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ANNUAL GENERAL MEETING 2011

Roll Call

Board members

Team Representatives

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Notice of March 22, 2011 PCSC AGM

From: Park City Soccer Club Sent: Mon 2/28/11 6:23 PM

Please note for your calendars, the Annual General Meeting for the Park City Soccer Club has been scheduled for Tuesday, March 22, 2011, at 5:30pm at the Trailside Park Offices (Conference Room). Anyone interested is welcome and encouraged to attend the meeting.

For matters requiring a vote, i.e. Board Member election, Changes in Bylaws, etc., each affiliated Club team (i.e. GU-11, BU-14 etc.) must have in attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected team’s members (1 vote per team player) or appointed by the Team Manager in the event no team representatives are elected. The Team Manager must register the elected or appointed Team Representatives with the Club Secretary, at least 72 hours in advance (by Saturday, March 19, 2011, at 5:30pm) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall forfeit their participatory votes.

If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, we encourage you to become a Team Representative or help elect a Team Representative that best represents you.

Stay tuned for additional announcements as we get closer to the meeting date…. Kristen PearsonCommunications Director

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PCSC BOARD MEMBERS

• President: Dan Williamson• Vice President: Kristen Pearson• Treasurer: Cheryl White-Hamrick• Secretary: Mike Dufner• Youth Academy: Dennis Hoglin• Registrar: Karen Howell• Coaching Director: Bob Martin• Tournament Director: Shelley Gillwald

Reading & Acceptance of 2010 AGM Minutes

• Minutes are posted on club website• Motion to approve

– Second of the motion– VOTE

2011-2012 Schedule Overview

Community Info Mtg:Tuesday – May 3rd , 2011Tryouts: May 23rd – June 3rd , 2011Club Team/Uniform Mtg: Monday -- June 6th , 2011

Summer Training ScheduleAll X-League, Comp League & High School Teams

• Summer Tournament Play: June 1 – Labor Day 2011• Summer Camp #1: June 20 – 23, 2011• Park City Extreme Cup: August 4 -- 6, 2011• Summer Camp #2: August 15 – 18, 2011• Summer Training: June – August 2011

**HS Girls’ teams train through early August due to eligibility rules**

2011-2012 Schedule Overview

Fall Training ScheduleX-League, Comp & High School Boys Teams

• Fall Game Season: Mid August – Mid October• Fall Academy: August – Late November• Fall Tournament Play: Mid October

– Boys State Cup Mid October [tbd]

Winter Indoor Training ScheduleAll X-League, Comp & High School Teams

• Winter Tournament Play: November 2011 – February 2012– President’s Cup February 17 – 20, 2012 [est]

• Indoor Training – Session 1: November – December 2011• Indoor/Outdoor Training – Session 2:January – March 2012

**HS Boys teams train through President’s Day due to eligibility rules**

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2011-2012 Schedule Overview

Spring Training ScheduleX-League, Comp & High School Girls Teams

• Spring Training Feb – March 2012– Indoor/Outdoor

• Spring Game Season: March – Mid May• Spring Academy: February – Late -May 2012

• Spring Tournament Play: March – May 2012– Girls State Cup May [tbd]

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Uniforms

All programs use the same uniforms from 2009 - 2012 Seasons

Individual uniform pieces available for order through team uniform representatives

Players moving up to U11’s need to purchase additional uniform pieces through uniform committee [or used from former players]Comp & High School = $285X-League = $110

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Tournaments

• Tournament Play is generally at the discretion of each individual Coach and Coaching Director.

• Most teams should anticipate playing in our PC Extreme Cup plus a few more tournaments throughout the year.

• Remember that tournament fees and coaches travel expenses for other than our PC Extreme Cup are additional and not included in club program fees.

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PCSC PROPOSED RATES 2011-12NO RATE INCREASE FOR NEXT YEAR

• U8 – U11 ACADEMY PROGRAM ~$250 PER SEASON – FALL AND SPRING

• X-LEAGUE U-9 -- $1000 FOR FULL YEAR U-10 -- $1275 FOR FULL YEAR

• FULL YEAR COMP. PROGRAM [U11 – U14] $1275 FOR FULL YEAR

• HIGH SCHOOL AGE PROGRAM [U15 – U18] $900 FOR ¾ YEAR [including indoor]

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Report of Officers/Committees

–Coaches Report–Registrar’s Report–Treasurer’s Report to include Budget–Scholarship Report–Camps Report–Tournament Report

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Coaches Report

Bob Martin

2011-12 Proposed Program

Projected Teams: 17 -- Not Including Academy Program

Academy U7 – U8 U9 – U11

X-League: Girls U9

Girls U10 Boys U9 Boys U10 Comp League: Girls U11

Girls U12 Girls U13

Girls U14 Boys U11 Boys U12 Boys U13

High School: Girls U15/16

Girls U17/18 Boys U15 Boys U16

Boys U17 Boys U18

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Registrar’s Report

Karen Howell

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Treasurer’s Report

Cheryl White-Hamrick

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PC SOCCER CLUB BUDGET 2011 - 2012BUDGET PROJECTED BUDGET

2010 -11 2010 - 2011 2011 - 12Income

Program Fees 298375 304,722 257,670Camp Income 19000 18,020 18,000Academy Fees 15000 20,130 25,000Uniforms 12000 12,140 12,000Service Fees 4000 3,275 4,000Interest Income 1500 359 500

Total Operating Income: 349,875 358,646 317,170

ExpensesCamps 12054 11,580 12,298Academy 15068 14,118 22,300Gen. Coaching Exp 195300 187932 178925 Coaching Labor 172625 173,515 160,250 Coaches Equipment 2500 240 2,500 Specialized Training 12175 12,362 12,175 Assistant Coaches 6000 1,000 2,000 Coaches Education 2000 815 2,000Field Fees 22500 19,972 25,000Referee Fees 11670 12,551 10,480UYSA Fees 12726 0 0Uniforms 19500 31,968 5,050Team Tournaments 11000 13,364 0Scholarships 35000 34,727 35,000Administration 21600 19181 29600 Bank/Cred.Card Fees 13000 11,905 13,000 Professional Fees 1850 850 9,650 Advert/Office Supp 4575 4,096 4,575 Insurance/Permits 2175 2,330 2,375

Total Operating Expense: 356,418 345,393 318,653

Net Operating Profit: (6,543.00) 13,253.00 (1,483.00) Tournament Profit: 33,000 35,342 42,250Total Club Profit/Loss 26,457 48,595 40,767

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PCSC Budgeted Income 2011 - 12

Income

Program FeesCamp IncomeAcademy FeesUniforms

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PCSC Budgeted Expense 2011 – 12

Expenses

CampsAcademyGeneral Coaching ExpUniformsField FeesRef FeesScholarshipsAdministration

Proposed 2011 - 12 Budget

Motion to approveSecond of the motionVote

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Scholarship Report

Karen Olsen

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PC SOCCER CLUB SUMMER CAMPS 2011•

CAMP #1:********WILLOW CREEK PARK********

20 – 23 JUNE [MON - THURS]9:00AM - 11:00AM FOR AGES 7 - 11

11:30AM – 1:30PM FOR AGES 12 – 17

CAMP #1 IS FREE TO PC SOCCER CLUB ROSTERED PLAYERS$125 FOR ALL 4 DAYS FOR GUEST [NON-ROSTERED] PLAYERS

CAMP #2:

********WILLOW CREEK PARK******** 15 - 18 AUGUST [MON - THURS]

9:30AM - 2:30PM FOR AGES 7 - 17

CAMP #2 IS $125 FOR PC SOCCER CLUB ROSTERED PLAYERS$225 FOR ALL 4 DAYS FOR GUEST [NON-ROSTERED] PLAYERS

***Go to www.parkcitysoccer.org and click on Register Online tab***

???’s – Contact Cheryl White-Hamrick @ 435.659.0448 or cwhitehamrick@aol.com

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PCSC Extreme Cup Tournament Report

Tournament DirectorShelley Gillwald

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2010 Volunteer participation for the Park City Extreme Cup based on all club families

Leadership (30+ +++ hours) 7%Above & Beyond (15+ hours) 7%A few extra hours (2-3 over required) 18% 32%

Minimum required hours (6 -12)* 15% Less than required ( ie. (1) 3 hr shift) 25%

Did not volunteer at all 28%

* Families with one player were asked for 6 hours Families with 2 or more, 12 hrs

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Survey of Winter Sports Clubs

Park City Ski Team $500 dep. older kids 20 hours required per family$200 dep younger kids 10 hours required per family

Park City Snowboard Team $200 deposit 20 hours required per familyNOTE: raising to $300 or $400 for 2011/12

Park City Nordic Ski Team $200 deposit 10 hours

NOTE: Need to confirm # hours Figure Skating Club of PC $15010 hours

NOTE: Parents have option of forfeiting the $ at reg. Ice Miner’s Hockey $ 75 deposit 10 hours

NOTE: Parents have option of forfeiting the $ at reg.

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PCX Tournament 2010 Actual 2011 Budget

Fundraising 33,575.00$ 40,000.00$

Team registration 127,755.00$ 127,750.00$

Concessions 14,964.83$ 12,000.00$

Lodging Receipts 2,367.10$ 2,500.00$

Misc. (deposit refunds) 405.00$ 500.00$

Total PCX Tournament Income 179,066.93$ 182,750.00$

Game Expenses 56,159.40$ 56,550.00$

Operations 8,471.93$ 9,050.00$

Volunteer/staffing expenses 4,182.47$ 3,000.00$

Concessions 10,264.35$ 7,700.00$

Awards & Gifts 19,130.46$ 19,500.00$

Marketing & Promotion 15,916.80$ 14,200.00$

Bank Fees 5,500.00$ 5,500.00$

Administration 19,000.00$ 17,000.00$

Past Tournament Expenses 600.00$ -$

Total PCX Tournament Expense 139,225.41$ 132,500.00$

Gross Tournament Profit 39,841.52$ 50,250.00$

To teams as Ad Sales incentive (4,500.00)$ (8,000.00)$

Total Tournament Proceeds 35,341.52$ 42,250.00$

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Thanks for your help!!!

Karen Howell – Outgoing Club RegistrarKaren Olsen– Scholarship Committee ChairUniform Committee

Jodi DerberLynne Griggs

Team ManagersTournament Committee

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PROPOSED CHANGES TO PCSC BYLAWS

NONE THIS YEAR

Nominations

• Candidates must have declared their interest 72 hours in advance of the AGM with Club Secretary.

• Candidates must be nominated and be present to accept.

• All nominations must be seconded.

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Nominations for Board Election

<<<3 seats available>>><<<You may cast 3 votes total>>>

Dennis HoglinMike DufnerPaul BaniewiczXX

Election Results• Officers of the PC Soccer Club will count ballots this

evening.• All who are interested are welcome to stay.• Newly appointed officers of the Club, if any, will be

voted upon by quorum of the 5 elected officers at the first Board meeting following the AGM.

• 1 year Board appointments (up to 5)• Club Registrar will be named at that time• THANK YOU ALL FOR YOUR COMMITMENT TO THE

CLUB AND PARTICIPATION THIS EVENING!

Motion to Adjourn Meeting

See you on the pitch!