packaging test documents
TRANSCRIPT
![Page 1: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/1.jpg)
Packaging the ELA & Math Test Booklets and Answer Documents for Delivery to the Scoring Site
![Page 2: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/2.jpg)
PACKAGING MATERIALS
GRADES 3,5,&7
![Page 3: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/3.jpg)
PLEASE NOTEThe information contained in this PowerPoint presentation is simply for the packaging of the Day 2 constructed response test documents and not for the Day 1 multiple choice documents. For information on the packaging and delivery of the Day 1 multiple choice document please refer to NYC DOE’s memos on the Charter Center’s website at: http://www.nyccharterschools.org/lead/for-school-leaders/electronic-test-scoring
![Page 4: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/4.jpg)
Make sure you have the following materials on hand before you start packaging the test booklets and answer documents.
1.NYS Test Booklets 1 & 22.Class Roster Sheet3.Large Poly Bag4.Constructed Response Answer Documents5.Purple Header Sheet6.Small Poly Bag7.Test Security Sheet8.School Group List9.Large Manila DAA Envelope10.White / Red Shipping Carton
MATERIALS NEEDED FOR PACKAGING
![Page 5: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/5.jpg)
PACKAGING MATERIALS
1. NYS Test Booklets 1 & 2
20102010 2010
![Page 6: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/6.jpg)
PACKAGING MATERIALS
2. Class Roster Sheet
![Page 7: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/7.jpg)
PACKAGING MATERIALS
3. Large Poly Bag
![Page 8: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/8.jpg)
PACKAGING MATERIALS
4. Constructed Response Answer Documents
![Page 9: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/9.jpg)
PACKAGING MATERIALS
5. Purple Header Sheet
![Page 10: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/10.jpg)
PACKAGING MATERIALS
6. Small Poly Bag
![Page 11: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/11.jpg)
PACKAGING MATERIALS
7. Test Security Sheet
![Page 12: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/12.jpg)
PACKAGING MATERIALS
8. School Group List
![Page 13: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/13.jpg)
PACKAGING MATERIALS
9. Large Manila DAA Envelope
![Page 14: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/14.jpg)
PACKAGING MATERIALS
10. White/Red Shipping Carton
![Page 15: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/15.jpg)
PREPARING MATERIALS
FOR PACKAGINGTHE TESTS
![Page 16: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/16.jpg)
PREPARING MATERIALS1. Place Booklet 1 on top of
Booklet 2 for each student (Make sure the student identification label/barcode is affixed in the proper location on the back cover of each test booklet)
2. Alphabetize the class set of test booklets
![Page 17: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/17.jpg)
PREPARING MATERIALS
3. Place the class roster sheet on top of the complete class set
4. Place the complete class set of test booklets with class roster in a large clear poly bag (Do not use rubber- bands or paper clips)
![Page 18: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/18.jpg)
PREPARING MATERIALS
5. Alphabetize the class set of constructed response answer documents and place the purple header sheet on top
6. Place the alphabetized class set of answer documents with purple header sheet in a small clear poly bag (Do not use rubber-bands or paper clips)
7. Fill out the Test Security Sheet and School Group List
![Page 19: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/19.jpg)
PLEASE NOTEAll math test booklets with student answers in languages other than English must be handled as follows:
– Each language must be in its own “pack” and appropriately labeled
– These “packs” should be placed on top of the class set
![Page 20: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/20.jpg)
PACKING THE CARTON
FOR DELIVERY TO THE SCORING SITE
![Page 21: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/21.jpg)
PACKING THE CARTON
1. Place the large empty manila DAA envelope in the bottom of the white/red shipping carton
2. Place the completed Security Sheet in the carton
3. Place the alphabetized class set/s of test booklets and answer documents in the carton
![Page 22: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/22.jpg)
4. Place the School Group List on top of the test materials and close the carton (Do not seal with tape)
5. On the carton, fill in the Borough, District, School number and the name of the test (example: Borough: Q District: 84 School: 123 Test: NYS ELA Gr. 3 2010)
Place the test booklets and answer documents for only one grade in each carton.
![Page 23: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/23.jpg)
PACKAGING MATERIALS GRADES
4,6,&8
![Page 24: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/24.jpg)
The process for packaging the Grades 4, 6 and 8 Math and ELA test booklets and answer documents is similar to the steps outlined above.
Repeat the directions in slides 3-21.
When packaging the test booklets for these grades make sure you put Test Booklet 2 on top of Test Booklet 3.
![Page 25: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/25.jpg)
DELIVERING THE MATERIALS
TO THE SCORING SITE
![Page 26: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/26.jpg)
Date Grades Time
Tues, April 27 3, 5, &7 2:00-5:00 pm
Wed, April 28 4, 6, &8 2:00-5:00 pm
Thurs, May 6Drop off of all make-up tests
ALL GRADES 2:00-5:00pm
The ELA tests must be hand delivered on the dates listed below to the Crowne Plaza Hotel
104-04 Ditmars Blvd. 2nd FloorEast Elmhurst, NY 11369
718-457-6300
![Page 27: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/27.jpg)
Date Grades Time
Thurs, May 6 3, 5, &7 2:00-5:00 pm
Fri, May 7 4, 6, &8 2:00-5:00 pm
Mon, May 17Drop off of all make-up tests
ALL GRADES 9:00-12:00 noon
The MATH tests must be hand delivered on the dates listed below to the Crowne Plaza Hotel
104-04 Ditmars Blvd. 2nd FloorEast Elmhurst, NY 11369
718-457-6300
![Page 28: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/28.jpg)
PLEASE NOTE
School personnel must remain at the Crowne Plaza Hotel until the school’s scoring carton(s) are checked in by the scoring leader. They must also be available to correctly package the scoring materials if during the in-take process it has been determined that the materials were not properly packaged.
![Page 29: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/29.jpg)
CONTACT INFORMATION FOR
ELECTRONIC SCORING
![Page 30: Packaging Test Documents](https://reader038.vdocuments.us/reader038/viewer/2022102815/554e19a4b4c90571798b488b/html5/thumbnails/30.jpg)
Joan Flig—Scoring Leader
(516) 380-6919
Mona Stivers—Scoring Support & Logistics
877-782-8269 (Toll Free)
Aretha Miller—NYC Charter School Center
(212) 437-8307
• • Mona Stivers—Scoring Support & Logistics• [email protected]• (217) 355-5833