biotech february 12, 2015 longview budget planning longview budget application system overview
TRANSCRIPT
Biotech February 12, 2015
Longview Budget Planning
Longview Budget Application System Overview
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Agenda
• Review of Planning Application
• Planning Application Updates• Portal Home Page• New functionality updates• Reports
• Workday to Budget Position Mapping
• Budget Cycle Calendar
• Questions/Concerns
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Stewardship
• Importance of Financial Planning
• Board of Trustees
• Stewardship
• Planning for the Future
LV/Budget Updates
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• Opened LV Production Planning Apps
• February 5th – to C- Level Users & some D – Level Users• Workday data as of Feb 2nd .• 262 days (26.2) for non-exempt budget planning
• Base Budget Adjustment E-docs in GL• Turned Off after January month-end close
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Portal Home Page
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Choose an Org or…
• Launching Budget Planning application
• C Level Org (College) view
• D Level (department) view – show only departments by Access
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Enter an Account or…
• User can opt to enter a specific account number or search…
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Revenue & Expense Planning Navigation
Revenue & Expense Planning by Account• Initialize planning Budget from Current
year base budget• Planning Details• Active Accounts• Add a new Object Code• Export to Excel
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Planning at Sub Object Level
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Active Account Tab – Filter by Sub Fund
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Revenue & Expense Planning Transfers
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Position Mapping – Workday to Longview
PM – Position Management Only
• Budgeted Position: Budgeted • To populate in Longview Position Planning
• KFS Organization: • College (C level Org)/Dept (D-level Org)
• Vacant Positions – must have default cost allocation to update planning.
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Workday Position Mapping
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Position Review
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Position Review
• Position/ Position Description• View Position Listing by College or Department level• Flags – Sync with Workday information nightly• A – Allocation Change• N – New • C – Change in workday position data• S – Change in salary
• Employee Name/ Employee Id• Job FTE• Calculated Salary/Budgeted Salary• CU – Plan FTE - Ability to Edit• Budget Plan – Ability to Edit • Notes
Salary Details–List of Allocations by Department
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• Fields include Position #, Name, Change Position # and description, Employee Name and EMPID, Calculated Salary, Base Budget Salary and Total Leave amounts planned.
• Sorted by Last Name within Department• Pull up additional Position information
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Show Sub Funds
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Review of Budget Planning
• Position Review Report• Review Calculated Salary Loaded/Budget salary planned
• Accounts out of Balance Report• Review/update accounts out of balance as needed
• Variance by Object Code• Review Variances/adjust as needed
• Compares Budgets/Actuals at object consolidation or object level
• Notes• Export FY16 Planning Notes
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Budget Reporting Applications• Report Cost Allocations
• Review of Cost Allocation at position/employee level• FY16 Base Budget• FY15 Current Year Final Budget
• Export Budget Data• Budgets -Current, Trustee, and Final• Actuals -Current Year Actuals, Previous Years
• Report Line Item Details• Planned information at line item detail level
• Transfers/Allocation • New Base Budget & Trustee Budget (FY16) • FY15 Trustee and Final Budget
Reports
Base Budget 2016 - New Budget (in progress)
Trustee Budget 2016 – New Year Trustee Budget (will reside in budget system)Base Budget 2015 – Initial Budget Load (frozen during budget season)
Trustee Budget 2015– Current Year Trustee Budget Base Budget 2016 - New Budget
Actuals 2015 – YTD (one business day lag)
Actuals 2014 – Full YearActuals 2013 – Full Year
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Questions/Help:
Budget Information:
http://dbp.cornell.edu/offices/university-budget-office
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Questions?Comments?