paul mundy managing email correspondence using microsoft outlook

Paul Mundy www.mamud.com

Managing email correspondence

Using Microsoft Outlook


Ways to get your email

Web-based email Yahoo, Gmail, Hotmail…

Special email program Outlook, Outlook Express, Eudora…


Ways to get your email

Web-based email [email protected] [email protected]

Problems You must be online all the time you are reading or

writing your emails Slow! Hard to save to your hard drive


Using Outlook

How to use Outlook Go online Download your emails Go offline Read and answer your emails Go online Send your emails


Advantages of Outlook

Easy and fast Easy to file and manage messages Easy to send attachments Don’t have to be online all the time Good Address Book


OutlookFolders Messages

Selected message


Messages in Outlook

Always give the message an informative subject

Working group meeting 15 JunLetter


Messages in Outlook

Keep people informed!

Send copies to everyone relevant

Outlook keeps record of who you’ve sent message to – so you can check!


Managing messages in Outlook Make subfolders for

different topics World Bank Component 1 Component 2 Etc.

Save messages in the right subfolder

Subfolders


Using Outlook’s Address Book Enter addresses

into Address Book

So you don’t forget the address!

Also add phone numbers, mailing address, etc.


Using Outlook’s Address Book Create

Distribution Lists of addresses

So you can send one message to many people


Archiving messages in Outlook Tools >

Options > Other > Autoarchive


Managing attachments in Outlook Save

attachments to your hard drive

Put them in appropriate subfolder on hard drive

Print them out for hardcopy archive

Attachment symbol

Right-click here to Save


If you can’t find an email

Use Google Desktop to find it

If you install Google Desktop, it is integrated into Outlook

Google Desktop


Outlook calendar


Outlook task list


Skype or Outlook?

Skype is wonderful for instant messaging and telephony

But don’t use it for official correspondence

Because there’s no record of what you have sent

paul mundy managing email correspondence using microsoft outlook

Documents

paul mundy

outlook calendar slide

microsoft outlook slide

emails slide

outlook google desktop

outlook express

relevant outlook

outlook task list slide