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TRANSCRIPT
BID DOCUMENT
No: D437/2016-17/3 Dated at Trivandrum the 31/01/2017
Tender document for Supply Installation Testing and Commissioning of
VRLA SMF UPS Batteries of Capacity 100Ah/12Volt
Cost of Tender Form: Rs. 525 /-
BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
OFFICE OF THE PRINCIPAL
REGIONAL TELECOM TRAINING CENTRE
THIRUVANANTHAPURAM – 695040
E-mail: [email protected]
Phone : 0471 2491090 Fax : 0471 2490569
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TABLE OF CONTENTS
Section Content Page Nos.
Bid Document
I Notice Inviting Tender 3
II Technical Specification – Annexure I 4
III Terms & Conditions – Annexure II 5-7
IV Bid Form - Annexure III 8
V Agreement – Annexure IV 9
VI Pre Receipt – Annexure V 10
VII Vendor Master Form 11-12
Seal & Signature of bidder:
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BHARAT SANCHAR NIGAM LTD (A Government of India Enterprises)
REGIONAL TELECOM TRAINING CENTRE KAIMANAM, THIRUVANANTHAPURAM — 695 040
Phone: 2491090 FAX: 2490569
NOTICE INVITING TENDER
No.D437/2016-17/3 Dated at Thiruvananthapuram the 31th Jan 2017
Sub: Name of Work - Supply, Installation, Testing & Commissioning of 16 No.s of 12V, 100Ah VRLA
SMF batteries suitable for 10 KVA UPS in place of scrapped batteries on buyback scheme.
Sealed tenders are invited by the principal, RTTC, Thiruvananthapuram on behalf of Bharat
Sanchar Nigam Limited, a Government of India Enterprise with Registered office at New Delhi, for the
supply, installation, testing and commisioning of VRLA SMF UPS Batteries in fully charged
condition capacity 100Ah/ 12 Volts under buy back scheme, from authorized manufacturers/dealers as
per the specifications mentioned in the Annexure-I and terms and conditions vide Annexure-II.
The tender document along with details, specifications, terms and conditions can be obtained
from Divisional Engineer(Admin), O/o The Principal ,Regional Telecom Training Centre, Kaimanam,
Thiruvananthapuram-40 on payment of Rs.525/- (Five hundred and twenty five only inclusive of Tax).
The tender document price may be paid by cash or submitted as demand Draft/ Banker’s pay order
payable at Thiruvananthapuram, drawn on any Nationalized/Scheduled bank in favour of the Accounts
Officer (Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33 during office hours on
all working days from 01/02/2017 to 15/02 /2017.
The tender document can also be downloaded from the web site http://www.keralatelecom.com.
In that case a DD of Rs.525/- should be submitted along with the tender as a token of purchase of the
tender form.
Tenders will be received up to 15.00 Hrs. on 15/02 /2017 and opened at 15.30 Hrs. on the same
day in presence of those tenderer’s or their representatives who may be present.
EMD Rs.4000/-(Rs. Four Thousand Only)
(Sd/-)
Divisional Engineer (Admin)
Regional Telecom Training Centre
Kaimanam, Thiruvananthapuram-40
Phone: 0471-2491090
Copy to:- 1) All Notice Boards in RTTC Campus, Kaimanam P.O, Mobile Services, Kaimanam
2) All Notice Boards in Circle Office/PGMT, TVM/O/o CE, Civil/Electrical TVM, AO (Cash),CGMT
3) Notice Boards of Telephone Exchange, Kaimanam, SDE Phones/ Kaimanam, JTO/O/D Kaimanam.
4) AGM (IT Cell), TVM for publishing in BSNL Kerala website.
5) All enlisted Contractors as per list available in this office.
Issued to:-
Bidder’s Signature
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Annexure-I Technical Specification
Schedule of requirement and technical specification
Name of Work - Supply, Installation, Testing & Commissioning of 16 No.s of 12V, 100Ah sealed MF
batteries suitable for 10 KVA UPS in place of scrapped batteries on buyback scheme.
Description of work: Supply, Installation, Testing & Commissioning of the battery bank containing
16 Numbers of 12V, 100AH VRLA sealed MF batteries suitable for 10 KVA UPS in fully charged
condition and warranty in place of scrapped batteries on buyback scheme, including suitable cell inter
connectors, nut and bolts etc. as required at RTTC, Kaimanam, Thiruvananthapuram.
VRLA SMF UPS Battery
Cell Type : VRLA Sealed Maintenance Free
Cell Capacity : 100 Ah
Cell Voltage : 12 Volts
Quantity : 16 Numbers
Cell Inter connectors : As suitable as required for the above set
Frame/ Rack for stacking the Cells : Good quality frame/rack suitable for the cells
supplied.
Warranty period : 24 months or more
Note:-
Specification of the product offered and a deviation statement should be enclosed
separately. The cost evaluation will be made on the basis of configuration specified in
the tender form
Date of Manufacture of batteries should be within the last six month from the date of
purchase order
It should be well packed to avoid the transit damage.
Bidders Signature
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ANNEXURE II
TERMS AND CONDITIONS
1. The sealed tenders shall be addressed to The Divisional Engineer (Admin), RTTC, BSNL,
Kaimanam P.0, Thiruvananthapuram. The completed tender documents should be
received on or before 15:00 hours on 15/02/2017.
2. The tenders shall be submitted in duplicate in separate envelopes marking original and
duplicate and shall be properly sealed in a separate third envelope duly superscribed as
"TENDER FOR SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF 16 NO.S
OF 12V, 100AH SEALED MF BATTERIES SUITABLE FOR 10KVA UPS IN PLACE OF
SCRAPPED BATTERIES ON BUYBACK SCHEME." in bold letters.
3. The tenders will be opened at 15:30 hours on 15/02 /2017 in the chamber of DE (Admin) in
the presence of bidders or their authorized representatives as may be present.
4. Unsealed and incomplete tenders and those tenders received after the due date and time will
not be considered.
5. Defaulters in any of the previous tenders will not be allowed to take part in this tender.
6. The date fixed for opening of bids, if subsequently declared as holiday, the revised date of
schedule will be notified. However, in the absence of such notification, the bids will be opened
on the next working day, time and venue remaining unaltered.
7. Earnest Money Deposit of Rs.4000/- shall be remitted in cash on or before 12:00 hours on
15/02/2017 to the Accounts Officer (Cash), O/o CGMT, Kerala Telecom Circle,
Thiruvananthapuram-33, and receipt obtained in original shall be submitted along with the
tender. EMD also can be paid in the form of Demand Draft drawn in favour of the Accounts
Officer (cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33, and payable at
Thiruvananthapuram from a Nationalized Bank and enclosed along with the tender documents.
EMD can also be furnished in the form of Bank Guarantee issued by a Scheduled Bank in the
prescribed form.
8. Those bidders who are registered as SSI units with NSIC under single point registration
scheme are exempted from payment of EMD on production of documentary proof for the
same along with the tender documents, to the extent of their monetary limit. A notary attested
copy of the certificate of registration with NSIC is to be attached to claim the exemption.
9. The tenders received without Earnest Money Deposit shall be rejected.
10. No adjustment will be made from the EMD of the bidder paid for earlier tenders
and lying with this office.
11. The rate shall be quoted in the prescribed format at Annexure-III in words and
figures without any correction.
12. The details of the old batteries offered for buy back is as follows
Description of cells Capacity No. of cells
Sealed Maintenance Free 12V, 100 Ah 48 Numbers
The batteries are available for inspection during working hours at the office of
The Sub Divisional Engineer, Power Plant Lab, RTTC, Kaimanam, Thiruvananthapuram.
Bidder’s Signature
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13. The bidders shall quote the total composite price inclusive of statutory levies and
taxes. The basic unit price and matching prices of all the components (if any) need
to be individually indicated. Any increase in taxes and duties after the expiry of
the delivery date shall be to the contractors account. However the benefit of any
decrease in these taxes/duties after submission of tender documents shall be passed
on to the purchaser. No concession in VAT/CST, for BSNL in this item.
14. Tenders of such of the firms that do not conform to the specifications in
Annexure I will be rejected.
15. The bidders should give the detailed specification of the item quoted.
16. An undertaking on all terms and conditions of the contract in the prescribed
proforma in Annexure IV shall be submitted along with the tender documents.
17. The validity period of the tender shall be one year from the date of acceptance of
the tender. EMD shall be forfeited in case the bidder does not abide by this offer.
18. The bid security may be forfeited:
a. If a bidder withdraws his bid during the period of bid validity specified by
the bidder in the bid form, or
b. in the case of successful bidder, if the bidder fails
(i) to sign the contract in accordance with Clause 23 of Annexure II of
NIT
(ii) to furnish performance security in accordance with Clause 23 of
Annexure II of NIT
c. In both the above cases, the bidder will not be eligible to participate in the
tender for the same item for one year from the date of issue of APO. The
bidder will not approach the court against the decision of BSNL in this
regard.
19. EMD of unsuccessful bidders will be refunded within one month of
finalization of tender. In the case of successful bidder the refund will be made
on payment of security deposit as per clause 23.
20. All bidders are requested to submit the advance stamped receipt in the form
enclosed in Annexure V to avoid delay in refund.
21. All items shall be supplied along with technical literature & brochures.
22. Items supplied shall be subject to inspection by the Principal, RTTC,
Thiruvananthapuram.
23. The successful bidder will have to deposit a security deposit of 5% of the
tendered amount (rounded to the next hundred rupees) to the Accounts
Officer(Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33,
and enter into an agreement in the prescribed Proforma within a week from
the date of acceptance of the tender.
24. The Purchaser (i.e. Principal, RTTC, Thiruvananthapuram) reserves the right
to vary the quantity of items procured as well as the quantity offered for
buyback.
25. Sub-contracting of any of the Purchase Order will not be allowed.
26. Any tender not submitted in proper manner or if it contains too many corrections,
over writings of absurd rates, and absurd amount will be liable to be rejected and
BSNL will be at liberty to take such action as it may deem fit without any reference
to the tenderer.
Bidder’s Signature
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27. The Supply, Installation, Testing and Commissioning of the items shall be
completed within two weeks from the date of issue of supply order from this
office. Failure to complete the supply with in the stipulated delivery date will
involve levy of liquidated damages (LD) and cancellation of the order and/or
forfeiture of Security Deposit. LD will be recovered @ 0.5% of the value of
the delayed supply for each week of delay or part thereof for a period up to
10 weeks and thereafter at the rate of 0.7% per week or part thereof.
Extension of delivery period against the purchase order can be granted
subject to the condition that BSNL has the absolute right to revise the prices
and also to levy penalty for delayed supplies.
28. EMD and SD will not bear any interest.
29. 100% payment will be made on completion of Supply, Installation , Testing
and Commissioning of the items and on production of:
1. Bill in triplicate,
2. Copy of Delivery Chelan,
3. Warranty Certificate,
4. Advance stamped receipt.
5. Test Result
6. Commissioning Report
30. The items supplied shall have a warranty period of minimum 2 years from the
date of supply.
31. The Principal, RTTC reserves the right to reject any or all the tenders without
assigning any reasons. If any dispute, difference or rejections whatsoever shall arise in
any way connected with the contract, the decision of the Principal, Regional Telecom
Training Centre, BSNL, Thiruvananthapuram shall be final and binding.
32. The bidder has to state whether he is a manufacturer, importer, 1st stage dealer or 2nd
stage dealer or otherwise. The central excise duty included in the total price is to be
indicated separately. This is for the purpose of availing CENVAT credit by the purchaser
(BSNL).The evaluation and comparison of responsive bids shall be done on the basis
of net cost to BSNL on the price of goods offered, i.e Total cost less CENVATABLE
DUTIES.
33. The tenderers should submit the filled in vendor form (available with the NIT) along with
the tender documents.
34. The authorized signatory for signing the tender documents/ agreement must be specified
and a notarized document stating the position/ relation of the authorized signatory with
the bidder (proprietorship/ firm/ company as the case may be) is to be attached with the
tender documents.
(Sd/-)
Divisional Engineer (Admin)
Regional telecom Training Centre
Kaimanam, Thiruvananthapuram-40
Bidders Signature
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AN NEXURE - III
To
The Principal,
Regional Telecom Training Centre,
Thiruvananthapuram - 695 040
Sub: - Supply, Installation, Testing & Commissioning of 16 No.s of 12V, 100Ah sealed MF batteries
suitable for 10 KVA UPS in place of scrapped batteries on buyback scheme.
Sl. No DESCRIPTION
1 Tender No
2 Manufacturer or importer or 1st stage
dealer or 2nd stage dealer & CE regn. No.
3 Details of EMD
4 WARRANTY
5 Details of Service Centers
6 Rate Per cell in Rupees (including all
taxes, excise duty, Transporting
charges, handling charges/ installation
(including cost of frame/rack, interconnectors
& other items as required)/ testing and
Commissioning at site)
(In Fig & words)
7 Central excise duty per cell included in
the above quoted price
8 Rate per cell for old batteries (Buy back)
(In Figures & Words)
9 Total amount offered for buy back of 48 Old Batteries
Delivery period in weeks: 2 weeks
Note:
1. Cost quoted above shall be inclusive of all taxes and duties, freight, Supply, Installation,
Testing and Commissioning.
2. The requirements indicated above are for the purpose of tender evaluation only. However these
requirements may vary depending upon actual administrative needs. The bidders should invariably
submit tender documents in duplicate marking original and duplicate in separate envelopes and should
be properly sealed in a separate third envelope.
3. Rate should be quoted for each item in both words and figures. If there is no space, separate
sheet similar to this table, shall be enclosed and it should be signed. If the separate sheet is not
signed, the tender will be summarily rejected. In such cases, remarks must be made in this sheet
indicating that separate sheet is signed.
Signature of the Tenderer with date
Name:
Address:
Telephone:
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ANNEXURE - IV
To
The Principal,
Regional Telecom Training Centre
Kaimanam,
Thiruvananthapuram - 695 040
Sir,
Sub: Tender for Supply, Installation, Testing & Commissioning of 16 No.s of 12V, 100Ah
sealed MF batteries suitable for 10 KVA UPS in place of scrapped batteries on buyback scheme
at RTTC BSNL, Kaimanam, Trivandrum reg.
I have gone through the complete terms and conditions of the tender document for the
Supply, Installation, Testing & Commissioning of 16 No.s of 12V, 100Ah sealed MF batteries
suitable for 10KVA UPS in place of scrapped batteries on buyback scheme at R.T.T.C.,
Thiruvananthapuram and accept the same.
My sales tax registration no is………………………
PAN(Income tax) No………………………….
Date: Signature of Tenderer
Name:
Address:
Phone No:
Bidder’s Signature
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ANNEXURE – V
PRE – RECEIPT (For refund of Earnest money)
Received Rs. ……… (……………………………………………………………………Only)
from the Accounts officer( Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-
33, being the refund of Ernest Money Deposit made against tender enquiry
No……………………………… dtd……………………..vide Receipt No/DD no
…………………………… dated………………………
Place: Signature of Tenderer
(Please affix 1 Re. revenue stamp)
Name:
Address:
Phone No:
Note:
1. EMD will be refunded only after the finalization of the tender
2. This should be filled in completely at the time of submission of tender documents.
3. Receipt in original to be enclosed.
Bidder’s Signature
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