sharepoint and onedrive for business in education
TRANSCRIPT
Daniel Anderson & Loryan Strant
SharePoint & OneDrive in Education
Talking points SharePoint – intranet & document management for the business side of the school
OneDrives for home drives Planner Groups Administration & Management
Getting to SharePoint & OneDrive
Migrating to SharePoint & OneDrive
• Planning is crucial• Metadata is key• SPFileZilla -
https://spfilezilla.codeplex.com/
• FastTrack Onboarding Center can help with migration
Change management is key Create a sense of urgency Create a guiding coalition Develop a change vision Communicate the vision for buy-in Empower broad-based action Celebrate short-term wins Consolidate gains and generate more change Make it stick
Migrating DL's to Groups Office 365 Groups provide:
Inbox Calendar Library OneNote notebook Planner
Scripts available to convert distribution lists
Working with SharePoint & OneDrive
Which to use?
SharePoint in your pocket Students are always
wanting to use their mobile phone for communication
OneDrive app now allows you to access both your OneDrive files but also SharePoint site document libraries
Allows you to take files offline and edit them with your Office client
OneDrive Mobile App• BYOD • Access files on any
Device• Consumer vs OneDrive
for Business• SharePoint mobile app
and the OneDrive mobile app work together
• Lets you view and manage your SharePoint files. Your files remain in SharePoint.
NextGen Sync Client OneDrive allows for 1TB of
storage (up to unlimited) Potential HDD Capacity
problems Next Gen Client now
supports Selective Sync Works on PC and Mac
Get started with the OneDrive for Business Next Generation Sync Clienthttps://support.office.com/en-us/article/Get-started-with-the-OneDrive-for-Business-Next-Generation-Sync-Client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49
New SharePoint Sites Every Group will be upgraded Different devices (BYOD) Responsive OOB Pages – Allows teachers to create on a per class or topic
basis
New look Document Libraries Copy a file from OneDrive for Business to SharePoint
Pin Important Documents
No reason for Teacher USB Sticks
Sharing, Co Authoring and Backup Students can share folders and documents with teachers
Teacher feedback Shared with me Students can Co Author with other Students
Re Imaging Recycle Bin
Demo on Sharing and Co Authoring
Revision Management and Alerts One Document, multiple
versions You collaborate with the
faculty on a particular document and want to be notified of changes to it
You set an alert on shared calendar to be notified of new events added by your peers
External sharing Authenticated users
Authenticated users are those who are invited to sign in by using a Microsoft account or work or school account.
Guest Users Guest users, also called anonymous
users, don’t need a Microsoft account or work or school account to access documents. They access the document via a guest link that you give to them.
Power BI in SharePointRestrictions around embeddingApp available in Office store ($$)
Microsoft FormsA new formative assessment and survey tool in Office 365 Education
Security & ProtectionRights Management for the business side of thingsStudent data
Administration & Management
Pre Provisioning OneDrive for Business PowerShell to the rescue Avoids new Students and Staff seeing “Please wait while your personal site is setup”
Build into user provisioning at the beginning of the school year
Additional Administrators
PowerShell to Manage Office 365 Groups Robust API allows for automation from student management systems
Pre provision and populate groups at the beginning of the year, term or semester
Create Groups, Add Members, Set Quotas Disable Office group creation for Students ? Set-OwaMailboxPolicy –Identity “<policy name>” –
GroupCreationEnabled $false
Compliance & Reporting Limited out of the box functionality Third-party solutions available
Student data at the end of the year What do you do with home drive data now? Do you keep or remove it?
Two choices: Students can sync locally, move the content to wherever they want. School can use a third-party tool to copy content into a site
collection for historical purposes. Faculty data is different: manager will get notification when user has been deleted, access will be granted.
Questions?Loryan StrantCloud CTO | Office 365 [email protected]
Daniel AndersonPractice Lead – [email protected]