obms budget system
DESCRIPTION
OBMS Budget System. Leslie Lujan and David Vigil School Budget & Finance Analysis Bureau February 21, 2008. Purpose. To familiarize new business managers on the OBMS To demonstrate how to enter a budget using the system To print budget reports Maintenance BARs. Budget Demonstration. - PowerPoint PPT PresentationTRANSCRIPT
OBMS Budget SystemOBMS Budget SystemLeslie Lujan and David Vigil
School Budget & Finance Analysis Bureau
February 21, 2008
PurposePurpose• To familiarize new business
managers on the OBMS• To demonstrate how to enter a
budget using the system
• To print budget reports
• Maintenance BARs
Budget DemonstrationBudget Demonstration
• OBMS system emails
• Budget Entry Page– Enter revenues and
expenditures
• Budget Actions Page– Fund Summary– Flowthrough Approvals– Submit budget in its entirety– Resubmit individual Funds
• Print budget reports
Budget Entry Budget Entry Page-Cont’dPage-Cont’d
Program: 1010
•Click Retrieve to see the Budget Lines for Data Entry
•Click on worker icon to enter compensation data
•Click Save often to ensure data is not lost
Budget Entry Budget Entry Page- cont’d.Page- cont’d.
•Worker Icon opens Job Class screen
•Back button returns you to the Object level
•Arrow buttons navigate between objects 51100-51300
Program 1010
Budget Actions Budget Actions Page-Cont’dPage-Cont’d
Expand Fund
Fund Details
Click the magnifying glass to expand the Budget Lines
Budget Actions Budget Actions Page-Cont’dPage-Cont’d
Submit Budget Button
•Only Appears when the budget is balanced
•Once submitted, no more entry can take place without PED approval.
Budget Budget Actions Page- Actions Page-
cont’dcont’d
•Flowthrough Funds are approved separately
•Green checkmark indicates PM & FM approval
Budget Actions- Budget Actions- Fund Re-SubmitFund Re-Submit
•PED can return a fund to a district/charter/ REC to edit
•Once the fund is edited and in balance, it can be resubmitted
Printing ReportsPrinting Reports
• PED uses three budget reports that comprise the Final Approved Budget:– Budget Summary– Budget Revenue– Budget Expenditure Detail
• Click “Reports” Tab
• Select “Budget Report” in the 1st dropdown menu
• Select one of the three reports mentioned above
Printing Reports –cont’dPrinting Reports –cont’d
• Select district/charter/REC• Click “view report”• From here you can click the printer
icon or export to your favorite format (excel, .pdf, etc.)
Maintenance BARMaintenance BAR
• This is known as the Intra-Function Transfer BAR
• Used to do budget transfers within highest level functions (i.e. 1000, 2000, 3000, 4000)
• Example: Able to transfer from function 1000 to 1000, or 2100 to 2500
• Does not need PED Approval
Create Maintenance BARCreate Maintenance BAR
• From the OBMS Home Page, click on the “BAR” tab
• Click “BAR Actions”, Select District/Charter
• Select “Maintenance” for Adjustment Type
• Select Fund/Subfund number• Click “Create”• Click on the “BAR Entry” tab
Enter Data & Process Enter Data & Process Maintenance BARMaintenance BAR
• On the “BAR Entry” tab, complete the BAR Header and BAR Lines Sections
• Ensure that your BAR balances to “$0.00”
• BM & SP roles approve BAR on the “Budget Actions” page
• BM must enter Local Board Approval Date on the “Budget Actions” Page
• BM clicks “Finalize Maint. BAR” button• Maintenance BAR is complete.
Print Maintenance BARPrint Maintenance BAR
• Prior to BAR being finalized, go to the “BAR Entry” page
• Expand the blue “BAR Header” and click the printer icon on the right side of the blue header
• After the BAR has been finalized, go to the “BAR Actions” page
• Click the printer icon on the right side of the blue “BAR Summary”
RecapRecap
• Refer to the Uniform Chart Of Accounts (UCOA) for OBMS valid account lines – Current Version: revised 8/27/07
• PSAB Supplement 3 and PED UCOA
• UCOA and Supplement 3 will be updated for 08-09 school year budgets/BARs/actuals
• OBMS supports budget management for districts, charter schools and REC’s
• Questions/Comments
Contact InformationContact Information
• POD helpdesk- 505 243-2287
• Leslie Lujan- 505 476-0391
• David Vigil- 505 [email protected]
http://www.ped.state.nm.us/div/fin/school.budget/index.html