partnership & exhibition opportunities · invitation to participate on behalf of the organising...
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PARTNERSHIP & EXHIBITION OPPORTUNITIES
02 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018
Invitation to ParticipateOn behalf of the Organising Committee of the 2018 Annual Scientific
Meeting (ASM) for the Australian and New Zealand Society of Geriatric
Medicine (ANZSGM), I would like to warmly invite you to participate
in our upcoming meeting. This is the premier conference for Geriatric
Medicine in Australasia with almost 600 delegates attending the 2016
meeting in Cairns. The 2018 meeting will be held from 27-29 June at the
newly redesigned International Convention Centre in the popular Darling
Harbour precinct.
Our meeting theme, “Cutting edge: Optimising the Journey for Older
Surgical Patients”, will showcase the new paradigm of peri-operative
and surgical care of older adults as we collaborate with our anaesthetic
and surgical colleagues. Updates and innovations in general geriatric
issues are also on feature. We are delighted to have Dr. Jugdeep
Dhesi, Clinical lead of the award winning POPS service in Guy’s and St.
Thomas’ Hospital in London and Chair of the British Geriatric Society’s
Peri-operative Care of Older People Undergoing Surgery Special
Interest Group, as our international keynote speaker. Prof. Jacqui
Close, Clinical Director of the Falls, Balance, and Injury Research
Centre at Neuroscience Research Australia, leading researcher in Falls
as well as Peri-operative Medicine, will be our national keynote speaker.
I thank the society’s previous partners and exhibitors and invite your
generosity once again with the 2018 ASM. We offer novel opportunities
for exhibition and partnership and hope you partner with us in promoting
the care of older surgical adults.
Sincerely,
Dr. Patricia Reyes
Convenor
Organising CommitteeDr. Patricia Reyes (Convenor) • St. Vincent’s and War Memorial
Hospital
Dr. Laura Ahmad • North Shore Private Hospital
Dr. Louise Baird • St George Hospital
Prof. Jacqui Close • Prince of Wales Hospital
A/Prof. Peter Gonski • Sutherland Hospital
Dr. Ming Loh • Westmead Hospital
A/Prof. Vasi Naganathan • Concord Hospital
Dr. Lyndal Newton • Prince of Wales Hospital
Dr. John Obeid • Fairfield and Norwest Private Hospital
Dr. Welkee Sim • Prince of Wales Hospital
Dr. Bill Thoo • Concord and Canterbury Hospitals
Dr. Louise Waite • Concord Hospital
ANZSGM and the 2018 Scientific MeetingThe Australian and New Zealand Society for Geriatric Medicine
(ANZSGM) is the professional society for geriatricians (specialists in the
medical care of older people). The Society is one of the key players in
advocating for and improving the care of older people in Australia and
New Zealand. With over 1100 doctors in its membership, the ANZSGM
is one of the largest bodies of medical specialists in any field in the Asia-
Pacific Region. The Annual Scientific Meeting has been consistently
well-attended for over 20 years in cities throughout Australia and New
Zealand. The 2018 Annual Scientific Meeting promises to once again
provide a tremendous opportunity for corporate partners and allied
healthcare organisations seeking to market their products and services
to this key group of medical specialists. Your company or organisation
will be at the forefront of one of the biggest and best scientific meetings
held in Australia in 2018.
The scientific programme will feature international speakers as well as
local leading experts in Geriatric Medicine. There will be plenary as well as
breakout sessions showcasing Australian research and innovation. Breakfast
and lunch sessions, pre-conference workshops, and guided poster tours will
also be on offer over the three day conference. Various topics will include:
» Shared model of care in peri-operative geriatrics
» Post-operative cognitive dysfunction
» Surgical management of incontinence
» Updates in oral anticoagulation, pain and wound management,
oncogeriatrics
» Capacity and surgical consent
Why Be Involved?Following the success of the sold out Annual Scientific Meeting in 2017,
we have enticing new packages and have grown our exhibition space
to increase opportunities for organisations to be successful at the 2018
Annual Scientific Meeting. Your partnership and support is publicised
intensely before, during and after the conference through online, print
and on-site marketing avenues.
» Raise your profile in the industry and add value to your brand by
showing your support towards one of the largest Annual Scientific
Meetings in Australia and New Zealand
» Grow and strengthen personal and direct relationships with existing
clients and new contacts
» Launch a new product or service to a captured audience in a
growing trade display
» Provide an opportunity to talk face-to-face with key industry decision
makers from Australia and overseas
» Access media interest from local and national outlets covering the
Annual Scientific Meeting
THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES 03
Our Partners & Exhibitors
Marketing
Pre and post Conference promotion in at least
5 event listingsand many media partner publications.
97%
87%
Over 10,000visits to the ANZSGM website between January 2016 and June 2016.
72% of 2016 exhibition confirmed prior tolaunch.
of partners and exhibitors said they would return.
International2%
New Zealand9%
VIC23%
NSW29%
WA5%
QLD21%
ACT 2%
SA7%
of delgates would recommend the next ANZSGM ASM to a colleague.
Past Conference Statistics
Conference Venue Sydney is Australia’s largest and most famous city. It is home to
beautiful beaches, iconic buildings, historic landmarks, award-winning
restaurants, and a vibrant culture.
The International Convention Centre, Sydney has undergone a major
renovation revealing a design optimal for maximising exhibition space
and with new and improved facilities. In the heart of Sydney, the ICC
is located in the active precinct of Darling Harbour on Cockle Bay. The
Centre is within a 20 minute drive to the airport and has an ideal central
location in the heart of Sydney’s central business district.
Conference ManagersInternational Conferences & Events (ICE) has been appointed as the
official Professional Conference Organiser for ANZSGM 2018. ICE
specialises in managing conferences and exhibitions for the health
sector and associations. If you would like to confirm your place or would
like more information about the ANZSGM ASM 2018, please contact the
Partnership Manager below.
Partnership Manager
c/- International Conferences & Events (ICE)
183 Albion Street, Surry Hills NSW 2010
Tel: +61 2 9368 1200
Email: [email protected]
2016 delegate locations
04 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018
Partnering with ANZSGM 2018New in 2018, partners are encouraged to build their own packages! Simply combine the total of your selected packages, from pages 5 - 8, to be
automatically placed in one of the partnership categories; Platinum, Gold, Silver or Bronze. The more opportunities you select the higher your exposure,
with a range of additional acknowledgments and entitlements per the table below.
All partnership packages include the following entitlements:
» Organisation name, logo and link to company website on the conference website and conference collateral
» Opportunity to include one (1) insert in the conference satchel – corporate literature, DL, A5 or A4 size (not including note pads, pens and water
bottles)
*Please note that the cost of exhibition booths and advertising does not contribute toward the total partner investment.
**All prices in this prospectus include GST.
ADDITIONAL INCLUSIONS BY TIERS PLATINUMPARTNERFrom $20,000
GOLDPARTNER From $15,000
SILVERPARTNER From $10,000
BRONZE PARTNER From $5,000
Acknowledgements
Verbal acknowledgement at the opening and closing sessions and appropriate times throughout the meeting
Logo and Name Inclusions
Organisation profile with contact details in the Conference Handbook
300 words 200 words 100 words 50 words
Promotions and Advertisements (supplied by partner)
Opportunity to provide one (1) feature article to be included in a pre-conference e-zine blast to be distributed by the conference secretariat (artwork/content subject to approval by the organiser)
Advertisement in the Conference Handbook (artwork supplied by Partner)
Full-page Half-page Quarter-page
Opportunity to provide one (1) promotional gift/item with organisation logo to be included in conference satchels
Corporate Signage
Opportunity to display organisation banner (supplied by partner) Conference Registrations and Tickets
Full registration including one (1) ticket each to attend the Welcome Reception and Conference Dinner
Four (4) Three (3) Two (2) One (1)
Additional ticket to attend the Welcome Reception Four (4) Three (3) Two (2) One (1)
Additional ticket to attend the Conference Dinner Four (4) Three (3) Two (2) One (1)
Conference Delegate List
Electronic list of participants (name, organisation and state) provided prior to and post conference, subject to privacy legislation
Trade Exhibition Booth
3m x 3m exhibition booth including entitlements (See page 9 for exhibition booth entitlements. See page 10 for the exhibition floor plan)
Two (2) inpremium position
One (1) in standard position
One (1) in standard position
THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018 SPONSORSHIP & EXHIB IT ION OPPORTUNIT IES 05 THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES 05
Example 1You select:
Conference Dinner Partner $9,900 +
Conference Handbook Partner $6,500 +
Coffee Cart Partner $6,800
Total Partnership Fee $23,200
You are now a Platinum Partner
Example 2
You select:
Name Badge and Lanyard Partner $4,000 +
Welcome Reception Partner $6,500
Total Partnership Fee $10,500
You are now a Silver Partner
Networking Partnership Opportunities
Conference Dinner Partner
$9,900 (inc. GST) | Limited to one organisation
The Conference Dinner is open to all registered delegates and is the
highlight of the social program.
» Acknowledgement as the Conference Dinner Partner in all conference
promotional material
» Exclusive naming rights to the Conference Dinner
» Opportunity to make a 5-minute address to guests during the
Conference Dinner
» Organisation logo printed on dinner table menus
» Organisation logo and 100-word promotional paragraph with contact
details listed in the Conference Handbook
» Organisation logo on holding slides at the start of conference sessions
» Organisation logo on on-site conference signage
» Opportunity to display organisation banner (supplied by partner) at
the dinner venue
» Opportunity to further brand the dinner venue (subject to approval by
the Conference Organiser)
» 2 x complimentary full registrations with one (1) ticket each to attend
the Welcome Reception and Conference Dinner
» 4 x complimentary tickets to attend the Conference Dinner
» Opportunity to provide one (1) promotional gift/item with the
organisation logo (supplied by partner) to be placed on chairs for
dinner guests
» Electronic list of participants (name, organisation and state) provided
prior to and post conference, subject to privacy laws
Welcome Reception Partner
$6,500 (inc. GST) | Limited to one organisation
» Acknowledgement as the Welcome Reception Partner in all
conference promotional material
» Exclusive naming rights to the Welcome Reception
» Opportunity to make a 5-minute address to guests during the
Welcome Reception
» Organisation logo and 50-word promotional paragraph with contact
details listed in the Conference Handbook
» Organisation logo on holding slides at the start of conference sessions
» Organisation logo on on-site conference signage
» Opportunity to display organisation banner (supplied by partner) at
the reception area
» 1 x complimentary full registration with one (1) ticket each to attend
the Welcome Reception and Conference Dinner
» 4 x complimentary tickets to attend the Welcome Reception
» Opportunity to provide branded napkins with the organisation logo
(supplied by partner) to be used during the reception
06 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018
Hospitality Partnership OpportunitiesCoffee Cart Partner
$6,800 (inc. GST) | Two packages available
Organisations can partner up to two coffee carts located in the exhibition
hall, serving coffee and tea throughout the conference breaks. Please
note extended service outside of package inclusion will be at the
partner’s expense.
» Acknowledgement as a Coffee Cart Partner in all conference
promotional material
» Package includes 250 cups per day and barista service for morning
tea, lunch and afternoon tea on Wednesday and Thursday, and
morning tea on Friday
» Package includes provision of a coffee cart, barista and espresso
coffee service during catering breaks
» Organisation logo and contact details listed in the Conference Handbook
» Organisation logo on holding slides at the start of conference sessions
» Organisation logo on on-site conference signage
» Opportunity to brand the coffee cart area
» Opportunity to provide branded napkins and/or take-away cups
with the organisation logo (supplied by partner)
» Opportunity to provide branded shirts with the organisation logo
(supplied by partner) to be worn by the barista at their discretion
Breakfast Session Partner
$3,500 (inc. GST) | Six packages available
Three concurrent breakfast sessions will run on two days of the
conference. Delegates are invited to register to attend presentations by
leading speakers, whilst enjoying a hot plated breakfast.
» Acknowledgement as a Breakfast Session Partner in all conference
promotional material
» Verbal acknowledgement at the commencement of the partnered
breakfast session
» Organisation logo and contact details listed in the Conference
Handbook
» Organisation logo on holding slides at the start of conference
sessions and on-site conference signage
» Opportunity to display organisation banner (supplied by partner)
during partnered breakfast session
» 2 x complimentary tickets to attend the partnered breakfast session
» Opportunity to provide branded napkins with the organisation logo
(supplied by partner) to be used during breakfast session
Lunch Break Partner
$2,500 (inc. GST) | Limited to one organisation per day
» Acknowledgement as a Lunch Break Partner in all conference
promotional material
» Verbal acknowledgement at the commencement of the partnered
lunch break
» Organisation logo and contact details listed in the Conference
Handbook
» Opportunity to provide promotional brochures/flyers at catering
stations during selected lunch (supplied by partner)
» Opportunity to provide branded napkins with the organisation logo
(supplied by partner) to be used during lunch break
» Opportunity to display company banner (supplied by partner) at
catering stations during selected lunch break
Tea Break Partner
$2,000 (inc. GST) | Limited to one organisation per tea break
» Acknowledgement as a Morning or Afternoon Tea Break Partner in
all conference promotional material
» Verbal acknowledgement at the commencement of the partnered
tea break
» Organisation logo and contact details listed in the Conference
Handbook
» Opportunity to provide branded napkins with the organisation logo
(supplied by partner) to be used during tea break
» Opportunity to display company banner (supplied by partner) at
catering stations during selected break
» Opportunity to provide promotional brochures/ flyers at catering
stations and lounges during selected tea break (supplied by partner)
NEW!
NEW!
THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES 07
Branding Partnership Opportunities
Conference Handbook Partner
$6,500 (inc. GST) | Limited to one organisation
Distributed on-site in conference satchels to all participants, the
Conference Handbook contains vital information relating to the Scientific
Meeting including final program, speaker listing, general information and
printed abstracts. The Conference Handbook is considered a keepsake
by delegates and speakers alike, who refer back to the printed material
long after the conference.
» Acknowledgement as the Conference Handbook Partner in all
conference promotional material
» Organisation logo printed on the cover of the Conference Handbook
alongside the conference logo
» Organisation logo and 100-word promotional paragraph with
contact details listed in the Conference Handbook
» Organisation logo on holding slides at the start of conference
sessions
» Organisation logo on on-site conference signage
» Full-page colour advertisement in the outside back cover of the
Conference Handbook (artwork to be supplied by partner)
Conference Satchel Partner
$6,000 (inc. GST) | Limited to one organisation
Distributed to every delegate upon registration, satchels are constantly
used throughout the conference to carry delegate notes and belongings.
They are often retained and used after the event. Partnership of the
satchels offers excellent exposure, with a constant presence for the
duration of the event and beyond.
» Acknowledgement as the Delegate Satchel Partner in all conference
promotional material
» Organisation logo printed on delegate satchels in one colour
alongside the conference logo
» Organisation logo and contact details listed in the Conference
Handbook
» Organisation logo on holding slides at the start of conference
sessions
» Organisation logo on on-site conference signage
Name Badge and Lanyard Partner
$4,000 (inc. GST) | Limited to one organisation
Name badges and lanyards are issued to every delegate upon
registration. Branding of the name badges and lanyards will offer a
constant presence for the duration of the event.
» Acknowledgement as the Name Badge and Lanyard Partner in all
conference promotional material
» Organisation logo printed on name badges and lanyards alongside
the conference logo
» Organisation logo and contact details listed in the Conference
Handbook
» Organisation logo on holding slides at the start of conference
sessions
» Organisation logo on on-site conference signage
Technology Partnership Opportunities
Conference App Partner
$6,500 (inc. GST) | Limited to one organisation
A free and easy-to-use app which will allow delegates to browse
conference sessions and presentation abstracts, create a personalised
calendar and view local maps.
» Acknowledgement as the Conference App Partner in all conference
promotional material
» Organisation logo and contact details listed in the Conference
Handbook
» Organisation logo on holding slides at the start of conference
sessions
» Organisation logo on on-site conference signage
» Pop-up advertisement to be included in the Conference App
to prompt users to visit your organisation website (artwork to be
supplied by partner)
» Banner advertisement in the Conference App (artwork to be supplied
by partner)
08 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018
Additional Partnership Opportunities
Registration Desk Partner
$3,000 (inc. GST) | Limited to one organisation
The registration desk is one of the first stops for all delegates and
speakers, a wonderful opportunity for exposure.
» Acknowledgement as the Registration Desk Partner in all conference
promotional material
» Organisation logo and contact details listed in the Conference
Handbook
» Organisation logo on holding slides at the start of conference
sessions
» Organisation logo on on-site conference signage
» Opportunity to display organisation banner (supplied by partner)
around the Registration Desk
Water Bottle Partner
$3,000 (inc. GST) | Limited to one organisation
Opportunity to provide branded water bottles to be distributed in the
conference satchels (water bottles to be provided by the partner and must
be sent to the Conference Organisers by the specified deadline date)
» Organisation logo and contact details listed in the Conference
Handbook
» Acknowledgement as Water Bottle Partner in all conference
promotional material.
» Organisation logo on holding slides at the start of conference
sessions.
» Organisation logo on on-site conference signage.
Notepad and Pen Partner
$2,500 (inc. GST) | Limited to one organisation
Notepads and pens are distributed to every delegate upon registration
within the conference satchel. Please note branded notepads and pens
will be supplied by the partner.
» Acknowledgement as Notepad and Pen Partner in all conference
promotional material
» Organisation logo and contact details listed in the Conference
Handbook
» Organisation logo on holding slides at the start of conference
sessions
» Organisation logo on on-site conference signage
Custom Partnership OpportunitiesCannot find what you are looking for? Speak to a member of the
Conference Organising team today about customising your package
that suits your budget and needs. Contact us at +61 2 9368 1200 or
email us at [email protected].
Additional Advertising Opportunities
Satchel Insert
$1,000 (inc.GST) | Unlimited
» Opportunity to include one (1) insert in conference satchel –
corporate literature, DL, A5, A4 (or similar size) or promotional
merchandise (not including note pads and pens)
Conference Handbook Full-Page Advertising
$950 (inc.GST) | Unlimited
» Full-page colour advertisement in the Conference Handbook
(artwork to be supplied by partner)
Conference Handbook Half-Page Advertising
$550 (inc.GST) | Unlimited
» Half-page colour advertisement in the Conference Handbook
(artwork to be supplied by partner)
Conference Handbook Quarter-Page Advertising
$350 (inc.GST) | Unlimited
» Quarter-page colour advertisement in the Conference Handbook
(artwork to be supplied by partner)
NEW!
THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES 09
Conference ExhibitionExhibiting at ANZSGM 2018 is an outstanding opportunity to promote your organisation. The exhibition area is the hub of the conference and is ideal
for networking with your customers and clients.
Shell Scheme Exhibition Booths
Fees
3m x 3m = $4,750 (inc. GST) OR 3m x 2m = $3, 950 (inc. GST)
Exhibition Package Inclusions
Booth • 3m x 3m OR 3m x 2m shell scheme structure • 2.5 m high display booth with Octanorm frame
Signage • Organisation name in standard colour per stand
Lighting • 2 x 2 track spotlights
Power • 1 x 4 amp power outlet
*Name badges for two (2) representatives including entry into exhibition area and Welcome Reception only (includes morning and afternoon tea and
lunch daily)
One (1) conference satchel per exhibition booth
Organisation name on conference website, including a link to organisation website
Organisation name listed in the Conference Handbook and Conference App as an exhibitor
PLEASE NOTE: Additional equipment such as furniture, audio visual, modem lines and telephone lines are available for hire. Details of suppliers will
be forwarded to exhibitors at a later date.
Additional Exhibitor Pass
If you have more than two (2) representatives who wish to attend the exhibition only, additional passes can be purchased from the Conference
Organisers.
Each additional exhibitor pass includes:
Name badge for one (1) representative *
Daily catering for one (1) representative (morning and afternoon teas and lunches)
*Please note this will not allow you access into the conference sessions or Gala Dinner
EXHIBITION FLOOR PLAN
10 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018
1
2
3
4
5
6
7
8
9
10
11
12
COFFEE
POSTER BOARDSPOSTER BOARDS
Registration
BUFFET
BUFFET BUFFET
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
6
3
15
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18
19
20
21
2223
24
25
26
1314
3 3
2
BUFFET
BUFFET
COFFEE 27
33
2
COFFEE
28
Disclaimer: Floor plan above is subject to change without notice.
2
THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES 11
Partnership & Exhibition Agreement FormPlease return completed form to: [email protected].
Organisation Name:
Address:
State/ Region: Postcode: Country:
Contact First Name: Last Name:
Position Held:
Telephone: Mobile:
Email Address:
Organisation Website:
I/We would like to select the following PARTNERSHIP/EXHIBITION Package/s:
(Please tick your preference)
Conference Dinner Partner $9,900 Conference App Partner $6,500
Welcome Reception Partner $6,500 Registration Desk Partner $3,000
Coffee Cart Partner $6,800 (NEW!) Water Bottle Partner $3,000
Breakfast Session Partner $3,500 Notepad and Pen Partner $2,500
(NEW!) Lunch Break Partner $2,500 Satchel Insert $1,000
(NEW!) Tea Break Partner $2,000 Full Page Advertising $950
Conference Handbook Partner $6,500 Half-Page Advertising $550
Conference Satchel Partner $6,000 Quarter-Page Advertising $350
Name Badge and Lanyard Partner $4,000
Please advise your preferred booth location(s) ** - refer to the exhibition floor plan
3m x 3m = $4,750 (inc. GST) 3m x 2m = $3, 950 (inc. GST)
1st Preference: 2nd Preference: 3rd Preference:
*Please note all the above prices include GST. **Booth preferences are allocated in order of receipt of agreement form.
Investment Total: AUD (inc. GST) Date: Signature:
I confirm I have read and understood the terms and conditions for my selected package.
Upon receipt of this form and payment, a tax receipt will be emailed out to the contact details above.
Please make cheques payable to ‘ANZSGM 2018’ and post to:
ANZSGM 2018 Annual Scientific Meeting
c/- International Conferences & Events (ICE)
183 Albion Street,
Surry Hills, NSW 2010 Australia
12 PARTNERSHIP & EXHIB IT ION OPPORTUNIT IES THE AUSTRALIAN AND NEW ZEALAND SOCIETY FOR GERIATRIC MEDIC INE ANNUAL SCIENTIF IC MEETING 2018
Terms and ConditionsBy returning this signed Partnership and
Exhibition Agreement (“Agreement”), you agree
to be a non-exclusive Partner and/or Exhibitor
of the ANZSGM 2018 Annual Scientific Meeting
held at International Convention Centre,
Sydney from Wednesday, 27 – Friday, 29 June
2018 on the following terms and conditions set
out below and as attached to this Agreement.
PAYMENT
Upon receipt of your signed agreement
together with a deposit, acknowledgment
of receipt will be sent in writing along with a
Tax Invoice. You agree to pay the ANZSGM
2018 Annual Scientific Meeting t he full
amount payable and all monies paid are non-
refundable; and Partnership entitlements will
not commence until the 50% deposit has been
paid in full within 7 days of receiving the invoice
from the organisers. Balance payments must
be received by Thursday, 1 March 2018. All
amounts stipulated in this agreement include
goods and services tax (GST) of 10%. Partners
and exhibitors contracted four (4) weeks prior
to the conference start date will be charged a
15% late administration fee.
If a partner wishes to cancel or change the details
of their booking, advice must be made in writing
The cancellation fees are applicable as follows:
» Before Thursday, 1 March 2018: 50% of the
total amount.
» After Thursday, 1 March 2018: 100% of the
total amount.
PARTNERSHIP
Your requested category of partnership may be
limited as specified within this documentation and
preference will be determined in order of receipt
of the signed Agreement and deposit payment.
The Conference Organisers will notify you if
you are unable to participate in your requested
category. Partners are not permitted to enter the
conference sessions or social functions, unless
the relevant tickets are offered as part of the
particular partnership package. However, should
partners wish to attend the conference as a
delegate, the appropriate registration form must
also be completed with the applicable fee.
EXHIBITION
Further information regarding the contracted
exhibition build and freight forwarding
companies, delivery, hiring goods, electricity,
and storage, etc. will be included in the
exhibitor manual provided to each confirmed
exhibitor in due course.
INSURANCE
Evidence of public liability insurance for the
period of the exhibition and must be submitted
to the conference organiser. The Organising
Committee and the Australian and New
Zealand Society of Geriatric Medicine will not
be responsible for any loss or injury that may
occur to the exhibitor, their employees, the
public or property from any cause whatsoever
prior to, during and the subsequent period
of the conference. Exhibitors shall indemnify
and hold harmless the Australian and New
Zealand Society of Geriatric Medicine from all
liability (damage or accident) that might ensue
from any cause resulting to or connected with
the transportation, placing, removal or display
of exhibits.
DISCLAIMER
Every effort has been made to present, as
accurately as possible, all the information
contained in this prospectus. The Organising
Committee and the Australian and New
Zealand Society of Geriatric Medicine act only
to procure and arrange these activities and do
not accept responsibility for any act or omission
on the part of the service providers. No liability
is accepted for any inaccuracy, nor for delay
or damage, including personal injury or death,
howsoever caused resulting from or arising
out of reliance upon any general or specific
information published in this prospectus. In
the event of unforeseen circumstances, the
Organising Committee reserves the right to
change any or all of these details.
CONTACT
To secure partnership or exhibition packages,
please complete the agreement form.
To ensure your partnership selection or the
number of booths you require are secured,
please book early. Late bookings are possible
but choices may be limited. Please note
all entitlements are subject to the time of
confirmation. Partnership entitlements will not
commence until payment for 50% of your total
investment has been received, with the balance
due no later than Thursday, 1 March 2018.
Payment is required within 7 days from date of
invoice, unless dated after Thursday, 1 March
2018; whereby full payment will be required
immediately (full payment to accompany
signed agreement).
LOGO
The Conference Organisers may at their discretion
use your logo, symbol, trademark or registered
mark in acknowledging your involvement in the
conference literature where this is offered as part
of your particular partnership and/or exhibition
package and no payment shall be made to
you for such use. You will be responsible for
forwarding your logo, symbol, trade mark or
registered mark by the necessary deadline as
outlined in the confirmation email. We request
that all logos be supplied in an EPS format, high
resolution 300 dpi. Should an alternative format
be received, the Conference Organisers cannot
be held responsible for the quality of the logo
displayed in any promotional materials. Partners
are encouraged to use the conference logo on
correspondence and promotional materials. The
partner’s name or logo and partnership level
must be positioned adjacent to the conference
logo. Any such use must be submitted to the
Conference Organisers for approval. The logo
must not be affixed to partners’ products
manufactured for resale. The Conference
Organisers will be pleased to provide the logo in
formats suitable for reproduction.
Thank you for supporting the ANZSGM 2018 Annual Scientific Meeting!