ohio pta-april 2016

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The Ohio PTA Voice Table of Contents: Pg. 1 - Note from the President Pg. 3 - Advocacy News Pg. 6 - Reflections Pg. 6 - 5 Minutes for Life Pg. 8 - Proposed Bylaws Pg. 9 - Month of the Military Child Pg. 11 - Family Engagement Pg. 12 - Every Kid Healthy Week  Pg. 13 - Missioned Centered PTA Pg. 16 - Board of Directors Page 1 April 2016  Advertising in this news letter does not imply endorsement by Oh io PTA  Note from the President... Ohio PTA 40 Northwoods Blvd Ste A Columbus, OH 43235-4718 (614) 781-6344 Fax: (614) 781-6349 [email protected]  A powerful voice for all children  A relevant resource for families and communities A strong advocate for the education and well -being of every child  Greetings Family, Everywhere you turn y ou now see polit ical advertisements. Debates on your television, billboard ads, and messages on your smartphones telling you  who to vote for. Your phon e rings and it is a political survey abou t the individuals running for an elected office. This time of year is when many PTAs have questions as to what is their role in the political arena. If you have a question, where do you turn to first? Your bylaws!!!!!!!!! The following is a section in all bylaws. It is required that all bylaws contain  the following article. I only included the p art of the article that pertains to  PTA’s political activity. *Article III—Basic Policies  The following are basic policies of PTA: a.The organization shall be noncommercial, nonsectarian, and nonpartisan.  b.The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in op position to, any candidate for public office; or devote more than an insubstantial part of its a ctivities to attempting to influence legislation by propaganda or otherwise. Under the Internal Revenue Code, all section 501(c)(3) organizations are absolutely prohibited from directly or indirectly participating in, or intervening in, any political campaign on behalf of (or in opposition to) any candidate for elective public office. Contributions to po litical campaign funds or public statements of position (verbal or written) made on behalf of the organization in favor of or in opposition to any candidate for p ublic office clearly violates the prohibition against political campaign activity. Violating this prohibition may result in denial or revocation of tax- exempt status and the imposition of certain excise taxes. Continued...  

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Page 1: Ohio PTA-April 2016

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The Ohio PTA Voice 

Table of Contents: 

Pg. 1 - Note from the President 

Pg. 3 - Advocacy News 

Pg. 6 - Reflections 

Pg. 6 - 5 Minutes for Life 

Pg. 8- Proposed Bylaws

 

Pg. 9 - Month of the Military

Child

Pg. 11 - Family Engagement 

Pg. 12 - Every Kid Healthy Week  

Pg. 13 - Missioned Centered PTA 

Pg. 16 - Board of Directors 

Page 1  April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Note from the President...

Ohio PTA 

40 Northwoods Blvd Ste A 

Columbus, OH 43235-4718 

(614) 781-6344 

Fax: (614) 781-6349 

[email protected]  

A powerful voice for all children   A relevant resource for families and communities

A strong advocate for the education and well-being of every child

 

Greetings Family, 

Everywhere you turn you now see political advertisements. Debates on your

television, billboard ads, and messages on your smartphones telling you 

who to vote for. Your phone rings and it is a political survey about the

individuals running for an elected office. This time of year is when many

PTAs have questions as to what is their role in the political arena. If you

have a question, where do you turn to first? Your bylaws!!!!!!!!! Thefollowing is a section in all bylaws. It is required that all bylaws contain 

the following article. I only included the part of the article that pertains to 

PTA’s political activity. 

*Article III—Basic Policies The following are basic policies of PTA:

a.The organization shall be noncommercial, nonsectarian, and

nonpartisan. 

 b.The organization or members in their official capacities shall not,directly or indirectly, participate or intervene (in any way, including

the publishing or distributing of statements) in any political campaignon behalf of, or in opposition to, any candidate for public office; ordevote more than an insubstantial part of its activities to attempting to

influence legislation by propaganda or otherwise.

Under the Internal Revenue Code, all section 501(c)(3) organizations areabsolutely prohibited from directly or indirectly participating in, or

intervening in, any political campaign on behalf of (or in opposition to) any

candidate for elective public office. Contributions to political campaignfunds or public statements of position (verbal or written) made on behalf of

the organization in favor of or in opposition to any candidate for public

office clearly violates the prohibition against political campaignactivity.  Violating this prohibition may result in denial or revocation of tax-

exempt status and the imposition of certain excise taxes. 

Continued... 

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The Ohio PTA Voice Page 2   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Activities or expenditures may not be prohibited depending on the facts and

circumstances. For example, certain voter education activities (including

 presenting public forums and publishing voter education guides), conducted

in a non- partisan manner do not constitute prohibited political campaignactivity . In addition, other activities intended to encourage people to

 participate in the electoral process, such as voter registration and get-out-to-

vote drives, would not be prohibited political campaign activity if conductedin a non- partisan manner. On the other hand, voter education or registration

activities with evidence of bias that

(a) would favor one candidate over another;

(b) oppose a candidate in some manner; or

(c) have the effect of favoring a candidate or group of candidates... 

In other words 501(c)(3) organizations cannot endorse or oppose any

candidate for public office. This includes contributions to a politicalcampaign and even public statements for or against a candidate. This

 prohibition is "absolute," meaning that any violation can be cause for theIRS to strip the 501(c)(3) of its tax-exempt status. 

If your unit is unsure about a political activity that you are planning, contact

your District Advisor. 

Sheila

Ohio PTA President 2015 - 2017 

Information from the IRS Guide 

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The Ohio PTA Voice Page 3   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Advocacy News

School Discipline/Truancy Bill 

Ohio PTA submitted proponent testimony for HB 410 sponsored byRepresentatives Rezabek (R-Clayton) and Hayes (R-Harrison Township). HB410 seeks to address habitual and chronic truancy and compulsory school

attendance by promoting interventions over suspensions. It would change Ohiolaw to embrace best practices and keep students in school. 

There are many reasons students miss school but two of the most common aretruancy and out-of -school suspensions and expulsions. Decreased schoolattendance reduces students’ opportunities to learn and is linked to negativeschool outcomes, including lower test scores and higher dropout rates, whichcan have lifelong effects on employment and earning potential. A growingbody of research shows that students who are suspended or expelled are morelikely to have academic problems, drop out of school, and enter the juvenile

 justice system. 

Did you know that current Ohio law states that each school district must have azero tolerance school discipline policy for “violent, disruptive or inappropriatebehavior, including excessive truancy”? The problem with the zero tolerancepolicies is that they are being used for a wide range of behaviors toinappropriately push students out of school. Ohio law does not require schoolsto determine why  a student is truant or take any steps to help the studentbefore referring them to juvenile court. Juvenile court involvement can lead toyouth who are at low-risk of reoffending getting further involved in the juvenilecourt system and not being linked to appropriate services that address theunderlying causes of their truancy. In 2013, there were over 7,000 occurrencesof suspensions and expulsions in Ohio due to truancy. Out of schoolsuspensions, expulsions and truancy disproportionately affect our mostvulnerable students - students of color, students with disabilities, and low-

income students.

Ohio PTA has partnered with the Juvenile Justice Coalition and otheradvocates to support changes to Ohio law that eliminate zero tolerancepolicies. We support a comprehensive approach to school discipline thatensures safe schools conducive to learning without removing students from theopportunity to learn. This does not mean that schools no longer have theoption to suspend or expel a child when warranted; rather it allows schools todevelop alternatives to out-of -school discipline. It is important for all students tobe engaged in educational opportunities and school.

Continued... 

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The Ohio PTA Voice Page 4   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

State Board of Education Membership

Ohio PTA provided written testimony on the method of selection of StateBoard of Education members to the Education Committee of the OhioConstitutional Modernization Commission. In 1973, Ohio PTA membersadopted a resolution affirming that the legal responsibility to make decisions

for our public schools has been delegated by the people to elected boards ofeducation. We oppose all activities that threaten taxpayer control of publicschools. In 1995, an amendment was added to the state budget to giveOhioans a hybrid board. The 11 elected members were retained; but thegovernor was given authority to appoint 8 additional members. Since thecreation of this hybrid elected/appointed board, accountability of the board 

members has shifted away from citizens to the executive branch. In otherwords, the appointed members are directly accountable to the governor, not tothe citizens of this state. This has contributed to the politicization of publiceducation in Ohio.

Ohio PTA believes that control of public schools belongs to the people and

must continue to be with the citizens whose tax dollars help support it. OhioPTA supports an all-elected State Board of Education. We believe that this isthe best model because elected boards encourage civic engagement andinterest in public education, are a more transparent form of governance,ensure geographic representation, facilitate an open discussion of educationissues and make state board members directly accountable to voters.  

State Legislative Updates:

The House Education Committee held proponent testimony on 2/10/16 on HB212, sponsored by Rep. Andrew Thompson (R-Marietta). Generally, the billseeks to eliminate Ohio’s Learning Standards and mandated teacher andprincipal evaluations, change the state’s testing requirements, and reduce the

State Board of Education’s authority on operating standards.

HB 420, sponsored by Rep. Kristina Roegner (R-Hudson), was amended toremove a provision added during the committee’s previous meeting that wouldhave provided penalties for teachers who encourage parents to opt theirchildren out of state exams. As the bill currently stands, it would require theOhio Department of Education (ODE) to make changes to a few report cardindicators to account for students who chose to opt out of the stateassessments. This bill was placed on hold after ODE announced that it wouldissue additional calculations that do not include opted-out students. 

Continued... 

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The Ohio PTA Voice Page 5   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

National Advocacy News

National PTA's Board of Directors adopted two new position statements. 

Position on positive school discipline states that exclusionary discipline

practices should only be used in schools as a last resort effort and on anindividualized basis in schools. 

Position on student assessment and opt-out policies calls for allstudents to participate in high-quality, comprehensive assessments. 

To read the full position statements, please go to www.pta.org/advocacy underthe resolutions and position statements tab.

The Senate Committee on Agriculture, Nutrition and Forestry unanimouslypassed bipartisan legislation in January—Improving Child Nutrition Integrityand Access Act of 2016—to reauthorize the Child Nutrition Act/HealthyHunger -Free Kids Act for five years. Read more about the reauthorization bill

in PTA’s One Voice blog at http://onevoice.pta.org. 

 Also, go to www.pta.org to read National PTA’s statement on PresidentObama’s 2017 Budget Proposal.

Contact the Ohio PTA office or [email protected] if you are interested inbeing a part of Ohio’s grassroots advocacy efforts.

Tandra Rutledge 

Director of Advocacy 

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The Ohio PTA Voice Page 6   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Reflections Update

Congratulations to all who participated in this year’s Reflections Program. The

Ohio winners will be on display at Ohio PTA Convention in April. The Reflec-tions Roadshow will continue throughout the summer months and the artwork

will be returned in September. 

 Next year’s theme is “What is Your Story?”

There has been a change in the Reflections Program next year – Ohio PTA will

 be accepting 3D visual artwork starting January 2017. The Visual Arts category

will now include both 2D and 3D artwork. For two-dimensional artwork, the

works will be sent into the Ohio PTA office as usual. For three -dimensional

works, the student will submit 3 photographs (different views) of the piece as

one entry. Local units can choose to display 3D artwork at the local level judg-ing, if they wish, but only the 3 photos of the piece will be sent to Ohio PTA for

 judging. Other states have already implemented this and it is working well.

More details will be available in the Reflections Handbook available later this

summer. 

Pam Bonnett Director of Family-School Partnership 

An effort is underway throughout Ohio to prevent drug abuse among Ohio’s most

vulnerable citizens – our children. Within this initiative is a program called FiveMinutes For Life (5M4L). This is a collaborative effort between the Ohio National

Guard and the Ohio State Highway Patrol. 5M4L is an anti-drug message thatuses positive reinforcement to encourage youth to make strong life choices. Thiseducational campaign aims to reduce, and ultimately eliminate, illegal drug use

among youth. 5M4L is a tangible way for students to contribute to a safer Ohio.The positive message does not stop after the 5M4L presentation. The Ambassador

Program ensures that an elite group of students will help promote living a drug andalcohol free lifestyle. Utilizing these student ambassadors, we expand our footprintand ensure our future leaders continue to receive an ongoing positive message fromthese volunteers. 

Connued... 

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The Ohio PTA Voice Page 7   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

5M4L Frequently Asked Quesons 

How long will a presentaon take? 

  Typically, a presentaon will last between 10-20 minutes. 

  The intent is to deliver a short, concise message. Its

primary purpose is to energize the kids to take

responsibility to combat this problem themselves

and get them to recognize the power of peer

interacon. 

Can this presentaon be added to already scheduled assemblies?

  Absolutely! As stated, if there is roughly 15 minutes

available in a schedule, a 5M4L presentaon can be

delivered. 

How do we schedule a presentaon? 

  Contact MSG Douglas Spain at 614.336.6000 ext 7509 /

[email protected] 

Is this a military recruing event? 

  No. Although an ONG Recruiter may be present, the

intent is to spread a posive message, not to enlist

youth. 

Where can I nd more informaon? 

  Visit www.starttalking.ohio.gov f or more information. A recorded

5M4L presentation can be viewed at

https://www.youtube.com/watch?v=Xfrqj-iyv

-g&feature=youtu.be

 

Typical presentaon will only include a representave from

the Ohio State Highway Patrol and an ONG Guardsmen. 

Mark Scherer  Child and Youth Program Coordinator  Ohio National Guard 

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The Ohio PTA Voice Page 8   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Proposed Dues Increase

1) Why is Ohio PTA proposing a 75 cent dues increase?

The recommendation to increase the state portion of dues by 75 cents

is based on careful analysis and the critical need to be fiscally

responsible. With current membership challenges and increased

general operating expenses over the past 20 years, revenuegenerated from Ohio PTA’s current dues to its members no longe

supports vital services. We cannot cut any more from our budge

without negatively impacting our efforts to advocate for Ohio’s

children. The proposed increase will fund the work of Ohio PTA.

2) When was the last dues increase passed by the Ohio PTA?

It has been 20 years since Ohio PTA last increased the state portion

of your PTA membership dues. The last dues increase went into

effect in 1996. Some non-profit organizations routinely increase dues

every two years. 

3) Who decides how much dues to charge members?

PTA members decide the dues amount, both locally and at the state

level. Every PTA in Ohio is encouraged to send delegates

representing their members to the state PTA’s annual convention to

participate in the business of Ohio PTA, which includes voting on the

amount of the state portion of membership dues. Each PTA sets the

amount of their own unit dues (which include the state and national

portions) by amending their bylaws. If the Ohio PTA dues increase is

approved, units may wish to consider increasing their dues this

spring to be ready for their fall membership campaigns. 

4) What portion of the Ohio PTA budget comes from membership

dues?

Membership dues are Ohio PTA’s primary source of revenue and it

has steadily declined over the years.

5) What do my child and my PTA receive for the membership dues

we remit annually to the Ohio PTA? 

The Ohio PTA offers a wide scope of resources, programs and ser-

vices to our PTAs and our members, including but not limited to:

  National child advocacy and government relations

  Leadership development 

 

Program planning and execution 

  Resource development 

  Member Perks, benefits and discounts for our members 

  The Reflections Arts Recognition Program

  The Ohio PTA Voice and Our Children magazine 

  Counterpart support and training for PTA leaders

Cindy SchanzDirector of Bylaws and Standing Rules 

Correction: The March

Voice article on the pro- posed bylaws amendments

stated that dues had not been increased in 10 years.It should have read 20

years. 

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The Ohio PTA Voice Page 9   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

APRIL: MONTH of the MILITARY CHILD 

Take a look around, and you will see them. Military Youth are in every county in the

state of Ohio. There are approximately 2 million Military Children, ranging in agesfrom newborn to 18 years old (1.3 million are school-aged) in the United States. In thestate of Ohio alone, there are about 33,000 Military Connected Youth and close to

40,000 when you include aunts, uncles, brothers and sisters. 

Military Children face challenges that are unique to their situation, such as having a parent deployed for extended periods of time and moving frequently. Due to frequent

moves, many military children experience disrupted relationships with friends, andmust adapt to new schools and cultivate new community resources. The National ChildTraumatic Stress Network (NCTSN) states that care of military children sustains ourfighting forces, and strengthens their health and security. In 1986, the Secretary of

Defense designated each April as “The Month of the Military Child” and all branchesof services provide special days and events to honor their children. To showappreciation and support for our military children, the Department of Defense

Education Activity (DoDEA) encourages school systems to wear purple. The color purple was chosen because it symbolizes all branches of the military, as it is the

combination of Army green, Coast Guard blue, Air Force blue, Marine red and Navy

 blue. 

April is an excellent opportunity to recognize Military Children and Youth for theirheroism, character, courage, and sacrifices. Because of their resilience and ability todeal with life-changing events, Military Children are an inspiration and a source of

 pride for our nation. 

Do you know of any military families within your school or district? If so, please

encourage them to take advantage of the many resources and programs available tothem by visiting http://www.ohio4h.org/statewide-programs/ohio-military-kids or

http://www.ong.ohio.gov/frg/frg_youthprograms.html for more information. 

Continued... 

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The Ohio PTA Voice Page 10   April 2016 

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I’m a Military Child, 

Where I’m from,

I’m a child of the world, 

I bloom anywhere.

I’m on an incredible journey, 

I know once we leave here, I will probably never walk this way again,

I’m an un-rooted child.

My life is mostly in brown boxes.

One more time again I’m going to say goodbye to all that I know. 

 At this moment I don’t belong anywhere; 

Not in this place, and not in the new place I’m moving to. 

It’s a puzzle of a thousand pieces that has been turned upside down, 

It’s up to you to put the puzzle back together again. 

I’m facing the unknown one more time, 

My roots are short.

Unexpected separations,

Saying goodbye to friends.

Some lessons are harder than others.

But at the end, I have yet another success story.

I’m flexible, 

I’m not going to bend out of shape. 

Being strong is the only choice I have.

I’m walking this path. 

We are heading to a bright future together as a family and as a nation.

I proudly contribute to the peace and freedom we all enjoy.

Sleep peaceably in your beds at night United States of America,My family and I got your back

~Laura C. Marin, 11, Military

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The Ohio PTA Voice Page 11   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Looking for Ways to Promote Family Engagement

and Student Learning?

 National PTA has developed an online series: Parents’ Guides to Student

Success. These guides were developed by teachers, parents and educationexperts. The guides provide clear and consistent expectations for students in

grades K -12 including what students should be learning at each grade in orderto be prepared for college and career. These guidelines can be found at

www.pta.org (see “For Parents” section). The Ohio Department of Education

has also published parent guides for Math, English and Language Arts for

grades K -12. These guides can be found on the ODE website, see http://education.ohio.gov (click on the “Parent” tab at top of page). There you will

also find helpful information about the new learning standards and how families

can actively engage in their child’s education. 

PTAs can play a pivotal role in how the learning standards are put in place atthe state and district levels. PTA leaders are encouraged to have conversations

with their school, district and/or state administrators to discuss their plans toimplement the standards and how their PTA can support that work. Through

this collaboration, families can continue to build and strengthen their

relationships with schools. In general these guides include: 

Key items children should be learning in each grade. 

Activities that parents can do at home to reinforce and support their

child’s learning. 

Methods for helping parents build stronger relationships with their child's

teacher. 

Tips for planning for college and career (high school). 

See National PTA website (www.pta.org) and Ohio Department of Education

(www.education.ohio.gov) for more information. 

By promoting family engagement in the schools in these ways, we are build-

ing capacity to promote positive development and learning for every child! 

Pam Bonnett 

Director of Family-School Partnership 

[email protected] 

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The Ohio PTA Voice Page 12   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Every Kid Healthy Week:

April 25-29, 2016

What is Every Kid Healthy Week?Launched by Action for Healthy Kids (AFHK) in 2013, Every Kid Healthy Week is

an annual observance designed to celebrate school wellness achievements and isalso recognized on the calendar of National Health Observances.  Observed the last

week of April each year, this special week shines a spotlight on the great effortsschools are doing to improve the health and wellness of their students and the link

 between nutrition, physical activity and learning – because healthy kids learn better!

Everyone can get involved and be a part of the celebration to help support soundnutrition, regular physical activity and health promoting programs in schools.

How can my child’s school join the celebration? To celebrate Every Kid Healthy Week, schools can implement wellness initiatives

to promote and reinforce healthy eating, nutrition education, physical activity and physical education in order to better student health and academic achievement.

Anyone who cares about reversing the trend of childhood obesity and helping kidssucceed in school can make a difference. Is your PTA hosting an existing schoolevent in April? Why not make the focus on healthy kids and families to show yourschool’s commitment to wellness? Looking for a new idea to participate in EveryKid Healthy Week? Visit EveryKidHealthyWeek.org for free resources, activities

and inspiration. 

Ways schools and PTAs can partner to celebrate Every Kid Healthy Week

Host a healthy foods taste test with fruits, vegetables, whole grains and

low-fat dairy products.

Invite a local fitness instructor to volunteer to lead a family Zumba oryoga class.Plant a school garden or refresh an existing one.Plan a school-wide Walk -a-Thon or Fun Run. 

Still not sure how to get started? Check out Game On for more activity ideas, resources and tips, including ways toengage parent volunteers to help with planning and organizing.

Register your Event

Demonstrate your school’s commitment to healthy kids and healthy families. Makeyour school wellness activities a part of the national movement by registering yourevent at EveryKidHealthyWeek.org. 

Share your story 

Ohio PTA would love to hear how your  school and PTA celebrated Every KidHealthy Week. Email [email protected] and tell us all about it! 

Source: www.actionforhealthykids.org 

Lisa Catalano 

Director of Health, Welfare & Safety 

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The Ohio PTA Voice Page 13   April 2016 

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“Mission-Centered” PTA Spending 

PTAs often ask questions about the proper use of PTA funds. They need helpin determining what types of programs and projects can be funded accordingto the IRS rules for use of funds by 501(c)(3) organizations and how to protectthemselves from liability. Remember, the general rule is to collect and spend

money solely for PTA purposes based on the official PTA mission andpurposes.

Question #1:  So often in our schools, there are children and families living inpoverty situations. PTA is often asked to help fund or create and lead aprogram to assist those families in need. These situations always pull at ourheart strings and we, as a PTA, feel we should help. After all, we are insupport of helping children and families….aren’t we? Is there a way toincorporate these type of programs into our PTA budgets? Or, is thissomething better left to other organizations; and we as “PTA” should stayclear? 

Answer: PTAs need to stay mission-centered, especially as it pertains to how

we spend our monies. Maintaining our 501(c)(3) status depends upon usbeing good stewards of our membership’s direct giving which is based on theirassumption we use their giving toward the PTA misson and purposesoutlined in Article II of our bylaws.

Section 1.  The purposes of PTA are:

a.  To promote the welfare of children and youth in home, school,community, and place of worship, 

b. To raise the standards of home life, 

c. To secure adequate laws for the care and protection of childrenand youth, 

d. To bring into closer relation the home and the school, that parentsand teachers may cooperate intelligently in the education ofchildren and youth, and  

e. To develop between educators and the general public such unitedefforts as will secure for all children and youth the highestadvantages in physical, mental, social, and spiritual education.

Section 2. These purposes are promoted through advocacy and educational programs directed toward parents, teachers, and the general public; developedthrough conferences, committees, projects, and programs; and governed andqualified by the basic policies in Article III. 

Section 2 shown above clearly states that the PTA purposes are to beachieved through advocacy and education. As a PTA, you have the power toprovide your own programs which will carry out the PTA mission and you willthen need the time, talent, monies and other resources available to YOU tobetter serve your membership and live up to the expectations of your schooland home communities. These are tough decisions that your board will needto grapple with as part of your budgeting process.

Fulfilling our purposes means serving all children in our schools andcommunities. It means we cannot donate to an individual child or family

Continued... 

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The Ohio PTA Voice Page 14   April 2016 

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regardless of the circumstances. In the case of a particular child or family inneed, PTA can publicize community fundraisers for them, ask for volunteersto assist with those fundraising events or to provide meals or items for them.However, PTA funds cannot be used.

What about helping all families in poverty in your school or community? Some

PTAs want to buy coats or shoes for needy students or “adopt-a-family”

during the holidays. PTA volunteers can hold coat, shoe or book drives andalso volunteer their own time to assist other organizations’ fundraising. Also,a “Giving Tree” could be set up in your school so that staff and PTA memberscan donate the items from an adopt-a-family’s wish list. Most importantly, yourPTA can construct your budget so that most or all of your programs are freeto all families. You can develop a list of organizations that assist families inpoverty and publish it on your website or school newsletter.

It may also be permitted to make a small donation from your general fund (ifapproved by your membership) to another 501(c)(3) which helps needychildren and families providing that their mission is similar to our own. Thismay or may not be the best use of funds and your members should seriously

consider whether making a monetary donation is something your membershipsupports. Remember, it is never appropriate for your PTA to collect monetarydonations for the purpose of giving those funds over to another organization. 

You may also consider doing an assessment of needs in your schoolcommunity by providing a survey to your membership and others inpartnership with various community stakeholders. This may help you toidentify which organization is best suited to help the individual needs offamilies who may need more than you can feasibly provide. By workingcollaboratively with the school administrator, counselor and other agenciesand businesses, I am confident that your PTA will find the support needed tomake the biggest impact in helping students and families.

Question #2:  Is there liability to a PTA that chooses to make a directpayment by school invoice for a school-sanctioned field trip? Or is it better fora donation to be made to the school administration and have them pay for thebuses directly? And if it is a school event, rather than a PTA-sponsored event,is it okay to collect and deposit monies from parents for that purpose if thePTA has voted to pay for the field trip or bus expenses?  

Answer: First, I would suggest that your PTA, on any liability issue, shouldconsult your liability insurance provider. As liability is a complicated issue,your PTA should be aware that legal advice may also be needed. Here is mybest answer in consultation with National PTA. If someone sued your PTA

because of a transportation/bus issue, we are not sure there is muchdifference in potential liablility whether you paid the bus invoice directly orindirectly through the school administration. Typically, PTAs are not coveredfor liability for transportation/bus under the blanket policies they purchase.

 And definitely if the event/field trip is not a PTA function, PTAs should not becollecting and co-mingling those funds in the PTA account regardless of whatis eventually paid with the funds (buses or field trips directly). 

Continued... 

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Question #3:  Our PTA collects a “Sunshine Fund” for the purposes ofproviding cards and/or other small token gifts to fellow PTA board members orschool staff members who have experienced an illness, death of a familymember or other unfortunate life event. Is this an appropriate line item in ourbudget, or should this be kept separate from PTA funds? 

Answer:  Again, I will answer this question having consulted with NationalPTA. Sunshine Funds should not be part of the general fund and should notbe a line item in the PTA budget. These direct contributions to individualscould jeopardize your PTA’s 501(c)(3) status. In most organizations, includingNational and Ohio PTA, individual board members will make personalcontributions on a case by case basis as those situations arise.

We realize that not all circumstances are the same and that not all situationsmay have been covered in this article. These areas are complicated and thebest way for your PTA to address them is to focus on the PTA mission andpurposes.

Thank you for all the great questions you and your PTAs bring forward that

help us all understand our finances and legal practices so much better! Keepthem coming!! 

Suzie Smith-Rios 

Secretary / Treasurer  

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The Ohio PTA Voice Page 16   April 2016 

 Advertising in this newsletter does not imply endorsement by Ohio PTA 

Your PTA Board of DirectorsEXECUTIVE BOARD 

President 

Sheila Ragland 

614-351-8083 

 [email protected] 

President-elect 

Susan Hans 

440-243-8776 

 [email protected] 

VP Leadership-Interim 

Venezuela Robinson 

440-786-9855 

[email protected]  

VP Field Service 

Lisa Weaver  

330-825-8252 

[email protected]  

Secretary/Treasurer 

Suzie Smith-Rios 

614-878-3596 

[email protected]  

DIRECTORS 

Advocacy 

Tandra Rutledge 

216-860-4575 

[email protected] 

Diversity 

Jeanne Groetz-Shockling 

330-313-1544 

[email protected]  

FSP 

Pam Bonnett 440-781-2927 

[email protected] 

Bylaws & SRules Cindy Schanz 330– 329-6335 

 bylawsandstand-

[email protected]  

Education 

Jackie Arendt 440-230-1567 

[email protected]  

HWS 

Lisa Catalano 

440-498-9545 

[email protected] 

Communications Venezuela Robinson 

440-786-9855 

communica-

[email protected] 

Events Linda Read 

330-923-7248 

[email protected] 

Membership 

Angela Revay 

216-328-9668 

[email protected]  

DISTRICT ADVISORS 

District 3 

Lois Monroe 937-653-8741 

[email protected] 

District 11 

Debbie Tidwell 440-779-7141 

[email protected] 

District 17 

Carol Beasley 

216-383-1963 

[email protected] 

District 7 

Dana Paul 440-843-6951 

[email protected] 

District 12 

Maria Lang 

440-289-9696 

[email protected] 

District 18 

Shannon Weber  440-781-0036 

[email protected] 

District 10 Terry Hickey 

614-870-9570 

[email protected] 

District 13 Rebecca Gawsyszawski 

440-315-9097 

[email protected] 

OFFICE Sue Owen 

[email protected]  

Jeri Gookin 

 [email protected] 

Immediate Past President 

Lisa Mack  216-691-2990 

 [email protected] 

Vacant Advisor Positions: 1, 2, 4, 6, 8, 9, 19.

If anyone is interested in serving on the Ohio PTA Board of Directors, contact Venezuela Robinson at communica-

[email protected]. Job descriptions and an application are posted on the Ohio PTA website.