eBusiness standards for Logistics planning

and Transport

e-logistics2009

Naciones Unidas – Seis Componentes Asamblea General Consejo de Seguridad Consejo Económico y Social (ECOSOC) the Trusteeship Council Corte de Justicia Internacional Secretaria

El Centro de las Naciones Unidas para la Facilitación del Comercio y el Comercio Electrónico gestiona actividades dedicadas a mejorar las capacidades de empresas y administraciones en todos los países (sea desarrollado, en desarrollo o con economía en transición), de intercambiar productos y servicios con eficiencia.

•La CEPE de las Naciones Unidas (La Comisión Económica para Europa de la ONU) desarrolla, mantiene y promueve recomendaciones, normas, y instrumentos para la facilitación del comercio y el comercio electrónico.

•Esta actividad se lleva a cabo a través de UN/CEFACT (Centro de las Naciones Unidas para la Facilitación del Comercio y el Comercio Electrónico), que está abierto a la participación de cualquier gobierno o organización.

Consejo Económico y Social (ECOSOC)

Standards and the United Nations

The United Nations promotes trade for its potential to foster economic development and eradicate poverty.

UNECE develops trade-related recommendations, standards and tools

UNECE standards are open, technology neutral and free

Scope includes SMEs, developing and transition economies

UNITED NATIONS CENTRE FOR

TRADE FACILITATION AND

ELECTRONIC BUSINESS(UN/CEFACT)

SIMPLE, TRANSPARENT

AND EFFECTIVE

PROCESSES FOR

GLOBAL BUSINESS

The International Trade Transaction Process

BUY SHIP PAYSeller Buyer

Intermediary

Authority

The International Trade Transaction Process consists of integrated and coordinated flows of information, goods & payments

The International Trade Transaction Process

BUY

Establish Business

Agreement

Request Quotation

Negotiate Agree

ContractOrder

INVOLVES

Commercial Procedures

•Establish Contract•Order Goods•Advise On Delivery•Payment Request

The International Trade Transaction Process

SHIP

Prepare for Export

Export Transport Prepare for

Import Import

INVOLVESRegulatory Procedures

• Obtain Import/Export Licences etc

• Provide Customs Declarations

• Provide Cargo Declaration

• Apply Trade Security Procedures

• Clear Goods for Export/Import

Transport Procedures

• Establish Transport Contract

• Collect,Transport and Deliver Goods

• Provide Waybills, Goods Receipts Status reports etc.

The International Trade Transaction Process

PAY

Prepare for Payment

Request Payment

Initiate Payment

Execute Payment

Advise Payment

Financial Procedures

•Provide Credit Rating•Provide Insurance•Provide Credit•Execute Payment•Issue Statements

The international supply chain covers Trade, Transport and Administrations

BUY SHIP PAYSeller Buyer

Intermediary

Authority

UNECE standards, recommendations and data models cover B2B, B2G and G2G

B B-G-B B

Core Components Library

All have different data elements!

HR-XML

EHD

xCat

UBL

Rosettanet

OTAIATA

cXML

E-construct

CATXML

SMDG

PIDXGCI

UNeDoc

XAML

Opentrans

GML

xCBL

HL7

Acord

CIDX

xBRL BSML

agXML

VICS

SWIFT

Togaf

Bolero

Too Many Standards – Complicating Data Exchange

The Problem: Inconsistent definitions of the same data

Nickull, Duane A. Mr. Nickull Duane Nickull D. A. Nickull Duane A. Nickull Duane Allan Nickull Nickull, Duane Allan Mr. D. Nickull Monsieur D.A. Nickull

Name of a Person

The Solution

The Core Components Library of UN/CEFACT

The foundation of the library is the definition of the formats and semantic content of data

Each “Core Component” captures and defines the details of a concrete concept used in business or administration (for example: date)

UN/CEFACT Library ofCore Components

Reconciliation

de Data Elements

Normas Sectoriales XML SGML

19992004

2006

2008

EDIFACTeGov X12 XML etc.

Existing Standards

Normas Sectorales

XML SGML EDIFACTeGov X12 XML etc.

Used as the basis for other standards

UN/CEFACT Library ofCore Components

UNECE Definition of a Single Window

“A Single Window is a facility that allows parties involved in trade and transport to lodge standardized information and documents with a single entry point to fulfill all import, export, and transit-related regulatory requirements.

If information is electronic, then individual data elements should only be submitted once”.

UN/CEFACT Recommendation 33

Customs

Customs Broker

Port Authority

Shipping Agent

Freight Forw.

Bank

Cargo Terminal

Inland Transport

Exporter

Border Insp. Serv.

Harbour Master

Steeved. Pool

Customs

Customs Broker

Port Authority

Shipping Agent

Freight Forw. Bank

Cargo Terminal

Inland Transport

Importer

Border Insp. Serv.

Harbour Master

Steeved. Pool

Shipowner

Vessel

Documentary processes associated to international commerce

Product and seller

search

Commerc Agreem.

.

Payment .

.

Land transport

.

Booking .

.

Vessel call and services

Danger. goods

.

Entry of goods to the port

Customs clearance .

Bill of lading

.

Export manifest

.

Shipown. informat. system

Vessel call and services

Import manifest .

Border inspect. services

Cargo terminal instruct.

Steevedorpool

hiring

Customs clearance .

Exit of goods .

. Border inspect. services

Cargo terminal instruct.

Steevedorpool

hiring

Danger. goods

.

Land transport

.

Documentary processes in international commerce

Shipment instruct.

.

PCS

Shipping Agent

Freight Forw.Bank

Cargo Terminal

Inland Transport

Exporter

Border Insp. Serv.

Harbour Master

Customs

Customs Broker

Port Authority

Shipping Agent

Freight Forw. Bank

Cargo Terminal

Inland Transport

Importer

Border Insp. Serv.

Harbour Master

Steeved. Pool

International System

Shipowner

Vessel

PCS

International electronic commerce scenario

The need of a logistic community system

Customs Broker

Customs

Steeved. Pool

Port Authority

<< Port Community Systems are the implemented solution at Ports >>

UN CEFACT Recommendation 33

Features of a Single Window:

Single entry point to lodge data and documents

One time submission of data

Single entry point to provide access to trade related government information

Co-ordination of controls by the Governmental authorities, where appropriate

A Single Window serves ..

..essentially as a political / organizational concept to:

Simplify the submission of information from trade to government

Exchange information between government agencies

Deliver information and approvals from government to trade within a country

Extend information exchange across borders, where this is agreed

Base informations exchange on international standards

Electronic Documents

Supply Chain Data Model

Documentation simplification

Business Process Analysis

ECert, Cross Border Invoice, Material Safety Sheet

Core Component Library

UN Layout KeyUN Recommendations on Codes

UN Modelling Methodology (UMM)

Implementation of Paperless Trade & Single Window

ECE Standards for Single Windows (sample)

Digital Trade and Transportation Network –

Hong Kong

23

MessageRoutingServices

InformationSecurityServices

PortalServices

MessageTransformation

Services

Statistical andAnalyticalReporting Services

DataInheritance

Services

DTTN

Sellers Buyers Freight Forwarders

Carriers/Portals(Inttra, GTNexus)

Banks andFinancial

Institutions

Service Providers for Government & Agencies TerminalsInspection

AgenciesInsurance

Institutions

Value AddedService Providers(e.g. Tradelink)

Regional / GlobalService Providers

(e.g. PAA)

Information provided by Axway Inc.

Trade and Business Processes Group

(TBG)

Trade and Business Processes Group (TBG) 1. Objectives

The purpose of the Internationa l Trade & Business Processes Group (TBG) is to be responsible for the simplification of international trade procedures, business and governmental process analysis, and best practices, using the UN/CEFACT Modelling Methodology where appropriate to support the development of trade facilitation and electronic business solutions. This purpose is demonstrated through:

Identification, simplification, harmonisation and alignment of public and private sector practices, procedures and information flows relating to international trade transactions both in goods and related services;

Specification of common business and governmental processes and reference models;

Harmonization of cross-industry business and governmental processes;

Documentation of business and governmental requirements; Raise awareness of work of the International Trade & Business

Processes Group (TBG).

Trade and Business Processes Group (TBG) 2. Key Deliverables

The key deliverables of the TBG Group are: Draft UN and UNECE Recommendations, implementation

guidelines and other relevant instruments for trade facilitation including best practices and implementation guidelines;

Business and governmental domain definitions; Common business and governmental processes (including

reference models); Core Component definitions; Cross domain business and governmental projects; Harmonised business and governmental requirements e.g.

harmonisation of cross-domain process models and core components;

Validated technical specifications; Documentation of business and governmental

requirements for changes to syntax solutions, e.g. EDIFACT messages;

Forum seminars, presentations and other artefacts to support awareness of the TBG activities.

Trade and Business Processes Group (TBG) 3. Functional Expertise of Membership

Members of this group primarily are process, procedure and modelling experts in the international trade and e-business arenas. The group combines business domain and information experts to ensure crossdomain harmonization, especially at the industry implementation level.

4. Geographical Focus The focus is global.

5. Delegated Responsibilities The TBG is empowered in accordance with agreed procedures to:

Establish working-groups and supporting teams as required; Approve project proposals via the Forum Coordination Team (FCT); Follow UN/CEFACT Open Development Process; Collaborate with other UN/CEFACT Groups and the CSG on

implementation of the TBG work plan; Present draft proposals and/or recommendations to the UN/CEFACT

plenary; Cooperate and establish liaisons with other groups and organizations

as required.

Trade and Business Processes Group (TBG) 6. Statement of resource requirements

Participants in the working group shall provide resources for their own participation. The existence and functioning of the working group shall not require any additional resources from the UN/ECE secretariat, except for secretarial resources, website support and maintenance of the various web-servers, which will be made available by the UN/CEFACT secretariat, or by the Service Provider appointed by the UNECE. Participants in the TBG shall be required to provide the resources required for their own attendance in the work of the TBG. In order to support the ongoing work of the TBG, the following resources are required to be provided either by the UN/CEFACT Secretariat or by the appointed UN/CEFACT Services Provider:

Provision of Secretariat for the TBG. To cover consolidation, preparation, distribution and maintenance of official and working documents, including minutes and lists related to the meetings and the work of the group;

Maintenance of logs and records of membership of the TBG; Coordination and distribution of relevant information and documents; Establishing and maintaining the TBG public Web site pages with

appropriate links, document download facilities, and items of interest; Establishing and maintaining the TBG public and private list servers.

Trade and Business Processes Group (TBG)

Trade and Business Processes Group (TBG) Membership

Members of TBG are primarily process, procedure and modelling experts in the international trade, governmental and e-business arenas. The group combines business domain and information experts to ensure cross-domain harmonization, especially at the industry implementation level. There are three ways of obtaining TBG membership:

1. Each UN/CEFACT Head of delegation may designate expert(s) to the TBG Working Group(s). Members are registered with the TBG Secretariat.

2. Experts that are registered as members of any standing TBG Working Group are automatically members of the TBG. TBG Working Groups report at least twice a year their membership to the TBG Secretariat.

3. In addition membership is open to any other experts meeting the profile for membership as specified in section 3.1 of the TBG Procedures and Organisation and who wish to register their membership with the TBG Secretariat. An expert shall become a member of TBG by sending by mail notice of intention to participate, and the Domain Working Group they desire to affiliate with, to the TBG Secretariat that shall notify the TBG leadership (Chair and Vice Chairs) of this request. Membership begins immediately after the TBG Secretariat has acknowledged this notice.

Observers (guests) are welcome to attend TBG meetings, and are encouraged to participate.

TBG3 Transport Group –

UN/CEFACT Forum

TBG3 Transport Group – UN/CEFACT Forum Purpose of the Group and specific

technical issues to be addressed develop the eBusiness standards for Logistics

planning and Transport. This covers operational movements of goods, administrative and governmental requirements and safety and security of freight movements.

elaborate and maintain the Business Process Models, the Business Transaction Models, the semantics and the contents in a syntax neutral way that they fulfil the requirements of the Transport / Logistics communities, capitalizing on asset of EDIFACT directories, to be used within the XML technical architecture.

TBG3 Transport Group – UN/CEFACT Forum

It approves, based on the syntax neutral business transactions, the corresponding UN/CEFACT syntax solutions provided by the UN/CEFACT Forum Technical Support Groups (ATG; ICG), which include: Business Object libraries and XML Schemas. The aim is also to provide to Users a migration path from EDIFACT models and messages to these new technologies. For this purpose, the Group is actively participating in the UN-CEFACT/OASIS ebXML initiative in developing the Business Processes and Core Components for the Transport domain.

TBG3 Transport Group – UN/CEFACT Forum

TBG3 keeps also its original role of identifying EDIFACT standard message requirements for the transfer of transport data and to develop and maintain United Nations Standard Messages (UNSM’s) for transport and logistics purposes for example: IFTM series –International Forwarding and Transport Messages-,IFCSUM –International Forwarding Consolidation Summary -,Coxxx series –Containers Movements Messages- and relevant Codes lists including UN Recommendations.

The Group consists of representatives from all modes of transport, shippers and different parties and activities involved in the transport chain over the world, be it from national delegations or international organizations.

TBG3 Transport Group – UN/CEFACT Forum

Description of the deliverables within the framework of the UN/CEFACT Forum Transport projects, to

develop and maintain Business Models and related United Nations Messages (UNSM’s) and XML DTDs/Schemas in a way that they fulfil the requirements of the user communities and the best business practices of the Transport/Logistics sector,

to coordinate changes and ensure that the procedures agreed upon by UN/CEFACT Forum are followed

to take care that model and message documentation and lay-out meets the quality standards specified by the Forum

to coordinate the views from the various regions into the UN/CEFACT TBG process in order to achieve global standards

to develop through its Sub-Group ITIGG (International Transport Implementation Guidelines Group) the recommendations for harmonization of implementation guidelines for EDIFACT Transport messages and XML Schemas and encourage all organizations to endorse ITIGG rules

to monitor and participate actively in the wider developments of other Electronic Commerce technologies : Web-EDI, Electronic Forms, XML/EDI, Web services, RFID, Electronic Seals…etc in order to assess the impact on the Transport Industry and to ensure that new standards being developed meet the requirements of the sector.

in order to accomplish above tasks, to utilize the modelling methodology and tools as recommended and supported by UN/CEFACT TMG.

collaborate with other Forum TBG’s as and when required

TBG3 Transport Group – UN/CEFACT Forum TBG3 meets on a regular basis at the frequency of the

worldwide UN/CEFACT Forum meetings (generally twice a year)

TBG3 also liaises with WCO - World Customs Organisation-, relevant ISO (especially TC154, TC204, TC 104, TC8), UNTDED-ISO 7372 Joint Maintenance Agency, OASIS/UBL, CEN Committees and International Transport Organizations: IATA (International Air Transport Association), ICS (International Chamber of Shipping ), IMO (International Maritime Organisation), UIC (International Union of Railways ), IRU (International Road Union ), FIATA Freight Forwarders (Federation Internationale des Auxiliaires de Transport et Assimiles) , SMDG (User Group for Shipping Lines and Containers Terminals), PROTECT, ANSI X12I (Transport Group) and other relevant parties, to ensure that all developments are properly monitored and coordinated and that working arrangements regarding the division of work items are made where necessary.

Forum TelemáticoBarcelona

History Is a working group made up of representatives from all Port

Community stake holders. It is tasked with defining procedures to simplify and speed up the information interchange processes between companies and the authorities involved in the maritime transport of goods by implementing and extending the Electronic Data Interchange(EDI) to all documentary processes required of the community's member companies and organisations.

The creation of Portic Barcelona, SA was approved in 1997 as a set of information system services exclusively for the Barcelona port logistics community and its clients. The challenge: to facilitate and speed communication and the exchange of documents. The speed of goods clearance depends to a large extent on the agility of certain documentary circuits that are used for the exchange of over 40 different documents among a variety ofagents: authorities, shipping agents, forwarding agents, customs brokers, ship owners, etc.

Working method Meets every six weeks, establishes the guidelines and general objectives for,

monitors and approves the results of the different working groups in operation at any given time.

These working groups are improvement teams with between 4 and 19 members set up on an ad hoc basis to tackle specific problems or procedures. The TF appoints a manager or chair for each group and further more assigns each one an expert organisation and IT consultant.

The working group analyses the problem and current procedure, proposes solutions and improvements or even redesigns or invents a new procedure, gradually enhancing coordination and the impact of new technologies on documentary and commercial interactions.

  The groups' conclusions are written up and submitted to the TF for approval. The TF,

in turn, submits them to Port Authority Board.

Implementation is handled by the different agents involved in the procedure at hand and monitoring is conducted through the TF itself.

Also of note is the TF role as an opinion group with regard to the dynamics, impact and regulation of new technologies in the port logistics sector, both locally and at the national and international levels.