- - --- - --Northern Virginia Community College NOVA

NA TS Management Portal (NOVA's applicant tracking system)

PeopleAdmin Approving Positions

No~IA INorthern Virginia'¥ft Community College

Review I Edit I Approve a Position

The roles of Dean/Director, Budget, Human Resources, and VP/Provost are required to review, edit, and approve positions. The following steps will walk you through these processes.

1 . Select the Product Module of Position Management.

2. Select a role and click the Refresh button.

Employee Human Resources Interview Committee Member Manager

,VP/Provost

3. In the lnbox window, click the Actions tab. You will see a list of actions that need your attention. You will also receive an email to you NVCC email account informing you that there are actions needing your attention.

4. Click the Position Title.

~ lnbox (4 items need your attention)

Otsplayvio ttems fOt oroup "Oean/Otlect()("

POS!inOS (0) Hirtng Pr~ (1) .., - -Actlon_s _(3)-, S-1 Handllno IJsts (0)

Title Type Current State State Owner

IComputer Operations Manager I New Position Description Dean/Director Dean/Director

See more

Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Approving Positions - Page I 1

O~IA INorthern Vlrg1nla 'Wft Community College

5. After reviewing the Position Description, click the Edit link to make any edits to the Position Description.

NOTE: you can click the Edit link at the top of the page or click the Edit link for a desired section.

New Position Desr pti, n: Computer Operations Take Action On Action •

Manager I (Main) Edit Current Sta1us: Oean/Oireclor

Position Type Main Created by Barbara Helmick

Department learning and 01·mer Dean/Director Technology Resources.

Summaiy History Settings

0 Class Tit1e[!!ii]

0 Pos1t1on Details[!!]

6. After making edits to a page, click the Save button and then the Next button.

NOTE: You will need to click the Next button until you have reached the last page of the Position Description.

save « Prev •~$hj

7. Make a selection from the Take Action on Action drop-down.

\'IORKfLO'N ACT 0115

Keep working on this Action

Return to Hiring Manager (move to Hiring Manager)

Send to Budget (move to Budget)

Cancel Action (move to Canceled)

Actions for Dean/Director Role

WORKl'lO'N ACT10145

Keep working on this Adlon Send to HR for Initial Review (move to HR Initial Review) Return to Dean/Director (move to Dean/Director) Cancel Action (move to Canceled)

Actions for Budget Role

WQRl(S'LOW ACT.CNS

Keep wOlldng on this h9ol> Send lo VP/Provosl (move lo VP/Provost) Reium to &dgot (move lo Budget)

Cancel Action (move to Canceled)

MOVE DtRECTLV 10

Draft HR Review

Approved c..~d

Dean/Oirec:IOr Hiring Manager 8'..sg.i VP/Provost

Actions for HR Role

Version 1.1 (01/2013) - Document Created by TAC PeopleAdmin Approving Positions - Page I 2

--- - ------

No.IA INorthern Virginia'Vft Community College

WORKFLO'N ACTIONS

Keep working on this Action

Send to HR for Final Approval (move to HR Review)

Retum to HR for Additional Review (move to HR Initial Review)

Cancel Action (move to Canceled)

Actions for VP/Provost Role

Keep worttlng 00 this Adlon

Approved (move to Approved)

C~led (move to Canoeled)

>.!OVE DIRECTLY TO

Draft

Allllfoved Canceled

Dean/Director Hiring Manager

Budget HRlnitl.alRevlew

VP/Provost

Actions for HR Role Final Approval

8. Add any desired Comments and click the Submit button. Comments are optional.

NOTE: The Add this action to your watch list? Checkbox must be selected if you desire to add the position to your watch list. You are not required to add the position to your watch list.

Take Action x

Send to Budget (move to Budget)

Comments (ophonal)

Comments

" Add this action to your watch list?

Submit Cancel

Version 1.1 (01/2013} - Document Created by TAC PeopleAdmin Approving Positions - Page I 3