oakbank hospitality brochure - st patrick's race day & easter racing carnival
DESCRIPTION
Located in the stunning Adelaide Hills, Oakbank Racecourse is home to jumps racing in South Australia, which combines with flat racing to make three days of thrilling racing for the Easter Carnival. The historic Oakbank Racing Club is in its 137th year, with the iconic Easter Racing Carnival first held in 1876 – an event which regularly attracts more than 100,000 visitors annually and qualifies as the world’s biggest picnic race meeting.TRANSCRIPT
OAKBANK RACING CLUBHOSPITALITY BROCHURE
St Patrick’s Race DaySaturday 16 March 2013
137th Easter Racing CarnivalSaturday 30 March & Monday 1 April 2013
THERE’S NOTHING LIKE HEDGING YOUR BETS.
ST PATRICK’S RACE DAYSaturday 16 March 2013It’s traditional for the Irish to do things a little different, that’s why we’ve decided to celebrate St Patrick’s Day a little early in 2013.
The meeting launches the jumps racing season in South Australia, with special appearances by accomplished Irish Jockeys.
The family friendly event will be a celebration of Irish culture including Irish music, dancing and amusements for the kids. A range of Irish themed hospitality packages are available for guests wishing to make the most of the trackside party.
137th OAKBANK EASTER RACING CARNIVALSaturday 30 March & Monday 1 April 2013Located in the stunning Adelaide Hills, Oakbank Racecourse is home to jumps racing in South Australia, which combines with flat racing to make two days of thrilling racing over Easter each year. The historic Oakbank Racing Club is in its 137th year, with the iconic Easter Racing Carnival first held in 1876 – an event which regularly attracts more than 100,000 visitors annually and qualifies as the world’s biggest picnic race meeting.
The ‘Oakbank Experience’ is unique, offering a carnival atmosphere in breathtaking surroundings. Corporate guests and groups of families and friends can enjoy numerous trackside hospitality areas, rides and amusements, an animal petting zoo, roving entertainers and of course thrilling thoroughbred racing in an idyllic setting.
Whether it is a small group or a large number of guests requiring a private race day marquee, Oakbank can provide a package to suit your needs.
For bookings or more information contact the Oakbank Racing Club on (08) 8388 4072 or email [email protected]
ST PATRICK’S RACE DAY Saturday 16 March 2013
Syndicated and small group packages
‘Luck O’ the Irish’ $95 per person
Everyone can do with some extra luck at the races! Located in the historic CS Hayes Bar, this area is just steps away from the Members Grandstand which overlooks the winning post.
Package from 11.30am - 5pm and includes:
• an assortment of hot and cold cocktail style food
• eight beverage vouchers per person – selection of beer, red and white wine, sparkling white wine and assorted soft drinks
• admission to the racecourse
• casual seating and cocktail tables
• race books (one between two guests), and
• TV monitors and nearby tote facilities.
A roped-off private area can be arranged for groups with a minimum of 20 guests.
‘Pot’s of Gold’
$65 per person
Follow the rainbow to the centre of the racecourse and you will find ten undercover shelters. These areas provide a great view of the course in the lead up to the finish line and you needn’t bring a thing.
Package from 11.30am - 5pm and includes:
• BBQ buffet style food
• cash bar facilities - selection of beer, red and white wine, sparkling white wine and assorted soft drinks
• admission to the racecourse
• private area with casual seating and undercover shade
• race books (one between two guests), and
• nearby tote facilities and views of the big screen.
Suitable for group bookings of 10-15 guests, minimum 10 guests per area.
‘Shamrock’ Grandstand Corporate Boxes
$150 per person (excluding beverages)
Treat your guests to the best seats on course! Located at the rear of the double-decker grandstand, this premium location offers a bird’s eye view of the winning post.
Package from 11.30am - 5pm and includes:
• grazing platters on arrival
• premium buffet luncheon
• admission to the racecourse
• private undercover area including tables and chairs, overlooking the winning post
• race books (one per person)
• your choice of beverage options 1 and 3 (see page 10), and
• TV monitors and tote facilities.
Minimum 12, maximum 20 guests per corporate box.
Private function packages‘The Emerald Isle Hospitality Room’
$95 per person
This gem of an area is located under the Member’s Grandstand and is moments away from the winning post.
Package from 11.30am - 5pm and includes:
• an assortment of hot and cold cocktail style food
• private room including casual seating and cocktail tables
• admission to the racecourse
• race books (one between two guests)
• your choice of beverage options (see page 10), and
• TV monitors and nearby tote facilities.
Suitable for a private booking of 40 – 50 guests, minimum 40, maximum 50 guests.
Private marquees can also be arranged for a minimum of 50 guests and hospitality can be customised to suit your needs.
St Patrick’s Race Day hospitality package locations
A ‘Luck O’ the Irish’ - C S Hayes Bar
B ‘Pot’s of Gold’ - undercover area in the centre of the racecourse
C ‘Shamrock’ grandstand corporate boxes – top of grandstand
D ‘The Emerald Isle hospitality room’ – underneath grandstand
E Private Marquees – centre of the track
OAKBANK EASTER RACING CARNIVAL Saturday 30 March & Monday 1 April 2013
Syndicated and small group packages
The Punters Retreat
$190 per person
Located trackside along the home straight, this marquee offers premium views and sumptuous catering.
Package from 11.30am - 5pm and includes:
• grazing platters on arrival
• premium buffet luncheon
• dessert / afternoon tea selection
• 5 ½ hour beverage package including a selection of beer, Yalumba sparkling, white and red wine, assorted soft drinks, tea and coffee
• admission to the racecourse and members privileges for the day
• trackside marquee with banquet style seating and shaded outdoor area
• race books (one per person), and
• TV monitors and private tote facilities.
Available Easter Saturday and Easter Monday
Eden Marquee
$180 per person
Mention the word Eden and it immediately conjures thoughts of an idyllic biblical garden, fresh flowers, simple style and sophistication promising a decadent atmosphere to tantalise the senses.
Promising an experience that will tantalise the senses with fresh flowers and lawn, day beds and some of South Australia’s most impressive food and wine, ‘Eden’ will feature diverse and unique entertainment to complement the action on the track. Eden guests will enjoy premium quality food and wine throughout the day in a cocktail setting conducive to mingling and taking in the racing atmosphere.
Package from 11.30am - 5pm
Available Easter Saturday only
Grandstand Corporate Boxes
$200 per person (excluding beverages)
Located at the rear of the double-decker grandstand, this premium location offers a bird’s eye view of the winning post.
Package from 11.30am - 5pm and includes:
• grazing platters on arrival
• premium buffet luncheon
• dessert / afternoon tea selection
• admission to the racecourse and members privileges for the day
• private undercover area including tables and chairs
• your choice of beverage options 1 and 3 (see page 10), and
• race books (one per person), tote facilities and TV monitors.
Available Easter Saturday and Easter Monday.
Minimum 12, maximum 20 guests per corporate box.
Young Members Marquee (available Easter Monday only)
$130 per person
Enjoy the fun and fashion of the World’s biggest picnic race meeting with friends in the centre of the course marquee for the young and young at heart.
Package from 10.30am - 5pm and includes:
• brunch served on arrival
• an assortment of hot and cold cocktail style food
• gourmet mini pies and pasties served in the afternoon
• eight beverage vouchers per person – selection of beer, sparkling wine, white and red wine and assorted soft drinks followed by cash bar facilities (spirits available as cash sales)
• live DJ
• bus transport to and from Oakbank Racecourse – collection from Victoria Park, Fullarton Road and returning to the Alma Hotel, Norwood at the end of the day
• admission to the racecourse and members privileges for the day
• centre of the track marquee with casual seating, cocktail tables and outdoor area, and
• TV monitors and private tote facilities.
Private marquee packages
Premium Cocktail private trackside marquee
$180 per person (excluding beverages)
Available in a private trackside location.
Package from 11.30am - 5pm and includes:
• grazing platters on arrival
• an assortment of hot and cold cocktail style food
• dessert / afternoon tea selection
• admission to the racecourse
• private marquee with a view of the track, including casual seating and a private outdoor area with umbrellas
• race books (one per person), tote facilities and TV monitors, and
• your choice of beverage options (see page 10).
Available Easter Saturday and Easter Monday.
Minimum 50 guests.
Premium Buffet Private Trackside Marquee
$195 per person (excluding beverages)
Available in a private trackside location.
Package from 11.30am - 5pm and includes:
• grazing platters on arrival
• premium buffet luncheon
• admission to the racecourse
• private marquee with a view of the track, including banquet style seating and a private outdoor area with outdoor furniture and umbrellas
• race books (one per person)
• your choice of beverage options (see page 10), and
• TV monitors and tote facilities.
Available Easter Saturday and Easter Monday, minimum 50 guests.
Beverage Options
1. 5 ½ hour beverage package 11.30am – 5pm including a selection of beer, red and white wine, sparkling white wine and assorted soft drinks $45 additional per person
2. Eight beverage vouchers per person – selection of beer, red and white wine, sparkling white wine and assorted soft drinks $35 additional per person
3. Beverages billed on consumption basis or cash bar facilities
Easter Racing Carnival hospitality package locations
A The Punter’s Retreat syndicated marquee - trackside
B Private marquees - trackside
C Grandstand corporate boxes - top of grandstand
D Young Members syndicated marquee - centre of the track
General admissionSt Patrick’s Race Day – Saturday 16 March 2013
Adults: $15
Pensioner Concession: $10 (upon presentation of card)
Family pass: $30 (two adults and children under 18 years)
Children 13 - 17: $5
Children under 13: FREE
Car parking: FREE
Easter Racing Carnival – Saturday 30 March & Monday 1 April 2013
Adults: $30 per day
Pensioner Concession: $15 per day (upon presentation of card)
Family pass: $60 per day (two adults and children U/18 years)
Children 13 – 17: $10 per day
Children under 13: FREE
General car parking: FREE
For further enquiries and bookings, please contact Oakbank Racing Club:
Phone: (08) 8388 4072
Email: [email protected]
FASHION AT THE RACES
The Races have long been synonymous with stunning fashions. This year’s Oakbank Easter Monday holds added significance in the fashion ranks with the event featuring as an automatic qualifying heat of the statewide Fashion at The Races competition searching for South Australia’s most stylish racegoer.
The lucky winner of Oakbank’s Fashions on the Field will progress to the Fashion at The Races final at Morphettville in April 2013, where they’ll be treated to hospitality at SAJC’s Schweppes Oaks Day and two nights accommodation at the Oaks Plaza Pier Glenelg.
Up for grabs in the final is a MINI Ray for the winner of Fashion at The Races, with the runner-up taking away a $3000 Perri Cutten racewear wardrobe.
Visit fashionattheraces.com.au for more information.
Terms and conditions
• Gates open at 9am on St Patrick’s Day and 7am on Easter meetings.
• Packages commence 11.30am and conclude at 5pm, unless otherwise stated.
• A 15% non-refundable deposit is required upon booking for all hospitality package bookings except for the Easter Monday Young Members Marquee which requires full payment upon booking. All payments are non-refundable.
• Dietary requirements must be confirmed upon booking or confirmation of final numbers.
• Tickets will be provided upon receipt of full payment – minimum five working days prior to the event.
• BYO beverages are not accepted in the grandstand, marquees or hospitality areas under any circumstances.
• All packages are subject to availability.
Contact detailsOakbank Racing Club
Oakwood Rd, OAKBANK SA 5243 PO Box 26, OAKBANK SA 5243
P 08 8388 4072 F 08 8388 4195 E [email protected] W oakbankracingclub.com.au
MembershipHave you ever considered becoming an Oakbank Racing Club Member?
The Oakbank Membership season began on the 1st July 2012 and will run until the 30th June 2013, incorporating the following race meetings:
Christmas in the Hills Friday 21 December 2012 St Patrick’s Race Meeting Saturday 16 March 2013 Oakbank Easter Racing Carnival Saturday 30 March & Monday 1 April 2013
Membership Categories Price
Under 25 Membership (1 member, 3 guests & 1 car park) $140
Silver Membership (1 member, 1 guest & 1 car park) $110
Gold Membership (1 member, 3 guests & 1 car park) $160
Platinum Membership (1 member, 5 guests & 2 car parks) $230
Oakbank Members are entitled to discounts on all syndicated hospitality packages:
10% discount for Silver, Gold and U/25 Members and 15% discount for Platinum members.
To receive member’s discount, bookings must be made by contacting the Oakbank Racing Club. Discounts on hospitality packages are not available on-line. Discounts are only available on the Member’s ticket purchased and not on hospitality packages purchased for the Member’s guests.
Hospitality Booking Form Hospitality booking forms must be returned to the Oakbank Racing Club:
Post: PO Box 26, OAKBANK SA 5243 Email: [email protected] Fax: 08 8388 4195
This form can be used as a Tax Invoice on receipt of payment. ABN: 96 259 053 975
Contact Name ___________________________________________________
Organisation (if able) ______________________________________________
Postal Address ________________________________________________________________________________________________P/code ______________
Phone ( ____ ) _______________________Mobile ______________________
Email __________________________________________________________
(Please tick required options – minimum numbers may apply to some options)
ST PATRICK’S RACE DAY – Saturday 16 March 2013
‘Luck O’ the Irish’ syndicated package (C S Hayes Bar) @ $95.00 per person Number of guests _______
‘Pots of Gold’ group package @ $65 per person (minimum 10, maximum 15 guests per area) Number of guests _______
‘Shamrock’ corporate box package @ $150 per person (min 12, max 20 guests per corporate box) Number of guests _______ Beverage option 1) $45 additional per person 3) cash bar/drinks on consumption
‘The Emerald Isle’ private hospitality room @ $95 per person (minimum 40 guests) Number of guests _______ Beverage option 1) $45 additional per person 2) $35 additional per person
3) cash bar/drinks on consumption
Hospitality Booking Form (continued)
EASTER RACING CARNIVAL – Saturday 30 March & Monday 1 April 2013
The Punters Retreat @ $190 per person Number of People _______ Saturday Monday
Eden Marquee @ $180 per person (Easter Saturday only) Number of People _______
Young Members Marquee @ $130 per person (Easter Monday only) Number of People _______
Grandstand Corporate Boxes @ $200 per person (min 12, max 20 guests per corporate box) Number of People _______ Saturday Monday
Beverage option 1) $45 additional per person 3) drinks on consumption
Premium Cocktail Private Trackside Marquee @ $180 per person (min 50 guests) Number of People _______ Saturday Monday
Beverage option 1) $45 additional per person 2) $35 additional per person 3) cash bar/drinks on consumption
Premium Buffet Private trackside marquee @ $195 per person (min 50 guests) Number of People _______ Saturday Monday
Beverage option 1) $45 additional per person 2) $35 additional per person 3) cash bar/drinks on consumption
Deposit Payment Details:
I enclose my cheque/money order for $ _____ payable to Oakbank Racing Club Inc
Or debit my Bankcard Visa Mastercard
Card Number ________________________________ Expiry date ____________
Card Holder __________________________ Signature _________________
A non-refundable deposit of 15% is required for all bookings (excluding Young Members Marquee, which requires full payment). Full payment must be made a minimum of 5 working days prior to the event. Upon full payment, tickets and race day information will be posted.