oracle iexpense overview
TRANSCRIPT
Oracle iExpense Overview
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2
Training Agenda
Areas Covered:
Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Credit Card Flow
User Credit
Card Master Card
CDF3
(Transaction
Data File)
Load and
Validate CC
transaction
Credit Card
Transactions Table Notify User
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Expense Flow
Expense Report
Credit Card Expense
Report
Business Personal
Approval Process
Payables Import
Invoice for Master Card
Pay HBI (Salary
Deduction)
Pay Master
Card
Employee Expense
Report
Approval Process
Payables Import
Invoice for Employee
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Approvals
Approval Hierarchy:
• Defaults -> Managerial Hierarchy & Default Cost Center
• Can be submitted to Another Approval and Cost Center
• Then Follows Managerial Hierarchy
• AME can be used for Financial Hierarchy
• Final Approval can be routed to Auditor (Payables)
Approvals Process:
• Can be done via emails (if configured)
• Mobile App (if configured)
• Oracle Notifications Screen
Approval Actions:
• Approve
• Reject
• Delegate
• Request More Information
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Login to Oracle iExpense (Uses the same framework as Employee Self-Service or iProc)
Licenses (Depends on Oracle Licensing Contract – Should be included as part of finance)
Excel Upload for desktop to iExpense
Third party custom Apps also available for expense entry
Receipt can be attached to individual line or at the expense header level.
Expense report can be saved as draft before final submission
Expense Entry
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Controls
Individual Expense Line Type can be controlled for receipt or receipt not required.
Mileage rate can be controlled using date ranges
Line Limits can be set for receipt or receipt not required
Auditors approval required / not required can be controlled.
Multiple Templates can be setups depending on Organizations
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Auditors Report
Pending Approval Reports
Aged Transactions
Expense by Line Type
Expense by Cost Center
Expense by Manager or Employee
New Credit Card Issuance
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Setups
Employee:
• Cost Center -- HR
• Email Id -- HR
• Credit Card -- AP
Approval Limits -- AP or HR ???
• Needs to be entered for each combination of:
o Manager Name
o Cost Center
o Limit Amount
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Payables - Invoices:
Invoice Creation:
Save it and close the distribution form.
Select ACTION
VALIDATE
SELECT ACTION
SELECT CREATE ACCOUTNING
NOTE :
From Invoice WorkBench, We can directly enter into the Payment WorkBench,
by SELCTING PAY IN FULL option.
SELECT ACTION
SELECT PAY IN FULL
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Challenges
Aged Transactions
Approval Limits Setups
Auditors Scope
Personal Expenses on Credit Cards
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Credit Card Flow
Expense Report Flow
Approvals
Expense Entry
Controls
Audit Reports
Setups
Challenges
Next Steps
Q& A
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Next Steps
Demo
Accounting Flow
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Q&A:
