1

Signature of Bidder

BHARAT SANCHAR NIGAM

LIMITED

(A Govt. of India Enterprise)

O/o The Principal General Manager Telecom District

TRIVANDRUM

Bid Document

e-Tender document for Procuring Marketing materials

in TRIVANDRUM SSA

No. Mktg/Tvm/Tender/Marketing Materials/17-18/ Dated at Trivandrum the 18-07-2017

2

Signature of Bidder

TABLE OF CONTENTS

Section Title Page

No.

NOTICE INVITING TENDER 3

I E-TENDERING INSTRUCTION TO BIDDERS 6

II TENDER INFORMATION 13

III GENERAL SCOPE OF WORK,SPECIFICATION

& SCHEDULE OF REQUIREMENT

14

IV GENERAL INSTRUCTIONS TO BIDDERS 20

V CONDITIONS OF CONTRACT 28

VI UNDERTAKING AND DECLARATION 37

VII LETTER OF AUTHORISATION FOR ATTENDING BID

OPENING

39

VIII TENDERER’S PROFILE 40

IX- PART A BID FORM 41

IX-PART B FINANCIAL BID 43

X MANDATE FORM FOR ELECTRONIC FUNDTRANSFER OF

PAYMENTS 47

XI CERTIFICATE FOR TENDER DOCUMENT DOWNLOADED

FROM INTERNET

49

3

Signature of Bidder

O/o the Principal General Manager

Trivandrum-695001

No. Mktg/Tvm/Tender/Marketing Materials/2017-18/ Dated at Trivandrum the 18-07-2017

NOTICE INVITING TENDER

e-Tenders are invited by PGMT TRIVANDRUM for and on behalf of CMD,

Bharat Sanchar Nigam Limited from reputed manufacturers /dealers

/agents/suppliers/distributers for making, supplying and mounting of Flex boards

, Banners , hoardings, Retailer boards, Glow sign boards, Danglers, streamers

,advertisement on Telephone poles etc. and skin changing of existing hoarding

/flex boards/sandwich boards/glow sign boards are also required to be carried out

of various sizes as listed in the specification to retail shops and at various places

in TRIVANDRUM SSA. Sr.

No

Name of work Estimated

Cost in Rs

Bid Security/ EMD in

Rs

Tender Form Cost in Rs

1 2 3

mak Designing, supply and installation of

Customized Retailer Boards,

Hoardings, Glow Sign Boards,

Sandwich Boards, One Way Vision

etc. at various locations throughout

TRIVANDRUM SSA

Designing, supply of corrugated

Danglers, Streamers, Banners

Designing and Skin change in Existing

Hoardings/Flex Boards/Sandwich

boards/Glow sign Boards throughout

the SSA

34,55,706/-

69,000/-

590/- inclusive of GST VAT

Purchase of Tender Documents: Complete Tender Documents can be

downloaded from the website www.kerala.bsnl.co.in or www.tenderwizard/BSNL.

For downloading application for participating in the tender should remit Rs. 590/-

(including GST 18%) as the cost of the tender form. DD for the same amount from

4

Signature of Bidder

any Nationalised/ Scheduled Bank payable at Thiruvananthapuram, drawn in favour

of Accounts Officer (Cash), O/o PGMT, BSNL, Thiruvananthapuram should be

attached with the tender document for physical submission and scanned copy for

online submission. The tender document is not transferable and its cost once paid

shall not be refunded under any circumstances.

3. Eligibility Condition:-

a) Having experience in the above field ( A certificate issued by any public sector undertaking or any reputed firm for having carried out similar works during the last one year).

b) Should have permanent account number from income tax authorities c) Should have GST registration number. 4. Bid Security/Earnest Money Deposit (EMD): Each bid shall be accompanied by

an EMD (Bid Security) of Rs. 69000/- (Rupees Sixty nine Thousand only) in the

form of a crossed Demand Draft obtained from any Public Sector/ Scheduled Bank

in favour of "The Accounts Officer (Cash), BSNL, Trivandrum , Kerala" payable at

Trivandrum .

5. SSIs registered with NSIC under single point registration(for the tendered item) are

exempted from submission of cost of tender form and EMD to the extent of monetary

limit. The unit claiming concession of NSIC is required to submit proof regarding

current registration with NSIC along with their Monetary Limit for the tendered item.

6. Submission of Tender: For online submission the scanned copies of all the bid

documents, eligibility certificates, and DD for the cost of Tender document and

EMD should be uploaded on or before the date mentioned in the NIT. For physical

submission the duly completed and sealed bids should be dropped in to the Tender

Box kept at O/o AGM (MM& TENDER), BSNL, Bhavan, Trivandrum-695001 or

sent by Registered Post with Acknowledgement Due. Address to AGM ( MM&

TENDER), BSNL Bhavan, Trivandrum , Kerala –695001. No separate

acknowledgment will be given.

5

Signature of Bidder

Cost of Tender Form Rs.590/- (Rupees Five hundred and ninety only)

Tender Form available on site From 18/07/2017 to 07/08/2017 Last date of Online submission of Tender .

Up to 14.00 hrs on 07/08/2017

Last date of Physical submission of Tender at O/o PGMT

14.00 hrs on 08/08/2017

Date and time of opening of Tender

15.00 hrs on 08/08/2017

7. Place of opening of Tender bids

Tender Opening Venue : 3RD

FLOOR, O/o the Principal

General Manager

BSNL Bhavan.

Trivandrum -695001 .

General: If the last date of receipt/opening of Tender happens to be a holiday,

tenders will be received and opened at the same time and venue as mentioned above

on the next working day. All Tenders that are received after the last date and time

prescribed above or are not accompanied by EMD (Bid Security) or valid

documentary proof establishing any exemptions in the matter of EMD, besides the

cost of the tender documents (if applicable) or are incomplete in any respect, or are

prepared or submitted without strictly following the terms and conditions and

instructions carried in the tender documents, shall be summarily rejected. The

Principal General Manager Telecom, BSNL, Trivandrum reserves the right to cancel

the tender at any stage of the tendering process or accept or reject any or all the

tenders received without assigning any reason. He is not bound to accept the lowest

tender.

AGM (MM& Tender),

O/o PGMT,BSNL

BHAVAN

TRIVANDRUM-695 001

6

Signature of Bidder

SECTION-I

E-tendering Instructions to Bidders

Note:-The instructions given below are ITI’s e-tender portal centric and for

e-tenders invited by O/o PGM, BSNL, Trivandrum SSA, Kerala Telecom

Circle .

General:-

Submission of Bids only through online process is mandatory for this Tender. For conducting electronic tendering, BSNL, Kerala Telecom Circle, Trivandrum is using the portal (https://www.tenderwizard.com/BSNL) of M/s ITI , a Government of India Undertaking.

I. Tender Bidding Methodology:

Sealed Bid System –‘Two Stage – Us ing Two Envelope’, i.e.1) Technical B

id & 2) Financial bid shall be submitted by the bidder at the same time

on the portal.

II. B road outline of activities from B idders pros pective:

1. Procure a Digital Signing Certificate (DSC)

2. Register on Electronic Tendering Sys tem® (ETS)

3. Create Users and assign roles on ETS

4. View Notice Inviting Tender (NIT) on ETS

5. Download Official Copy of Tender Documents from ETS

6. Clarification to Tender Documents on ETS

Query to BSNL (Optional)

View response to queries posted by BSNL, as addenda.

7. Bid-Submission on ETS

7

Signature of Bidder

8. Attend Public Online Tender Opening Event (TOE) on ETS Opening

of Technical & Financial Part as specified in the tender document.

9. View Post-TOE Clarification posted by BSNL on ETS (Optional)

Respond to BSNL’s Post-TOE queries.

10. Participate in e-Reverse Auction on ETS (if applicable)

For participating in this tender online, the following instructions

need to be read carefully. These instructions are supplemented with

more detailed guidelines on the relevant screens of the ETS.

Note 1: It is advised that all the documents to be submitted are kept

scanned and converted to PDF format in a separate folder on your

computer before starting online submission. Financial Bid (Excel

Format) may be downloaded and rates may be filled appropriately.

This file may also be saved in a secret folder on your computer.

Note 2: While uploading the documents, it should be ensured that the file

name should be the name of the document itself.

3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic

records, and be compliant with IT Act 2000, it is necessary for each use r

to have a Digital Certificate (DC). also referred to as Digital Signature

Certificate (DSC), of Class 3 or above, issued by a Certifying

Authority (CA) licensed by Controller of Certifying Authorities (CCA)

[refer http://www.cca.gov.in].

(a) Registration

Tender document can be downloaded from the website:

www.tenderwizard.com/B SNL and to be submitted in the e-format as well

as by post/courier/by hand. Cost of Tender Document (in the form of DD)

and EMD(in the form of Bank Guarantee in original) ,Power of Attorney

in original along with the hard copies of all documents which are uploaded

in the e –tender portal and the same should be submitted to AGM (MM &

Tender),O/o PGM, Uppalam Road, Trivandrum-01 , before the scheduled

8

Signature of Bidder

date and time of submission of the tender otherwise the Bid will not be

considered. Amendments , if any, to the tender document will be notified

in the above website as and when such amendments are notified. It is the

responsibility of the bidders who have downloaded the tender document

from the website to keep themselves abreast of such amendments

before submitting the tender document.

Intending bidders are requested to register

themselves with M /s . ITI through www.tenderwizard.com/B SNL

for obtaining user-id, Digital Signature etc., by paying Vendor registration

fee. Tender processing fee payment should be done during requis ition of

tender on line .

BSNL has decided to use process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold.

Note: After successful submission of Registration details and Vendor

registration fee and processing fee (as applicable). Please contact

ITI Helpdesk (as given below), to get your registration

accepted/activated.

ITI He lpde s k Address Details

Telephone/Mobile

Nos.

Mr .. Dhanraj Prakash 09686115308

e-mail: dhanraj.prakash@gmail.co

Mr .Sanil 09747363433

e.mail:twhelpdesk632@gmail.com

[between 9:30 hrs to 18:00 hrs on working days]

E-mail ID twhelpdesk632@gmail.com

B SNL’s Contact Pe rs

on

AGM.(Tender), O/o PGM, BSNL Bhavan, Uppalam Road ,Trivandrum-01.

Telephone/ Mobile 9447001111

E-mail ID vs .jaya@gmail.com

5. Bidding related Information for E- Tender (Sealed B id)

The entire bid-submission would be online on ETS. Broad outline

of submissions are as follows: The documents should be uploaded

as follows

9

Signature of Bidder

During “Request “stage of uploading, upload the following documents only.

1. DD for Tender Fee as per DNIT (Scanned copy on e -Tendering Portal and

Physically to Tender Inviting Officer in case of e-Tender).

2. Bank Guarantee/DD for EMD as per DNIT (Scanned copy on e -Tendering Portal and Physically to Tender Inviting Officer in case of e-Tender).

3. Valid NSIC/ MSE Certificate, if applicable. In case the ownership of such

MSE Entrepreneurs happens to be from SC/ST category, proof in this

regard also need to be submitted.

4. Valid PAN No.

5. Valid GST Registration Certificate/ or exemption certificate No

6. Power of Attorney (if applicable) .Scanned copy on E-Tendering Portal

and original to be submitted to Tender Inviting Officer in case of e-

Tender.

7. Scanned copy of all required certificates as per clause 5.2 of Section-II

8. Article of M e m o r a n d u m o f A s s o c i a t i o n o r P a r t n e r s h i p

d e e d o r P r o p r i e t o r s h i p deed ( if applicable)

9. Proof of experience (Scanned copy on E-Tendering Portal and original

to be submitted to Tender Inviting Officer in case of e-Tender)

10. Proof of office at Trivandrum.

During “submission” stage, upload the remaining documents alone.

6. Offline Submiss ions of Eligibility Certifying Documents :

The bidder is requested to submit the all the documents related to

eligibility (originals) offline to AGM (MM &Tender) , O/o PGM, BSNL

Bhavan, Uppalam Road,Trivandrum-01,as specified in the Tender document.

7. Special Note on Security of B ids

Security related functionality has been rigorously implemented in ETS in a

multi-dimensional manner. Starting with 'Acceptance of Registration by the Service Provider', provision for security has been made at various stages in

Electronic Tender's software. Specifically for Bid Submission, some security related aspects are outlined below.

10

Signature of Bidder

As part of the Electronic Encrypt functionality, the contents of both the

‘Electronic Forms’ and the‘Main-Bid’ are securely encrypted using a Pass-

phrase created by the server itself. The Pass phrase is more difficult to

break. This method of bid-encryption does not have the security and data-

integrity related vulnerabilities which are inherent in e-tendering systems

which use Public- Key of the specified officer of a Buyer organization for

bid-encryption. Bid-encryption in ETS is such that the Bids cannot be

decrypted before the Public Online Tender Opening Event (TOE), even if

there is connivance between the concerned tender-opening officers of the

Buyer organization and the personnel of e -tendering service provider.

8. Public Online Te nder Opening Event (TOE)

ETS offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. Tender Opening Officers as well as authorized representatives of

bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. For this purpose, representatives of bidders (i.e.

Supplier organization) dully authorized are requested to carry a Laptop and Wireless Connectivity to Internet.

Every legal requirement for a transparent and secure ‘Public Online

Tender Opening Event (T OE)’ has been implemented on ETS.As soon as a

Bid is decrypted with the corresponding ‘Pass -Phrase’ as submitted online

by the bidder himself (during the TOE itself), salient points of the Bids

are simultaneously made available for downloading by all participating

bidders. The work of taking notes during a manual ‘Tender Opening Event’

is therefore replaced with this superior and convenient form of ‘Public

Online Tender Opening Event (TOE)’.

ETS has a unique facility of ‘Online Comparison Chart’ which is

dynamically updated as each online bid is opened. The format of the chart

is based on inputs provided by the Buyer for each Tender. The information

in the Comparison Chart is based on the data submitted by the Bidders in

electronic forms. A detailed Technical and Financial Comparison Chart

(after financial evaluation) enhance Transparency. Detailed instructions are

given on relevant screens.

ETS has a unique facility of a detailed report titled ‘Minutes of Online

Tender Opening Event (TOE)’ covering all important activities of ‘Online

11

Signature of Bidder

Tender Opening Event (TOE)’. This is available to all participating

bidders for ‘Viewing/ Downloading’.

There are many more facilities and features on ETS. For a particular

tender, the screens viewed by a Supplier will depend upon the options

selected by the concerned Buyer.

9. E-Re verse Auction (NOT APPLICABLE)

E-Reverse Auction would be conducted on Zone/total package/net cost to

BSNL value for bid evaluation, subsequently after the opening of the Financial

Part.

The following would be parameters for e-Reverse Auction

Sl No

Parame te r Value 1. Date and Time of reverse Auction

bidding event Will be intimated to

Technically

Responsive bidders

after the opening of

financial part

2 Duration of Reverse –Auction bidding event

……………(typically 1 to 2)

hours. 3 Automatic extension of the Reverse

–Auction

Closing Time, if last bid received is

within a pre - defined Time Duration

before the Reverse Auction closing

Time

Yes

3.1 Pre defined Time Duration …………xx Minutes

(typically 05 minutes)

3.2 Time Duration of Automatic extension ………….yy Minutes

(Typically 10 minutes)

3.3 Maximum number of Auto Extensions ……….nn Automatic

Exensions (Typically 04

to 06 extensions)

4 Criteria of bid acceptance Beat on starting last quoted

price as well as Beat on

Rank-

1 Bid Value

5 Entity start price

Zone/total package/net cost to

BSNL ( To be

decided by planning

cell)

6 Minimum bid decrement …………..(Value in

currency) to be

decided by planning

cell

7 Display of Pseudo identity of bidders during

bidding period

Tot all Bidders, as well as

BSNL’s officers 8 Display of Bidder’s own current Rank Yes

Note: Parameters at Sl No. 5 and 6 shall be confirmed after Opening &

12

Signature of Bidder

Evaluation of Financial bid parts.

10. Other Instructions

For further instructions, the vendor should visit the

home-page of the portal (https://www.tenderwizard.com/BSNL).

Important Note: It is strongly recommended that all authorized users of

Supplier organizations should thoroughly peruse the information provided

under the relevant links, and take appropriate action. This will prevent

hiccups, and minimize teething problems during the use of ETS.

The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must

be assiduously adhered to:

(i) Obtain individual Digital Signing Certificate (DSC or DC) well

in advance of your first tender submission deadline on ETS

(ii) Register your organization on ETS well in advance of your

first tender submission deadline on ETS

(iii) Get your organization’s concerned executives trained on ETS

well in advance of your first tender submission deadline on ETS

(iv) Submit your bids well in advance of tender submission deadline on

ETS.There could be last minute problems due to i n t e r n e t

timeout, breakdown, etc. While the first three ins tructions

mentione d above are especially relevant to firs t-time us e rs of ETS,

the fourth ins truction is relevant at all time s .

11. Minimum Re quire ments at B idders end

Computer System with good configuration (Min P IV, 1 GB

RAM, Windows (XP) Broadband connectivity. Microsoft Internet Explorer

6.0 or above and Digital Certificate(s)

12. Vendors Training Program

Vendors may contact the ITI Helpdesk personnel given in clause 4 of

Section I Part C, for any type of training/help, which they may require while

uploading the bids.

13

Signature of Bidder

SECTION-II

TENDER INFORMATION

1. Type of Tender :- No. of Bid Submission Stages for Tender : Two stage

2 Bid Validity period: 180 days from the Tender opening date

3 . Payment terms : As per section clause 4 of section V

4.Qualifying bid shall contain :- (As per section IV Clause3)

i) EMD

ii) Cost of the Tender documents

iii) Certificate(s) showing fulfillment of the eligibility criteria(s) stated in

Clause 3 of the Section IV

iv) Bidder’s Profile & Questionnaire duly filled & signed.

v) Non-Relation Certificate duly filled & signed.

vi) Undertaking & declaration duly filled & signed

vii) Tender documents duly signed at the end of each page for having read it &

accepted it

viii) Tender/ Bid form- Section IX Part A

5. Financial bid shall contain:

i)Bid form- Price Schedule (Section IX Part –B ) duly filled & signed

14

Signature of Bidder

SECTION-III

SCOPE OF WORK , SPECIFICATION & SCHEDULE OF

REQUIREMETS

1.1 The Tenderer should undertake the responsibility of designing, supply and installation of items as detailed in specifications (Annexure A) below. List of existing hoardings is attached as Annexure.C for reference.

1.2 The Tenderer should abide by the decision of the AGM (Marketing)or the officer in charge or any other officer authorised on his behalf who has full powers of rejecting any or all designed, resized flex and other advertisement materials, without assigning any reasons.

1.3 The Tenderer should design, resize Flex, Flex boards, banners as directed at the station / place as indicated by the AGM(Marketing )or, any other officer authorised on his behalf and should not claim any transportation charges or loading / unloading charges, tollgate fee or any other taxes other than the rates approved.

Specifications (Annexure-A)

SN Item Item Specification Qty(

Sqft/No) Other Points

1

Customised Retailer Board

Site Checking and

measurement, Designing.

Printing Supply and

Installation at various

locations throughout SSA

3/4 inch19guage GI square

pipe ,Ordinary Flex with 300

gsm and 4 pass print qualiity.

Iron materials used should be

painted with 2 coating of

primer and paint of ISI

marked before erection

25000SqFt

Minimum of

5000sqft will be

ensured in

every work

order[Spreading

entire SSA]

2

Costomised Glow Sign

Board Site Checking

and measurement, Disigning

Printing, Supply and

Installation at various

locations throughout SSA

3/4 inch 19 guage GI pipe ,24

guage GI sheet,clamp 1 inch

anglair, Havells tube/ Chock

/Wire,Star Backlit flex with

540/550 gsm LG Laser

Cutting vinyl pasting

750SqFt

At locations

spreading entire

SSA

15

Signature of Bidder

3

Costomised

Acrylic/Sandwich Board

Site Checking and

measurement, Disigning

Printing, Supply and

Installations of approximate

size 3'X 4' at various

locations throughout SSA

Sandwich with foam board,

translate sheet, 3mm Foam

Board and Acrylic Translate

sheet of 3mm high quality

vinyl pasting

270sqft

At locations

spreading entire

SSA

4

Streamers

Designing and supply of size

4'X 1 'at centralised point

PVC Foam 600 guage with 2

eyelet and twine, each of

app.size 4'X1' [Size may vary

as per BSNL req

5000nos At Centralised

Point

5,6,7

Corrugated Danglers

[Designing and supply size

1'X1', 1.5' X 1 and 4'x1' with

1/2/4 holes and 12”

minimum thread for hanging

at centralised point]

Sunpack , 2mm Multicolour

Laser printing each of app

Size 1'X1',1.5'X1', and4'X1'

[Size may vary as per BSNL

requirement

5000nos

3000nos

1500nos

At Centralised

Point

8

Vinyl Stickers Site

Checking and measurement,

Designing Printing, Supply

and Installation at various

locations through out SSA

Vinyl Swtickers with Multi

Colour Printing 500 Sq Ft

At locations

spreading entire

SSA

9

Flex Banners

[ Designing and Supply at

centralised point ]

Ordinary Flex with 300 gsm

,4 pass laser print quality

12000 Sq

Ft

At Centralised

Point

10

CLOTH Banners

[ Designing and Supply at

centralised point ]

Drill Cloth, Multi Color 3000 Sq Ft At Centralised

Point

11 Skin Change in Existing

Hoarding [Designing

Star frontlit flex with 340

gsm and 6 pass print quality 6060 Sq Ft Hoarding list

attached [15

16

Signature of Bidder

and Skin Change in Existing

Hoarding throughout SSA

and tie up nos]

12

Skin Change in Existing

Flex Boards

[Designing and Skin Change

in Existing Flex Boards

throughout SSA]

Ordinary Flex with 300 gsm

,4 pass print quality and tie up 1000sqft

At locations

spreading entire

SSA

13 SkinChange

inAcrlic/Sandwich Board

Acrylic Translate sheet of

3mm high quality vinyl

pasting

180 Sq Ft

At locations

spreading entire

SSA

14 Skin Change in Existing

Glow Sign Boards

Star Backlit flex with 540/550

gsm LG Laser Cutting vinyl

pasting

1200 Sq Ft

At locations

spreading entire

SSA

15 Stand Boards / Display

Boards

Display Boards of Size 4' X 2'

Star flex board in 1” square

metal frame stand with 2’

length and 2.5” width C

channel

100 No:s At Centralised

Point

16 Glow Sign Boards for

Retailer Shops

Milk white acrylic with LED,

round, double side glow sign

boards

800 No:s

At locations

spreading entire

SSA

17 Advt on Telephone Poles

3/4 inch MS frames 22 gauge

of square tube frame flex

board single side multi color

print on flex of 13 oz 720X

720 DPI 4 pass solvent

digital print size of 2’ x 3’

1400 No:s

At locations

spreading entire

SSA

18 Vehicle Stickers (7.5Cm X7.

5 Cm)

100 microns PVC round with

back gumming 1500 no.s

At Centralised

Point

17

Signature of Bidder

19 Vehicle Stickers (10.5Cm

X10. 5 Cm)

100 microns PVC round

mirror print with front

gumming

1000 no.s

At Centralised

Point

20 BSNL Stickers (15Cm X

15Cm)

Vinyl Stickers of Size 15Cm

X 15Cm 300 no.s

At Centralised

Point

21 BSNL Stickers (30Cm X 30

Cm)

Vinyl Stickers of Size 30Cm

X 30Cm 200 no.s

At Centralised

Point

18

Signature of Bidder

Schedule of Requirements (Annexure-B)

S

N Item Description

AVG REQ

Per Site /

Piece

(Sq.Ft)

No: of

Sites /

Pieces

QTY

1 Customised RetailerBoard 30 833 25000

2 Customised Glow Sign Board 30 25 750

3 CustomisedAcrylic / Sandwich Board 18 15 270

4 Streamers 1 5000 5000

5 Corrugated Danglers (1' X 1') 1 5000 5000

6 Corrugated Danglers (1.5' X 1') 1 3000 3000

7 Corrugated Danglers (4' X 1') 1 1500 1500

8 Vinyl Stickers 25 20 500

9 Flex Banners 200 60 12000

10 Cloth Banners 50 60 3000

11 Skin Change in Existing Hoarding 202 30 6060

12 Skin Change in Existing Flex Boards 10 100 1000

13 Skin Change in Acrlic / Sandwich Board 12 15 180

14 Skin Change in Existing Glow Sign Boards 48 25 1200

15 Stand Boards / Display Boards 1 100 100

16 Glow Sign Boards for Retailer Shops 1 800 800

17 Ad On Telephone Poles 2 700 1400

18 Vehicle Stickers (7.5Cm X7.5 Cm) 1 1500 1500

19 Vehicle Stickers (10.5Cm X10. 5 Cm) 1 1000 1000

20 BSNL Stickers (15Cm X 15Cm) 1 300 300

21 BSNL Stickers (30Cm X 30 Cm) 1 200 200

TOTAL

19

Signature of Bidder

ANNEXURE -C

LIST OF HOARDINGS IN

TRIVANDRUM SSA

S

N LOCATION SIZE

1 ATTINGAL 25 X 20

2 AZHAMKULAM 25 X 20

3 KARYAVATTOM 18 X 10

4 PONGUMOODU 22 X 19

5 VATTAPPARA 18 X 10

6 INCHIVILA 30 X 20

7 KAITHAMUKKU 18 X 10

8 BARTON HILL 18 X 10

9

STORE DEPOT

PARUTHIPPARA 28 X 20

10

PGM (O), UPPALAM

ROAD 20 X 10

11 VAZHIMUKKU 18 X 10

12 NEYYATTINKARA 18 X 10

13 POOJAPPURA TE 25 X 20

14

POOJAPPURA

PAREEKSHA BHAVAN 20 X 20

15 PMG JUNCTION 18 X 10

20

Signature of Bidder

SECTION –IV

GENERAL INSTRUCTION TO BIDDERS 1. El ig ibi l i ty condit ions : Kindly refer to c lause 3 of

Sect ion-I .

2 . Submission of bid: - For online submission the scanned copies of all

the bid documents, eligibility certificates, and DD for the cost of Tender

document and EMD should be uploaded on or before the date mentioned

in the NIT. For physical submission, tender document should be

submitted in two envelopes placed inside a 3rd envelope. These envelopes

should contain the following:

Envelope Marked on the cover

Contents of envelope

First Qualifying bid Bid Security, Cost of Bid form, Bid documents and other relevant documents as per the

eligibility criteria Second Financial bid Rates duly quoted by the Bidder in the prescribed format.

i) The name and address of the firm and whether “Qualifying or

“Financial” bid must be clearly mentioned on these individual envelopes and should be properly sealed (with sealing wax/packing PVC tape). Contents of envelope and mark over it shall be as stated above. These 2 envelopes are to be placed inside an outer 3rd

envelope and shall be properly sealed (With sealing wax/packing PVC tape). On all three envelopes the name and address of the firm should be mentioned and should be addressed to AGM (MM& TENDER), O/o PGMT, BSNL, Trivandrum. The Tenders, whose technical and financial bids are not submitted separately as mentioned are liable to be rejected.

ii) The Sealed Cover Tender should be addressed to AGM

(TENDER), O/o PGMT, BSNL, Trivandrum, super scribed on top of

each envelope “Tender for Procuring Marketing Materials in

TRIVANDRUM SSA”. The same shall be dropped in Tender box

placed in the office of AGM (MM & TENDER), O/o PGMT, BSNL,

Trivandrum as mentioned in NIT. The Tenders received by post or

Courier service or after due date and time will not be entertained. The

submission of more than one Tender by same bidder under different

names shall be out rightly rejected.

iii) The bidder shall submit, as a part of his bid, the bid document duly

signed on each and every page, establishing the conformity of his bid

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Signature of Bidder

to the bid documents of all the works to be executed by the bidder

under the contract.

3. DOCUMENTS TO BE SUBMITTED ALONGWITH QUALIFYING

BID: 3.1. Tender document(s), in original, duly filled in and signed by

Bidder or his authorized representative on each page. All

corrections and over writing must be initialed with date by the Bidder

or his authorized representative. 3.2 Cost of bid document in the form of DD in case of downloaded document. 3.3 Bid Security/EMD 3.4 Proof of eligibility as mentioned in clause 3(a) of Section I

3.5 (i)Attested copy of certificate of incorporation of Firm in case of

Limited Company,

Or

(ii) The Affidavit duly attested by „Notary of Sole Proprietorship

in case of Proprietary concern,

Or

(iii) Attested copy of Partnership Deed in case of partnership concern. 3.6 “Power of Attorney” in case person other than bidder has signed the

bid form. 3.7 Affidavit duly attested regarding No near relative as per section-VI

(Please ensure that “No near relative certificate” as per section VI is

to be signed by all the partners of the firm/directors ofthe company). 3.8 Attested Photocopy of GST registration certificate

3.9 Attested copy of PAN Card.

5. PERIOD OF VALIDITY OF BIDS: 180 days from the Tender opening

date. A bid for a shorter period shall be rejected by BSNL as non responsive.

In exceptional cases BSNL may request the bidder's consent for extending the

bid validity. 5.BID OPENING:-

OPENING OF BIDS BY THE B.S.N.L.

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Signature of Bidder

5.1 The B.S.N.L. shall open the bids in the presence of bidders or his authorized representative who choose to attend, at the time specified in NIT. The bidder or representative, who are present, shall sign an attendance register.

5.2 Maximum of one (1) representative for any bidder shall be authorized and permitted to attend the bid opening.

5.3 The bids shall be opened in the following manner:

5.3.1 The bid opening committee shall count the number of bids and

assign serial numbers to the bids. For example, if 10 Tenders have

been received the bids shall be numbered as 1 of 10, 2 of 10 etc. All

the members shall initial on the outer envelopes of all the bids with

date.

5.3.2 The envelopes containing the Tender offer and not properly

sealed, shall be rejected at the opening stage itself by the Tender

opening committee.

5.3.3 First the outer envelope containing the two envelopes to be opened.

The bid opening committee shall initial on all two envelopes with date. 5.3.4 The “Financial Bid of technically qualified tenderers will be

opened.

5.3.5 Letter of Authorization for attending the bid opening in case it is

attended by a person other than bidder himself is to be furnished as

per format in Section VII

5.4. The Financial Bid shall be opened in the following manner:

5.4.1. The envelope marked “Financial Bid” will be opened only for qualified

Tender in“Qualifying bid”.

5.4.2. After opening the “Financial Bid” the bidder s name, bid prices,

modifications, and such other details as the B.S.N.L., at its discretion,

may consider appropriate will be announced at the time of opening.

6. CLARIFICATION OF BIDS BY THE B.S.N.L.:

To assist in examination, evaluation and comparison of bids, the

B.S.N.L. may at its discretion ask the bidder for clarification of

its bid. The request for its clarification and its response shall

be in writing. However, no post bid clarification at the initiative

of the bidder shall be entertained. 7. EVALUATION:-

a) PRELIMINARY EVALUATION.

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Signature of Bidder

1 Purchaser shall evaluate the bids to determine whether they are complete,

whether any computational errors have been made, whether required sureties

have been furnished, whether the documents have been properly signed and

whether the bids are generally in order.

2 Arithmetical errors shall be rectified on the following basis. Based on the

quoted percentage of GST, freight etc. the amounts quoted thereof shall be

worked out and rounded off to 2 decimal points. In case the unit price quoted

in relevant column does not tally with its break up quoted in corresponding

columns, the same shall be corrected by summing up the break ups. If there is

a discrepancy between the unit price and total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total

price shall be corrected by the purchaser.

3 If there is a discrepancy between the words and figures, the amount in words

shall prevail. If the supplier does not accept the correction of the errors, his bid

shall be rejected.

4. Prior to the detailed evaluation, pursuant to relevant clauses, the purchaser

will determine the substantial responsiveness of each bid to the Bid

documents. For purposes of these clauses, a substantially responsive bid is one

which conforms, to all the terms and conditions of the Bid Documents without

material deviations. Purchaser’s determination of bid's responsiveness shall be

based on the contents of the bid itself without recourse to extrinsic evidence.

5. A bid determined as substantially non-responsive will be rejected by the

purchaser and shall not subsequent to the bid opening be made responsive by

the bidder by correction of the non-conformity.

6. The purchaser may waive any minor infirmity or non-conformity or

irregularity in a bid which does not constitute a material deviation, provided

such waiver does not prejudice or affect the relative ranking of any bidder.

b. EVALUATION AND COMPARISON OF SUBSTANTIALLY

RESPONSIVE BIDS:

1 The purchaser shall evaluate in detail and compare the bids

previously determined to be substantially responsive

pursuant to relevant clauses.

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Signature of Bidder

2 The evaluation and comparison of responsive bids shall be done on the

basis of net cost to BSNL (taking all items together) on the prices of the

goods offered inclusive of GST, packing, forwarding, freight and

insurance charges etc. as arrived in the price schedule/Financial bid.

The octroi/entry taxes (if applicable) are not to be included in the composite

price and hence the same will not be considered for the purpose of evaluation and

comparison of responsive bids. However, octroi/entry taxes will be paid extra as

per actual wherever applicable on production of proof of payment/relevant

invoices/ documents.

a) Duties and taxes for which the firm has to furnish Cenvatable challans /

invoices will be indicated separately in the PO/APO

b) Vendors should furnish the correct ED/Customs Tariff Head in the

price schedule. If the credit for the duties and taxes under CENVAT

credit rules, 2004 is found to be not admissible at any stage

subsequently owing to wrong furnishing of Tariff Head , then the

vendors will be liable to refund such non-admissible amount , if already

paid, along with penalty if charged by the concerned authority.

c) In case the duties and taxes which are non CENVATable as per the

quotes indicated in the price schedule by the vendors and subsequently

at any stage it is found that credit for such duties and taxes is admissible

as per CENVAT credit rules 2004, then the vendors will be liable to

refund the amount equivalent to such duties and taxes if already paid to

them. However, the purchaser may allow the supplier to submit

necessary documents in this regard which may enable the purchaser to

avail the CENVAT credit provided such credit is still available for the

amount so paid as per CENVAT credit rules 2004.

d) The Purchaser reserves the right to ask the bidders to submit

documentary proof confirming the correct Tariff Head from the

ED/Customs authority where the Tariff Head furnished against the

particular Tendered item by different bidders differs from each other or

the same is found apparently not furnished in accordance with

ED/Customs Tariff notifications.

e) “If the supplier fails to furnish necessary supporting documents ie,

Excise/Customs invoices etc in respect of the duties/taxes which are

CENVATABLE, the amount pertaining to such duties/taxes will be

deducted from the payment due to the firm”.

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Signature of Bidder

8. PURCHASER's RIGHT TO VARY QUANTITIES

a) BSNL reserves the right to increase or decrease up to

25% of the quantity of goods /services specified in the schedule of requirements without any change in the unit price or other terms and conditions at the t ime of award of contract .

b) BSNL also reserves the right for placement of additional order or up

to 50% of the additional quantities of goods and services contained in

the running Tender/ contract within a period of twelve months from

the date of acceptance of first APO/LOI in the Tender at the same rate

or a rate negotiated (downwardly) with the existing venders

considering the reasonability of rates based on prevailing market

conditions and the impact of reduction in duties and taxes etc and

supplies to be obtained within delivery period scheduled afresh.

c) In exceptional situation where the requirement is of an emergent nature

and it is necessary to ensure continued supplies from the existing

venders, the purchaser reserves the right to place repeat order up to 100%

of the quantities of goods and services contained in the running Tender

/contract within a period of twelve months from the date of acceptance

of first APO/LOI in the Tender at the same rate or a rate negotiated

(downwardly) with the existing venders considering the reasonability

of rates based on prevailing market conditions and the impact of

reduction in duties and taxes etc. Exceptional situation and emergent

nature should be spelt out clearly detailing the justification as well as

benefits accrued out of it and loss incurred in case this provision is not

invoked and approved by the authority competent to accord

administrative and financial approval for the procurement calculated on

the basis of total procurement i.e. initial and proposed add-on quantity.

9 BSNL'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY

OR ALL BIDS BSNL reserves the right to accept or reject any bid, and to annul

the bidding process and reject all bids, at any time prior to award of

contract without assigning any reason whatsoever and without thereby

incurring any liability to the affected bidder or bidders on the

grounds of purchaser’s action.

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Signature of Bidder

10.1 AWARD OF CONTRACT

BSNL shall consider issuing a letter of intent to the Tenderer whose offer

has been found commercially and financially acceptable. The bidder shall,

within 7 days of receipt of letter of intent or within any extension of this

period granted by the Principal General Manager Telecom, Trivandrum ,

give his acceptance and shall furnish the requisite Security Deposit,

failing which the letter of intent shall be deemed to have been withdrawn

and the EMD furnished by the Tenderer shall be forfeited. Work Order will

be issued by AGM(Mktg),Trivandrum-SSA. Full quantity will not be issued

in one work order , but it will be issued part by part as decided by AGM

(S&M-CM) time to time. Items should be delivered with in 45 days after

issuing work order.

10. 2 AGREEMENT

10.2.1 The successful Tenderer will be required to execute an

agreement on non-judicial stamped paper of the requisite value (as per

Government guide lines) at his own expense after remitting the required

Security Deposit. Failure of execution of agreement within a stipulated

period or any extended period shall result in the cancellation of letter of

intent and forfeiture of EMD. The pro forma will be supplied to the

contractor by the purchaser. The successful Tenderer has to start the

work immediately after award of work.

10.2.2 The contract shall be valid for a period of one year from the date of signing the agreement. The contract is extendable up to a maximum

period of six months at the same terms & Conditions and rates with

mutual consent .

10.3 BSNL reserves the right to terminate the contract at any time during the

contract period if the performance of the Tenderer, as assessed by the

Principal General Manager Telecom, Trivandrum is considered

unsatisfactory. In the event of termination of the contract on account of

unsatisfactory performance of the Tenderer, the Security Deposit made by

the Tenderer shall stand forfeited without prejudice to the right of BSNL

for any other action under the provisions of the contract.

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Signature of Bidder

11 The near relatives of all BSNL employees executive and non-

executive working in B.S.N.L. permanent or on deputation are prohibited

from participation in this Tender. The near relatives for this purpose are

defined as:(a) Members of a Hindu Undivided Family, (b) They are

husband and wife,c)The one is related to the other in the manner as father,

mother son(s), son's Wife (daughter- in-law), Daughter(s) & daughter's

husband (son-in-law), Brother (s) & brother's wife, sister(s) & sister's

husband (brother-in-law).

12 Overwriting and corrections in the Tender should be avoided. However,

the corrections, if any, in the Tender should be under signatures

otherwise the Tender is liable to be rejected.

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Signature of Bidder

SECTION-V

CONDITIONS OF CONTRACT

1 Performance security Deposit:- The successful Tenderers shall have to deposit security as performance security money equal to 5% of the approved Contract value and EMD of successful bidder shall be converted into security deposit and balance amount of security deposit can be deposited i.e. in the form of DD drawn in favour of AO (Cash), office of PGMT, Trivandrum, payable at Trivandrum or in the form of Bank Guarantee valid for 18 months from scheduled / Nationalized Bank.. The security money shall be refunded to the contractor after expiry of warranty and on obtaining No objection / No Dues Certificate from the concerned officers in charge duly c/s by DET.

2. Forfeiture of Performance Security Deposit:-

(i) If the Bidder withdraws the offer within the validity period of the bid

i.e. 180 days from the date of opening of the financial bid, or make

any modification in the terms & conditions of the Tender, before

acceptance of the Tender, which are not acceptable to the PGMT

TRIVANDRUM or does not enter into agreement as stipulated in this

Tender document, the PGMT TRIVANDRUM shall without

prejudice to any other right or remedy be at liberty to forfeit the SD.

(ii) In case any of the information / documents found false or misleading

or any of the certificate(s) are found fake, the Performance S.D. is

liable to be forfeited, besides action being taken as per law of the

land.

(iii) Due to the poor quality of work of the contractor/employees deputed

by the contractor, resulting in direct/indirect loss to BSNL, the

Security Deposit is liable to be forfeited.

(iv) In case of contractor fails to comply with any of the provisions of the

contract and thereby causes loss or damage to the BSNL, the loss /

damages shall be recovered from Bidder or from performance

security deposit corresponding to the amount of loss/ damages caused

to the BSNL including penalties imposed.

3. Conditions of Tender:-

(i) The Person engaged by Bidder for executing the jobs is purely the

responsibility of the Bidder and they will not have any claim /

liability on BSNL and the labour so engaged shall not claim

regularization from BSNL.

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Signature of Bidder

(ii) The BSNL will not be responsible for any accident or any

mishappening during the execution of work. The compensation to

the workers if any will have to be paid by Bidders.

(iii) If any Person of the successful Bidder indulges in any unlawful

activity or causes any loss/damages to the company‟s belonging,

the amount of loss caused by the workers shall be recovered from

the Bill/Security of successful Bidder. (iv) Conditional or incomplete Tenders shall not be considered.

4. PAYMENT TERMS:- Payment to the contractor :-The contractor shall submit all bills in triplicate on serially machine numbered printed forms only, to the officer AGM(Mktg),who issued the Work Order, concerned along with an advance stamped receipt for processing for payment. Necessary deductions towards GST shall be made from the bills at the time of payment as per rules in existence at that time. 95% of the payment will be made on receipt / supply and successful mounting of goods in good condition as given in the supply order with the following documents. Invoice clearly indicating the break-up details of composite rights

i.e. basic, GST and any other freight, packing charges, etc. Delivery

Chelan with consignee’s signature of receipt. The contractor shall

submit the GST registration number in the bill. Remaining 5% will

be paid after warranty period.

e-PAYMENT

1. In cities /areas where ECS/EFT facility is provided by banks, the bidder must

have accounts in such ECS/EFT facility providing banks and that bank account

number shall be quoted in the bids by the bidder. The cost of ECS/EFT will be

borne by BSNL in all cases where the payment to Contractor is made in a local

branch i.e; bidder is having bank account in the same place where the payment

is made by BSNL unit.

2. In case payment is made to outside branch i.e: bidder is having account not

in the same place from where the payment is made by BSNL unit, the crediting

cost will have to be borne by the bidder/recipient only.

3. The bidder must submit the Mandate form for transfer of payment through

Electronic Clearance/Electronic Fund transfer.

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Signature of Bidder

4. In case e-payment is not possible, payment shall be made by Account payee

cheque

5 PRICES

5.1 Prices charged by the supplier for goods delivered and services performed

under the contract shall not be higher than the prices quoted by the Supplier in

its Bid except for variation caused by change in GST as specified ..

5.2 For changes in GST during the scheduled delivery period,

(a) Prices will be fixed at the time of issue of purchase order as per GST

applicable at that time.

(b) In case of reduction of GST during the scheduled delivery period, purchaser

shall take the benefit of decrease in these GST for the supplies made from the

date of enactment of revised GST.

(c) In case of increase in GST during the scheduled delivery period, the

purchaser shall revise the prices as per new GST for the supplies, to be made

during the remaining delivery period as per terms and conditions of the

purchase order.

6. Any increase in GST after the expiry of the delivery date shall be to the

supplier’s account. However, benefit of any decrease in these GST shall be

passed on to the Purchaser by the supplier

10. RIGHTS RESERVED FOR BSNL

10.1. BSNL Trivandrum reserves the right to blacklist a tenderer for a suitable period in case he fails to honour his tender without sufficient grounds.

10.2. BSNL reserves the right to reject any or all tenders at any point of

time without assigning any reason.

10.3. In case of any dispute before entering into contract, the decision of

the Principal General Manager, BSNL, Trivandrum shall be final.

10.4. The General Manager, BSNL, Trivandrum shall be the final

authority for deciding the successful tenderer and his decision will be final.

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Signature of Bidder

BSNL reserves the right to disqualify such bidders who have a record of not

meeting contractual obligations against earlier contracts entered into with the

BSNL-Decision of GM in this regard is final;

DEMISE OF THE CONTRACTOR BEFORE FULFILLING THE

CONTRACT

Without prejudice to any of the rights or remedies under this contract, if

the contractor expires, the contract will be terminated without forfeiting the

security deposit to BSNL or any compensation to the contractor, which does

not amount to breach of the contract. Any amount payable to BSNL under this

contract shall be recovered from any payment due to him or from the security

deposit.

Contractor’s legal heirs/representatives shall not without the consent in

writing of the Officer-in-charge, have the right to continue to perform the duties

or engagements of the contractor or under the contract, in case of his death. In

all cases proof of death and other relevant documents to this effect shall be

submitted to the Officer-in-charge in writing.

The tenderer who failed to honour the contractual obligations of any

earlier contract with BSNL or who has been blacklisted either conclusively or

on record by any other SSA of BSNL is further debarred from participating in

the subject Tender.

10.5. BSNL Trivandrum reserves the right to ask for additional quantities

of equipment or decrease the number of equipment. The increase and

decreseis 25% of the total quantity, in emergency situation it may extended

upto 50 %.

11. RESTRICTIONS

Any attempt to secure any interest for actual prospective tenderer or

influence by any means for the acceptance of particular tender will render the

concerned tenderer liable for exclusion from consideration.

12. Penalties & Liquidation damages

The contractor should carry out the work of Making, Supplying and

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Signature of Bidder

mounting of FLEX boards with suitable clamps to retailer shops

and at various places in TRIVANDRUM SSA and Supply and

fixing of hoardings, boards and flex banners, and repairing of existing

hoardings/boards in TRIVANDRUM SSA ( as mentioned in Page 7

work specification ) of the date of supply order along with the

matter to be printed.

In the event of failure on the part of the successful Tenderer to complete the work as per the work ordered ,the Security deposit amount paid by him will stand forfeited in addition to blacklisting the firm for 3 years. In case of delay in completing of work ,a penalty of @0.5% per week or part thereof of the order value for each work for 10 weeks and there after@ 0.7% per week or part thereof for next 10 weeks ,subject to a maximum of 12% would be deducted as penalty. The decision of General Manager ,BSNL is final in this regard. If any consequential damages occur to the items, materials during erection and execution of work, the cost of damage incurred so should be borne by the Tenderer and damaged part ( S )verified / replaced within a reasonable time of 7 days. 13.WARRANTY

13.1 The supplier shall warrant that the stores should be supplied shall be new and free from all defects and faults in materials used, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specifications. The supplier shall be responsible for any defect that may develop under the conditions provided by the contract and under proper use, arising from faulty material, design or workmanship such acts as corrosion of the ITEMS, inadequate quantity of material to meet ITEMS requirements, inadequate contact protection, deficiency in design and or other wise and shall remedy such defects at his own cost when called upon to do so by the purchaser who shall state in writing, in what respect the MATERIALS /ITEMS is faulty. This warranty shall survive inspection or payment for/and acceptance of goods.

13.2 If any defect is not remedied by the supplier within a

reasonable time,(maximum 15 days) the purchaser may proceed to

get the defect rectified from the other supplier etc., at the suppliers

risk and expenses, but without prejudice to any other right if the

purchaser may have against the supplier in respect of such defect.

13.3. Replacement under warranty clause shall be made by the contractor free of charges at site including freight, insurance and other incidental charges.

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Signature of Bidder

13.4 Warranty of the goods supplied shall be for minimum period of one year from the date of successful installation.

14. INSOLVENCY OR DEATH OF CONTRACTOR:-

In the event of the contractor being, adjudged insolvent or going

voluntarily into liquidation of having received order or other order

under insolvency act made against him or in the case of Company,

of the passing resolution, or making of any order for winding up

whether voluntarily/or otherwise, or in the event of the contractor

failing to comply with any of the conditions here in specified, the

PGMT ,TRIVANDRUM shall have the power to terminate the contract

without any notice.

i. Contractor‟s heirs/representatives shall, without the consent in

writing of the PGMT, TRIVANDRUM have no right to continue to

perform the duties or engagement thereof, the contractor under the

contract in case of his death. In the event of the contractor, winding

up his company on account of transfer or merger of his company

with any other, the contractor shall make it one of the terms and

stipulations of the contract for the transfer of his properties and

business, that such other person or company, shall continue to perform

the duties or engagement of the contractor under this contract and be

subject to his liabilities there under.

ii. Without prejudice to any of the rights or remedies under this

contract, if the contractor dies, the PGMT, TRIVANDRUM shall

have the option of terminating the contract without compensation

to the contractor, which does not amount to Breach of the contract.

iii. If contractor without written approval of Competent Telecom Authority

assign or sublet his contract, or attempt to do so, or become

insolvent or any insolvency proceedings or make any composition

with his creditors or attempt to do so, or if any bribe gratuity, gift,

loan, perquisite, reward or advantage pecuniary or otherwise, shall

either directly, or indirectly, be given, premised or offered by the

Contractor, or any of his servants or agent to any public officer or

person in the employment of Government in any way relating to the

office or employment, or if any such officer or person shall become

in any way directly or indirectly interested in the contract, the

PGMT, TRIVANDRUM shall have power to adopt any of the

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Signature of Bidder

courses as he may deem fit in the interest of BSNL.

iv. Where the contractor is a partnership firm, the previous approval in

writing of the PGMT, TRIVANDRUM shall be obtained before any

change is made in the constitution of the firm. Where the contractor is

an individual or a Hindu undivided family business concern such

approval as aforesaid shall likewise be obtained before the contractor

enters into any partnership agreement where under the partnership

firm would have the right to carry out the work hereby

undertaken by the contractor. If previous approval as aforesaid is not

obtained, the contract shall be deemed to have been assigned in the

contravention of terms of Tender and the same & action may be taken

accordingly.

15. TERMINATION OF CONTRACT: If the contractor refuses to accept the work order or after accepting the work order, does not execute the work within the specified time frame,

PGMT TRIVANDRUM reserves the right to forfeit the S D . The

contract can be terminated by the PGMT TRIVANDRUM at any

time by giving one month notice in writing to the Contractor

without assigning any reason thereof and the decision to terminate

shall be final. BSNL shall not be responsible for any loss damage etc

incurred to the Contractor as a result of termination of the contract.

BSNL shall be free to take due action for appointing of a new

Contractor during the period under notice or thereafter.

16. ARBITRATION:

(I) In respect of any dispute arising out in connection with the

interpretation of any clause in the terms of contract/ agreement or

otherwise, the matter shall be referred to Arbitration to the PGMT,

TRIVANDRUM who shall appoint an

Arbitrator to decide the case. The appointment of such Arbitrator

shall not be questioned by the contractor on the ground that the

Arbitrator belongs to the BSNL. The provision of the Arbitration

Act, 1996 or any statutory modification or enactment proceeding

under this clause.

(II) Even during the arbitration the work cannot be stayed because it

pertains to essential public to get the work completed through any

other contractor/supplier at the risk and the cost of the contractor

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Signature of Bidder

17. FORCE MAJEURE If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract is prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil ,sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lookouts or act of God (Herein after referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any such claim for damages against the other in respect of such non-performance or delay in performance and work under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist, and the decision of the BSNL as to whether the work have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract.

18. SET OFF : Any sum of money due and payable to the contractor (including security deposit refundable to him) under this contract may be appropriated by the

B.S.N.L. or any other person or persons contracting through the BSNL

and set off the same against any claim of the B.S.N.L. or such other

person or persons for payment of a sum of money arising out of

this contract made by the contractor with B.S.N.L. or such other

person or persons contracting through BSNL.

19. Court Jurisdiction:

(i) Any dispute arising out of the Tender/bid document/evaluation of

bids/issue of APO shall be subject to jurisdiction of the competent

court at the place from where the NIT/Tender has been issued.

ii)Where a contractor has not agreed to arbitration, the dispute/claims

arising out of the Contract/PO entered with him shall be subject to the

jurisdiction of the Competent Court at the place from where

Contract/PO has been issued. Accordingly, a stipulation shall be made

in the contract as under: ‘This Contract/Work Order is subject to

jurisdiction of Court at TRIVANDRUM only”

20. The Supplier shall indemnify the Tendering Authority against all third -party

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Signature of Bidder

claims for infringement of patent, trademark or industrial design rights arising

from use of goods/service or any part/ portion there of in Indian Telecom

Network.

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Signature of Bidder

SECTION VI

UNDERTAKING & DECLARATION

6(A):- For understanding the terms & condition of Tender & Spec of work

Certified that:

I/We ……………………….. have read, understood and agree with all the

terms and conditions, specifications included in the Tender document & offer to

execute the work at the rates quoted by us in the Tender form.

If I/We fail to enter into the agreement & commence the work in time, the

EMD/SD deposited by us will stand forfeited to the BSNL.

The Tenderer hereby covenants and declares that:

All the information, Documents, Photocopies of the Documents/Certificates

enclosed along with the Tender offer are correct.

If anything is found false and/or incorrect and/or reveals any suppression of fact

at any time, BSNL reserves the right to debar our Tender offer/ cancel the LOI/

Purchase/ work order if issued and forfeit the EMD/ SD/ Bill amount pending

with BSNL. In addition, BSNL, may debar the contractor from participation in

its future Tenders.

Date: …………………… Signature of Tenderer

Place: ………………….. Name of Tenderer

With date and seal

38

Signature of Bidder

B) NEAR-RELATIONSHIP CERTIFICATE

“I/We……………………………….S/o………………………………………………..

hereby certify that none of my relative(s) ,as defined in the Tender document

is/are employed in BSNL TRIVANDRUM SSA as per details given in the

Tender document.. In case, at any stage, it is found that the information given by

me/us is false/ incorrect, BSNL shall have the absolute right to take any action

as deemed fit / without any prior intimation to me/us.

Signature of the Tenderer With date and

seal

39

Signature of Bidder

SECTION VII

Letter of Authorisation for attending Bid opening

(To be submitted before Tender Opening)

Subject: Authorisation for attending bid opening on ___________________

(date) for the Tender of

________________________________________________________.

Following person is/are hereby authorized to attend the bid opening for the Tender mentioned above on behalf of _______________________________ (Bidder) in order of

preference given below.

Order of Preference Name Specimen Signatures

________________________________________________________________

I

2.

Signature of bidder

or

Officer authorised to sign the bid

documents on behalf of the bidder.

Note: 1. A maximum of two representatives will be permitted per bid to

attend bid opening. Permission for entry to the hall where bids are opened

may be refused in case authorization as prescribed above is not received.

40

Signature of Bidder

SECTION VIII

TENDERER'S PROFILE

1. Full name of the Firm/Individual (In block letters) :

2. Whether Individual/Company/Partnership firm :

3. In case of Company/Partnership firm, name and designation

of the person authorised to sign the contract agreement :

4. Address :

5. Telephone No. (Land Line & Mobile) :

6. Income Tax Permanent Account No. (PAN) :

7. Service Tax Registration No. (If applicable) :

8. Any other relevant details: :

I/We hereby declare that the particulars furnished above are correct.

Date: Signature of the Tenderer :

41

Signature of Bidder

SECTION IX

PART A

BID FORM No. MKTG/TVM/TENDER /Marketing Materials/17-18 Dated at TRIVANDRUM the 18-07-2017

To

AGM (MM &Tender)

O/o PGMT,

Trivandrum

Dear

Sir,

(1)Having examined the conditions of contract and specifications

including addenda, the receipt of which is hereby duly acknowledged, we,

undersigned, offer do the work for making, supplying and mounting

and repairing of marketing materials in TRIVANDRUM SSA in

conformity with the conditions of contract and specifications as may be

ascertained in accordance with the schedule of prices attached herewith and

made part of this bid. We undertake, if our Bid is accepted, we will execute

the work in accordance with specifications, time limits & terms and

conditions stipulated in the Tender document. (2) Bids submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. (3) We agree to abide by this Bid for a period of 180 days from the date

fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us

and may be accepted at any time before the expiry of that period. (4)We understand that you are not bound to accept the lowest or any bid you may receive.

(5)If our Bid is accepted, we shall submit the securities as per the conditions

mentioned in the contract. (6)If our bid is accepted ,we undertake to do the work as per the Tender conditions. (7)Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us.

Dated ------------

42

Signature of Bidder

--

Signature of Authorized

Signatory……………….

In capacity

of…………………………………….. Duly authorized

to sign the bid for and on behalf of ……………

Witness……………

…

Address……………

…

Signature…………

43

Signature of Bidder

SECTION IX PART B

FINANCIAL BID

No. Mktg/TVM/Tender/Marketing materials/17-18 Dated at Tvm the 18-

07-2017

Having examined the Tender document terms and conditions stipulated therein

and the scope of work in Section I I I , we the undersigned hereby quote

our best rates as below:-

SL

NO

Item

description To

tal

Qu

an

tity

(B

asi

c U

nit

Pri

ce e

xcl

usi

ve

of

GS

T

GS

T

To

tal

cost

p

er u

nit

in

clud

ing

GS

T

and

oth

er c

har

ges

lik

e pac

kin

g

,Tra

nsp

ort

atio

n e

tc.

To

tal

cost

in

clu

din

g G

ST

an

d

oth

er c

ha

rges

lik

e p

ack

ing

,Tra

nsp

ort

ati

on

etc

.

% Amt

1 Customised

Retailer Board

25000

Sqft

2

Customised

Glow Sign

Board

750

Sqft

3

Customised

Acrylic/Sandw

ich Board

270

Sqft

4 Streamers 5000

nos

44

Signature of Bidder

5

Corrugated

Danglers (1’x

1’)

5000

nos

6

Corrugated

Danglers

(1.5’x 1’)

3000

nos

7

Corrugated

Danglers (4’x

1’)

1500

nos

8 Vinyl Stickers 500

Sqft

9 Flex Banners 12000

Sqft

10 Cloth Banners 3000

Sqft

11

Skin Change

in Existing

Hoarding

6060

Sqft

12

Skin Change

in Existing

Flex Boards

1000

Sqft

13

Skin Change

in

Acrlic/Sandwic

h Board

180

Sqft

14

Skin change in

existing glow

sign board

1200

Sqft

15 Stand board

/display board

100

Nos.

45

Signature of Bidder

Evaluation is based on the total cost of all the 21 items

Figures = Rs_______________

Words – Rupees

____________________________________________________

Note(Which-ever-applicable) :

1. Basic unit price above means rate inclusive of all charges like cost of

materials, designing, freight, transportation, labour, loading, unloading

insurance and any other unforeseen but exclusive of GST

2. Basic unit rate is for rate per sqft/piece as applicable Evaluation is

based on total cost inclusive of GST, transportation etc of all the 21

items.

16

Glow sign

boards for

retailer shop

800

Nos.

17

Advt on

telephone

poles

1400

nos

18

Vehicle

stickers (7.5

cm x7. 5cm)

1500

nos

19

Vehicle

stickers (10.5

cm x10. 5cm)

1000

nos

20 BSNL stickers

(15 cm x15 cm)

300

nos

21 BSNL stickers

(30 cm x30 cm)

200

Nos.

46

Signature of Bidder

3. The basic unit price and all other components of the price need to be

individually indicated up to two decimal points only against the goods it

proposes to supply under the contract.

4. A bid submitted with an adjustable price quotation will be treated as non-

responsive and rejected.

5. The offer shall be firm in Indian Rupees. No Foreign exchange will be

made available by the purchaser.

6. The bidder has to quote for all items and any deviation from the same

will result in non consideration of Tender and the Tender will be rejected

without any intimation.

7. “The bidder submitted the offer with concessional GST shall submit the

proof of applicable concessional GST.

8. Warranty: One year from the date of supply

47

Signature of Bidder

SECTION X

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC

CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME.

To

The Principal General Manager BSNL,Trivandrum

Sir, Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic Clearance/Electronic Fund Transfer mode and the payments shall continue to be made in our below mentioned account till a change is requested by us. The service charges, if any, levied by the bank will be borne by us. We also declare that the particulars given below are correct and complete. If the transaction is delayed, or, not effected at all for incomplete information, we would not hold BSNL responsible.

1

. Name of the Company / Firm :

2

. Address :

3

. Name of the Bank :

4

. Name of the Branch :

5

. Branch Code :

7

. Type of Account :

8

.

9Bank Address :

48

Signature of Bidder

.

Bank Telephone No.(& Code) :

Date

:

Name & Signature of the

Authorised Signatory with seal

(To be filled by the Bank Authorities)

Certified that the particulars furnished above are correct as per our records

Bank Seal : Signature of Manager /

Authorised Officer

Date :

Note: Copy of front page of pass book or a cancelled cheque leaf may be

attached along with the Mandate Form.

49

Signature of Bidder

SECTION XI

FOR TENDER DOCUMENT DOWN LOADED FROM INTERNET

I …................................................................. …................ (authorised signatory

) hereby declare that the Tender document submitted has been down loaded

from web site htttp/:www.kerala.bsnl.co.in or www.tenderwizard/BSNL and no

addition deletion / correction has been made in the down loaded Tender

document. I also declare that I have enclose a DD for Rs …...................

towards the cost of bid document along with the Tender.

Signature of Tenderer

Authorised signatory

Place.................................................

Date ….............................................

Name of the Tenderer........................................................

Seal of the Tenderer