Petty Cash Management The Guide to Viewing and Understanding Reports

This presentation shows you the reports that are available in the Petty Cash Module of the Cash Management System including: ◦ How to view them.

◦ Descriptions of their sections.

Introduction

Step 1: Launch the System

Step 2: Navigate to the Petty Cash Module*

* If the module doesn’t open by default.

Step 3: Click on the Go To Transaction Logs Link*

* This option is only available if there are open transaction logs.

The Transactions Sub Module is Opened*

* In Details (Tabular) View.

Step 4: Open a Log That Contains Transactions*

* It can be an open or closed log and in either Details or Form view.

Step 5: Click the Button Corresponding to the Report You Want to View

Transaction Logs Report

Step 1: Click the Transaction Logs Button

Step 2: Choose to View Only the Current Log or All Logs

Option 1: View Only the Current Transaction Log*

Summary Displays

the transaction log information

Transactions Displays each transaction for

the period

* The ‘Yes’ button was clicked on the previous screen.

Option 2: View All Transaction Logs

* The ‘No’ button was clicked on the previous screen.

Divider Each Log is Divided by

This Dashed Line

Reconciliation Report

Step 1: Click the Reconciliation Report Button

The Reconciliation Report is Displayed*

* Only one period can be viewed in a single report.

First Page Displays

the Reconciliation and the

Closing Details

Reconciliation Report - Page 2

Transaction Page(s) Displays

the Detailed Transactions for the Period

Transaction Vouchers (Full)

Step 1: Click the Transaction Voucher (Full) Button

The Full Transaction Voucher*

Cash Out Details Displays

the Cash Out Details

Expense Details Displays

the Expense Details

* Only the current transaction appears on the report.

Petty Cash Management Guides

Introductions ◦ Introduction to Petty Cash

◦ Introduction to the Petty Cash Management Module

Deep Dives ◦ Module Navigation

◦ How to Record Transactions

◦ How to Manage Logs and Transactions

◦ How to Perform a Reconciliation

◦ The Guide to Viewing and Understanding Reports

Library Home

Summary

There are three reports available in Petty Cash Management: 1. Transaction Logs Report

2. Reconciliation Report

3. Transaction Voucher (Full – Contains Both the Cash Out and the Expense Details)

The reports can be viewed by clicking their respective button on the Petty Cash Management screen.

David Olson

E-Mail: David.Olson@DavidRobertsOlson.com

Phone: +66 86 924-8482

Skype: DavidRobertsOlson

All original content copyright © 2013 by David Roberts Olson. All rights reserved.

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