Payroll, and BenefitsPresented by Casey Ford – Human Resource Generalist

Agenda HR Introduction Your Benefits

Regence Medical Principal Dental STD and LTD Cafeteria plan (Flexible Spending, Dependent Care, Transit)

TIAA-CREF Retirement Savings 403(b) plan

Open Enrollment Process Payroll and Time Sheets

HR Introduction HR Office – Hilltop Building in the Library Resources Provided

Benefit Administration Payroll Recruiting and hiring process Compliance with state and federal laws Policy Development Performance Management process

Employee Benefits – who is eligible? All Employees who REGULARLY work 30 hours

or more per week Most benefits start on the first day of the

month following an employee’s first full month of employment

Medical InsuranceRegence Blue Cross Blue Shield of Oregon

Employee only coverage is paid 100% by the School, but employees are responsible for the cost of adding ALL other dependents

Plan type is PPO Regence Innova w/ $1,500 deductible but flat in-network co-pay for PCP and Specialists

The plan renews on October 1, 2013

Medical Insurance Cost Employee Only - $0.00 (100% paid by School) Employee + Spouse – $379.30 Employee + Child(ren) - $220.70 Employee + Family - $689.60

*All rates are per month and effective October 1, 2013

Principal Dental, Short-term Disability and Long-term Disability

Dental is a Voluntary Program Employees pays 100% of discounted premium for themselves and

their dependants Employee Only - $40.79 Employee + Spouse – $87.12 Employee + Child(ren) - $90.94 Employee + Family - $140.28

*All rates are per month and effective October 1, 2013

STD is 100% paid by the School LTD is 100% paid by the School Can pay up to 60% of your monthly salary if you cannot work after

4 months, until you either get better, reach the limit of certain illnesses, or reach retirement age

Dental Insurance Cost Employee only - $40.79 Employee + Spouse - $87.12 Employee + Child(ren) - $90.94 Employee + Family - $140.28

*All rates are per month and effective October 1, 2013

Cafeteria Plan Vendor - Polestar Flexible Spending Account (FSA)

Health insurance deductibles, co-pays, etc Vision care (eye exams, contacts, eye glasses) Prescription drugs Dental expenses (exams, orthodontia)

Dependant Care Childcare Eldercare

Public Transportation Spending Deducted from your paycheck PRE-TAX!

TIAA-CREF Retirement Savings 403(b) plan Employee can deduct portion of paycheck into

Account PRE-INCOME TAX (you still pay Medicare & Social Security)

After ONE YEAR of full-time employment, the School will match deposits up to 3% of salary

1-800-842-2776 (Mon-Fri 5am-7pm and Sat. 6am-3pm PST)

www.tiaa-cref.org

Open Enrollment - Deadlines Please signup to meet with me! Forms to complete and submit

Benefit Overview Form. Tells me what benefits you want to change Medical Enrollment or Change form Dental Enrollment or Change form TIAA-CREF Enrollment or Change form Flexible Spending Account Form Direct Deposit Form W4 form (if you want to change tax withholding)

All enrollment or change forms are due no later than Monday September 16, 2013 (new participants, adding or changing coverage, adding or deleting dependents)

Monthly Deadlines – The 20th of each Month W-4 form – Changes for Tax Withholding Allowable insurance changes due to

qualifying event Benefit Cancellations TIAA-CREF Retirement Account Deduction

Changes Direct Deposit changes*

*Direct Deposit additions and account changes can take over a month to complete. So file a Direct Deposit form as soon as

possible.

Payroll Payroll period 26th – 25th and bridges 2 months Payroll is monthly: Pay date is the last day of

the month (or first day of following month if a weekend is involved)

Distribution Options: 10 Months or 12 Months, starting in September

Payroll Advances: For Emergencies only

Timesheets are now Electronic with ADP Must be completed by ALL hourly employees: Teacher Assistants,

Admin Assistants, Maintenance Staff, Employees who work less than 40 hours per week

ALL employees will use ADP for “Time off Requests” if they are planned in advance

“Time off Requests” that are call in sick or emergencies employees must use PDF form and email it after the absence to their supervisor for approval

“Time off Requests” for PD or school duties when you get substitute coverage employee must use PDF form and email it in advance for supervisor approval

Questions?Contact Information:Casey Ford – HR Office in LibraryPhone: Ext. 107 Email: cford@intlschool.org