Cord 450-AAZN - 55 -

Intel(R) Core(TM) i5 Processor Label 389-CGBB - 55 -

No UPC Label 389-BCGW - 55 -

Safety/Environment and Regulatory Guide (English/French Multi-language)

340-AGIK - 55 -

No Intel Responsive 551-BBBJ - 55 -

No Out-of-Band Systems Management 631-ABSG - 55 -

No CompuTrace 461-AABF - 55 -

US Order 332-1286 - 55 -

Regulatory,Label,Opti 3060 MFF,65W 389-CMVJ - 55 -

Ship Material for OptiPlex Micro Form Factor 340-CDWS - 55 -

Shipping Label for DAO 389-BBUU - 55 -

Documentation, English, Spanish, Dell OptiPlex 3060 340-CDWP - 55 -

65 Watt AC Adapter 450-ADTR - 55 -

Desktop MFF BTO Standard Shipment 800-BBPR - 55 -

No External ODD 429-ABGY - 55 -

No Option Included 340-ACQQ - 55 -

Dell Limited Hardware Warranty Plus Service 803-8583 - 55 -

Onsite Service After Remote Diagnosis 3 Years 803-8590 - 55 -

Subtotal:Shipping:

Estimated Tax:

Total:

$35,125.00$0.00$0.00

$35,125.00

Page 4

Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Terms of Sale

Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the followingagreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale ,which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; forCommercial warranties).

If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license termsaccompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell EndUser License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S.

If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditionslocated at https://mozy.com/about/legal/terms.

If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms andconditions located at https://boomi.com/msa.

If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject tothe terms and conditions located at https://www.secureworks.com/eula/eula-us.

If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“SatisfactionGuarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, suchstorage product is subject to the Satisfaction Guarantee.

You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth inyour purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online termswill be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.

Pricing, Taxes, and Additional InformationAll product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information availableand may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023.Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P.

Note: All tax quoted above is an estimate; final taxes will be listed on the invoice.

If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com.

For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customersto dispose of electronic equipment properly.

Page 5

Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

PAGE INTENTIONALLY BLANK

PllTIClPJI.TDTG JIDDENDlJM NDPO VllLUEPOINT COOPERATIVE PIJ'.RCIIUING PllOGllAM

COMPUTER EQ1JIPMEiff: (Desktops, Laptops, Tahlets, Seners, Storage and Bugg� Devices in.duding BeJated Peripherals & Senic:es)

Administered by the State ofMbmesota (heninafter "Lead State")

MASTERAGREEMENT

Dell Marketing L.P. Master Agreement No: MNWN'C-108

Dell Master Agreement No. WN91AGY (hereinafter "Contractor")

And

DuPage County, Dlinois Dell Contract Code WN73AHA

(hereinafter "Participating Entity'') Page 1 ofS

1. �: This Addendum covers the COMPUTER EQUIPMENT (Desktops, Laptops. Tablets,Servers, Storage and Ruggedized Devices including Related Peripherals & Serrices) contracts ledby the State of Minnesota for use by state agencies and other entities. The Products and Servicesavailable under this Participating Addendum include all Products and Services in scope for theMaster .Agreement.

This Addendum. executed by the Parties. will be � as of the last date signed below and will be coterminous with the Master Agreement and any extensions of tlie Master Ag:Ieement, 11l1less terminated pmsuant to MM'l'ERAGREEMENTTERMS AND CONDl'l'IONS B. WSCA-NASPO TERMS AND CONDfflONS, Section 6 Cancellation.

2. Participation; Use of specific NASPO ValuePoint cooperative contracts by agencies,political subdivisions and other entities fmcluding cooperatives) are subject to the prior approvalof the respective State Chief P.rocurement 01ficiaL Ullless otherwise specified, all depmtmentsunder the authority of the DuPage County, Dlinois, are eligible to procure mader this ParticipatingAddendum.

3. Contractor Modifications or ,Additional Terms and Cnndjtioos to the Master Agreement:

JL Use of Purchasing-card is at mn.e of o.rder placement only, and not permitted for payment of invoices issued by ContractQJ'.

B. .Any assignment by Participating Entity of its purchase order to a third-party financingcompany (other than Dell �cial Services. LLC) must be approved in advance in writingby Contractor, and in no case slt,all any such approval excuse Participating Entity from itsobligations hereunder.

C. Betuals amt F.xeball!JP'B. Additional fees, indading up to a 15% restocking fee, mayapply.

D. Dispute Besohdloa. Participating Entity and Contractor will attempt to resolve anyDispute through face-to-face ne.gotiation with persons fully autholized to resolve theDispute or through mediation ufflizing a mediator agzeed to by the parties, rather than

,..

Exhibit A

PAllTICIPJlTING ADDENDUM NUPO VALIJEPOJlft' COOPEJUlTIVE PIJllCIDISDfG PROGUM

COMPUTEB. EQUIPMENT: (Desltlops, Laptops, Tablets, ·Servers, Storage uul Rllggedized l>ftices i:nc:htding Related Peripherals & Services)

,ldmmisterecl by the State of Minnesota (hereinafter "Lead State")

MASTER AGREEMENT

Dell Marketing L.P. Master Agreement No: MNWNC-108

Dell Master Agreement No. WN91AGY (hereinafter "Contractor"')

And

DuPage County, Dlinois-Dell Contract Code WN73AHA

(hereinafter "Participating Entity'') Page2of5

through litigation. The existence or results of any ·negotiation or mediation will be 1reated as Conf\dentiaJ Information. Notwithstanding the foregoing, either party will have the right to seek from a state or federal court a tempmmy restraining order, preliminary injunction, or other eqwtable relief to preserve the status quo, prevent iJ:reparable harm, a'VOid the ezpiration of any applicable limitations period, orpresene a BUperior position with respect to other c:reditolBs although the merits of the underlying Dispute will be resolved in accordance with this paragraph. In the event the parties are unable to resolve the Dispute witlun thirty (30) days of notice of the Dispute to the other party, the parties shall be free to pursue all remedies available at law or in equity.

E. Contractor may not subcontract or delegate tbe perfonnance of its obligations under thisAgreement in whole or in part, or any rights, duties, obligations or liabilities under thisAgreement, by operation of law or otherwise, without the prior written consent ofParticipating Entity (otber tllan .mbco.atiaetor.s atained by Contrac:tor limn f.lllle to timeIn the onllmuy c:omse mlnu!l.aess to pertoan � wamuify, bred/lbc, admlnl.stradRud bad otlke sentces no wl1l not ban- ac:ces.s to Bayer'.s COJtlidentlal dafit other tflaDhiUiag and contact lnfonnation) and provided that Contractor shall xemain reBponsiblefor the performance of its obligations under this .Agreement.

4.

NONE_

Participating Entity Modifications or Additions to Master.Agreement:

5. Lease Agreements:

Leasing is allowed under tms Master Agreement pursuant to a separately negotiated Dell Financial Smvices L. L.C. Master Lease Agreement f9r those entities utilizing this Participating Addendum who are authorized to enter into lease agreements under applicable law.

6. Pnmaiy Contacts: The primary contact individuals for this Participating .Addendumare as follows (or their named successms):

PDTICIP.I.TING ADDENDUM NJlSPO VJILUEPOINT COOPEIUI.TIVE PURCHASING PllOGUM

COMPUTER EQ'IJD'MENT: (Desktops, Laptops, Tablets, Servers, Storage and lbaggedizecl Device& iDc:htclingRelatedPedpllerals & Serric:es)

Admmistered by the State ofMhmesota (hereinafter "Lead State")

Contractor

MASTER.AGREEMENT Dell Marketing L.P.

Master Agreement No: MNWNC-108 Dell Master Agreement No. WN9 IAGY

(hereinafter '"Contractor")

And

DuPage County, Dlinois Dell Contract Code WN73AHA

{hereinafter "Participating Entity") Page3of5

Particinatina Antiendum Contact Name Cvnthia B. Radel

Address One Dell Wav, Mail Stop BRl-38, Round RocJc, Teras 78882 Telephone 231-747-9294

Fu: 612-283-9092&:mail Cyndi Rad.el(@.dell.com

RR 1-33, Round Rock. Texas 78682 Tele hone

Fax E-mail diane

p

Tele hone Fu

E-mail

Jlll pmellase orders issued by ordenDg entities with the jmisdiclioa of tllis Participating Addeadmn must mdade the Participating . Jlddenclum number: WN73JllD. and the Master Agreement IIIIIDIKtr MNWNC-108 on the order.

7. Orders: Any Order placed by an entity ordering under this Participating Addendum for a

·1

i !

PARTICJP.1.TING ADDENDUM N.&SPO VllL'DEPOJNT COOPERATIVE PDRCBISJNG PllOGUM

COMPUYEk �QUIPMENT: (Desktops, Laptops, Tablets, Serven, Storage and lta.ggedized. Devices inc11lding llelated Pezip)lerals & Serrice&)

JJcbm:aistuecl by the State of Mirm.esota (hereinafter "Lead State'')

MASTER AGREEMENT Dell Marketing L.P.

Master Agreement No: MNWNC-108 Dell Master Agreement No. WN91AGY

(hereinafter "Contractor")

And

DuPage County, Illinois Dell Contract Code WN73AHA

(hereinafter "'Participating Entity") Page4ofS

hardware, software and/or services the Master Agreement shall be deemed to be a sale under (and governed by the pnces and other terms and conditions) of 1he Master Agieement unless the parties to the Order agree in writing that another contract or a.gmement applies to such Onier.

IN� WHEREOF, the parties have executed this Addendum as of the date of �on by both parties below.

Participating Entity: Contract.or. DuPa e Coun , lllinois Dell Marketin • L.P.

By:

Name: Name: J.,.,., C thia B. Radel

Title: Title: Public Contracts Mana Date:

· [Additional signatures as required by Participating Entity]

For questions on executing a participating addendwn, please contact:

N.ASPO ValuePoint

Coocerative Development Coordinator 'l'imHay Telephone 503-488-5705

E-mail 1hay@naspovaluepoint.org