olra news · 11/11/2018 · office services: don’t forget the clubhouse offers affordable and...
TRANSCRIPT
Oaks Landing Clubhouse
1111 Newport Landing Dr.
Telephone: 636-225-2183
Fax: 636-861-8525
Website:
www.oakslanding.org
Clubhouse Email:
OLRA Board Email:
Like us on Facebook:
facebook.com/oakslanding
Clubhouse Hours
Monday - Thursday:
10 a.m. - 9 p.m.
Friday - Sunday:
10 a.m. - 7 p.m.
OLRA News O ak s L an d ing R e c r ea t ion a l A s so c i a t ion
OLRA ANNUAL MEETING The annual meeting of the Oaks Landing Recreational Association will be held at the
clubhouse on Monday, November 5th, 7pm. Important assessment, budgeting, financial and capital improvement plans will be discussed. All residents are
encouraged to attend.
VISIT WITH SANTA! Beginning November 1st, we will begin accepting appointments for our annual visit with Santa. Santa will be visiting the clubhouse on Saturday, December 8th from
9am to 3pm. Please call the clubhouse at 636-225-2183 to book an appointment.
Due to the popularity of this event, we cannot accommodate walk-ins.
PET REMINDER For the safety and consideration of our residents, please keep your pet leashed and
carry baggies for pet waste.
HAPPY THANKSGIVING! The clubhouse will be closed on Thursday, November 22
November 2018
Upcoming Dates:
Nov 5: OLRA Annual Mtg
Nov 22: Thanksgiving –
Clubhouse Closed
Dec 8: Visit with Santa
Dec 24: Clubhouse closes
at 2 p.m.
Dec 25: Clubhouse Closed
November 2018
Managers Notes
A big shout out to Coldwell Banker/Gundaker realtor, Rick McClew for his generous donation of
50 pumpkins to our Trunk or Treat event. Because of Rick, each child who attended, received
a free pumpkin! Rick is a neighborhood resident and loyal sponsor of OLRA events. We ap-
preciate his generosity. I would also like to thank our volunteers who ,without their help, we
could not have had extra trunks and games. Thank you also to the staff of the Clubhouse, this
was my first event and you made it SPOOK-tacular. I appreciate you all!
Have a grateful and Happy Thanksgiving!
- Julie Myers
LEAF AND SNOW REMOVAL
We are taking names of anyone who is interested in earning
some extra money and helping out a neighbor. Please email
us your name, number, and subdivisions willing to work to:
Wireless Internet Availability Need to get some work done outside of the office? The Club-
house Wi-Fi has you covered. Stop by the office to sign in and get the password, then relax in the rec room as you surf the
internet.
Newsletter Advertisements Would you like to see your business’s advertisement in the next edition of the newsletter? We can
accommodate most ads by resizing them or by adding a few finishing touches. The newsletter is made available to 580 homes monthly, so pick up a form in the Clubhouse office and let your neighbors see what
your business is all about! Clubhouse Rentals Too many relatives and friends to host your party at home? The clubhouse is available for rentals 365 days a year, even on holidays. Book your rentals now! Call, stop in, or check out our website for available dates. NOTE: ONLY RESIDENTS may rent the Clubhouse, complete the rental contract and make payment. The resident must also be present during the rental. Failure to abide by these rules will result in the loss of rental privileges. OCTOBER 2018 Clubhouse Rentals: The clubhouse hosted 7 afternoon rentals and 1 evening rental.
2018 Clubhouse Rental Prices Daytime (Mon-Fri) – $75
Daytime (Sat-Sun) – $125 Evening (Sun-Thurs) – $140 Evening (Fri-Sat) – $195 Holiday Daytime – $165 Holiday Evening – $250
Each rental requires a $150 deposit to reserve the date.
Please call for availability.
November 2018
One Time Ad Quarterly
save 15%
Bi-Monthly
save 20%
Monthly
save 25%
Full Page $72 $245 $346 $648
Half Page $46 $156 $221 $414
Third Page $33 $112 $158 $297
Fourth Page $26 $88 $125 $234
Business Card $20 $68 $96 $180
Classified $13 $44 $62 $117
Weight Room Rules All children under the age of 18 seeking use of the exercise equipment, must have a signed parental consent form on file in the Clubhouse office. Minimum age to use this equipment is 14. Parental Consent Forms are available in the Clubhouse office. Parents, please stop by to sign one for your child. Residents 18 and older, are welcome to bring 1 guest per visit to the weight room.
Office Services: Don’t forget the clubhouse offers affordable and convenient office services to our residents. Stop by and have your document copied, faxed or laminated. See below for pricing details.
Faxing (send or receive) (636-861-8525)
Copying and Printing: (black and white only):
Laminating:
$1.00 per page Send and receive local and do-
mestic faxes. A complimentary fax cover sheet
is provided for you. Receive a printed confirmation
for your records. Receive faxes at the Clubhouse
and we will hold your fax until you are able to pick up.
8 ½ x 11 - $.10 per page/side 11 x 14 - $.15 per page/side Color paper (when available) $.15 per page/side Single or double sided copies. 8 ½ x 11 and 11 x 14 Copy on color paper (when
available)
8 ½ x 11 - $1.00 per page 11 x 14 - $1.50 per page No need to go any further
than your neighborhood to have your document laminated.
More affordable than the commercial copy stores.
PHOTO IDs Please remember residents must have their OLRA ID with them when using any of
the Recreational Association facilities. If you have not had a chance to get your ID, stop by the clubhouse to have one made. In most cases , ID cards can be issued while you wait. You will need to provide proof of residence in the form of a current driver’s license. ID
cards are provided free of charge from January through March. After March 31, there is a charge of $5 per ID card.
November 2018
November 2018
OAKS LANDING
RECREATIONAL ASSOCIATION
ANNUAL MEETING
Held at the Oaks Landing Clubhouse
Monday, November 5, 2018
7pm
Meeting Agenda
• Association financial update
• Recap of the past years accomplishments
• Projects going forward
November 2018
OAKS LANDING RECREATIONAL ASSOCIATION BOARD MEETING MINUTES
October 22, 2018
WORKING SESSION: Chuck Schwarz called the board meeting to order at about 6:30. Attending:
President – Chuck Schwarz Treasurer – Sam Crossen Secretary – Frank Roberts Board Member – Jennifer Van Dyke Board Member – Jennifer Williams Clubhouse Manager – Julie Myers Assistant Clubhouse Manager – Diane Nahn
Discussion Items Pool Management – The meeting began with a discussion of the Pool Contracts received from
three different companies. The companies bidding for the work are Lifeguards Unlimited, Pro Pool, and Unique Pool Management. Midwest Pools, the current vendor, has decided not to participate in the bidding process.
Pool Repairs – The bids for pool repairs, including repairs to coping, plaster and painting depth markings, were discussed and the contract was awarded to Unique Pool Management by a vote of the board.
Clubhouse Rentals – Fees for use of the clubhouse by members was discussed and included rates charged by other venues in the area. It was decided to change to an hourly rate with a minimum to reflect the fees charged by these venues. The rate change, to be
effective January 1st, was voted and approved. The new rates will be: Weekday Rate (Monday – Thursday) - $25 per hour with a minimum of four hours Weekend Rate (Friday – Sunday) - $35 per hour with a minimum of four hours Holiday Rate - $45 per hour with a minimum of four hours Non-profit Rate - $15 for two hours and $10 per hour after the first two Time begins upon arrival and includes set up and take down time Current reservations will be honored at current rates thru the first quarter of next year.
Equipment Needs – Several pieces of exercise equipment are showing age and the board dis-cussed the need to replace and update them. The need to replace and add security cameras and umbrella bases was discussed. The umbrella bases were approved but further discussion is needed for the cameras.
Cleaning Increase – the amount paid to clean the clubhouse was discussed and an increase was approved by the board.
Shredding Documents – Several boxes of records, dating over ten years ago, are still being help in the clubhouse. The need to shred these documents was discussed and due to past ex-periences, it was decided to discuss this at the annual meeting.
November 2018
Financial Update Rockwood Account Balances as of October 17, 2018
Checking: $4598.79 Money Market: $149,715.67 September bank statement (to date) and receipts will be provided to the OLRA Treasur-
er, Sam Crossen. American Eagle Credit Union Balances as of October 17, 2018
Business Checking $5.00 Business Money Market $40,070.47 American Eagle Credit Union Tennis Court Loan Balance $ 36,846.88(interest Rate
2.350% for 60 months)
Assessment Update As of October 17, 2018 OLRA, has received 576 of 580 payments (2018).
Tennis/Pickleball Area Courts were used 25 times in September. Austin from Sport Court filled the cracks and will paint after it dries
Pools Met with Crissy from Midwest about how the season went and asked for bid for 2019.
Crissy confirmed on 10/19 that they will not be bidding on the 2019 season.
Clubhouse: Annual meeting flyer was mailed to Residents Trunk or Treat is October 27 Getting quotes on mud jacking front porch Letter was sent for Christmas decorations at Clubhouse for early bird discount
General:
Workout room usage
January 441 times May 451 times
February 451 times June 461 times
March 485 times July 496 times
April 404 times August 439 times
September 320 times
September Clubhouse Rentals
Day Rentals: 6 Evening Rentals: 1
Additional Discussion and Action Items
We encourage all members to attend the Annual Open Meeting
Next OLRA meeting is the Annual Meeting scheduled for November 5 at 7PM
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Come visit with Santa
Saturday, December 8
You are cordially invited
to visit with Santa at the
Oaks Landing Clubhouse!
Call the Clubhouse
at 636-225-2183
to reserve your visit!
Bring your camera and take photos with Santa! We are now taking
appointments for our annual Visit with Santa!
Please call the clubhouse at 636-225-2183 to book an appointment.
Due to the popularity of this event, we are
unable to accommodate walk-ins.
Who Do I Call?
Information for Residents
Problem Who to Call Phone Number
Trash and Yard Waste
For Newport Landing
Waste Management 314-506-4700
or
1-800-989-2783
Trash and Yard Waste
For Remington Oaks
Meridian Waste Services 314-291-3131
www.meridainwaste.com
Streetlight Out or Down Ameren UE 314-342-1111 Must give number listed on pole and the nearest address.
Street Sign Down or
Missing
St. Louis County De-
partment of Highways and Traffic
314-615-8538
Vandalism or Theft St. Louis Police Depart-
ment
636-529-8210
Street Snow Removal St. Louis County De-
partment of Highways and Traffic
314-615-1111
Street and/or Sidewalk
Repair
Missouri Department of
Transportation (MODOT)
314-615-8504
Storm Sewer Lids Metropolitan St. Louis
Sewer District (MSD)
314-768-6260
Gas Leaks or Odors Laclede Gas 314-621-6960
Emergency Number: 314-342-0800
Water Issues Missouri- American Wa-
ter Co.
1-866-430-0820
Emergency Number: 314-991-3404
Loose Animals
(domestic)
Animal Protective Asso-
ciation
314-645-4610
Please confine animal before calling
Injured Wildlife
(mammals)
Wildlife Rehabilitation
Clinic, Inc.
636-677-3670
Non-emergency Police St. Louis County Police
Department, West County Precinct
636-529-8210
“What Do All of These Acronyms Stand For?”
ROHA, NLHA, OLRA: What You Need to Know
1. So, what do the acronyms stand for?
ROHA — Remington Oaks Homeowners Association
NLHA — Newport Landing Homeowners Association
OLRA — Oaks Landing Recreational Association
2. What does each association actually do?
ROHA governs the Remington Oaks and Chestnut Pointe neighborhoods (AKA the “tree-themed” streets), and
NLHA governs the Newport Landing neighborhood (mostly “sea-themed” streets on the other side of
Hawkins). Homeowners belong to ONE of the two organizations based on their address. OLRA governs the
Clubhouse, swimming pools and tennis courts.
3. Can you give me a refresher on the annual assessments?
Each resident receives two assessments each year: one from either ROHA or NLHA, and one from OLRA. The
ROHA and NLHA assessments are distributed in late December and are due Feb. 1 each year. The OLRA
assessments are distributed in late January and are due March 1 each year.
4. What, exactly, do the fees cover?
ROHA fees cover common ground maintenance (including Lake Remington), main entrances maintenance,
insurance and streetlights for the Remington Oaks and Chestnut Pointe neighborhoods. NLHA fees cover
trash pickup, common ground maintenance (including the Newport Landing pond), main entrances
maintenance, insurance and streetlights for the Newport Landing neighborhoods. OLRA fees cover Clubhouse
maintenance, insurance, swimming pools, tennis courts, fitness rooms, and Clubhouse-sponsored neighborhood
activities.
5. I don’t ever use the Clubhouse facilities. Do I still have to pay the OLRA fee?
Yes. Per the governing indentures, all households are required to pay both the appropriate Homeowners
Association fee and the Recreational Association assessments.
6. When do I get my 2018 ID stickers and pool guest pass?
ID stickers and guest passes will be made available in April to residents who are current on their paid
assessments. Residents must be up-to-date on assessments for both their Homeowners Association and the
Recreational Association to receive ID stickers and guest pass.
7. I still have questions. Who do I contact?
The back page of the Recreational Association Newsletter features contact information for each homeowners
association. OLRA contact information and monthly meeting minutes are also included in the newsletter. All
BOARD MEMBERS Oaks Landing
Recreational Association Board of Directors Email:
Chuck Schwarz (President) RO
Kim Boothman (Vice President) RO
Sam Crossen (Treasurer) NL Jennifer Williams (Director) NL Jennifer VanDyke (Director) NL Frank Roberts (Secretary) RO
Remington Oaks Homeowners Association
[email protected] www.remingtonoaks.org
Rick Lord (President) Tim Boyle (Treasurer)
Dan Delay (Common Ground) Carolyn Hensel (Architectural )
OPEN (Secretary) Please inquire with ROHA board to serve
Newport Landing Homeowners Association
[email protected] www.newportlanding.org
Kelly Quinn (President)
Darren Scotti (Secretary) Kevin Cooper (Trustee)
Kyle Kline (Trustee) Anthony Debre (Trustee)
Andy Werkmeister( Trustee)
NOVEMBER 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3
4 5
OLRA Annual
Meeting 7PM
6 7 8 9 10
12-4 event
11
12-4 event
12 13 14 15 16 17
12-4 event
18
19 20 21 22 event
23
24
1-5 event
25
1-5 event
26 27 28 29
30
“Feeling gratitude and not expressing it is like
wrapping a present and not giving it.” —William Arthur Ward