onedrive for businesscte.clarksoncollege.edu/wp-content/uploads/2017/10/...2 one drive for business...
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OneDrive for BusinessCTE WORKSHOP 10-10-2017 AND 10-11-2017
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Workshop Objectives
Participants will learn
what OneDrive for Business is
Clarkson College FAQs related to OneDrive
how to access OneDrive for Business (cloud-based and desktop client)
how to upload folders and files into OneDrive
how to organize OneDrive files and folders
how to find files
how to use OneDrive for Business with Microsoft Office products
how to share files with others
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One Drive for Business
OneDrive for Business is a licensed product and available through Clarkson College MS campus agreement
OneDrive is free for Outlook.com and Hotmail.com accounts
Each account type has its own respective desktop file synchronization client
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Clarkson College
OneDrive for Business has 1TB default storage
Clarkson College IT Department DOES NOT backup OneDrive for Business content My practice – Set-up a personalized process to copy files to M:/ Drive or
personal hard drive
OneDrive for Business in NOT an approved location for storage of Restricted Data (see IT Data classification and Protection policy)
ALWAYS remember to SIGN-OUT of cloud version
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Access via Desktop Client
OneDrive for Business desktop client will automatically keep files or folders on your computer’s HDD synced with the cloud ONLY possible on domain joined devices (work or office
computers) not on your home PC
To download:(https://onedrive.live.com/about/en-us/download/)
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Access via Cloud
Accessing OneDrive via Clarkson College Website – OneLogin: (https://clarksoncollege.onelogin.com/login) OneLogin App for browsers
Settings in OneDrive for Business (theme, start page)
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Uploading folders or files via web interface
List view is easier to navigate than Tile view
Click upload button or “drag and drop”
Upload multiple files at the same time
Upload any file type at the same time
View file name, modified, modified by, file size, SHARING
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Uploading folders or files via OneDrive desktop client app
Windows Explorer
“Drag and drop” or copy/paste into OneDrive – Clarkson College folder
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How to organize OneDrive for Business
Create Rename Copy Download Delete (Moves documents
to Recycle Bin for 90 days or until permanently deleted) Second Stage Recycle
Bin
Restore files
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How to find files
Search
Files (right click on file and select details)
Recent
Shared with me
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Using OneDrive for Business with Microsoft Office
Cloud-based version Create Microsoft Office documents (Word, Excel, PowerPoint) Change to desktop version for more functionality Auto-saves document in online versions
Save to OneDrive for Business Thumbnail grid icon allows transition between
Microsoft Office 365 products
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Using OneDrive for Business with Microsoft Office
Desktop Office version Use OneDrive for Business app directly in Microsoft Office
products (Word, Excel, PowerPoint) Sign-in to product “Save “ to current location (One Drive-Clarkson College) “Save As” to various locations (your PC, USB drive, etc.)
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Sharing files
Sharing files with users OUTSIDE of the Clarkson College Defaults to sharing with internal users, CAN be changed to
external or anonymous usersAnonymous links are only available for 90 days Permissions CAN allow full view, edit, upload (if selected) External users can forward the link and share this content
with ANYONE in the world “GET A LINK” vs. “SHARE”
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Emailing vs. Linking
Emailing an attachment from OneDrive for Business Easy to share one or multiple files in
Outlook
File size constraints
No expiration time
Sending a link to a document Easy way to share one or multiple files
No file size constraints
Customize permission for accessing document
Restricted (only specific people can open)
View (requires Clarkson College sign-in)
Edit (requires Clarkson College sign-in)
View (no sign-in required)
Edit (no sign-in required)
Expiration time can be set on links
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Working on files simultaneously via GET A LINK
Options to GET A LINK to share: Cloud-based OneDrive for Business
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Working on files simultaneously via GET A LINK
Options to GET A LINK to share: Microsoft Office Product
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Working on files simultaneously via SHARE by email invitation
Options to SHARE via email invitation: Cloud-based OneDrive for Business
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Working on files simultaneously via SHARE by email invitation
Options to SHARE via email invitation: Microsoft Office Product
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Working on files simultaneously via SHARE by email invitation
Options to SHARE via email invitation: Windows Explorer
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Sharing a Folder to Collect Files20
1. User creates folder and generates link to folder. Then, shares link with other users.
2. Invited users authenticate and upload files using the Upload button.
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