november 2014 mnspug - sharepoint user adoption
TRANSCRIPT
Meeting #119http://sharepointmn.com
Welcome to the
Minnesota SharePoint
User Group
November 12th, 2014
SharePoint User Adoption
Tamara Bredemus, Sarah Haase, Trevor Huinker, and Liz Sundet
Donald Donais
Meeting #119http://sharepointmn.com
Agenda
• MNSPUG Information
• SharePoint User Adoption – Sarah Haase
• Break
• SharePoint User Adoption Panel Discussion
Tamara Bredemus, Sarah Haase, Trevor Huinker, and Liz Sundet
Meeting #119http://sharepointmn.com
User Group Goal / Objectives
Develop and support a local community focused on
Microsoft SharePoint Technologies
• Educate user group members about SharePoint Technologies
• Transfer knowledge within the community
• Communicate best practices
• Introduce new products / solutions
Meeting #119http://sharepointmn.com
MNSPUG Sponsors
Wrox Press (www.wrox.com)
O’Reilly (www.oreilly.com)
Dedicated Sponsors
Avtex (www.avtex.com)
Microsoft (www.microsoft.com)
Annual Sponsor
Currently Looking for Sponsorships!
SharePoint User Group Support
Meeting #119http://sharepointmn.com
MN SharePoint Users Group Website
• SharePoint Resource Documents
• SharePoint Resource links
• RSS Feeds
• Meeting Schedule
• Past User Group Presentations
• Past User Group Recordings
• Sponsorship Information
• http://sharepointmn.com
• Email: [email protected]
Meeting #119http://sharepointmn.com
Social Networking
• Linked In group – The most interactive… includes job postings…
Post Job Posting on the Jobs Discussion page
http://www.linkedin.com/groups?gid=1878792
• Twitter tags - @MNSPUG and #MNSPUG
• Yammer – Minnesota SharePoint Users Group
https://www.yammer.com/mnspug/
Meeting #119http://sharepointmn.com
Upcoming Schedule
• Next Meeting
December 10th, 2014 – Panel Discussion
Avtex Offices, Bloomington MN
Check www.SharePointMN.com for updates!
• Ongoing Schedule
2nd Wednesday of every month
9:00 to 11:30 am
Microsoft Technical Center – Edina
Meeting #119http://sharepointmn.com
Local and Online EventsSPChat through SharePoint Community – Online Nov 12th - http://sharepoint-community.net/events/spchat-with-fabian-williams-on-sharepoint-hybrid-with-an-emphasisDec 2nd - http://sharepoint-community.net/events/spchat-with-tim-ferro-on-visual-studio-2013-tfs-2013-new
SharePoint Saturday Twin Cities – November 22nd, Normandale Community College http://spstc.com****Need help covering MNSPUG table during breaks and lunch
Twin Cities PowerShell User Group – Dec 9th, 4:30 – 7:00 pmhttp://www.tcposhug.com/
Minnesota SharePoint SharePint – Tuesday, Dec 9th, 4:30 – 6:30 p.m. Joe Sensor’s in Bloomingtonhttp://www.meetup.com/Minnesota-SharePoint-SharePint/events/218022732/
SPTechCon – February 8th – 11th, 2015 in Austin, Texas http://www.sptechcon.com/
Microsoft Ignite Conference – May 4th – 8th 2015 in Chicago, Illinoishttp://ignite.microsoft.com/?WT.mc_id=IG15W1SEBN#fbid=DFKoFfeorYN
Meeting #119http://sharepointmn.com
Evaluations & Giveaways!
Meeting #119http://sharepointmn.com
News Related Items
• Office for Free?
http://bit.ly/1zAxngb
• OneDrive Goes Unlimited
http://bit.ly/1tlH5dP
• Microsoft and DropBox – Best Friends?
http://bit.ly/1yefYFS
• SharePoint 2015?
• Outlook for Mac Now Available, How About Office for Mac!
• Yammer Analytics Tool
http://bit.ly/WaXHMT
Meeting #119http://sharepointmn.com
Sarah Haase – SharePoint User Adoption at
Best Buy
4 Teams…
8 Hours…
1 Challenge…
Librarian
Number of children:
2 @sarahhaase
ROI
Adoption
Governance
SharePoint Saturday Twin
Cities
http://blog.splibrarian.com
LET’S START WITH THE MISSION…
Support Renew Blue by giving people the knowledge, tools and support they need to collaborate effectively.
The Stonehenge problem
“Adoption is not something that can be mandated. Adoption occurs when users decide for themselves that the solution provides them with a net benefit.”
- Socialtext white paperhttp://www.socialtext.com/solutions/wp_implementation.php
Architect/ManagerFarm
Administrator
Farm Administrator/
Engineer
Engineer Engineer
Center of Excellence.http://tinyurl.com/lq3xz8x
Internal consultancy
ROI case studiesBBY SharePoint
User Group
SharePoint Ninja Network
Launch of SP2013
Formalized SP2013
governance
Training CBTsMigration/admin
toolsSP2013 training
program
Farm Governance
Site Collection
Governance Site Collection Governance = The manner in which you own/control your site collection.
Farm governance = Rules/policies that apply to ALL of SharePoint 2013.
We provide the safety bumpers. You
make the detailed implementation
decisions.
All site collection administrators must be trained before they can leave the sandbox.
End User Training(2 hours)
Site Owner Training(4 hours)
Site Collection Admin Training
(4 hours)
Site Collection Admin Series
(Ongoing)
762 497 366 366
Governance only works if there is enforcement.
A solid implementation requires
knowledge of best practices.
Our governance plan should
match our corporate culture.
We cannot succeed
without community.
Lightning Rounds
Hack-a-thon
Team 1 (on-site)
Team 2 (on-site)
Team 3 (on-site)
Team 4 (virtual)
Customer Judges
Ninjas Consultants
Rules
• No Central Admin changes• SCAs must be certified• No Sandbox solutions• SharePoint Designer is OK
• Hire an Expert• Poll the Experts• Ask the Customer
Lifelines
Scoring
Meets Business Need
• Max score 5 points per judge
Technically Sound
• Max score 5 points per judge
Functionality
• Max score 5 points per judge
User Experience
• Max score 5 points per judge
Total possible of 20 points per judge, 60 points overall
9 am -Kickoff
9:15 am –Build time
begins
11 am – 1st
incremental search crawl
runs
3 pm – 2nd
incremental search crawl
runs
Overnight –Full search crawl runs
9 am – 3rd
incremental search crawl
runs
10 am –Finale
Business Case
Many Best Buy teams use SharePoint to store project documents and materials. The structure of these SharePoint project sites vary. Some sites are file repositories, with a bevy of file folders and documents stored in a single Shared Documents library. Other project sites use a hybrid approach, mixing document storage with contact lists, project calendars, dashboards to display project status, etc.
Many Best Buy teams use SharePoint to store project documents and materials. The structure of these SharePoint project sites vary. Some sites are file repositories, with a bevy of file folders and documents stored in a single Shared Documents library. Other project sites use a hybrid approach, mixing document storage with contact lists, project calendars, dashboards to display project status, etc.
Your challenge today is to build a prototype project site in SharePoint 2013. Your prototype should illustrate a broad-range of project management capabilities and serve as a best-practice model for SharePoint’s use as a project collaboration tool. You may want to give your prototype a name and a fake project identity. This will help you present your site and show the SPUG audience how the site could actually be used. Also consider how your prototype site could be replicated for widespread use. Since Best Buy launches thousands of projects annually, it is imperative that new project sites be quick and easy to create—even across different SharePoint site collections.
Your prototype should illustrate a broad-range of project management capabilities and serve as a best-practice model for SharePoint’s use as a project collaboration tool. You may want to give your prototype a name and a fake project identity. This will help you present your site and show the SPUG audience how the site could actually be used. Also consider how your prototype site could be replicated for widespread use. Since Best Buy launches thousands of projects annually, it is imperative that new project sites be quick and easy to create—even across different SharePoint site collections.
Hands-on learningEnd-to-end experience
Solves real-world problems
Drives self-sufficiency
Builds confidenceBuilds our internal
SharePoint community
Provides mentoring
opportunities
Reduces dependency on IT
Highlights IT as a driver of
innovation
Hack-a-thon Benefits
Lessons learned
• Customer forum is helpful
• FREE expert for 30 minutes during envisioning
• Build to scale vs. build to demo
• There’s a strong tendency to make things too complex
• This is not the time to try crazy stuff
http://blog.splibrarian.com/
sarah@splibrarian. com@sarahhaase
Questions?
Meeting #119http://sharepointmn.com
Break Time
Meeting #119http://sharepointmn.com
SharePoint User Adoption Panel
Meeting #119http://sharepointmn.com
Tamara Bredemus• Senior Collaboration Architect, City of Minneapolis
• Enjoys bring order out of chaos with out-of-the-box
solutions
• Works with: SharePoint 2007 – 2013, SharePoint
Online, InfoPath and SharePoint Designer
• Blog: http://heytamara.com
• Twitter: @TamaraBred
Meeting #119http://sharepointmn.com
Sarah Haase• Librarian
• Works at Best Buy
• Focusing on ROI, Adoption, and Governance
• http://blog.splibrarian.com
Meeting #119http://sharepointmn.com
Trevor Huinker• Avtex Consulting
• IT Pro Consultant
• @trevorhuinker
Meeting #119http://sharepointmn.com
Liz SundetApplications Architect - OneNeck IT Solutions
• Fulfilled a bucket list item of skydiving this year
• : @percusn
• : www.linkedin.com/in/lizsundet/
• Email: [email protected]
• Blog: www.itsocialbutterfly.wordpress.com
Introductions
Meeting #119http://sharepointmn.com
SharePoint User Adoption Panel
Meeting #119http://sharepointmn.com
Last But Not Least
• Please Fill Out Evaluations
• Drawings for Giveaways
• Today’s Presenters:
• Sarah Haase
• Panel Group