bharat sanchar nigam limited -...

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

Office of the General Manager

Kozhikode Telecom District.

Bid Document

Limited E-Tender ForPrinting and Supplying of

Flex Banners, Cloth Banners, Corrugated Danglers,

Kozhikode BA.

Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/2Dtd23.8.2017

Cost of Tender document: Rs.590 /- (inclusive of GST 18%) Last date of receipt of Tender Document : 28.11.2017 14.30 Hrs

Date of Opening of Tender(Technical) : 28.11.2017 15.00 Hrs

Signature & seal of bidder with Date 1

TABLE OF CONTENTS

Section Content Page No.

TECHNICAL BID DOCUMENT 2- 36

I Notice inviting Tender 3-4

II Bid Form 5

III Tenderer's Profile 6-7

IV Instructions to Bidders 8-13

IV A E- Tendering Instructions 14-17

V General conditions of contract 18-22

VI Scope of work 23

VII Agreement 24

VIII Certificate of no near relatives in BSNL 25

IX Letter of authorization for attending bid opening 26

X Performance Bank Guarantee 27-28

XI Mandate form for transfer of payments through 29

Electronic fund transfer scheme

XII Certificate for downloaded document from internet 30

XIII Letter to refund EMD and Pre Receipt 31

XIV Vendor Master Form 32 - 33

XV work specification 34-35

XVI Undertaking & Declaration 36

XVII FINANCIAL BID DOCUMENT 37

XVIII Rate quoting chart 38


(A Govt. of India Enterprise) O/o THE GENERAL MANAGER

TELECOM, BSNL, Kozhikode 673 001.

SECTION I

Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/2Dtd23.8.2017

NOTICE INVITING TENDER

Limited E-Tender For Printing andSupplying ofFlex Banners, Cloth Banners, Corrugated Danglers at various places in Kozhikode BA

. On line Tenders on 2 bid system are invited for and on behalf of Chairman and Managing Director,

Bharat Sanchar Nigam Limited by the General Manager, Telecom, BSNL, Kozhikode from the eligible

experienced contractors with one year experience in similar work with GST Registration for the following

works:-

1 Name of work

Printing and Supply of Flex Banners, Cloth Banners, Corrugated Danglers, Various places in Kozhikode BA

2 Period of contract One year from the date of agreement and which can be extended further for another six months

3

Time and last date of submission of

bid(both offline and online. Up to 14.30 Hrs. on 28.11.2017

4 Time and Date of Technical Bid 15.00 Hrs 28.11.2017

5 Area of contract Anywhere in Kozhikode BA

6 Estimated Tender Cost Rs.600000/- (Rupees Six Lakhs)

7 Cost of Bid Document Rs. 590/- ( Rs. 500+GST) (Non-refundable)

8 Bid Security/EMD 12000/- (Rupees Twelve Thousand only)

1. Note: In case the last date of submission /opening of bid is declared to be a holiday, last date

ofsubmission / opening of bid will get shifted automatically to next working day at the same

scheduled time. Any change in bid submission/ opening date due to any other unavoidable reasons

will be notified through the BSNL web site and/or e-Tender Portal and/or newspapers. 2. The Tender document can be downloaded from the website: www.tenderwizard.com/BSNL and

to be submitted in e-format. Cost of Tender Document and Earnest Money Deposit (EMD) should be

paid in the form of crossed DD issued by Nationalised / Scheduled Bank in favour of ‘’ The Accounts Officer (Cash), O/o The GMT, BSNL, Kozhikode-1’ payable at Kozhikode. 3. The scanned copies of the Demand Draft towards EMD/BID security, Cost of bid document have to

be uploaded in the e-Tender Portal of M/s ITI. 4. Intending bidders are requested to register themselves with M/s. ITI Limited through the website

www.tenderwizard.com/BSNLforobtaining user-id, Digital Signature etc., by paying

Vendorregistration fee and processing fee for participating in the above mentioned tender.

http://www.tenderwizard.com/BSNL

5. BSNL has decided to use the process of e-tendering for inviting this tender and thus the physical copy

of the tender would not be sold. Bidders may note that the tender document can be downloaded from the website www.tenderwizard.com/BSNL or following the

"Tenders" link of the website www.keralatelecom.com from 07/11/2017.to 14.30 hrs. of

28/11/2017 6. The bidders shall furnish a declaration that no addition / deletion / corrections have been made in the

downloaded tender document being submitted and it is identical to the tender document appearing

on Web-site (www.tenderwizard.com/BSNL) as per Section XII. 7. In case of any correction/ addition/ alteration/omission is found in the tender document the tender

bid shall be treated as non-responsive and shall be rejected. 8. The documents as listed in clause 6(i) of Section IV should be uploaded in the E-Tender Portal. 9. BSNL has adopted e-tendering process which offers a unique facility for, Public Online Tender

Opening Event (TOE) , BSNL’s Tender Opening Officers as well as authorized representatives of

bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices.

However, if required, bidders or their authorized representatives can attend the Tender Opening

Event at the Office of Asstt. General Manager (S &M-CM/CFA), O/o General Manager Telecom, BSNL,

Balan K Nair Road, Asokapram P O- 673001 where BSNL’s Tender Opening Officers would be

conducting PublicOnline Tender Opening Event (TOE). 10. Incomplete, ambiguous, Conditional tender bids are liable to be rejected. 11. Amendments, if any, to the tender document will be notified in the above website as and

when such amendments are notified. It is the responsibility of the bidders who have downloaded the

tender document from the website to keep themselves abreast of such amendments before submitting

the tender document.

12. BSNL reserves the right to reject any or all tenders without assigning any reason what so ever. BSNL reserves the right to award an additional work of 50% of total work mentioned in the tender. BSNL reserves the right to award any route to any contractor according to the priority of work. If any contractor fails to complete the work awarded within the stipulated time, BSNL reserves the right to award the work to other approved contractor, at the approved rate, based on performance. 13. The rate quoted should be inclusive of all Taxes, Material, carriage, loading , unloading charges etc. except GST . The contractor should intimate GST registration details.

14.The tender, which is not accompanied by the requisite EMD and cost of tender

form, shall be summarily rejected. For further details visit website

www.tenderwizard.com /BSNL www.keralatelecom.com

Sd/-

Asst.General Manager (S&M- CM/CFA), O/o GMT, BSNL, Kozhikode -673001

Tele. No0495-2771554


http://www.keralatelecom.com/

SECTION II

BID FORM Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/2 Dtd 23.8.2017

To AGM(S&M-CM/CFA) , O/o THE GENERAL MANAGER TELECOM BSNL ,Balan K Nair Road, Ashokapuram P O, Kozhikode 673 001

Dear Sir / Madam, 1. Having examined the conditions of contract and specifications the receipt of

which is hereby duly acknowledged, we, undersigned, offer to Print and

supplyFlex Banners, Cloth Banners, Corrugated Danglers at various places in

Kozhikode BA in conformity with the said designs, conditions of contract and

specifications for the sum shown in the schedule of prices attached herewith

and made part of this Bid. 2. We undertake, if our Bid is accepted, to commence deliveries within the days

as per mentioned in the page 20 and to complete delivery of all the items

specified in the contract is calculated from the date of issue of your supply

order. 3. If our Bid is accepted, we will obtain the performance guarantees of a

Scheduled Bank for a sum @ 5% of the contract value for the due

performance of the Contract. 4. We agree to abide by this Bid for a period of 180 days from the date fixed for

Bid opening and it shall remain binding upon us and may be accepted at any

time before the expiration of that period. 5. Until a formal Purchase Order of Contract is prepared and executed, this Bid

together with your written acceptance thereof in your notification of award

shall constitute a binding contract between us. 6. Bid submitted by us is properly sealed and prepared so as to prevent any

subsequent alteration and replacement. 7. We understand that you are not bound to accept the lowest or any bid, you

may receive.

Dated this...............day of …............................2017

Name and Signature ………………….. In the capacity of……………………… Duly authorized to sign the bid for and on behalf of ……………....................

Witness ........ .............................

Address ........ ............................. .......... .............................

Signature ..... ............................. Date :

(Name in Block Letter)


SECTION III

TENDERER’S PROFILE

AffixPhotograph

1. Name of the tenderer / firm ...........................................................

2. Name of the person submitting the tender whose Photograph is affixed

(In case of Proprietary / Partnership firms, the tender has to be signed by

3. Address of the firm

................................................................................................................

............

................................................................................................................

.................................................................................................... ..........

5. i, Telephone No. (with STD code)

Office Residence Mobile

ii, Fax No.

iii. E-Mail address

6. Registration & incorporation particulars of the firm :

i) Proprietorship

ii) Partnership iii)

Private Limited

iv) Public Limited

(Please attach self attested copies of documents of registration / incorporation

ofyour firm with the competent authority as required by business law)

7. Name of Proprietor/Partner/Directors

8. PAN No.


9. GST RegistrationNo.

10. Details of past experience in the line.

( Self Attested copies w.r.t item 8 to 10 may please be enclosed)

11. EMD Particulars

EMD Amount Rs……………………….

DD/Receipt No

Date

Bank

12. Vendor Master Form duly filled in signed by the bidder as per Section XIV I/We

hereby declare that the information furnished above is true and correct.

Place :

Date :

Signature of tenderer / Authorised signatory

Name of the tenderer

Seal of the tenderer.


BHARAT SANCHAR NIGAM LIMITED (A GOVT OF INDIA ENTERPRISE)

O/o THE GENERAL MANAGER, BSNL, Kozhikode.

SECTION IV.

INSTRUCTION TO BIDDERS.

To Print and Supply Flex Banners, Cloth Banners, Corrugated Danglers, at various places in

Kozhikode BA

1.PREAMBLE:

For and on behalf of Bharat Sanchar Nigam Limited, General Manager , BSNL, Kozhikode invites online Tenders on 2 bid system from the eligible experienced contractors with one year experience in similar work with GST Registration.

2. DEFINITIONS

a) “The Purchaser” means the Bharat Sanchar Nigam Ltd(BSNL), New Delhi b) “ The Bidder” means the individual or firm who participates in this tender and submits its bid. c) “The Supplier” or “The Vendor” /contractor means the individual or firm supplying thegoods/service

under the contract. d) “The Goods” means all the equipment, machinery and/or other materials which the supplier

isrequired to supply to the purchaser under the contract. e) “The Advance Purchase Order” or “Letter of Intent” means the intention of purchaser to place

thePurchase Order on the bidder. f) “The Purchase Order” means the order placed by the Purchaser on the Supplier signed by

thePurchaser including all attachments and appendices thereto and all documents incorporated by reference therein. The Purchase Order shall be deemed as “Contract” appearing in the document.

g) “The Contract Price” means the price payable to the Supplier under the purchase order for the fulland proper performance of its contractual obligations.

h) “Validation” is process of testing the equipment as per the Generic Requirements in thespecifications for use in BSNL network. Validation is carried out in simulated field environment and includes stability, reliability and environmental tests.

i) “Telecom Service Provider” means any Telecom operator in India, who is licensed by theDepartment of Telecommunications(DOT), Government of India to provide telecom services to the general public or to the other DOT licensed Telecom operators. “Telecom Service Provider” also refers to any Telecom operator in other countries providing telecom services to general public of that country or to other telecom operators of the same country.

j) “Successful Bidder(s)” means the bidder(s) to whom work in this tender is awarded. k) The term “GST” – Goods and Services Tax -shall include Central Goods and Service Tax Act, 2017

(CGST), State Goods and Service Tax Act, 2017 (SGST), Integrated Goods and Service Tax Act, 2017 (IGST), Union Territory Goods and Service Tax Act, 2017 (UTGST) and any other taxes levied under the GST related legislation in India, as may be applicable.

3.ELIGIBILITY a) Having minimum one year experience in the above field ( A certificate issued by

any public sector undertaking or reputed firm for having carried out similar work) .

b) Should have permanent account number from income tax authorities .


c) Should have valid GST registration . d)Should have well established officewith contact No and address should be mentioned in the Tender form.

e) Vendors who have opted for composition scheme under GST are not eligible to apply. 4.TENDER SUBMISSION 4.1 The entire bid-submission would be online on ETS . Broad outline of submissions

are as follows: a) submission of Bid Security/Earnest Money Deposit (EMD)

b) submission of digitially signed copy of tender Documents/Addendum/Addenda. 4.2 Tender invited under two envelopes system, the first electronic envelope will be name as Techno Commercial envelop and will contain documents of bidder’s

satisfying eligibility/Technical and commercial conditions and 2nd

electronic

envelope will be name as financial electronic envelope containing financial quote. These envelopes shall contain one set of the documents as per clause 6(i) of Section IV. The financial part of bid shall contain one set of the complete Rate Quoting Chart as per Section XVI 4.3. The bidder is requested to submit the documents offline as per Clause 6(ii) of Section IV to AGM(S&m-CM/CFA), O/o GENERAL MANAGER TELECOM, Balan K Nair

Road, Asokapram P O, Kozhikode 673001 in a sealed envelope on or before the date and time of submission of bid specified in the NIT. The envelope shall bear the

project name , the tender number and the words “Do not open before (due date and time). 4.4. The envelope can be sent by registered post or can be directly dropped in the

tender box provided in this office for this purpose on or before the due date and

time. Delay in postal transit will not be accepted as a valid reason for condoning the

delay in submission of the tender.

4.5 Last date for submission of Tender offer (both online and offline) is 14.30

hrs on 28.11.2017.

4.6.The tenderer is requested to sign in all pages before submission of the tender

document as a token of having read the tender documents fully and understood.

5. EARNEST MONEY DEPOSIT

5.1 EMD specified for thework as per NIT should be paid and enclosed with

the Tender offer.EMD for items of work is Rs 12000/-

5.2 EMD should be deposited in the form of an “Account Payee” Crossed

Demand Draft drawn on any Nationalized Bank / Scheduled Bank, in

favour of AO (Cash), o/o General Manager, BSNL, Kozhikode -673001

payable at Kozhikode.

5.3 The Demand Draft for the EMD amountin original should be attached to the tender

Offer. No other mode of payment for EMD will be accepted.

5.4 The EMD will not carry any interest, while it is in the custody of BSNL.

5.5 The EMD will be refunded / returned to the unsuccessful tenderers after

finalizationof tender and on production of Advanced Stamp Receipt.


5.6 The EMD of the successful tenderer will be treated as part of Security Deposit if

thetenderer wishes so.

5.7 The EMD will be forfeited if the successful tenderer does not pay the

SecurityDeposit in time and execute the Agreement. Also he will not be eligible to

participate in the tender for the same work for one year from the date of intimation

to pay the security deposit.

5.8 The EMD will be forfeited if the tenderer withdraws the tender before finalization

ofthe tender.

6(i) Documents to be scanned and uploaded in the E-Tender portal (For

Technical bid) a) Self attested Copy of Registration certificate for the Agency / Firm(certificate of

Incorporation under Companies act 1956 ( in the case of Limited Company)/partnership

deed), as proprietorship deed as the case may be . b) Experience Certificate as specified in clause 3 in section IV. c) self attested copy of PAN issued by Income Tax Dept d) Copy of Demand Draft for EMD/Tender Document Fee payment e) Certificate for near relatives not working in BSNL by bidder (Section VIII) f) Self attested Copy of GST Registration certificate g) Tenderer/bidder’s profile filled, signed and sealed. h) Bid form duly filled and signed i) Certificate for downloaded document from internet as per Section XII j) Undertaking & Declaration as per Section XVI

The tenders submitted without enclosing copies of the above-mentioned

certificates shall be liable for rejection. Original documents may be produced if

demanded for verification . 6 (ii) Documents to be submitted offline (For Technical bid) to AGM (S&M-CM/CFA),

O/o GMT, BSNL, Kozhikode. a) Tender document duly filled and signed all pages b) Self attested Copy of Registration certificate for the Agency / Firm(certificate of

Incorporation under Companies act 1956 ( in the case of Limited Company)/partnership deed), as proprietorship deed as the case may be .

c) Experience Certificate –section IV d) Self attested copy of PAN issued by Income Tax Dept e) Copy of Demand Draft for EMD/Tender Document Fee payment receipt. f) Certificate for near relatives not working in BSNL by bidder (Section VIII) g) Certificate for downloaded document from internet. h) Self attested Copy of GST Registration certificate . i) Tenderer/bidder’s profile filled, signed and sealed. j) Bid form duly filled and signed

K) Undertaking& Declaration.(section XVI)

RATE QUOTING CHART UNDER SECTION XVI SHOULD NOT BE SUBMITTED OFFLINE.

7.DATE OF OPENING

7.1. Technical bid will be opened in the presence of Bidders present on the

due date of opening mentioned in Notice Inviting Tender. The time ,

Date and venue of the opening of Financial Bids will be intimated only Signature & seal of bidder with Date 10

to those bidders whose Technical Bid is accepted after evaluation of

details and documents furnished as per clause 5. Rate should be

quoted as per the Rate Quoting Chart at Section XVII.

7.2. If the Office remains closed or is not able to function due to unexpected reasons

the tender will be opened at the same time on the next working day.

7.3. Any tender received after the deadline for submission of bids prescribed by BSNL

Kozhikode in Clause 3.5 shall be rejected and returned to the tenderer.

7.4. If representative / authorized person of the bidder is to attend the bid opening

an authorization letter to this effect must be produced by him before he is allowed

to participate in the bid opening. “AUTHORISATION LETTER” format in Section IX is

enclosed in the tender offer.

7.5. BSNL Kozhikodereserves the right to disqualify such tenderers who have a

record of not meeting contractual obligations against earlier contracts entered into

with the BSNL or not meeting the Tender conditions for the tender floated by BSNL.

8.REJECTION OF OFFER 8.1. All tenders in which any of the prescribed conditions are not fulfilled or incomplete in

any respect are liable to be rejected. 8.2 If any clause is found added or altered the tender will be rejected 8.3 The bidder is expected to examine all instructions, terms and conditions. Failure

to furnish any information required as per the tender conditions or submission of

the tender schedule not substantially responding to the tender condition in every

respect will be at the bidders risk and shall result in rejection of the tender. 9. RATE QUOTING METHOD

9.1 The rates should be quoted in figures and words in the form supplied under

Section XVII . Any ambiguity in rates shall make the tender invalid. No clause

should be added or altered in the rate quoting chart. Conditional tenders will not be

accepted 9.2 In case if there is any difference in amount written in figures and amount

written in words, then the amount written in words will be treated as amount

quoted. 9.3 The rate approved is fixed during the entire period of contract and shall not

vary on any account. 9.4 No separate claim for transportation charges, tollgate fee etc., that the tenderer

pays to the State / Central Government / Local Authorities or any other agency

shall be entertained. 9.5The rates are to be quoted clearly. The total amount quoted should

be inclusive of cost of all taxes, materials, printing, labour charges,

transportation charges in figures and in words, in the Rate Quoting

Chart (Section XVII) excluding GST. 9.6The Bid should contain complete information for costing the value of items

and services offered in response to this NIT, including Warranty. The rate-

quoting chart should contain the firm and final rates in clear and

unambiguous terms. The offer should be quoted only in the rate-

quoting format in Section XVII. Prices quoted in other than the

prescribedform of the rate-quoting format will be rejected and will not be

considered for evaluation.


10 EVALUATION

10.1The tenderers who fulfill the eligibility conditions mentioned in clause 3 of

Section IV and who meet the specifications in section XV will be considered as

eligible tenderers.

10.2 Evaluation of Tender will be done on the basis of the lowest

Totalamount quoted by eligible tenderers exempting GST. Successful

tender will be selected based on the lowest aggregate total amount

for the works. Rate may be quoted inclusive of all of Taxes ,Materials, Labour charges, Carriage, Loading, Unloading charges etc except GST. GST applicable may be

shown separately. 10.3 If there is any difference between the rates quoted in figures and words, the

rates quoted in words only will be considered for evaluation. 11 SECURITY DEPOSIT

The successful tenderer should remit a Security Deposit equivalent to 5 % of the tendered

amount within 7days from the date of receipt of communication regarding the acceptance

of the tender by cash at O/o GMT, BSNL, Kozhikode. This security deposit is payable in

the following forms also. a. By crossed Demand Draft obtained from any Nationalized / Schedule Bank drawn

in favour of Accounts Officer Cash, O/o G.M.T, BSNL, Kozhikode 673 001 payable

at Kozhikode. b. The Security Deposit can also be given in the form of Bank Guarantee obtained

from a Nationalised / Scheduled Bank valid for a period of 24 (twenty four)

Months. c. This amount will be kept as Security Deposit for a period of 18 months or till the

satisfactory completion of the contract whichever is later. Failure to pay the

security deposit within the specified time will entail the forfeiture of EMD and also

rejection of the tender. d. If the tenderer withdraws the tender during the currency of the tender period, the

Security Deposit will be forfeited. e. Forfeiture of security Deposit.

i) In case of the documents submitted is found false / forged at any stage,

the Security Deposit will be forfeited. ii) If the contract is terminated by the BSNL due to poor quality of work or

negligence /poor workmanship/ misbehavior / bad act of the contractor / his person or non-observing of the provisions stipulated in the contract, the Security Deposit shall be forfeited.

iii) If the contractor is found violating any law / rule related to work and workman and report in this regard is received from the competent authority indicating the contractor for violation of any law / rule the Security Deposit shall be forfeited without prejudice to any other action as per provisions of the contract.

iv) If the tenderer withdraws the tender during the currency of the tender period, the Security Deposit will be forfeited.

v) If the contract is terminated for breach of contractual obligations, the security deposit shall stand forfeited. This is without prejudice to any other action to recover

the losses/ damages against the contractor, as BSNL may be deem fit, as per the

provisions of the contract f. If the contractor fails to undertake the work within the time limit mentioned,

the Security Deposit will be forfeited. g. If the contractor fails to rectify the defect in the work done as ordered by the

BSNL or fails to make good the damage done to the assets of BSNL while executing

the work, the recovery to the extent of cost of rectification or damage done as

assessed by the head of BA shall be recovered from the pending bills / Security


Deposit. The assessment on recoveries made by the head of the BA shall be final

and binding on the contractor. h. The performance Security Deposit & EMD unless forfeited to the BSNL in

part or in full will be refunded after meeting all the contractual obligations of the

warranty period of the goods supplied. 12. CONTACTING THE PURCHASER (1) No bidder shall try to influence the Purchaser on any matter relating to its bid,

from the time of the bid opening till the time the contract is awarded. (2) Any effort by the bidder to modify his bid or influence the purchaser in the

Purchaser’s bid evaluation, bid comparison or contract award decision shall result in

the rejection of the bid.

13. AWARD OF CONTRACT, PLACEMENT OF ORDER 13.1 The Purchaser shall consider placement of orders for commercial supplies only on those successful bidders whose offers have been found technically, commercially and financially acceptable. The purchaser reserves the right to negotiate / counter

offer price(s) against price(s) quoted by any bidder.

14. PURCHASER’S RIGHT TO VARY QUANTITIES

14.1 BSNL will have the right to decrease /increase up to 50% of the total quantity of

goods and services specified in the schedule of requirements without any change in the

unit price or other terms and conditions at the time of award of contract. 15.AGREEMENT

15.1. The successful tenderer will be required to execute an agreement in a

Nonjudicial stamp paper of Rs. 200/- within the time frame stipulated by G.M.T

BSNL, Kozhikode -673001 or his authorized representative. 15.2 The BSNL reserves the right to add / delete / modify the clause in the agreement.

16.VALIDITY 16.1. The bid shall remain valid for acceptance 180 days from the date fixed for bid

opening and it will remain binding upon the bidder and is to be accepted at any

time before the expiry of the period. A bid valid for a shorter period shall be

rejected by BSNL as non-responsive. 16.2. The period of contract shall normally be one year from the date of awarding of

the tender but can be extended for a further period of one year or till such time a

fresh tender is finalised whichever is earlier at the same rate with the same terms

and conditions.The rate once approved will not be changed under any

circumstances. No upward revision of rate is allowed during the entire period of

contract. 17.MODIFICATIONS AND WITHDRAWALS OF BIDS ONCE SUBMITTED:

17.1Any bidder can modify, substitute or withdraw his bid after bid submission,

provided that written notice of such modification or withdrawal is received by the

designated officer “PRIOR” to the deadline fixed for submission of bids (i.e. closure

of tender box) 17.2 Such bidders modifications / substitutions or withdrawal notice, should also be

submitted in writing, and delivered in sealed and marked envelope and dropped in

tender box before deadline fixed for submission of original bids. The said sealed

envelope is to be additionally marked as “MODIFICATION” OR “WITHDRAWAL”

along with other particulars of bidder and date of original bid.


Section – IV-A

E-tendering Instructions to Bidders

Note :-The instructions given below are ITI’s e-tender portal centric and for e-tenders

invitedby AGM(S&M-CM/CFA), O/o.GMT, BSNL, Kozhikode only.

General

These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as

enclosed in Sec IV of the Tender Documents.

Submission of Bids only through online process is mandatory for this Tender.

For conducting electronic tendering, BSNL, Kozhikode, is using the portal

(https://www.tenderwizard.com/BSNL) of M/s ITI a Government of India

Undertaking.

1. Tender Bidding Methodology:

Sealed Bid System –‘Single Stage – Using Two Envelopes’.

Financial & Techno-commercial bids shall be submitted by the bidder at the same time.

2. Broad outline of activities from Bidders prospective: 1. Procure a Digital Signing Certificate (DSC)

2. Register on Electronic Tendering System®

(ETS)

3. Create Users and assign roles on ETS 4. View Notice Inviting Tender (NIT) on ETS 5. Download Official Copy of Tender Documents from ETS 6. Clarification to Tender Documents on ETS

• Query to BSNL (Optional) • View response to queries posted by BSNL, as addenda.

7. Bid-Submission on ETS 8. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Technocommercial

Part 9. View Post-TOE Clarification posted by BSNL on ETS (Optional) Respond to BSNL’s Post

TOE queries .

10. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Financial-Part

(Only for Technical Responsive Bidders)

For participating in this tender online, the following instructions need to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the ETS.

3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic records,

and be compliant with IT Act 2000, it is necessary for each user to have a

Digital Certificate (DC) also referred to as Digital Signature Certificate (DSC), of

Class 3 or above, issued by a Certifying Authority (CA) licensed by Controller of

Certifying Authorities (CCA) [refer http://www.cca.gov.in].


4. Registration

Tender document can be downloaded from the website: www.tenderwizard.com/BSNL

and to be submitted in the e-format as well as by post/courier/by hand. Cost of Tender

Document & and Bid Security (in the form of DD) , Power of Attorney in original along

with the hard copies of all documents which are uploaded in the e –tender portal to be

submitted to AGM (S&M-CM/CFA ), O/o. GMT, BSNL, Kozhikode before the scheduled

date and time of submission of the tender otherwise the Bid will not be considered.

Amendments, if any, to the tender document will be notified in the above website as

and when such amendments are notified. It is the responsibility of the bidders who

have downloaded the tender document from the website to keep themselves abreast of

such amendments before submitting the tender document.

Intending bidders are requested to register themselves with M/s. ITI through

www.tenderwizard.com/BSNLfor obtaining user-id, Digital Signature etc., by

payingVendor registration fee. Tender processing fee payment should be done during

requisition of tender on line.

BSNL has decided to use process of e-tendering for inviting this tender and thus the physical

copy of the tender would not be sold.

Note: After successful submission of Registration details and Vendor registration fee

and processing fee ( as applicable). please contact ITI Helpdesk (as given

below), to get your registration accepted/activated.

5.ITI Helpdesk

Telephone/Mobile Mr DhanrajPrakash 09686115308, e-mail :

E-mail ID [email protected]

BSNL Contact-1

BSNL’s Contact AGM(S&M-CM/CFA),O/o GMT,BSNL, Kozhikode-673001

Telephone/ 0495-2771554

E-mail ID [email protected]

BSNL Contact - 2

BSNL’s Contact Person SDE(Mktg ) ,O/o GMT,BSNL, Kozhikode--

Telephone/ Mobile 0495-2772900

[ between 9:30 hrs to 17:00 hrs on working days]

E - mail ID [email protected]

6.Some Bidding related Information for this Tender (Sealed Bid)

The entire bid-submission would be online on ETS. Broad outline of submissions are as follows:

The documents should be uploaded as follows

During “Request “ stage of uploading ,upload the following documents only.

1. DD for Tender Fee as per NIT (Scanned copy on eTendering Portal and Physically to Tender

Inviting Officer in case of e-Tender).

2. DD for EMD as per NIT(Scanned copy on eTendering Portal and Physically to Tender

Inviting Officer in case of e-Tender).

3. Valid PAN No.

4. Valid GST Registration Certificate


mailto:[email protected]

mailto:[email protected]

5. Power of Attorney (Scanned copy on e Tendering Portal and original to be submitted to

Tender Inviting Officer in case of e-Tender)

6.Copy of Certificate of Incorporation in case of Limited Company

7. Article of Memorandum of Association or Partnership deed or

Proprietorship deed as per clause 6(1) of Section-IV.

During “submission” stage, upload the remaining documents alone.

7.Offline Submissions of documents :

The bidder is requested to submit all the documents as per Clause 6(ii) of Section IV

offline to AGM (S&M-CM/CFA),O/o GMT, BSNL , Kozhikode on or before 14.30 hrs . on

28.11.2017 in a sealed envelope. The envelope shall bear the tender number, name of

work and the phrase “Do not open before 14.30 hrs on 28.11.2017

8.Special Note on Security of Bids

Security related functionality has been rigorously implemented in ETS in a multi-

dimensional manner. Starting with 'Acceptance of Registration by the Service Provider',

provision for security has been made at various stages in Electronic Tender's software.

Specifically for Bid Submission, some security related aspects are outlined below:

As part of the Electronic Encrypter functionality, the contents of both the ‘Electronic

Forms’ and the ‘Main-Bid’ are securely encrypted using a Pass-phrase created by the

server itself. The Pass-phrase is more difficult to break. This method of bid-encryption

does not have the security and data-integrity related vulnerabilities which are inherent

in e-tendering systems which use Public- Key of the specified officer of a Buyer

organization for bid-encryption. Bid encryption in ETS is such that the Bids cannot be

decrypted before the Public Online Tender Opening Event (TOE), even if there is

connivance between the concerned tender-opening officers of the Buyer organization

and the personnel of e-tendering service provider.

9.Public Online Tender Opening Event (TOE)

ETS offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. Tender

Opening Officers as well as authorized representatives of bidders can attend the Public

Online Tender Opening Event (TOE) from the comfort of their offices. For this purpose,

representatives of bidders (i.e. Supplier organization) duly authorized are requested to

carry a Laptop and Wireless Connectivity to Internet.

Every legal requirement for a transparent and secure ‘Public Online Tender Opening Event

(TOE)’ has been implemented on ETS.

As soon as a Bid is decrypted with the corresponding ‘Pass-Phrase’ as submitted online

by the bidder himself (during the TOE itself), salient points of the Bids are

simultaneously made available for downloading by all participating bidders. The work of

taking notes during a manual ‘Tender Opening Event’ is therefore replaced with this

superior and convenient form of ‘Public Online Tender Opening Event (TOE)’.

ETS has a unique facility of ‘Online Comparison Chart’ which is dynamically updated as

each online bid is opened. The format of the chart is based on inputs provided by the

Buyer for each Tender. The information in the Comparison Chart is based on the data

submitted by the Bidders in electronic forms. A detailed Technical and/ or Financial

Comparison Chart enhances Transparency. Detailed instructions are given on relevant

screen .


ETS has a unique facility of a detailed report titled ‘Minutes of Online Tender Opening

Event (TOE)’ covering all important activities of ‘Online Tender Opening Event (TOE)’.

This is available to all participating bidders for ‘Viewing/ Downloading’.

There are many more facilities and features on ETS. For a particular tender, the screens

viewed by a Supplier will depend upon the options selected by the concerned Buyer.

10.Other Instructions

Forfurther instructions, the vendor should visit the home -page of the portal

(https://www.tenderwizard.com/BSNL).

Important Note: It is strongly recommended that all authorized users of Supplier

organizations should thoroughly peruse the information provided under the relevant

links, and take appropriate action. This will prevent hiccups, and minimize teething

problems during the use of ETS.

The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to:

Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender

submission deadline on ETS

Register your organization on ETS well in advance of your first tender submission deadline

on ETS

Get your organization’s concerned executives trained on ETS well in advance of your first

tender submission deadline on ETS

Submit your bids well in advance of tender submission deadline on ETS (Therecould be

last minute problems due to internet timeout, breakdown, etc While the first three

instructions mentioned above are especially relevant to first-time users of ETS,the

fourth instruction is relevant at all times.)

11.Minimum Requirements at Bidders end

Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP)

Broadband connectivity.

Microsoft Internet Explorer 6.0 or above

Digital Certificate(s)

12.Vendors Training Program

Vendors may contact theITI Helpdesk personnel given in Section IV A ,for any type of

training/help, which they may require while uploading the bids.


SECTION-V

GENERAL AND COMMERCIAL CONDITIONS OF CONTRACT

1.1 QUALITY OF WORK

AS directed the work should be carried out as mentioned in Section XV from

thedate of issue of purchase order. For delayed work, penalty as per

clauseV.5 will be imposed.

1.2. In the event of any failure to comply with any of the clause of the tender terms

and conditions or the agreement, the tender is liable to be cancelled and the

security deposit is liable to be forfeited.

1.3. Time is the essence of the contract and the contractor should respond to the calls

immediately.

1.4. If the service of the tenderer is not satisfactory, BSNL has the right to terminate

the tender by giving 15 days notice for breach of contractual obligations.

2. RESPONSIBILITY OF THE CONTRACTOR:

2.1. The contractor should supply the items as specified in Section XV .

2.2. In case of additional requirements the contractor should be in a position tosupply them at the approved rate without delay.

2.3. Any communication to the last known address will be sufficient for anypurpose of written communications. Any plea of absence from head quarters or change of address will not be accepted to establish the non-receipt of communication on the part of the tenderer.

3.DAMAGES AND LOSSES

3.1. The successful tenderer will be engaged as “SUPPLIER ON CONTRACT BASIS.”

3.2. The tenderer getting the work order will be entirely responsible for all losses and

damages caused during execution of supply by his party to men, material and

properties belonging to not only BSNL but also to other departments, organizations

and individuals. BSNL shall have no liability whatsoever.

3.3. Any legal or financial implications while executing the work would rest with the

tenderer only. BSNL shall have no liability whatsoever.

4.DELAY 4.1.Delivery of the goods and performance of services shall be made by the supplier

in accordance with the time schedule specified by the purchaser in the supply order.

In case, if the supply is not completed in the stipulated delivery period, as indicated

in the supply order, purchaser reserves the right either to short


close/cancel this supply order and /or recover liquidated damage charges. The

cancellation/short closing of the order shall be at the risk and responsibility of the

supplier and purchaser reserves the right to purchase balance-unsupplied item at

the risk and cost of the defaulting vendors. 4.2.Delay by the supplier in the performance of its delivery obligation shall render

the supplier liable to the forfeiture of its performance security, imposition of

liquidated damages and/or termination of the contract for breach of contractual

obligations

5. PENALTIES / LIQUIDITY DAMAGES The contractor should carry out the work of ( as mentioned in Section XV- work

specification ) of the date of supply order along with the matter to be printed. In the

event of failure on the part of the successful tenderer to Limited E-Tender For Supplying

ofFlex Banners, Cloth Banners, Corrugated Danglers, complete the work as per the work ordered, the Security deposit amount paid by him will stand forfeited in

addition to blacklisting the firm for 3 years. In case of delay in completing of work ,a penalty of @0.5% per week or part thereof of the order value for each work for 10 weeks and there after@ 0.7% per week or part thereof for

next 10 weeks ,subject to a maximum of 12% would be deducted as penalty. The decision of General Manager Telecom, Kozhikode is final in this regard.

If any consequential damages occur to the items, materials during

erection and execution of work, the cost of damage incurred so should be

borne by the tenderer and damaged part ( S )verified / replaced with in a

reasonable time of 7 days.

6.DELIVERY Delivery of the goods shall be made by the supplier in accordance with the

terms specified by the purchaser in his schedule of requirements and special

conditions of contract and the goods shall remain at the risk of the supplier until

delivery has been completed. The delivery of the item shall be to the ultimate

location as given in the supply order. Delivery of goods should be completed within

the number of days from the date of issue of supply order mentioned in the supply

order 7.WARRANTY 7.1. The supplier shall warrant that the stores should be supplied shall be new and

free from all defects and faults in materials used, workmanship and manufacture

and shall be of the highest grade and consistent with the established and generally

accepted standards for materials of the type ordered and shall perform in full

conformity with the specifications. The supplier shall be responsible for any defect

that may develop under the conditions provided by the contract and under proper

use, arising from faulty material, design or workmanship such acts as corrosion of

the ITEMS, inadequate quantity of material to meet ITEMS requirements,

inadequate contact protection, deficiency in design and /or otherwise and shall

remedy such defects at his own cost when called upon to do so by the purchaser

who shall state in writing, in what respect the MATERIALS /ITEMS is faulty. This

warranty shall survive inspection or payment for/and acceptance of goods.


7.2.If any defect is not remedied by the supplier within a reasonable

time,(maximum 15 days) the purchaser may proceed to get the defect rectified

from the other supplier etc., at the suppliers risk and expenses, but without

prejudice to any other right if the purchaser may have against the supplier in

respect of such defect.

7.3. Replacement under warranty clause shall be made by the contractor free of charges at

site including freight, insurance and other incidental charges. 7.4Warranty of the goods supplied shall be for minimum period of one year from the

date of successful installation. 8.TERMINATION 8.1. BSNL, Kozhikode may without prejudice to any other remedy for breach of

contract, may terminate the contract in whole or in parts by giving 15 days notice. i) If the contractor fails to perform any of the terms and conditions under the

contract. ii) BSNL Kozhikode may without prejudice to other rights under the law of the

contract provided get the tender work done at the risk and cost of the tenderer in

above circumstances. iii) BSNL Kozhikode may also by giving written notice and without

compensation to the contractor terminate the contract if the contractor becomes

unwilling, bankrupt or otherwise insolvent without affecting its right of action for

remedy, as deemed fit. 8.2.BSNL Kozhikode shall not be responsible for any loss or damage incurred to

the contractor as a result of the termination of the contract. BSNL shall be free to

take due action for the appointment of a new contractor during the period under

notice and thereafter. The contractor / the company will be debarred for further

participation in the tender floated by this BA. 8.3.The successful tenderer shall under no circumstances sublet the contract and if

shall do so, the BSNL, Kozhikode whereupon by notice in writing rescind the

contract. 9 .PAYMENT OF BILLS 9.1 The contractor shall submit all bills in triplicate on serially machine numbered

printed forms only, to the officer AGM(S& M-CM/CFA),O/O GMT BSNL,Kozhikode-01

concerned along with an advance stamped receipt for processing for payment.

Necessary deductions towards income tax and surcharge and any other tax levied

by state / central Government / Local administration shall be made from the bills at

the time of payment as per rules in existence at that time. The payment will be

made only through RTGS /NEFT. 9.2 100% of the payment will be made on receipt / supply and successful mounting of

goods in good condition as given in the supply order with the following documents. 9.3 Invoice clearly indicating the break-up details of composite rights i.e. basic,

ED and any other duties and taxes, freight, packing charges, GST etc. Delivery

Chalan with consignee’s signature of receipt. The contractor shall submit the GST

registration number in the bill. 9.4 In cities areas where ECS/EFT facility is provided by banks, the bidder must

haveaccounts in such ECS/EFT facility providing banks and that bank account number shall be quoted in the bids by the bidder

9.5 The bidder must submit the proforma (Section XI) for transfer of payment through Electronic clearance / Electronic Fund Transfer

9.6 Any increase in taxes and other statutory duties / levies shall be to the contractor’s account.

9.7 However the supplier shall pass on benefit of any decrease in these taxes/duties to the purchaser.


9.8. GST: It is the responsibility of the supplier to ensure that outward supply

return (GSTR-1) is filed correctly and to declare correct information on the

invoice and GST portal. Indemnity clause: It is hereby agreed between both the parties that in case any GST and/ orcess liability, interest, penalties or any other tax/ duty/ amount/ charge/ liability / professional costs related to litigation becomes payable by BSNL or input tax credit is denied to BSNL due to failure of the supplier to comply with the relevant laws/ regulations applicable in India or overseas, Supplier undertakes to indemnify BSNL for an amount equal to amount payable by BSNL and the same shall be recovered by BSNL.

BSNL will make payment to supplier only after the invoice is uploaded by

supplier in GST outward return ie. GSTR-1 and credit of GST is available

(reflected in GSTR-2A) to BSNL. 10. RIGHTS RESERVED FOR BSNL

10.1. BSNL Kozhikodereserves the right to blacklist a tenderer for a suitable period in

case he fails to honor his tender without sufficient grounds 10.2. BSNL Kozhikode reserves the right to reject any or all tenders at any point of time

without assigning any reason. 10.3. In case of any dispute before entering into contract, the decision of the General

Manager telecom, BSNL, Kozhikode shall be final. 10.4. The General Manager Telecom, BSNL, Kozhikode shall be the final authority for

deciding the successful tenderer and his decision will be final. 10.5.BSNL Kozhikode reserves the right to ask for additional quantities of

equipment or decrease the number of equipment. The increase is 50 % of the Total

quantity and decrease will not be more than 25% of the total quantities mentioned

in this tender. 11.RESTRICTIONS

Any attempt to secure any interest for actual prospective tenderer or

influence by any means for the acceptance of particular tender will render the

concerned tenderer liable for exclusion from consideration. 12.FORCE MAJEURE: - 12.1. If at any time, during the continuance of this contract, the performance in

whole or in part, by either party or any obligation under this contract shall be

prevented or delayed by reasons beyond control -FORCE MAJEURE- neither party

shall, by reasons of such events be entitled to terminate this contract, nor shall

either parties have any claim for damages against the other in respect of such non

performance or delay in performance. 12.2. The force majeure shall include war or hostility, or acts of the public enemy,

or civil commotion, or sabotage, or fire, or floods, or explosions, or epidemics, or

quarantine, or restrictions, or strikes, or lockouts or acts of God (herein after

referred to as eventuality). 12.3. Provided such force majeure provisions apply only if notice of happening of

any such eventuality is given by either party claiming concession to the other within

21 days from the date of occurrence thereof, 12.4. Provided activities under the contract that were interrupted under the force

majeure event are resumed as soon as practicable after such event comes to an

end, or cease to exist, and the decision of the BSNL, Kozhikode as to whether the

activities have been so resumed or not, shall be final and conclusive.

12.5. Provided further that if the performance in whole or part of, any obligation

under this contract is prevented or delayed by reasons, for any such events for a

period exceeding 60 days, either party may at his option terminate the contract.


13.DISPUTES / ARBITRATION: - 13.1.In the event of any question, dispute or difference arising under this agreement

or in connection therewith (except as to matters, the decision of which is specifically

provided under this agreement) the same shall be referred CGMT BSNL

Thiruvanathapuram for arbitration . 13.2. The award of the arbitrator shall be final and binding on both the parties. It is

a term of agreement that, in the event of such arbitrator to whom the matter is

originally referred to, being transferred or vacating his office on resignation or

otherwise or refuses to do the work or neglecting his work or being unable to act for

any reason whatsoever then the BSNL shall appoint another person to act as

arbitrator in the place of the outgoing Arbitrator. The agreement to appoint an

arbitrator will be in accordance with the Arbitration and Conciliation Act, 1996. 13.3The arbitrator, may from time to time, with the consent of both the parties

shall enlarge the time frame for and publishing the award. Subject to the aforesaid

Arbitration and the conciliation act 1996, and the rules made there under, any

modification thereof for the time being in-force, shall be deemed to apply to the

arbitration proceedings under this clause. 13.4. Upon every and any references as aforesaid, the assessment of cost and of

incidental expenses, in the proceedings for the award shall be in the discretion of

the arbitrator. 13.5. The venue of the arbitration proceedings shall be the place from which the

acceptance note is issued or such other place as the arbitrator at his discretion may

decide. 14.CERTIFICATE

BSNL Non executive & Executive employees also called Group-A , Group-B & Group-C officers either directly recruited or on deputation and their near relatives are prohibited from participation in this tender. Hence, the tenderer participating in the BSNL tender

should ensure that none of their relatives are working in BSNL. The near relatives for this purpose are defined as a. Members of a Hindu Undivided Family. b. They are husband and wife. c. The one is related to the other in the manner as father, mother, son(s), son’s wife

(daughter-in-law), and daughter’s husband (son-in-law), brother(s) and brother's

wife,(sister-in-law), sister(s)and sister’s husband (brother in law). The tenderer should give a certificate to the effect that none of his / her such relative is

working in the units of BSNL as defined above (Section VIII). In case of proprietorship firm the certificate will be given by the proprietor,

for partnership firm, certificate will be given by all the Partners and in case of

limited company by all the Directors of the company. Any breach of these

conditions by the company or firm or any other person, the tender / work will be

cancelled and the EMD / Security Deposit will be forfeited at any stage whenever it

is noticed. The BSNL will not pay any damages to the Company or firm or

concerned person. The company or the firm or the person will also be debarred for

further participation in the tenders floated by this BA. 15. COURT JURISDICTION: -Any dispute arising out of the tender/biddocument/evaluation of bids/issue of APO shall be subject to the jurisdiction of the competent courtat the place from where the NIT/tender has been issued, ie, at Kozhikode. 15.SET OFF: -Any sum of money due and payable to the tenderer (Including Security Deposit refundable

to him) under this contract may be appropriated by the BSNL, Kozhikode, and set off against any claim of

the BSNL for payment of a sum of money arising out of this contract or under any other contract made by

the contractor with the BSNL.

Asst. General Manager (S&M-CM/CFA), O/o G.M.T, BSNL, Kozhikode.


SECTION VI

1. SCOPE OF WORK

1.1 The Tenderer should undertake liability and responsibility for the supply

of good quality of Flex, Iron materials

1.2 The Tenderer should abide by the condition For Supplying ofFlex Banners,

Cloth Banners, Corrugated Danglers, at various places in Kozhikode BA.so

that the AGM(S&M-CM/CFA),O/O GMT,BSNL,Kozhikode or the officer in charge or any other officer authorized on his behalf has full powers of rejecting any or all designed, resized flex and other advertisement

materials, without assigning any reasons.

1.3 The Tenderer should design, resize Flex, Flex boards,as directed at the station / place as indicated by the AGM(S&M-CM/CFA),

GMT,BSNL,KOZHIKODE or, any other officer authorized on his behalf and

should not claim any transportation charges or loading / unloading charges,

tollgate fee or any other taxes other than the rates approved.

Asst. General Manager (S&M-CM/CFA), O/o G.M.T, BSNL, Kozhikode.


SECTION VII AGREEMENT

This Agreement is made on this ......... Day of ....................... 2017 between M/s..................................………………..... (Here in after called the contractor whose term

includes its successorsand assignees)whose registered office is at .................................................... and is registered under ....................……………......... and acting through its authorized official Shri ...............................................

AND Bharat Sanchar Nigam Limited (herein after called the BSNL whose term

includes its successors and assignees) whose registered office is situated at Statesmen

House, B-148, Barkhamba Road, New Delhi –100 001 and acting through its authorized

officer i.e. AGM(S&M-CM/CFA), at the office of the General Manager Telecom,

Kozhikode .The Contractor will supply -------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------- -------------- on the terms and conditions herein contained, and Specifications as mentioned in the tender schedule vide letter No.GMT CT/Mktg/E-TENDER-2/2017-18/1

Dtd03.8.2017,and rates as mentioned in acceptanceletter and Annexure

Now these present witnesses and it is hereby agreed and declared by and between the

parties to these present as followings. The contractor has deposited Rs…………………. (Rupees……………………………

………………………………….……..only) as interest free performance Security for a period of twelve months or till the satisfactory completion of the contract.

I / We agree to abide by and fulfill all the terms and conditions of this Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/2 Dtd 23.8.2017

.shall form part and parcel of this agreement.Thisagreement will remain by and

between for the period from …………… to………………… and the

extended period of contract.

Signature of the CONTRACTOR Signature of AGM(S&M-CM/CFA), BSNL,

Kozhikode.

Name: Designation with stamp:

WITNESSES: WITNESSES:

Signature: 1. 1.

Name (CAPS)

Address

Signature: 2. 2.

Name (CAPS)

Address


SECTION-VIII

(Certificate on Non Participation of near relatives in the tender called for Kozhikode BA)

CERTIFICATE I.....................................................

S/O.....................................................................

R/O............................................ hereby certify that none of my relative(s) as defined in Tender document is / are employed in BSNL unit as per details given in

tender document. In case at any stage, it is found that the information given by me

is false / incorrect, BSNL shall have the absolute right to take any action as deemed

fit without any prior intimation to me.

Signed ............................. (Signature of the tenderer)

Name (Caps)......................

Position........................

Date ...........................


SECTION-IX

LETTER OF AUTHORIZATION FOR ATTENDING BID OPENING

TO The Asst. General Manager(S&M-CM/CFA) O/o G.M T., BSNL, Kozhikode-673001.

Subject - Authorization for attending bid opening on ……………….(date) in the Tender for Printing and Supplying ofFlex Banners, Cloth Banners, Corrugated Danglers at various

places in Kozhikode BA.

The following person(s) is/are hereby authorized to attend the bid opening for the

tender mentioned above on behalf of ............................... ...........(Bidder) in order of

preference given below.

Order of Preference

Name

Specimen Signature

I. II.

Signature of the Tenderer

Note: 1. Only one representative will be permitted to attend bid

opening. Alternate representative will be permitted when regular

representative is not able to attend. The person who is authorized to attend

the bid opening must have the authorization certificate.

2. Permission for entry to the hall where bids are opened may be

refused in case authorization as prescribed above is not produced.


SECTION X

PERFORMANCE SECURITY GUARANTEE BOND

In consideration of the CMD, BSNL (hereinafter called ‘BSNL’) having agreed to exempt ___________________ (hereinafter called ‘the said contractor(s)’) from the demand

under the terms and conditions of an agreement/Advance Purchase Order No _________ dated ____________ made between __________ and __________________for the supply of

______________________ (hereinafter called “the said agreement), of security deposit

for the due fulfillment by the said contractor (s) of the terms and conditions contained

in the said Agreement, on production of the bank guarantee for

_____________________________________we, (name of the bank)

_________________________ ( hereinafter refer to as “the bank”) at the request of ___________________________________ (contractor(s)) do hereby undertake to pay

to the BSNL an amount not exceeding ___________________ against any loss or

damage caused to or suffered or would be caused to or suffered by BSNL by reason of

any breach by the said Contractor(s) of any of the terms or conditions contained in the

said Agreement.

2. We (name of the bank) ____________________ do hereby undertake to pay the

amounts due and payable under this guarantee without any demure, merely on a

demand from the BSNL by reason of breach by the said contractor(s)’ of any of the

terms or conditions contained in the said Agreement or by reason of the contractors(s)’

failure to perform the said Agreement. Any such demand made on the bank shall be

conclusive as regards the amount due and payable by the Bank under this guarantee

where the decision of BSNL in these counts shall be final and binding on the bank.

However, our liability under this guarantee shall be restricted to an amount not

exceeding ___________.

3. We undertake to pay to the BSNL any money so demanded not withstanding any

dispute or disputes raised by the contractor(s)/supplier(s) in any suit or proceeding

pending before any court or tribunal relating thereto our liability under this present

being absolute and unequivocal. The payment so made by us under this bond shall be

valid discharge of our liability for payment there under and the contractor(s)/supplier(s)

shall have no claim against us for such payment.

4. We( name of the bank)_________________________ further agree that the

guarantee herein contained shall remain in full force and effect during the period that

would be taken for the performance of the said agreement and that it shall continue to

be enforceable till all the dues of the BSNL under or by virtue of the said Agreement

have been fully paid and its claims satisfied or discharged or till ________________________(office/Department) BSNL certifies that the terms and

conditions of the said Agreement have been fully or properly carried out by the said

contractor(s) and accordingly discharges this guarantee. Unless a demand or claim

under this guarantee is made on us in writing on or before the expiry of TWO/TWO AND

HALF/THREE YEARS (as specified in P.O) from the date hereof, we shall be discharged

from all liabilities under this guarantee thereafter.

5.We (name of the bank)_________________________ further agree with the BSNL

that the BSNL shall have the fullest liberty without our consent and without affecting in

any manner our obligations hereunder to vary any of the terms and conditions of the

said Agreement or to extend time of performance by the said contractor(s) from time


to time or to postpone for any time or from time to time any of the powers exercisable

by the BSNL against the said Contractor(s) and to forbear or enforce any of the terms

and conditions relating to the said agreement and we shall not be relieved from our

liability by reason of any such variation, or extension being granted to the said

Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any

indulgence by the BSNL to the said Contractor(s) or by any such matter or thing

whatsoever which under the law relating to sureties would, but for this provision, have

effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution

of the Bank or the Contractor(s)/supplier(s).

7. We (name of the bank) ____________________ lastly undertake not to

revoke this guarantee during its currency except with the previous consent of

the BSNL in writing.

Dated the ________________ day of _______

__________________________________ (indicate the name of bank)

Name of the tenderer...............................


SECTION XI

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC

CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME. Authorisation for payment of Supplier’s/contractor’s Bills through E-payment

proforma

1. Name of The Bidder

2. Address

3. Telephone Number

4. E-mail ID

5. Name of the Bank

6. Branch Name

7. Type of Account

8. Name of the Account Holder

(As per Bank Account)

9. Account Number appearing in

the Cheque Book

10. IFSC Code of Branch

11. Branch Address

12. Telephone Number of the

Branch

I hereby express my willingness to receive payment of the bills

through Electronic Fund Transfer Scheme. I do authorize the Accounts Officer

(Cash) BSNL to arrange to credit the payment of my bills through Electronic

Payment System to my account given above.

Note: Copy of 1st

page of bank passbook or cancelled cheque leaf is enclosed.


SECTION XII

CERTIFICATE

(FOR TENDER DOCUMENT DOWNLOADED FROM INTERNET)

I …........... .................................................... (authorised signatory)

hereby declare that the tender document submitted has been downloaded from the website http://www.keralatelecom.com and no addition/deletion/correction has been made in the downloaded tender document. I also declare that I have enclosed a DD for Rs. 590/-towards the cost of bid document along with the tender.

Signature of the tenderer/Authorised signatory

Place.................................... Date................................


SECTION XIII

Letter to refund EMD and Pre Receipt

To

The Assistant General Manager(S&M-CM/CFA)

O/o. GMT, BSNL, Kozhikode-673001.

Sub :Tender for Printing and spplyingofFlex Banners, Cloth Banners, Corrugated

Danglers, at various places in Kozhikode BA.

Ref : 1. Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/2Dtd23.8.2017

2.Our Tender dated ……………… for the above work. Sir,

Kindly refer to the above. In case my/our tender for supplying of Flex Banners,

Cloth Banners, Corrugated Danglers, t various places in Kozhikode BA.is not

accepted for Supplying, the EMD remitted by me/us may be returned at the

earliest.

An advance stamped receipt for the amount remitted is enclosed herewith.

Thanking you,

Yours faithfully,

ADVANCE RECEIPT

Received an amount of Rs12,000/- (Twelve Thousand only) from the

Accounts Officer (Cash), O/o. GMT, BSNL, Kozhikode-673001 as refund of EMD

remitted by me/us in response to the tender notice No.GMT CT/Mktg/E-TENDER-

2/2017-18/2Dtd23.8.2017

Signature

Address

Place : Date :

(Affix one rupee revenue stamp and put signature)

Seal of the tenderer


SECTION XIV

SECTION XIV

BSNL ERP VENDOR MASTER FORM

The Detaials listed will be used for making all payments agaist POs/Wos ,refund of EMDs/SDs,intimation of paymants by email,issue of TDS certificate,Cform for CST purchase etc.)

*Minimum required fields to be filled by the company/vendor,Please attach copies of the supporting documents

Title* Mr. Ms. M/s Dr.

Name*

Address*

Town /Dist.

City*

State*

Postal PIN code Country

Contact Details

Telephone no* Fax No.

Email id

Name of the contact person Mob.No

Alternate contact person Mob.No

Tax information PAN

GST Regn. No.

Tax Regn no.(foreign vendors) Income Tax excemption Details

IT excemption No. IT Excemption rate

IT excemption Date

IT excemption date from IT excemption date

to

Signature and seal of the bidder with Date 32

SECTION XV Work Specification

ITEM OF WORK

Name of work Description / Specification of items Qty

Ite

m

No

1 Customised Glow Sign Board 3/4 inch 19 guage GI pipe, 24 guage GI sheet, clamp 1 750Sqft

(Site checking & measurement , inch anglair, Havells tube/Chock/wire, Star Backlit flex

Designing, Supply and installation ) at with 540/550 gsm, LG laser cutting vinyl Pasting

various location throughout SSA

2 Customised Acrylic/Sandwich Board Sandwich with foam board, translate sheet, 3mm Foam 120 Sqft

(Site checking & measurement , Board & Acrylic, Translate sheet of 3mm high quality

Designing, Supply and installation of vinyl pasting

approximate size 3 ' X 4 ' ) at various

location throughout SSA

3 Corrugated Danglers Sunpack, 2mm Multicolour Laser Printing each of app. 5000 nos

(Designing and Supply Size:- 1.5 ' X 1' Size 1.5 ' X 1'. (Size may be vary as per BSNL req)

at centralised point)

4 One Way Vision See through Vision with 6 pass printing & pasting 500 Sqft

(Designing, supply and installation of

One way Vision throughout SSA)

5 Flex Banners Ordinary Flex with 300 gsm, 4 pass laser print quality 15000Sqft

(Designing and Supply at centralised

point)

6 Cloth Banners Drill Cloth, Multi color 1500 Sqft

(Designing and Supply at centralised

point)


SECTION- XVI UNDERTAKING&DECLARATION

For undertaking the terms & conditions of Tender & Specifications of

work.

A. Certified that:

1.I/we ………………………….. have read, understood and agree with all the terms and conditions,specifications included in the tender documents& offer to execute the

work at the rates quoted by us in the tender form.

2.If I/We fail to enter into the agreement & commence the work in time,the EMD/SD

deposited by us will stand forfeited to the BSNL.

B. The Tenderer hereby covenants and declares that:

All the information,Documents,photocopies of the documents/certificates enclosed along

with the Tender offer are correct.

If anything is found false and/or incorrect and/or reveals any suppression of fact at

any time,BSNL reserves the right to debar our tender offer/cancel the

LOA/Purchase/Work order if issued and forfeit the EMD/SD /Bill amount pending

with BSNL in addition,BSNL may debar the contractor from participation in its future

tenders.

Place….. Date

Signature of Tenderer

Name of Tenderer Along with date& Seal.


BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

Office of TheGeneral Manager

Kozhikode Telecom District

Bid Document

(Financial)

E-Tender forPrinting andSupplying of

Flex Banners, Cloth Banners, Corrugated Danglers,

Kozhikode BA.

Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/2 Dtd 23.8.2017

Cost of Tender document: Rs.590 /- (inclusive of GST 18%) Last date of receipt of Tender Document :28.11.2017 14.30 Hrs

Date of Opening of Tender (Technical) : 28.11.2017 15.00 Hrs


SECTION XVII

Tender No. GMT CT/Mktg/E-TENDER-2/2017-18/1 Dtd 03.8.2017

Name of bidder:

RATE QUOTING CHART

ITEM OF WORK

Sl.No. (1)

Description of item (2)

Approximate Quantity (Sq.feet) (3)

Rate per Square feet (in figures and words) (4)

Total Amount (3)X(4)

1 Customised Glow sign Board 750

2 Customisded Acrylic sandwitch board

120

3 Corrugated danglers 5000

4 One way vision board 500

5 Flex banners 15000

6 Cloth banners 1500

Total Amount

GST

Grand Total

Note: 1. I/we hereby declare that the rates are quoted after having gone through the terms

and conditions of the tender. 2. The rate quoted is including all taxes, material , carriage, loading, unloading , Labour charges

etc. GST applicable quoted separately . 3. The rates should be quoted in figures and words clearly. Ambiguity in rates will make the

tender invalid. 4. Warranty: One year from the date of supply of the items
