ntc09: iron chef: battle non profit
DESCRIPTION
Using just one secret ingredient (a small Bay Area nonprofit), three web teams will compete in the heat of battle, offering up exceptional tasting menus, each featuring a delicious new homepage design, a well-seasoned fundraising campaign and a perfectly balanced social networking plan. Only one team can prevail – who will it be? You be the judge, NTC! Come see how this unique project brought together a dozen web pros from competing firms, created amazing work for a very special organization, and taught us all the true power of our industry. We promise you won’t leave hungry.TRANSCRIPT
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Ok, the session sounded interesting on paper but
now that I’m here…
What the hell IS this?
Ok, the session sounded interesting on paper but
now that I’m here…
What the hell IS this?
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NTC, San FranciscoApril 27th, 2009
NTC, San FranciscoApril 27th, 2009
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Welcome to Technology Stadium
Welcome to Technology Stadium
• 3 matrixed teams of frienemies • Share process and brain power• Create different flavors of web solutions• Using 1 special ingredient• Practice what we preach
• 3 matrixed teams of frienemies • Share process and brain power• Create different flavors of web solutions• Using 1 special ingredient• Practice what we preach
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Here You Will See…Here You Will See…
• Meal preparation• Secret Ingredient unveiled• Each team’s meal in 15 minutes or less• Judges (you) get to ask questions • Vote on the winner
• Meal preparation• Secret Ingredient unveiled• Each team’s meal in 15 minutes or less• Judges (you) get to ask questions • Vote on the winner
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THIS is how we Iron Chef.
(imagine dramatic music here)
THIS is how we Iron Chef.
(imagine dramatic music here)
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Sunday, February 8thOur day of Unrest
(or what happened when 11 web professionals gave up their Sunday to do
something crazy)
Sunday, February 8thOur day of Unrest
(or what happened when 11 web professionals gave up their Sunday to do
something crazy)
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Cooks In The Kitchen(Never too many)
Cooks In The Kitchen(Never too many)
• Beaconfire ConsultingAli Cherry, Eve Simon, Milo Sybrant
• Forum One CommunicationsAndrew Cohen, Michaela Hackner, Brian Pagels
• Free Range StudiosSusan Finkelpearl, Ross Nover
• Firefly PartnersMaureen Wallbeoff, Jimmy Cudzilo, Erin Johansen
Hurwitt
• Beaconfire ConsultingAli Cherry, Eve Simon, Milo Sybrant
• Forum One CommunicationsAndrew Cohen, Michaela Hackner, Brian Pagels
• Free Range StudiosSusan Finkelpearl, Ross Nover
• Firefly PartnersMaureen Wallbeoff, Jimmy Cudzilo, Erin Johansen
Hurwitt
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Using all senses, skills, creativity
(the rules)
Using all senses, skills, creativity
(the rules)
• 3-4 people per team including a captain
• Address goals of organization• Design, strategy & “wild card”• Balance long-term vision with
action• Use social media • Do it all in 8 hours• No peeking!
• 3-4 people per team including a captain
• Address goals of organization• Design, strategy & “wild card”• Balance long-term vision with
action• Use social media • Do it all in 8 hours• No peeking!
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The Day began..The Day began..
• Ingredient revealed 3 days prior• Met at Beaconfire in Arlington, VA at
10 am• Teams & Captains assigned• Group discussion of the day’s goals• Set ground rules• Played with Atlas
• Ingredient revealed 3 days prior• Met at Beaconfire in Arlington, VA at
10 am• Teams & Captains assigned• Group discussion of the day’s goals• Set ground rules• Played with Atlas
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Planning, Strategy & more Atlas
Planning, Strategy & more Atlas
• Team Breakouts• Generated questions for SI • Named the teams• Created a plan of action for the
day• Atlas helped …
• Team Breakouts• Generated questions for SI • Named the teams• Created a plan of action for the
day• Atlas helped …
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The Secret Ingredient … speaks
The Secret Ingredient … speaks
• Hour long conference call with SI ED• Asked questions• Asked more questions• Eyeballed the other teams to see if we could take ‘em in a rumble
• Hour long conference call with SI ED• Asked questions• Asked more questions• Eyeballed the other teams to see if we could take ‘em in a rumble
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And off we went ...And off we went ...
• Started to work• Had some lunch• Worried we would run out of time• Came up with some cool stuff• Debriefed our lessons learned
• Started to work• Had some lunch• Worried we would run out of time• Came up with some cool stuff• Debriefed our lessons learned
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Now you see how we did it…
Now you see how we did it…
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Meet the ChallengersMeet the Challengers
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Now for the SI…Now for the SI…
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The Secret Ingredient (SI):YOUTH SPEAKS
The Secret Ingredient (SI):YOUTH SPEAKS
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The Secret Ingredient (SI):YOUTH SPEAKS
The Secret Ingredient (SI):YOUTH SPEAKS
• Spoken word performance, education & youth development
• Shift the perception of youth by combating illiteracy, alienation and silence
• Empowering next generation of leaders, self defined artists and visionary activists
• Over 45,000 Bay Area teens each year• Partner programs in 42 U.S. cities
• Spoken word performance, education & youth development
• Shift the perception of youth by combating illiteracy, alienation and silence
• Empowering next generation of leaders, self defined artists and visionary activists
• Over 45,000 Bay Area teens each year• Partner programs in 42 U.S. cities
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YouthSpeaks.org should…YouthSpeaks.org should…• Be where young voices are taken seriously
(and take themselves seriously)• Challenge young people to find, develop,
publicly present and apply their voices to social change
• Provide event information, trainings, curricula, knowledge, resources, and best practices
• Raise money• Be a stage as live and crazy as vaunted
concert halls • Build the movement beyond physical
• Be where young voices are taken seriously (and take themselves seriously)
• Challenge young people to find, develop, publicly present and apply their voices to social change
• Provide event information, trainings, curricula, knowledge, resources, and best practices
• Raise money• Be a stage as live and crazy as vaunted
concert halls • Build the movement beyond physical
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Let the Battle BEGIN!Let the Battle BEGIN!
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Meet The WordsmithsMeet The Wordsmiths
Erin Sundari Johansen
Hurwitt, Firefly Partners
Michaela Hackner,
Forum One Communicatio
ns
Susan Sobel
Finkelpearl, Free Range
Studios
Milo Sybrant, Amnesty
International
(formerly Beaconfire)
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Goals
Tell stories (youth, staff, volunteers, teachers, community)
Leverage opportunity of HBO Better leverage emerging tech &
social media Improve social network strategy Use social media more strategically
Make site easier to maintain/update
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Project Overview
SWOT analysis Strengths: Live events, video assets,
engaged community, brand recognition, celebrity support
Weaknesses: Flash/Frame-based Web site difficult to manage, organization-centric navigation
Opportunities: HBO, 20K email subscribers
Threats: recruiting marketing/Web resources, social network presence(s), HBO timeline
Phased approach Triage Short term Long term
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Project Timeline
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Step 1: Triage
Challenge: Short timeline to prepare site and
campaign for HBO documentary releaseSolution:
Splash page on site to capture incoming traffic
Technological capabilities: ensure site can handle increased traffic load
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User Engagement Flow
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Step 2: Short-term (6-12 months)
Challenge: Fix major site problems Engage new and existing audience
resulting from HBO exposure Solution:
Improve navigability Improve ability to edit Improve design
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Website before…
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Youth Speaks Site ElementsHomepage features
Slideshow Success story pages: “Behind the Word”
Youth Speaks Events Google Calendar/Map mash-up
Flickr-generated photo slideshowVideo library: tagged and “filterable”Resource tools for educators Social network “hub”
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Step 3: Long Term
Challenge: Build integrated strategy for social
media/network use Maximize social network assets Take up opportunity that mobile presents
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Step 3: Long Term (cont.)
Solution: Strategy
▪ Find mentors▪ Add social media expert to board ▪ Delegate roles to members of youth advisory
board/Spokes Technology Opportunities
▪ Experiment with mobile and text/micro-blogging technologies▪ Use phased, “testing the waters” approach▪ Twitter for event promotion▪ Flash mobs
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THE SPECIAL SAUCE!
And now for…
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Brave New Voices 2009
Our Vision for 2009:The most dynamic, open, and
connected festival ever. More people get involved in
fundraising. More people experience the festival
around the world.Youth document their experience
unlike ever before.
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House Parties at Schools
Goals: Buzz building in select major
cities Two-way interaction btw
events How:
Youth watch Slam finals at house parties
Text in vote for People’s Choice Award
Events are free; but pass the hat Feeds from Flickr, Twitter, video to
record experiences around the nation
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House Parties (cont’d)
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Fundraising
Goal: cover expenses for 50 teams (500 participants) to attend BNV
Total revenue goal: $500,000
Methods:– Show progress with
dynamic map on sitelet – Each state links to a
unique fundraising page– Each page has
thermometer showing total raised
– Customization options
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Fundraising Timeline
Time before event: Task Description
5 months Buzz marketing campaign starts
Outreach to key bloggers promoting events
4 months Sitelet launches Home page promotion; message to list; keyword buys
3-4 months Direct mail drop and email campaign
• Include alumni and their families speaking to how their participation in past BNVs/spoken shaped their lives
• Use conditional content to target fundraising
1 week 72-Tweet-a-thon Last-minute push via Twitter to raise $10,000 in 3 day
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Social Media at BNV 2009 Goal: 1,500+ participants tell their story of BNV
’09.
“Behind the Word” participants share “ground truth” with the world.
Participants can:• converse through Twitter
• upload tagged conference images to Flickr
• post tagged videos to YouTube, and stop by kiosks with Flip cameras to share their stories and post to YouTube.
• upload audio interviews to a YouthSpeaks Utterli account
All feeds are “piped” into one central location on BNV sitelet
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Social Media Aggregation
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Meet Team Skip2Meet Team Skip2
Brian Pagels,
Forum One
Ross Nover, Free Range
Studios
Ali Cherry,
Beaconfire
Consulting
Maureen Wallbeoff,
Firefly Partners
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OUR APPROACH
Chef’s Tip!Knives are very helpful during the brainstorming phase.
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TODAY’S STARTER:
A STRATEGIC PLAN
FIRST COURSE!
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CLIENT GOALS
SHOWCASE the words and artists
INCREASE number of donors and dollars donated
EDUCATE audience about breadth of organization’s work
COMMUNICATE the power and inspiration of live events
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CLIENT GOALS
PROMOTE nation-wide chapter events to increase attendance
INTEGRATE work of local chapters into website content
PROVIDE resources and trainings to educators who work with youth
UTILIZE website as a tool for self expression and recruitment
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OUR STRATEGY
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WALK 3-6 MONTHS
ARTISTS: Showcase 10 active artists on websitePublish their profiles and workEngage individual artists as bloggers
EVENTS: Allow artists to post event experiences Email audience for post-event
comments Post set list and YouTube clips to blog
CHAPTERS: Post local chapter events to YS site Add ‘search by zip’ to website Provide content from local artists
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JOG 6 - 12 MONTHS
ARTISTS: Expand poems and words on new site Add weekly podcast featuring an artist Expand artist profile section
EVENTS: Multimedia content posted after events Use tagging to synch with artist profiles Add search by artist, date and topic
CHAPTERS: Add Google mash up/Google calendar Capture email addresses post-events Train chapters to add events and info
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RUN 12 - 18 MONTHS
ARTISTS: Add profiles for all event participants Allow users to “fan” and “follow” artists Showcase local artists in e-appeals
EVENTS: Add live streaming video of each event Encourage off-site viewing house parties Add RSS, social networking, mobile tech
CHAPTERS: Create full event pages for chapters Tag local YouTube and Flickr content Add local info to e-communication
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KEY SUCCESS METRICS
• Volume of fans per artist and artist content
• Volume of post-event comments
• Visits from social networking sites
• Speed of adding event content post-event
• Growth of house file and network
•Traffic to event pages; artist profiles; blog posts
•Repeat attendee count • Chapter event attendance
• Number of RSS subscribers
• Donation dollars and donor pool
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SURF AND TURF:ONLINE
& OFFLINE PLATES
SECOND COURSE!
Chef’s Tip!Five minutes of break time can help the kitchen staff stay on track.
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OUR THINKING
Live events are powerful and high energy for both the artists and audience
Best place to connect audience with online programs is at live events
Strategy will ‘blur the lines’ between actual event and content on website
Bring energy from live events to all online applications and programs
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EVENT CHECKLIST
Develop a system to coordinate tasks pre/during/post events
Identify staff and volunteers and train the team
Create a paper detailed checklist with step-by-step to do items
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SUGGESTED ACTIVITY
Capitalize on the energy from the live event
Keep the conversation going - engage the audience in an online dialogue
Introduce the audience to ongoing email communications from Youth Speaks
Capture attendee email & cell numbers at each event to quickly grow the house file
Send a ‘Thanks for Attending’ (TFA) email blast the day after each live event
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TFA EMAIL BLAST
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A YUMMY NEWHOME PAGE
THIRD COURSE!
Chef’s Tip!Keep your site developer away from open flame.
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4 HOUR HOME PAGE SPECIAL
Full redesign process:I/A; Wireframe; Mock Up; Revision Cycle
Used collateral from the Youth Speaks image library and current website
Referred back to organization goals and strategy to determine home page elements
Result is a balance of information and ‘Call to Action’
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REVIEW THE BILL
Define and respond to client goals
Create a manageable strategic plan
Identify key measures of success
Coordinate offline and online experiences
Use technology to create online dialogue
Design new website to serve as entry point for audience both pre and post-event
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Thank YouIt was a pleasure serving
you today!
(Tips are appreciated)
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Meet Team Teppanyaki鉄板焼き
Meet Team Teppanyaki鉄板焼き
Eve Simon, Beaconfire Consulting
Andrew Cohen,Forum One Communications
Jimmy Cudzilo , Firefly
Partners
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Our Offering
Appetizer: The Opportunities
Main Course: Site Map, Wireframes, Home Page Design, Email Design
Dessert: Communications Plan
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Appetizer: The Opportunities• Improve user experience• Showcase artists and their work.• Bring energy of live events online.• Seed target messages for donors,
educators, and press.
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Main Course
Site Map Wireframes Home Page Design Email Design
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Site Map
0.0Home
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3.0About
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6.1Press
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Home Page
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Home Page Design
Clean presentation Strong visual impact Prominently feature artists Show latest events Be easy to update Tie in social networks
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Dessert: Communications Plan Welcome Series Monthly Communications Quarterly Communications
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Communications Plan
Welcome Series
Tailored messages by audience: Artist Studio Owners Educators General
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Communications Plan
Monthly Communications E-Newsletter Artist Studio Success Event Tweets / Status Updates Text Message Broadcasts
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Communications Plan
Quarterly Communications E-mail Solicitations Printed Newsletter
Annual Communications Annual Report End-of-Year Solicitation
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Communications Plan
Annual Gala Tweet registrations updates Save the date emails Registration reminder Event follow-up email (links to photos)
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And now for a break from the regularly scheduled
program…
And now for a break from the regularly scheduled
program…
5 minutes of Q&A5 minutes of Q&A
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Cast Your Vote!Text Code 69866
Cast Your Vote!Text Code 69866
• ntc501 for The Wordsmiths • ntc502 for Team Skip 2• ntc503 for Team
Teppanyaki
• ntc501 for The Wordsmiths • ntc502 for Team Skip 2• ntc503 for Team
Teppanyaki
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Surprising Flavors on the Palette
Surprising Flavors on the Palette
• Web folks working for nonprofits are pretty damn smart
• More that unites than divides• With goals and focus, you can
accomplish anything in 8 hours
• Web folks working for nonprofits are pretty damn smart
• More that unites than divides• With goals and focus, you can
accomplish anything in 8 hours
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More Surprising Flavors…More Surprising Flavors…
• Divide and conquer• Collaboration harder with people
you don’t know that well• ALWAYS have a dog to play with if you spend your Sunday in the
office
• Divide and conquer• Collaboration harder with people
you don’t know that well• ALWAYS have a dog to play with if you spend your Sunday in the
office
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And the winner is…And the winner is…
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So now, with an open heart and an empty stomach, we
challenge YOU, NTC…
So now, with an open heart and an empty stomach, we
challenge YOU, NTC…
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… How do YOU Iron Chef?… How do YOU Iron Chef?
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TXT Your Session Evaluation!
TXT <CODE> to 69866
Or complete online at http://nten.org/ntc-eval or on a paper evaluation available in the session room.
Each completed session evaluation enters you to win a FREE 2010 NTC Registration!