notice inviting global expression of … eoi for empanelment of technology provider-cum-engineering...

Global EOI for Empanelment of Technology Provider-cum-Engineering Consultant

NIT Notification Number: PEMC-06846 of 19

BHARAT HEAVY ELECTRICALS LIMITED (A Government of India undertaking)

PROJECT ENGINEERING & SYSTEMS DIVISION,

RAMACHANDRAPURAM, HYDERABAD – 502032, INDIA

NOTICE INVITING GLOBAL EXPRESSION OF

INTEREST (EOI) FOR EMPANELMENT

OF

SEWAGE TREATMENT PLANT

“TECHNOLOGY PROVIDER-CUM-

ENGINEERING CONSULTANT”

(ANY TECHNOLOGY, EXCLUDING MEMBRANE BIO REACTOR –

MBR TECHNOLOGY)

NIT Notification Number: PEMC-06846

00 04.06.16 C Pradeepa AK Sinha P Khadilkar First Issue

Rev Date Prepared by Checked by Approved by Remarks



LETTER OF INVITATION

Projects Engineering & Systems Division (PE&SD), Bharat Heavy Electricals

Limited (BHEL), Hyderabad (India), invites EOI proposals from prospective agencies

to empanel with BHEL for Supply of Biological Treatment System based on any

technology (except MBR) used in Municipal Sewage Treatment Plants (STPs) and to

provide engineering services for design of complete Sewage Treatment Plants including

Primary, Tertiary Treatment, Sludge Disposal and Odour Management system etc..

i. The EOI includes the following documents:

Section 1 - Disclaimer

Section 2 - Schedule of EOI process

Section 3 –Details of EOI

Section 4 – Pre-Qualification Criteria

Section 5 – Broad Technical Specifications and Scope of Work

Section 6 – Details of Documents to be submitted along with offer

Section 7 – BHEL’s Supplier Evaluation Approval & Review procedure

(SEARP) guidelines- 2010, amendment-5.

ii. Agencies interested in above EOI, may raise Pre-bid queries, if any, on or before

11th June 2016.

iii. Interested agencies shall submit their proposal along with covering letter and all

supporting documents/ information as per Section-6 in soft copies addressed to

Email IDs indicated in the contact details (Section-2: B) on or before last date of

Submission.

Sd/-

Prakash Khadilkar,

Dy. General Manager

Project Engineering & Systems Division (PE&SD)

Bharat Heavy Electricals Limited (BHEL),

Ramachandrapuram Hyderabad-502032 Telangana State, India



INDEX

Sl. No. SECTION NO. DESCRIPTION

1 SECTION – 1 DISCLAIMER.

2 SECTION – 2 SCHEDULE OF EOI PROCESS & CONTACT DETAILS.

3 SECTION – 3 DETAILS OF EOI.

4 SECTION – 4 PRE-QUALIFICATION CRITERIA.

5 SECTION – 5 BROAD TECHNICAL SPECIFICATION AND SCOPE OF

WORK.

6 SECTION – 6 DETAIL OF DOCUMENTS TO BE SUBMITTED ALONG WITH

PROPOSAL.

7 SECTION– 7 BHEL’s SUPPLIER EVALUATION APPROVAL & REVIEW

PROCEDURE (SEARP) GUIDELINES- 2010, AMENDMENT-5.



SECTION-1

DISCLAIMER

1. The information contained in this Expression of Interest (EOI) document provided to the

Applicants(s), by or on behalf of Bharat Heavy Electricals Limited (BHEL) or any of its

employees or advisors, is provided to the Applicants (s) on the terms and conditions set

out in this EOI document and all other terms and conditions subject to which such

information is provided.

2. The purpose of this EOI document is to provide the Applicants (s) with information to

assist the formulation of their Proposals. This EOI document does not purport to contain all the information each Applicants may require. This EOI document may not be

appropriate for all persons, and it is not possible for BHEL, its employees or advisors to consider the business/investment objectives, financial situation and particular needs of

each Applicant who reads or uses this EOI document. Each Applicant should conduct his

own investigations and analysis and should check the accuracy, reliability and

completeness of the information in this EOI document and where necessary obtain

independent advice from appropriate sources.

3. BHEL, its employees and advisors make no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or

completeness of the EOI document.

4. BHEL may, in its absolute discretion, but without being under any obligation to do so,

modify, amend or supplement the information in this EOI document.

5. An applicant means a Business Entity or Proprietor firm who has sufficient experience in

accordance with the Conditions of Eligibility as detailed in EOI is permissible.

6. The issue of this EOI does not imply that BHEL is bound to select and shortlist

Applicants to enter into tie-up agreements with shortlisted Applicants.

7. The respondent shall bear all costs associated with the preparation, technical

discussion/presentation and submission of EOI, BHEL shall in no case be responsible or

liable for these costs regardless of the conduct or outcome of the EOI process.

8. Canvassing in any form by the respondent or by any other agency on their behalf may lead to disqualification of their EOI.



SECTION-2

SCHEDULE OF EOI PROCESS & CONTACT DETAILS

A. SCHEDULE OF EOI PROCESS

The schedule of events during the Bidding Process shall be as follows -

Sl.No. Event Description Date

1 Issue of EOI document 4th June 2016

2 Last date of raising queries on EOI

specification

11th June 2016

3 Last date of Submission of Proposal 25th June 2016

B. CONTACT DETAILS:

All the correspondences and Proposal for Expression of Interest shall be addressed to the

following:

To:

Mr. M. Rajasekar, Deputy Manager,

Project Engineering & Systems Division (PE&SD),


Ramachandrapuram, Hyderabad-502032

Telangana State,India

Mobile: (+91)9491390930/

Land Line: (+91) 40 23183563

E-Mail: [email protected]

Copy to:

Mr. Prakash Khadilkar, Dy. General Manager

Project Engineering & Systems Division (PE&SD)


Ramachandrapuram, Hyderabad-502032

Telangana State, India

Mobile: (+91)9441231725/

Land Line: (+91) 23185025

E-Mail: [email protected]



SECTION – 3

DETAILS OF EXPRESSION OF INTREST (EOI)

3.1 ABOUT BHEL

Bharat Heavy Electricals Limited (BHEL) (www.bhel.com) is a Government of India

Undertaking and a Maharatna Company, Established in 1964. BHEL is an integrated power

plant equipment manufacturer and one of the largest Engineering and Manufacturing

Company of its kind in India. The company is engaged in the Design, Engineering,

Manufacturing, Construction, Testing, Commissioning and servicing of a wide range of

products and services for core sectors of the economy, viz. Power, Transmission, Industry,

Transportation (Railways), Renewable Energy, Oil & Gas, Water and Defence with over 180

products offerings to meet the needs of these sectors. BHEL has been the bedrock of India's

Heavy Electrical Equipment industry.

BHEL has a widespread network of 17 Manufacturing Divisions, 2 Repair Units, 4 Regional

Offices, 8 Service Centres, 6 Overseas Offices, 6 Joint Ventures, 15 Regional Marketing

Centres and current project execution at more than 150 project sites across India and abroad

corroborates the humungous scale and size of its operations.

Adding to its achievements, BHEL has joined the elite club of select global giants having an

installed base of over 170 GW of power generating equipment globally. BHEL also has a widespread overseas footprint in 78 countries with cumulative overseas installed capacity of

BHEL manufactured power plants nearing 10,000 MW.

BHEL has technology tie-ups with leading companies in the world including General Electric

Company, Alstom SA, Siemens AG and Mitsubishi Heavy Industries Ltd., supported by

technology developments in its own R&D centres. The quality & reliability of BHEL

products at par with other Global players and adheres to international standards.

3.2 ABOUT PROJECT ENGINEERING & SYSTEMS DIVISION, HYDERABAD

Project Engineering & Systems Division (PE&SD), located at BHEL-Hyderabad,

Ramachandrapuram, India is primarily responsible providing EPC solutions to various

business areas like Power Projects upto 150MW, Captive Power & Co-generation Plants in

Industry, PV Solar based Grid interactive Power Plants, etc in national as well as

international markets. This division has established excellent track record both in India and

Overseas market by successfully commissioning the various projects on EPC basis.

BHEL-PE&SD is now planning to take up independent projects related to large scale

Sewage Treatment plants (STPs) in Municipal Segment on EPC basis.

3.3 OBJECTIVE OF EOI :

The objective of this EOI is to shortlist, evaluate and empanel prospective agencies for

supply of “Biological Treatment Systems” with their respective technologies (excluding

Membrane BioReactor; MBR) for Sewage Treatment Plants (STPs). These agencies shall

also provide engineering services for total design of complete Sewage Treatment Plants

including primary and tertiary treatment systems, sludge disposal system, odour

management systems.



3.4 PROCESS OF EMPANELLING AND AVAILING SERVICES:

i. Prospective agencies, who are meeting the Pre-Qualification Criteria (PQC) as per

Section-4 shall submit their Proposal for EOI in English.

ii. Evaluation shall be carried out as per BHEL “Supplier Evaluation Approval &

Review Procedure (SEARP) guidelines- 2010, Amendment-5, Document no- AA:

MM: SR:01, Chapter –III to VIII (Refer Section-7 for details). The above document

is also available on BHEL website, under link:

http://www.bhel.com/vender_registration/vender.php.

iii. Agencies shall furnish all the filled in formats/ information/ documents/ credentials etc as per Section-6.

All the documents shall be submitted in English Language only. If, the reference

documents are in any other language, then the English translated copy of the same,

duly certified, stamped and signed by local chamber of commerce of bidder’s

country shall be furnished along with the copy of original document.

iv. In case separate proposals are received from different Divisions of the same

Organisation, BHEL reserves the right to consider proposal of any one of these

Divisions for empanelment. BHEL decision on this shall be final.

v. BHEL shall intimate the shortlisted agencies for further discussions, presentations,

etc on their proposals. BHEL at their discretion shall inspect their works/offices/reference project premises for the purpose of evaluation, as deemed

necessary before empanelment. BHEL decision on this shall be final.

vi. The selected agencies will be empanelled with BHEL as a supplier of “Biological

Treatment System” for Sewage Treatment Plant with their identified specific

technologies.

vii. Subsequent to empanelment, whenever required, BHEL shall float a formal Purchase

enquiry along with Project specific requirements/scope of work/ purchase terms &

conditions etc. The agency will be finalised as per BHEL’s procurement policies and

Purchase Order will be placed accordingly.

viii. In case it is required, a Tie-up / MOU with Technology Provider, shall be finalised on project specific basis. BHEL shall indicate such requirements while floating a

tender/project specific purchase enquiry. The roles/responsibilities of Technology Provider, terms and conditions of tie-up/MOU etc. shall be informed along with the

enquiry.

ix. The performance of the suppliers shall be evaluated periodically as per BHEL

SEARP guidelines. Delisting of these agencies shall be at the discretion of BHEL based on performance feedback criteria.

x. This expression of Interest is not an agreement and is not an offer or invitation to

enter into an agreement/ tie-up/MOU of any kind with any party by BHEL.



SECTION– 4

PRE-QUALIFICATION CRITERIA

The Agency desiring for empanelment should meet all the Pre-Qualification Criteria

mentioned below:

A) The agency should be a Technology Provider for “Biological Treatment System” with any

technology (excluding MBR technology) used in Sewage Treatment Plants (STPs).

B) In last 7 (Seven) years, the agency should have provided Design, Performance Guarantee

and key equipment for “Biological treatment system” with any technology (excluding

MBR) for following plant(s) and these plant(s) should have been working satisfactorily

for at least two (2) years, as on date of submission of EOI.

i. At least one (1) plant of minimum capacity 80 MLD,

Or

ii. At least Two (2) plants of minimum capacity 50 MLD,

Or

iii. At least Three (3) plants of minimum capacity 40 MLD.

C) In last 7 (Seven) years, the agency should have completed Engineering of following either separately or in a Single comprehensively project:

i. Detail engineering of complete STPs including primary & tertiary Treatment

systems, sludge disposal system and odour Management system.

(Process design & calculations, development of PFDs/Schemes/P&ID`s, sizing of

equipment/systems, layouts, performance guarantee calculations).

ii. Procurement Engineering including preparation of Purchase Specifications of equipment/systems of the STPs.

iii. Engineering of basic inputs for Civil, Electrical and Control & Instrumentation

Engineering.



SECTION– 5

BROAD TECHNICAL SPECIFICATION AND SCOPE OF WORK

5.1 INTRODUCTION:

PE&SD-BHEL is planning to execute large scale Sewage Treatment plants on EPC basis in Municipal Sector.

As a part of this process suitable Technology Providers are being shortlisted for supply

of Secondary Treatment Systems based on their respective technologies (excluding

MBR) and providing engineering services for the complete STP.

The scope of Technology Provider shall broadly include:

- Design, engineering, manufacturing, testing and supply of proprietary/key

components/equipment/sub-systems of “Biological Treatment System”

- Provide engineering services for detail engineering of complete STP including

primary, tertiary treatment systems, sludge disposal system and odour

management system

- Responsibility for treatment system performance

- Provide services for supervision of erection & commissioning

The broad scope of work is indicated below. However job specific detailed scope of work shall be furnished along with formal purchase enquiry on project-to-project basis.

5.2 BROAD SCOPE OF SUPPLY AND SERVICES:

A) Scope of Supply:

i. Supply of all proprietary and technology specific key equipment/ systems / items that

are required for STPs.

ii. The bidders shall also identify non- proprietary items required for the project and support BHEL in procurement engineering of these items.

B) Scope of Engineering:

I. Proposal Stage Engineering:

The supplier shall provide following engineering services during Proposal Stage of

the project.

i. Detailed study of Customer/Purchaser’s tender documents. Preparation of Pre-Bid

Queries/Questionare for seeking clarifications from the Customer/Purchaser on tender documents.

ii. Techno-economical evaluation of the various Treatment Processes / Technologies

with respect to the project specific conditions and selection of the appropriate

process design/technology for the project.

iii. Design of suitable Primary, Secondary and Tertiary Treatment systems including

Sludge Disposal and Odour Management systems as required.

iv. Proposal Engineering for the project with the selected technology including

preparation of all the necessary documentation required for submission of Technical

Offer.



(Typically includes: Process design calculations, Process PFDs/Schemes/P&IDs,

Layouts, System Write- ups, Datasheets, Sizing of all Electrical/Mechanical/C&I

Equipment & Systems, Bill of Materials for all Equipment & Systems, Schedule of

Quantities (SOQ) of Civil/Structural/Architectural Works, Utility Consumptions,

Electrical Load List, etc).

v. Preparation of comprehensive consolidated Technical Offer inclusive of Scope of Supply & Services/Terminal Points/Exclusions, Technical Deviations &

Clarifications on tender specifications, Filled-up Technical Schedules etc

vi. Finalising the optimised Performance Guarantees of the project considering bid

evaluation criteria of tender specification.

vii. Provide support in working out the cost/price estimates for the project including

back-up cost working sheets.

II. Execution Stage Engineering:

The agency shall provide following engineering services during execution stage of

the project.

i. Detail engineering of Primary, Secondary Biological treatment and Tertiary

Treatment systems including Sludge Disposal system and Odour Management

system, as required.

Carry out the detailed end-to-end process design for the selected treatment technology including process design calculations, sizing of various equipment and

systems, finalising process flow diagrams, detailed P&IDs/Process Schematics,

control and operation write-ups, process and electrical utility requirements,

chemicals consumption requirements, O&M consumable requirements, etc.

ii. Preparation of plant layouts/hydraulic flow/gradient diagrams for complete plant

iii. Preparation of basic engineering inputs required for carrying out detailed

Electrical and C&I engineering.

iv. Preparation basic engineering inputs required for carrying out detailed civil, architectural, structural and landscape engineering.

v. Procurement engineering for non-proprietary bought out items, identifying

probable suppliers in the market, preparation of technical specifications for RFQs,

support BHEL in the evaluation of technical offers received from the vendors.

vi. Preparation of Plant Performance Guarantee Test Procedure and assistance in

conducting the Plant Performance Guarantee Tests.

vii. Preparation of Plant Operations and Maintenance Manuals, Plant operation

procedures for the effective and efficient operations of plant.

C) Scope of Services:

i. Provide engineering support in getting the engineering documentation approved by

Customer/Purchaser/ their appointed agency including participating in technical

discussions with Customer/Purchaser, as required.

ii. Supervision of erection and complete commissioning of Biological Treatment

system and site support for integrating other sub-systems like primary treatment,

tertiary treatment, sludge disposal system etc.



iii. Support in finalising the list of O&M consumables & chemicals along with the

BOM and technical specifications.

iv. Visit of Technology Provider’s design experts to project site for resolving

engineering and technical issues, as required during execution of the project.

v. Support BHEL in obtaining statutory approvals, as deemed necessary.

vi. Provide support during plant O&M, as required.

5.3 Treated Effluent Quality:

The typical expected treated effluent quality shall be as follows. However, the treated

effluent quality shall meet the specification of respective tender/project which will be indicated in project specific enquiries.

Sl. No. Parameters Unit Standards

1 pH - 6.5 – 9.0

2 BOD mg/l 10

3 COD mg/l 50

4 TSS mg/l 10

5 NH4-N mg/l 5

6 N-TOTAL mg/l 10

7 FECAL COLIFORM (MPN/100ml) < 230

8 PO4-P mg/l 2

Attention:

The language of communication with the “Technology Provider-cum-Engineering Consultant” shall be English only. All the documents including the design/engineering

documents shall be in English Language.



SECTION– 6

DOCUMENTS TO BE SUBMITTED ALONG WITH PROPOSAL

Prospective agency should submit following documents along with their Proposal.

Sl No Document Description Filled in Formats to be Submitted with

Proposal Remarks

1 Check List for Indian Supplier

Registration Form

Section-7: Document no.

AA:MM:SR:01, Rev 01 Annexure-II ,

Page II of II

2 Check List for Foreign Supplier

Registration Form

Section-7: Document no.

AA:MM:SR:01, Rev 01 Annexure-III ,

Page II of II

3 Supplier Registration Form for

Indian Supplier

Section-7:

Annexure-II of SEARP,

Form no. SRF(I) 01 (Indian supplier)

Page 1 to 17, except Part-c, clause-ii

4 Supplier Registration Form for

Foreign Supplier

Section-7:

Annexure-III of SEARP,

Form no. SRF(I) 01 (Indian supplier)

Page 1 to 17

5 Check List for Pre-Qualification Criteria (PQC)

Format: R-1

6 Details of Reference Projects satisfying PQC

Format: R-2

7 Details of other Projects executed by technology provider

Format: R-3

8 List of clarification Format: R-4

9 Acceptance of EOI specification Signed and stamped copy of EOI

Specification No PEMC-06846

10 Proof of achieved guarantee effluent

parameters of listed projects

Customer accepted PG test reports of

listed projects.

Indian Supplier shall refer to “Guidelines to Indian Suppliers for filling-up supplier

registration form” Document no: AA: MM: SR: 01, Rev 01 Annexure-II, Page I of II

(enclosed in Section-7), before filling the various formats.

Foreign Supplier shall refer to “GUIDELINES TO FOREIGN SUPPLIERS FOR FILLING UP SUPPLIER REGISTRATION FORM” Document no: AA: MM: SR: 01,

Rev 01 Annexure-III, Page I of II (enclosed in Section-7), before filling the various formats.



FORMAT: R-1

CHECK LIST FOR PRE-QUALIFICATION CRITERIA (PQC)

Sl

no.

PQC Criteria Bidders

Response

(Yes / No)

Supporting Document(s) Required

(Only if Bidder response is- Yes)

A The agency should be a Technology

Provider for “Biological Treatment

System” with any technology (excluding

MBR technology) used in Sewage

Treatment Plants (STPs).

a) Filled-in supplier registration

form no: SRF(I)01 (Indian

supplier) and form no. SRF(F)01:

(Foreign supplier)

b) Filled in Format: R-2 & R-3

B In last 7 (Seven) years, the agency

should have provided Design,

Performance Guarantee and key

equipment for “Biological treatment

system” with any technology

(excluding MBR) for following plant(s)

and these plant(s) should have been

working satisfactorily for at least two

(2) years, as on date of submission of

EOI.

If yes, furnish the following details:

a) Filled in Format: R-2, and

b) Self-attested copy of Customer

Work order/ Purchase order

indicating broad scope of supply

and services.

c) Self-attested copy of Protocol/complete certificate

signed by Client/Owner,

indicating the successful

commissioning of the project.

“Or” Performance Certificate

issued by Owner/ Customer.

i. At least one (1) plant of minimum

capacity 80 MLD,

Same as Sl. no-B above

Or

ii. At least Two (2) plants of minimum

capacity 50 MLD,


Or

iii. At least Three (3) plants of minimum

capacity 40 MLD.


C In last 7 (Seven) years, the agency should have completed Engineering of

following either separately or in a Single

comprehensively project:



i. Detail engineering of complete STPs

including primary & tertiary

Treatment systems, sludge disposal

system and odour Management

system.

(Process design & calculations, development of PFDs/Schemes/P&ID`s,

sizing of equipment/systems, layouts,

performance guarantee calculations).

Related Document (s) indicating

similar scope.

Document No:……/………/…….

ii. Procurement Engineering including

preparation of Purchase

Specifications of equipment/systems of the STPs.

Related Document (s) indicating

similar scope.


iii. Engineering of basic inputs for Civil,

Electrical and Control &

Instrumentation Engineering.

Relevant documents prepared by

bidder and approved by Customer

indicating similar scope.


Signature & Stamp of Authorized Signatory



FORMAT: R-2

DETAILS OF REFERENCE PROJECTS SATISFYING PQC

Sl.No Project details Project-1 Project-2 Project-n

1 Name of the Project

2 End Customer details

(Name of the Organisation, Contact

person, phone no, email ID)

3 Details of Customer:

(Contact information like Name of the

Organisation, Contact person, phone no,

email ID etc to be provided)

4 Capacity of the plant in MLD

5 Date of award of the order by customer.

6 Brief scope of contract & details of Key

equipment

7 Type of technology used for “Biological

treatment system”

8 Date of supply completion

9 Date of commissioning of the system.

10 Date of Performance Guarantee Test

11 The guaranteed effluent water

quality for pH, BOD mg/l, COD mg/l, TSS mg/l, Fecal Coliform

MPN/100ml, NH4-N mg/l, N-Total mg/l, PO4-P mg/l

12 The effluent water quality achieved

during PG test for pH, BOD mg/l,

COD mg/l, TSS mg/l, Fecal

Coliform MPN/100ml, NH4-N mg/l,

N-Total mg/l, PO4-P mg/l

Customer accepted PG test report in

support of the above to be furnished.

13 Date of commencement of Commercial

Operation of complete plant.

14 Order value in INR/ USD




FORMAT: R-3

DETAILS OF OTHER PROJECTS OF SIMILAR NATURE, EXECUTED

Sl.No Project details Project-1 Project-2 Project-3

1 Name of the Project

2 End Customer details

(Name of the Organisation, Contact

person, phone no, email ID)

3 Details of Customer:

(Contact information like Name of the

Organisation, Contact person, phone no,

email ID etc to be provided)

4 Capacity of the plant in MLD

5 Date of award of the order by customer.

6 Brief scope of contract & details of Key

equipment

7 Type of technology used for “Biological

treatment system”

8 Date of supply completion

9 Date of commissioning of the system.

10 Date of Performance Guarantee Test

11 The guaranteed effluent water

quality for pH, BOD mg/l, COD mg/l, TSS mg/l, Fecal Coliform

MPN/100ml, NH4-N mg/l, N-Total mg/l, PO4-P mg/l

12 The effluent water quality achieved

during PG test for pH, BOD mg/l,

COD mg/l, TSS mg/l, Fecal

Coliform MPN/100ml, NH4-N mg/l,

N-Total mg/l, PO4-P mg/l

Customer accepted PG test report in

support of the above to be furnished.

13 Date of commencement of Commercial

Operation of complete plant.

14 Order value in INR/ USD



15 Furnished the following documents

in support of above work experience

for each project.

a. Self-attested copy of Customer Work order/ Purchase order

indicating broad scope of supply and services.

b. Self-attested copy of

Protocol/completion/Performanc

e certificate signed by Client/Owner.




FORMAT: R-4

LIST OF CLARIFICATIONS

Sl.No. Reference clause of

EOI Document

Clarification by

Technology provider-

cum-Engineering

Consultant

Response by BHEL

1

2




SECTION– 7

Supplier Evaluation Approval & Review procedure (SEARP) guidelines- 2010,

amendment-5, Document no AA:MM:SR:01, rev 01 is enclosed for reference.

SUPPLIER EVALUATION,

APPROVAL & REVIEW

PROCEDURE

2010

(Amendment 01 dt: 12.04.2010 &

Amendment 02 dt: 16.08.2010, Amendment 03 dt: 11.09.2012

Amendment 04 dt: 03.06.2013, Amendment 05 dt: 03.09.2015

incorporated)

Corporate MM

BHARAT HEAVY ELECTRICALS LIMITED

New Delhi

Chapter- III

Supplier Registration

and Assessment Procedure

Document No. AA:MM:SR:01

Revision No. 01 amdt.-04

Page No. 7 of 23

SUPPLIER REGISTRATION AND ASSESSMENT PROCEDURE

1.0 INTRODUCTION

The system aims to select reliable and quality conscious suppliers.

The formats for assessment of supplier are based on numerical rating to minimize subjectivity.

2.0 SUPPLIER REGISTRATION AND ASSESSMENT

2.1 The suppliers shall fill up the following Supplier Registration forms (SRF) as applicable: Category of Supplier FORM

Annexure Page no. Type

(A) a) Indigenous II

1-10 OS

11-12 QS

13 TC

b) Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or

Subsidiary of registered foreign principal

II 1-10 OS

c) Foreign III 1-2

(B) Contractor VI 1-10

Parameters marked with * in SRF carry scores.

2.2 Supplier Registration Process:

The process of source selection consists of following stages:

2.2.1 Information Stage

2.2.2 Assessment Stage

2.2.3 Registration Stage

3.0 Information stage:

The information about suppliers is received in Supplier Development Cell. Some of the sources of data are as

follows:

a) Supplier approaches directly.

b) Information received through various disciplines of organisation such as Engg./ MM/ Technology etc.

c) Through Web search/ Newspapers/ Magazine/ Business Catalogue/ Exhibitions/ Seminars/ Electronic

media etc.

d) Suppliers technically qualified in Open Tenders.

e) Customer/ collaborator recommendation.

3.1 Recommended guidelines for dealing against each of above situation.

3.1.1 For S. N. 3.0 (a), (b) and (c), the documents sent by suppliers will be scrutinized by SDC/SRC and referred to

Convener of the concerned MISCC for review by MISCC. The MISCC may recommend any of the

following:

a) The item is not required.

b) There are sufficient numbers of suppliers and the applicant supplier is not required. The unsuccessful

applicants shall be accordingly communicated within five days of the MISCC recommendation by SDC.

c) In case item is required, supplier may be advised to download the Supplier Registration Forms from

www.bhel.com and submit the same to SDC/SRC.

3.1.2 For S.N. 3.0 (d) and (e), in case of unregistered supplier, the necessary Supplier Registration Form may be

got filled up from the supplier by concerned MM group and submitted to SDC/ SRC for further processing.

4.0 Assessment Process:

The supplier under 2.1 (A) (a) & (b) shall fill the Supplier Registration Forms given in Annexure II for

assessment on the basis of following three criteria:

a) Organisational Soundness - Part A

b) Quality System - Part B

http://www.bhel.com/

Chapter- III




Revision No. 01

Page No. 8 of 23

c) Technical Competence - Part C - specific Technical Competence, if required, to be filled later on

when sent to supplier by BHEL.

The parameter with * marks shall be the scoring parameters. The registration of suppliers shall be based on

the marks scored.

4.1 Organisational Soundness will be judged on the basis of information furnished by the supplier on the

following aspects:

General information about organization, which includes:

a) Ownership information;

b) Financial information;

c) Registration particulars

d) General Manufacturing facilities

e) Industrial relations

The forms placed at Part-A of Annexure II relate to Organisational Soundness. Supplier must answer all

questions

4.2 Quality System will be judged on the following aspects:

a) Incoming material control

b) Process Control

c) Control of Non-conformance

d) Control of measuring & monitoring device

e) Conformance to safety requirement

f) Customer Supplier communication

The forms placed at Part-B of Annexure II relate to Quality System. Supplier must answer all questions.

4.3 Technical Competence:

For jobs to BHEL design & technology:

The technical competence of supplier will be judged on the basis of his understanding about BHEL product

specification and its criteria, the process capability of the machines available with the supplier and the

experience of the manpower.

For jobs procured on the basis of performance specification (Design & Technology is of supplier):

As design and technology is of supplier, BHEL cannot give the dimensional tolerances but only specify the

performance specifications in following manner:

a) Critical performance specifications

b) Major performance specifications

c) Minor performance specifications

While assessing the supplier for performance specification, following should be examined:

(i) Design capability for the product to achieve the desired performance specification

(ii) Quality Control Plan & verification of its implementation & acceptance criteria

(iii) Process capability to produce critical components & major components

(iv) Adequacy of final product testing

Part C of Annexure II relates to technical competence assessment. If specific technical competence is not

required, then 15 marks may be distributed on pro-rata basis to Common Technical Competence so as to arrive

total of 25 marks for evaluation.

5.0 Assessment Stage:

5.1 On receipt of filled-up Supplier Registration Forms, SDC will send an acknowledgement to the supplier

within five working days.

Chapter- III





Page No. 9 of 23

5.2 MISCC shall scrutinize the registration forms, with the help of TCA. If the supplier, prima facie, is found

suitable/ required, MISCC will send the product specific Technical Competence form (along with

specification, standard, drawing etc, if necessary) directly/ through SDC to the supplier for his response.

Subsequent to receipt of the supplier‟s response, MISCC/ TCA will assess the reply along with the SRF and

complete the marking as per Score Sheet (Part D) in Annexure II.

5.3 On the basis of supplier‟s score and other information given by supplier, MISCC will give any of the following recommendations:

5.3.1 If supplier is not found up to the mark at any stage during process of registration, SDC will be intimated

accordingly for onward communication to the supplier.

5.3.2 Supplier can be considered provided he makes improvements in the indicated areas.

5.3.3 Supplier can be considered but visit to supplier‟s works is required for assessment.

For this purpose, SDC will coordinate formation of Supplier Evaluation Team consisting of members from

concerned purchase, quality and engineering/ technology/ indenting departments. The team shall comprise

minimum two members, one of whom shall be a certified Assessor. The members of the Supplier Evaluation

Team will verify the information given by the supplier in the SRF, Technical Competence form and any other

issues necessary to register the supplier. The team will give marks in the Score Sheet Part D and sign the

same. MISCC will review the assessment report of the Supplier Evaluation Team and give final approval to

SDC.

5.3.4 It is decided to develop the supplier through development indent route for which development code shall be

approved by MISCC.

5.3.5 Based on the details submitted/supplier visit made, if the supplier qualifies for registration, the supplier shall

be approved by MISCC for permanent code/ trial code.

6.0 Registration stage:

Based on the approval of MISCC, registration of the supplier shall be done as per procedure in Chapter-IV.

7.0 Numerical rating is assigned for each parameter. Scoring will be done as per Part-D (Score Sheet) of

Annexure II.

8.0 Assessment Criteria:

Assessment criteria shall be as per the numerical rating assigned to each parameter and scoring will be done

as per Part –D (Score sheet) of Annexure II.

9.0 Cycle Time for Supplier/ Contractor Registration:

On receipt of a Supplier Registration Form, the SDC, within one month, shall seek any information on the

missing Annexures and details only once. This complete registration form will be sent by SDC to the

concerned MISCC(s), and receipt obtained. MISCC(s) may seek (if required) clarifications from the supplier

only once. Seeking repetitive clarifications is not allowed unless further clarifications relate to reply received

against earlier clarification.

After receipt of complete Supplier Registration Forms (with relevant annexure and details), the evaluation

shall be completed within three months (including visit, if required).

SDC shall raise an exception report on half yearly basis on „the supplier applications pending beyond the

stipulated time frame‟, and submit the report to respective MISCCs for review.

Chapter- IV

SUPPLIER

REGISTRATION



Page No. 10 of 23

SUPPLIER REGISTRATION 1.0. Type of Registration

Considering the total business operations of BHEL involving purchase of raw material/ components/ capital

equipments from different type of business organizations like manufacturer, stockist/ authorized agent etc.,

following categories of registration are recommended to differentiate one time, development, trial or

permanent code supplier.

1.1 One time code:

1.1.1 One time code, for the purpose of placing purchase order(s) can be allotted to suppliers who have not been

assessed and registered for the following cases:

i. Successful bidder who qualifies against the stated PQR in an Open Tender.

ii. Unregistered suppliers with whom Single Tender has been finalized as per Purchase Policy provisions.

Note:

i. The data of one time codes allotted shall be maintained online separately by SDC, for review by

respective MISCCs, who shall assess and register such suppliers.

ii. All suppliers who are allotted a one time code shall be considered for registration and their SRF assessed

as per laid down procedure within the time frame specified at clause 9.0 of Chapter-III.

On successful execution of the purchase order, such one time code suppliers may be considered for

updation in the PMD for permanent code, provided the supplier has successfully executed the order and

its satisfactory performance (supplier performance rating) against the order is acceptable to MISCC.

Before registration, the SRF shall be got filled up and processed through MISCC.

However, one time codes allotted for non PMD items purchased through personal enquiry (as per clause 9.4

of Chapter-II), shall be exempted from above provisions (i) and (ii).

1.1.2 For one time code, approval of Unit MM Head or official nominated (not below the rank of AGM) by Unit

Head will be required.

1.1.3 Suppliers with one time code shall not be included in PMD.

1.2 (i) Development code:

Development code shall be given to a supplier where an item or product is to be developed by the supplier

with the assistance of BHEL through development indent route only. MISCC shall approve allotment of

development code to the supplier, based on supplier assessment as per respective SRF.

1.2 (ii) Trial Code:

Trial code can be given to a supplier for the purpose of judging his capabilities for supplying the given

product/ item. MISCC shall approve allotment of trial code to the supplier, based on supplier assessment as

per respective SRF.

1.2 (iii) Treatment of Development/ trial codes:

A. Though Suppliers with development/ trial code shall be included in the PMD, they shall not be

considered for regular purchasing action and accordingly will not be treated as registered suppliers for

the purpose of issuing Limited Tender Enquiry.

B. Development/ trial order shall be placed within 90 days of allotment of development/ trial code else

reasons for not ordering shall be recorded and put up to Product Manager.

C. Development/ trial orders shall be for a minimum possible quantity (quantity to be decided by MISCC) and shall not be linked to any specific project requirements. However, the developed items may be linked

to subsequent project requirements on successful completion.

D. Liquidity damage/ penalty for late delivery clause would not be applicable for development orders.

Chapter- IV

SUPPLIER

REGISTRATION



Page No. 11 of 23

E. Liquidity damage/ penalty for late delivery clause would be applicable for trial orders.

F. Maximum three development/ trial orders can be placed for a given material category on a particular

supplier. Second/ Third development/ trial order can be placed only after completion of the previous

order. On completion of one development/ trial order, MISCC will recommend within three months any

of the following:

(a) may approve updation of the development/ trial code to permanent code if the supply is acceptable,

or

(b) may reject the supplier if the supplies are not acceptable, or

(c) shall recommend placement of another development/ trial order in case the supplies are not

satisfactory and the supplier has to be developed/ tried again for recorded reasons.

If three such orders are completed by the supplier, MISCC shall clearly decide either to allot a permanent

code or to reject the supplier within 3 months of execution of third order.

Note:

i. The term „completion‟ (referred above) will mean inspection clearance before dispatch/ receipt of supply against previous order/ any milestone after supply of last trial/ development order.

Completion of the milestone shall be pre-decided by MISCC at supplier assessment stage.

ii. Any Trial code supplier who is the successful bidder against the pre-stated PQR in an Open Tender

can be given One Time code for the purpose of placement of Purchase Order and after successful

completion of Purchase order, the supplier may be considered for updation in the PMD for

permanent code, provided the supplier has successfully executed the order and its satisfactory

performance (supplier performance rating) against the order is acceptable to MISCC. Before

registration, the SRF shall be got filled up and processed through MISCC.

1.3 MISCC shall approve allotment of permanent code to the supplier based on supplier assessment as per

respective SRF and inform the same to SDC for updation of records. All suppliers allotted permanent code

shall be placed in the PMD and shall be considered for regular purchasing action.

1.4 One time code, Development code, Trial code and Permanent code may be allotted to suppliers covered under

Chapter V “Registration of other categories of suppliers” too as per specific approval of MISCC.

2.0 Treatment of existing suppliers

a) Existing development code/ trial code suppliers in PMDs :

Suppliers with development/ trial code shall be included in PMD, and MISCC shall process their updation to

permanent code as per the provisions spelt out at 1.2(iii) above.

b) Allotment of additional material category/ Deletion of material category already allotted to existing suppliers

in PMD:

In case a supplier is already registered in some material category in PMD and necessity arises to add/ delete

material category, within the same generic type of material, MISCC shall examine supplier‟s request.

The technical competence of the supplier for the new material category/ item shall be assessed as per norms

and if the supplier is found technically acceptable, MISCC shall send the approval for the relevant code, to

SDC for addition/ deletion of the supplier in the recommended material category/ item.

In case the new item/ material category is not of the same generic type of material for which supplier is

already registered, assessment of technical competence and quality systems by MISCC shall be required.

3.0 Treatment of existing suppliers of Power Sector

This aspect has been dealt in detail at clause no. 10 of Chapter II.

Chapter- V

REGISTRATION OF

OTHER CATEGORIES OF

SUPPLIERS



Page No. 12 of 23

REGISTRATION OF OTHER CATEGORIES OF SUPPLIERS

1.0 There may be other categories of suppliers such as sister-unit registered suppliers, foreign suppliers, stockists,

agents, dealers, ancillaries and sub-contractors etc. who may require different treatment. The approach for

registration of such suppliers is as follows:

2.0 Sister Unit Registered Suppliers (SURS)

Registered suppliers of sister units having a permanent code shall be exempted from detailed registration

procedure and shall be directly included in the list of approved suppliers for the same/ similar class of item

provided the supplier‟s past performance at sister unit is satisfactory. Accordingly, approval of MISCC shall

be required. Supplier Registration Forms shall be got filled up for records and hence no TCA assessment is

required. Wherever a vendor, inspite of his application, is not considered for registration by the sister unit,

reasons for the same are to be recorded by MISCC and approved by Product/ Functional Manager/ MM Head,

not below the rank of AGM.

However, in case of items which are different, suppliers that are already registered with permanent code in

Sister Units, will be assessed only for Technical Competence portion of the SRF by MISCC.

3.0 Collaborator Registered Suppliers

Suppliers approved by collaborators may be exempted from detailed registration procedure. However,

mandatory information required for carrying out the business as per clause 4.0 & 6.13 of registration form

shall be ensured for Indian vendors. In case the supplier approved by collaborator is a foreign vendor,

information received from collaborator will be sufficient. Based on this, these suppliers should directly be

included in the list of registered suppliers. Approval of MISCC shall be required.

4.0 Sister Units

Sister units/ divisions shall be exempted from detailed registration procedure and directly included in the list

of registered suppliers.

5.0 Registration of suppliers of national/ international reputation

Many a times, we may come across a situation where it becomes essential to procure item/ component/

material from reputed suppliers due to customer specifications, critical requirement or similar other

considerations. Normally, such suppliers should also follow our supplier registration route. It is, however,

experienced that certain suppliers of national/ international reputation, corporate giants or those who enjoy

monopolistic status do not evince interest in filling up our Registration Form and follow our guidelines.

In view of organizational interest, the following steps are suggested for registration of such exceptional

suppliers:

5.1 The concerned Product Head/Functional Head shall prepare a proposal indicating the description of item,

PMD/ SD material category and other relevant details, name and complete details of the proposed supplier

with justification for seeking registration of the supplier under this provision. However, statutory details like

PAN No., Excise control no. etc. shall be obtained from such suppliers for our records.

5.2 The above proposal, with recorded reasons, shall be concurred by MISCC and got approved from Head of

Unit.

5.3 Registration of suppliers, as explained above, shall be done on exception basis.

6.0 Registration of Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales

office or Subsidiary of registered foreign principal:

All such suppliers shall fill up registration form as per Annexure II (page 1 to 10).

For registration under above category, the registration criterion shall be the assessment of organizational

soundness by MISCC/ TCA and Principal‟s authorisation letter and approval by MISCC. In case of Indian Agents of foreign principals, the deed of agency agreement between the foreign principal and the agent

should be necessarily ensured.

Chapter- V

REGISTRATION OF

OTHER CATEGORIES OF

SUPPLIERS



Page No. 13 of 23

7.0 Registration of Foreign Suppliers

7.1 Foreign suppliers shall fill up registration form as per Annexure III. The assessment of foreign suppliers shall

be on the soundness of organizational and financial parameters & manufacturing and testing facilities. The

details of experience/ performance certificate offered by the supplier should be properly scrutinized. A report

of the supplier shall be solicited by BHEL from a reputed third party business rating agency like Dun &

Bradstreet, Creditreform etc. or third party business rating agency empanelled by BHEL.

If any supplier does not submit this report, same should be obtained by BHEL. This report shall be mandatory

for registration of foreign suppliers. If required, business information of the supplier can also be solicited by

BHEL from Indian Missions/ Local Chamber of Commerce or Industry/ reputed bank and this information

can be used to supplement the report from the third party business rating agency.

A reputed bank is one who is a member of consortium banks of BHEL or has a correspondent relation with

any of BHEL’s consortium banks having operations in the country where the supplier is existing.

7.2 The visit to supplier for assessment is not a normal feature of the system. However, visit to foreign supplier

for assessment may be recommended by MISCC in exceptional cases based on the following:

critical nature of item involved or other similar consideration Large volume of anticipated or committed business by BHEL with the foreign supplier. Non availability of performance report from the customers of the foreign supplier.

MISCC shall clearly record the reasons for which the visit is necessary.

7.3 The forms and the documents submitted by the supplier along with the mandatory Business rating report will

be reviewed and assessed by MISCC/ TCA. Such assessment which is without marking should be duly

approved by MISCC for allotment of permanent/ development/ trial code.

8.0 All suppliers who have been techno-commercially qualified against pre-stated PQR in the open tender, may

also be assessed by MISCC for their registration for allotment of permanent/ trial code. On successful

execution of the purchase order, such suppliers may be considered for updation in the PMD for permanent

code, provided the supplier has successfully executed the order and its satisfactory performance (supplier

performance rating) against the order is acceptable to MISCC. Before registration, the SRF shall be got filled

up and processed through MISCC.

9.0 Treatment of Sub-Suppliers

9.1 In case of systems/ main packages/ BOPs etc. (herein after referred as main package) covering engineering,

BOI, site erection and commissioning, the order is placed on single supplier. The supplier in turn may place

order on sub-supplier(s) for certain items/ components/ sub-systems/ packages/ BOIs etc. (herein after

referred as sub-system).

9.2 The sub-suppliers may be approved by BHEL/ customer depending on the criticality of the sub-system and/

or as per requirement of the contract. Accordingly, technical specifications of main package contain details of

sub-system. For this, following procedure will be followed:

9.2.1 Identification of critical sub-systems in the main package by concerned MISCC.

9.2.2 PQR for sub-supplier(s) for such critical sub-system(s) shall be framed by concerned Engineering in

consultation with Quality and approved by MISCC.

9.2.3 If PMD exists for such sub-system(s), then the PMD of the same shall be forwarded to main supplier for

procurement of the sub-system(s) through any of the PMD suppliers. In case, where main supplier suggests

additional sub-supplier(s) for the sub-system(s) along with credentials, same shall be approved by concerned

Engineering Head in consultation with Quality provided it meets specified PQR.

9.2.4 If PMD does not exist, then main supplier to submit credentials of sub-suppliers meeting the specified PQR.

The same shall be approved by concerned Engineering Head in consultation with Quality.

Chapter- V

REGISTRATION OF

OTHER CATEGORIES OF

SUPPLIERS



Page No. 14 of 23

9.2.5 Wherever customer has specified PQR or specified/ approved list of additional/ partial/ complete sub-

supplier(s) for the sub-system, then the same shall be followed to comply with above clause 9.2.3 and 9.2.4

Customer approval is to be taken as per contract requirement.

9.2.6 Necessary clause shall be inserted in the GCC/ NIT of the main package to ensure compliance.

9.2.7 In order to increase vendor base, new sub-supplier(s) identified during the above process shall be considered

for registration by MISCC, provided PMD for such items is maintained in the unit.

10.0 REGISTRATION MATRIX

The registration matrix is given on the next page for easy understanding of procedure of registration for

various types of suppliers. The abbreviations used are indicated below:

MISCC - Material Identification & Supplier Control Committee

SRC - Supplier Registration Committee (for Power Sector Regions)

SRF - Supplier Registration Form

TCA - Trained & Certified Assessor

MI - Manufacturer (Indigenous)

MF - Manufacturer (Foreign)

MC - Manufacturer recommended by Collaborator

SU - Sister Unit

SURS - Sister Unit Registered Supplier

NA - Not Applicable

UNITS - All Manufacturing units, PS-Regions and Divisions.

Constituting Authority (CA) - As defined in 3.1 of Chapter-I

Chapter- V

REGISTRATION OF OTHER CATEGORIES

OF SUPPLIERS


Revision No. 01

Page No. 15 of 23

REGISTRATION MATRIX FOR SUPPLIERS OF VARIOUS TYPES

Sl

no.

Type of Supplier Authority

for initial

recommen

dation

Assessment

Criteria

Authority to

decide

assessment

criteria

Authority for

assessment

Final

recommendation

for registration

Approving

authority for

registration

Remarks.

1.

MI MISCC/

SRC

SRF,

Technical

Competence

& team visit, if

reqd.

MISCC/ SRC MISCC/ SRC,

Supplier

Assessment Team

MISCC/ SRC Chairman

MISCC/

Constituting

Authority SRC

Permanent code or

Development code or

Trial code

2

MF -do- SRF & team

visit, if reqd

-do- -do- -do- -do-

-do-

3 SU -do- Not

Applicable

Not

Applicable

Not

Applicable

-do- -do-

Permanent Code

4

SURS -do- Same item

(Size/

application)/

same class of

material,

performance

feedback

MISCC/ SRC MISCC/ SRC -do- -do- SURS with permanent

code can only be

considered. Technical

Competence to be

verified/ assessed

5.

Reputed

Suppliers

(Clause 5.0 of

Chapter V)

MISCC/

SRC

Justification

for seeking

registration

MISCC/ SRC SRF not required,

however, statuary

details shall be

asked for.

MISCC/ SRC Head of

Unit

Exceptional cases only

Chapter- V

REGISTRATION OF OTHER CATEGORIES

OF SUPPLIERS



Page No. 16 of 23

Sl.

No.

Type of Supplier Authority

for initial

recommen

dation

Assessment

Criteria

Authority to

decide

assessment

criteria

Authority for

assessment of

Supplier

Registration Form

Final

recommendation

for registration

Approving

authority for

registration

Remarks.

6. MC MISCC/

SRC

Collaborator

document/

confirmation

MISCC / SRC MISCC/ SRC MISCC /SRC Chairman

MISCC/

Constituting

Authority SRC

7. Stockist /

trader/Distributor/Dealer/Authorised agent / Channel

partner / Indian

sales office or

subsidiary of

foreign principal

-do- Assessment of

Organisation

Soundness and

principal's

authorisation

letter

MISCC / SRC MISCC / SRC /

TCA

MISCC / SRC -do- Registration of Agents to

be discouraged and

avoided to the extent

possible.

8. Petty Item

Suppliers

Product

MM Head

- - No registration

recommended

- MM Head/

Nominee of

Unit Head

One time code will be

allotted

9 One Time Code Product

MM

Head/

MISCC/

SRC

- - No formalities

required for

irregular

requirements.

Statutory

requirements to

carry out the

business should be

obtained.

MISCC/ SRC

Chairman

-do- One time code will be

allotted.

10 Contractors for

PS-Regions

SRC SRF SRC SRC SRC Constituting

Authority

for SRC

Chapter- VI

SUPPLIER PERFORMANCE

MONITORING AND

RATING SYSTEM

Document

No.

AA:MM:SR:01


Page No. 17 of 23

SUPPLIER PERFORMANCE MONITORING AND RATING SYSTEM

1.0 The Supplier Performance Rating can be used for assessing the performance of a supplier in comparison with

other suppliers with a view to decide whether or not to continue to procure the products from the supplier if

the Supplier Performance Rating is below a certain limit.

2.0 Supplier Performance Rating (SPR): Supplier performance shall be assessed taking into account the

following main factors and calculated for each consignment/ purchase order:

Rating Weightage

Quality 60

Delivery 30

Service 10

Total 100

2.1 Quality Rating (QR):

Quality rating is based on acceptable quantity of material offered for inspection or delivered by supplier and

shall be calculated as:

Quality Rating (QR) = (Q1 + 0.75 x Q2 + 0 x Q3) x 60

Q

Q Quantity inspected

Q1 Quantity accepted

Q2 Quantity accepted with concession/ deviation/

rectification

Q3 Quantity rejected

2.2 Delivery Rating (DR):

Supplier will be rated on delivery parameters wherein Delivery rating shall be 30 in case of adherence to PO

delivery.

For non-adherence to PO delivery (i.e. delay in supply), marks to be deducted in proportion of delay to PO

delivery.

Deduction = 30*delay in days/PO delivery in days

DR = 30 – Deduction

Note:

1. Delay is calculated as per PO delivery terms.

2. In cases, where delay is on account of BHEL in providing raw materials/ tools/ any other input, the delivery

shall be extended with amendment to PO.

3. In case of rectification/replacement of item, the delivery is to be reckoned from the original supply date.

Units to put a system in place to capture such data.

2.3 Service Rating (SR):

The criteria for service rating shall be based on the Demerit factor (negative rating) to be updated by the

User/ Quality/ MM group. The service rating shall be 10 in case there is no negative feedback against the

supplier for the given supply. Else, the service rating should be reduced proportionally based on the Demerit

factor.

Chapter- VI

SUPPLIER PERFORMANCE

MONITORING AND

RATING SYSTEM

Document

No.

AA:MM:SR:01

Revision No. 01

Page No. 18 of 23

In case negative feedback (substantiated by documentary evidence) is received from Shop Floor/ Site on

the supplies made, at a later date, demerit factor should be applied again accordingly.

Units shall decide on the mechanism for updation of the Demerit factor.

Supplier Performance Rating (SPR) = QR + DR + SR

2.4 SPR shall be calculated for the period of previous year plus elapsed period of current year or average of

last three executed purchase orders, which ever is more as the case my be.

2.5 In case no PO has been executed by the supplier, SPR will be taken as “NOT ASSESSED”.

3.0 Usage of Supplier Performance Rating:

The following action is recommended based on SPR score:-

SPR

Score

Grade Action

>95 A1 BHEL may consider award appreciation/ commendation letter

>90

<=95

A Supplier can be considered for self certification or for reduced witness

points during inspection

>75

<=90

B No action in normal course. If any deterioration comes to notice on

analysis, the supplier may be informed

>=60

<=75

C (i) Thorough analysis for identification of areas for improvement

(ii) Enquiry to be sent only after concerned MM head approval

< 60 D To be dealt in accordance with the extant guidelines on Suspension of

Business Dealings with Suppliers/ Contractors

4.0 Feed back to suppliers regarding performance rating:

The feedback to the supplier shall be posted every quarter as per Annexure ID on unit website in the first

fortnight of every quarter. The supplier shall be allowed access to view his performance rating. In

addition, the annual SPR rating should also be intimated to the supplier by registered post/ fax/ e-mail.

In case, the supplier does not contest the SPR ratings within 30 days of posting of the SPR ratings on the

unit web site, it shall be construed that the supplier has accepted the SPR ratings provided on the unit

website.

5.0 The above SPR procedure is basically applicable for purchases being done by manufacturing Units, PEM,

TBG and ISG. Considering the nature of work/ system purchases being carried out by PS regions, SPR

procedure as detailed in Annexure VIII may be followed.

Chapter- VII

SUSPENSION OF BUSINESS

DEALINGS WITH

SUPPLIERS/ CONTRACTORS


Revision No. 01

Page No. 19 of 23

SUSPENSION OF BUSINESS DEALINGS WITH SUPPLIERS/ CONTRACTORS

Suspension of Business dealing with suppliers/ contractors will be dealt in accordance with the

Guidelines no. AA:MM:SB:01 issued from time to time by the management.

Chapter- VIII

TRANSPARENCY


Revision No. 01

Page No. 20 of 23

TRANSPARENCY

1. Supplier Registration Procedure and relevant formats are available on www.bhel.com.

2 Status of supplier registration applications (as per Annexure IC Part ‘E’) shall be displayed online by

each unit on their website to enable the suppliers to see the status of their applications.

3. The acknowledgement of receipt of application, feed back of registration or rejection, performance rating

and reasons for putting on hold/ delist/ ban (as per guidelines issued for suspension of business dealings

issued from time to time by the management) are to be conveyed to the supplier.


Chapter- X

REGISTRATION OF

CONTRACTORS FOR

PS REGIONS AND

SIMILAR WORKS IN

UNITS/ DIVISIONS


Revision No. 01

Page No. 22 of 23

REGISTRATION OF CONTRACTORS FOR PS REGIONS AND SIMILAR WORKS IN

UNITS/ DIVISIONS

1.0 The procedure aims to register reliable and quality conscious Contractors for Power Sector Regions and similar

works in Units/ Division.

2.0 The registration of Contractors starts with identification of packages along with groups for which registration is to

be done based on categories like MW Ratings, Tonnage, Estimated Value Range etc. (refer Annexure IV for

sample categories for Contractor registration). For every category, relevant codes to be given for easy

identification.

3.0 Each Power Sector Regions to define Basic requirements like similar previous jobs, qualification of personnel,

turnover, related industry experience etc. for various categories/ codes as defined in point 2.0 above as per

Annexure V.

4.0 Before registration, Contractors to fill up registration form and send to respective Power Sector Region along with

relevant supporting documents on following parameters:

Section I: Company Profile and General information

Section II: Resources owned by the company

Section III: Work Experience

The guideline to Contractors for filling up the registration form is defined in Annexure VI.

5.0 Once the filled in registration form along with supporting documents are received from Contractors, the SRC will

evaluate them based on:

Part A: Organisational Soundness

Part B: Quality Systems

Part C: Technical Competence

Part D: Final Recommendation

Contractor Evaluation format will be as per Annexure VII.

6.0 Registered Contractors will be continually evaluated for their performances every quarter on aspects like quality,

delivery, manpower, Tools & Plants (T&Ps), Inspection Measuring and Test Equipments (IMTEs), site

infrastructure and services, health safety etc. as laid down in Annexure VIII. This performance evaluation will be

on net weighted score calculated for evaluation and monitoring purposes and will be informed to the concerned

Contractor.

Annexure IC

Unit: Qtr Ending:

Month Ending:

Item/

Services

** Status to be given as either of the following:

1. Registered

2. Under Process

3. Clarification Sought from Supplier

4. Visit being planned to Supplier's work

5. Regretted

SUPPLIER REGISTRATION STATUS REPORT

* To be updated Every month and put on Unit's website

Part E: Status of supplier application for registration *

Name of the

Company

Date of receipt of

applicationStatus** Remarks

Annexure-ID

SUPPLIER RATING FEEDBACK FORM

Name of Supplier: Supplier Code: Item / Package: Matl. Category :

The supplier performance rating (SPR) is evaluated by considering the following weightage; 60% for quality

rating (QR) & 30% for delivery rating (DR) and 10% for service rating (SR).

The performance rating is shown below : -

Rating factor QR

(Max 60)

DR

(Max 30)

SR

(Max 10)

SPR= QR + DR+SR

(Max. 100)

Points Obtained

Note: In case supplier needs any assistance from BHEL for improvement they can contact the MM

Department.

General Remarks, if any :

Signed by SDC

Annexure-II GUIDELINES TO INDIAN SUPPLIERS

FOR FILLING-UP

SUPPLIER REGISTRATION FORM


Revision No. 01

Page No. I of II

1. Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New Supplier

Required) to know more about the requirement of new suppliers for various items in our units.

2. Registration Form may be obtained from BHEL website www.bhel.com.

3. Application for registration, with a covering letter detailing where your products can find application (if possible) in

BHEL unit(s), should be sent to:

Supplier Development Cell

Unit Name:

Bharat Heavy Electricals Ltd.

City:

India

4. In case registration is being sought in multiple units of BHEL, please send the separate application to each unit.

5. Any clarification with respect to procedure for registration may be obtained from the Supplier Development Cell of

respective BHEL unit.

6. The Supplier Registration Form has four parts:

Part A Organisational Information Form no. SRF(I)01 – page 1 to 10

Part B Quality System Form no. SRF(I)01 - page 11 to 12

Part C Technical Competence Form no. SRF(I)01 page 13

(if sent by BHEL)

Part D Score Sheet Form no. SRF(I)01 page 14 to 17

(to be filled by BHEL)

The set of formats to be filled by different category of suppliers is as follows:

Sl.No Supplier Category Formats

1. Indian Suppliers ( manufacturers ) - Organisational Information

- Quality System

- Technical Competence

2. Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or

Subsidiary of registered foreign principal

- Organisational Information SRF(I)01- Part A

(page 1 to 10 except Sl. No. 5.1, 5.2, 6.6, 6.7,

7 & 8)

7. All columns are to be filled up properly in the space provided for. Wherever it is not applicable, please mention “Not Applicable”. The form is to be signed by the authorised signatory.

8. A separate sheet may be attached if the space provided is insufficient or additional information is to be given. Please

put proper identification tag on the separately attached sheet.

9. Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and all

enclosures are numbered & list of enclosures is given as required.

10. As multiple copies of the application forms are required for processing at our end, please do not spiral bound the

application forms or its enclosures and instead send them in two hole clip flat file.

11. Incomplete forms will be rejected.

12. Any information / clarification required by BHEL during evaluation must be given expeditiously.

13. Please note that if you are registered and participate in Tender process and qualify to get order from BHEL, your

performance based on Quality of your product, delivery performance and service rendered will be evaluated inline

with Chapter VI.

14. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to BHEL.

15. If you are attaching a document in a language other than Hindi/ English, a self attested Hindi/ English translated

document may please be also attached.


Annexure-II

Check List for Indian Supplier

Registration Form


Revision No. 01

Page No. II of II

Sl.No. Check-Point Yes/No

1.

Information against all points under “Organizational Information” (Part-A) has been

given.

2.

All enclosures and supporting documents have been enclosed.

3.

Summary list of enclosures has been furnished as per S.N.10 of Organisational

Information form no. SRF (I) 01 & S.N 12 of Quality system form no. SRF (I) 01.

4.

Are you an ISO 9001accredited supplier?

5.

If yes, have you enclosed "Table of Contents” of your Quality Manual and copy of ISO 9001 accreditation certificate?

6.

Have you filled up Quality System format given in Part B?

7.

Technical requirements, specifications, drawings, standards have been received

from BHEL before filling up Technical Competence, Part C.

8.

All the parts of the form & enclosures have been signed by Authorised Signatory.

9.

Have you attached EFT details? (In original, Certified by the bank)

10. If you are seeking registration for a MSME company (as per MSME Act of

Government of India), have you attached requisite certificate as per Act?

Signature & seal

Date :

(Authorised Signatory)

Note: This check list is to be attached with the filled up Supplier Registration Form.



FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II Page 1 of 17

INFORMATION WITH * MARKS IS SCOREABLE.

PART- A : ORGANISATIONAL SOUNDNESS ALL COLUMNS SHOULD BE PROPERLY FILLED IN THE SPACE PROVIDED FOR, WHEREVER IT IS

NOT APPLICABLE, PLEASE WRITE “NOT APPLICABLE”. INCOMPLETE OR INCORRECT FORMS MAY

NOT BE CONSIDERED. PLEASE ATTACH SEPARATE SHEET, IF SPACE AVAILABLE IS

INADEQUATE.

ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED

SIGNATORY

ORGANISATIONAL INFORMATION

NAME AND CORRESPONDENCE ADDRESS OF THE SUPPLIER

SEEKING REGISTRATION :-

1.0 PRODUCTS / SYSTEMS / SERVICES FOR WHICH REGISTRATION IS

APPLIED FOR :

SL.

NO.

DESCRIPTION

SIZE & RANGE

MFG. STD/ IS / DIN /BS

ETC.

SUPPLIER‟S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR





2.0 GENERAL INFORMATION :

2.1 NAMES OF THE WORKS/DIVISION (Products manufactured at each works to be

mentioned :

ADDRESS :

E - Mail :

TELEPHONE : Landline

Mobile

FAX :

2.2 NAME OF CHIEF EXECUTIVE /

PROPRIETOR / PARTNER & ADDRESS :

2.3 DETAILS OF AUTHORISED SIGNATORY FOR SEEKING CLARIFICATION :

NAME :

DESIGNATION :

E - Mail :

TELEPHONE : Landline

Mobile

FAX :






3.0 OWNERSHIP INFORMATION : DOCUMENTS TO BE FURNISHED

3.1 GOVT. OF INDIA UNDERTAKING:

OR

STATE GOVT. UNDERTAKING :

OR

LIMITED COMPANY, : MEMORANDUM AND

ARTICLES OF ASSOCIATION

OR

PRIVATE COMPANY : MEMORANDUM AND

ARTICLES OF ASSOCIATION

OR

CO-OPERATIVE SOCIETY, : SOCIETY RULES AND

BYE LAWS

OR

PARTNERSHIP FIRM, : PARTNERSHIP DEED

OR

PROPRIETORSHIP, : PROFESSION TAX REGN.

AND MUNICIPAL REGN.

ANY OTHER (SPECIFY) :

3.2 NATURE OF BUSINESS :

(MANUFACTURING UNIT/

ENGG CONSULTANT/ EPC CONTRACTOR)

(AGENTS/ DISTRIBUTORS/STOCKISTS/DEALERS/

TRADERS/ INDIAN SUBSIDIARY/ CHANNEL PARTNER – attach authorization

certificate of principal)

3.3 YEAR OF ESTABLISHMENT :

* 3.4 YEAR OF COMMENCEMENT OF BUSINESS :






4.0 REGISTRATION PARTICULARS

( FURNISH DETAILS AND ENCLOSE COPY OF CERTIFICATE FOR THE FOLLOWING)

4.1 PERMANENT ACCOUNT NO :

4.2 CENTRAL SALES TAX REGN NUMBER :

4.3 STATE SALES TAX / TIN NUMBER :

4.4 EXCISE DUTY REGN NUMBER :

4.5 EXCISE CONTROL CODE NUMBER :

4.6 SERVICE TAX REGN NUMBER :

4.7 CATEGORY AS PER MSMED ACT : MICRO/ SMALL/ MEDIUM

REGN NO. :

VALID UPTO :

(Attach Certificate)

5.0 TOTAL ORGANISATIONAL STRENGTH : (ATTACH ORGANISATION CHART)

GRADUATE DIPLOMA SKILLED NON-SKILLED

ENGINEERING :

MANUFACTURING :

QUALITY :

COMMERCIAL /

SERVICE AFTER SALES :

OTHERS :

TOTAL :

* 5.1 POWER BACKUP : YES/ NO

(GIVE DETAILS)

* 5.2 DOES THE COMPANY SELL ITS PRODUCT DIRECTLY : YES/ NO






6.0 OTHER PARTICULARS :

( FURNISH DETAILS AND ENCLOSE DOCUMENTARY EVIDENCE/ COPY OF

CERTIFICATE FOR THE FOLLOWING)

* 6.1 IF THE COMPANY IS ALREADY REGISTERED WITH ANY OF BHEL UNITS,

GIVE :

6.1.1. BHEL UNIT‟S NAME :

6.1.2. SUPPLIER REGN. CODE NO. :

6.1.3. ITEMS FOR WHICH REGISTERED & THEIR SPECIFICATION

( ENCLOSE PROOF OF SUCCESSFUL EXECUTION OF

ONE OR MORE PURCHASE ORDERS ) :

* 6.2 IS THE COMPANY APPROVED BY

ASME / NTPC / NPC / EIL / DGS&D / RAILWAYS /

IBR / LLOYDS ETC FOR INTENDED

MATERIAL CATEGORY? : YES / NO

(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.3 IS THE COMPANY ISO 9001 APPROVED? : YES / NO

(ENCLOSE CERTIFICATE & TOC OF QUALITY SYSTEM) :

* 6.4 IS THE COMPANY AN ISO 14000 APPROVED? : YES / NO

(ENCLOSE CERTIFICATE) :

* 6.5 IS THE COMPANY OHSAS - 18000 APPROVED?: YES / NO

(ENCLOSE CERTIFICATE)

* 6.6 TECHNICAL COLLABORATOR :

(FOREIGN OR INDIGENOUS)

(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.7 R&D SET UP

6.8 DIRECTORS / PARTNERS, IF RELATED TO ANY

BHEL EMPLOYEE.

NAME :

STAFE NO. :

DESIGNATION :

Unit & DEPARTMENT :

RELATIONSHIP :






6.9 IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE

COMPANY, MENTION HIS / HER DETAILS OF LAST POSTING.

NAME :

STAFF NO. :

DESIGNATION :

UNIT & DEPARTMENT :

DATE OF LEAVING SERVICE :

6.10 COMPANY‟S WEEKLY HOLIDAYS :

WORKS OFFICE

6.11 EXPERIENCE LIST:

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR

OFFERED / SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR

WHICH REGISTRATION HAS BEEN SOUGHT AND WITH WHOM

YOU HAVE CONTINUOUS BUSINESS SINCE LAST THREE YEARS .

ALSO ATTACH PERFORMANCE CERTIFICATES ISSUED BY ANY TWO

CLIENTS FOR SUCCESSFUL EXECUTION OF THE CONTRACTS FOR LAST TWO

YEARS- FOR PEM)

*6.12 DETAILS OF PENDING LEGAL ISSUES ON CONTRACTUAL ASPECTS WITH

CUSTOMER , IF ANY

6.13 The following information of Bank Account of the Company, duly endorsed by the

Bank (required for Electronic Fund Transfer –EFT/RTGS) is to be submitted

1. Name of the Company

2. Name of Bank

3. Name of Bank Branch

4. City/Place

5. Account Number

6. Account type

7. IFSC code of the Bank Branch

8. MICR Code of the Bank Branch

9. Details of other Bankers (for reference purpose only)

NOTE :

Suppliers who have already submitted the above information are requested to submit a copy of

the same.





7.0 MANUFACTURING FACILITIES:

*7.1 LIST OF MANUFACTURING FACILITIES/EQUIPMENTS (INCLUDING

MATERIAL HANDLING FACILITY)

SL.

NO

DESCRIPTION OF

MACHINE/EQUIPMENT

QUANTITY MAKE & YEAR OF

INSTALLATION

REMARKS

IN CASE OF SPACE LIMITATION, PLEASE ENCLOSE ANNEXURE / CATALOGUE

WITH TAG

* 7.2 IF IN-HOUSE MFG FACILITIES NOT AVAILABLE, INFORM SOURCE OF

MFG. DETAILS ALONGWITH THEIR FACILITIES & EXPERIENCE

SL.

NO

PROCESS

OUTSOURCED

NAME OF

THE

COMPANY

DESCRIPTION OF MACHINE

/ EQUIPMENT

REMARKS

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

* 7.3 RATIO OF OUTSOURCED COST TO TOTAL PRODUCTION VALUE:





FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 8 of 17

8.0 INSPECTION & TESTING FACILITIES:

* 8.1 LIST OF INSPECTION & TESTING FACILITIES / EQUIPMENT

SL.

NO

DESCRIPTION OF

FACILITY/ EQUIPMENT

& CAPACITY

NOS. MAKE & YEAR OF

MANUFACTURING

LAST DATE OF

CALIBERATION


* 8.2 IF IN-HOUSE TESTING FACILITIES NOT AVAILABLE, INDICATE

SOURCE OF TESTING ALONGWITH THEIR FACILITIES & EXPERIENCE

SL.

NO

TEST SOURCE

OF

TESTING

DESCRIPTION OF

FACILITY/ EQUIPMENT

& CAPACITY

APPROVAL OF EQUIPMENT/

PROCESS/PERSONNEL

QUALIFICATION


Note:

In case of outsourcing of major testing such as NDT, Electrical & Mechanical Testing,

no marks will be awarded. However, material composition testing by chemical

method from recognized laboratory shall not attract negative marking

ORGANISATIONAL INFORMA TION





ORGANISATIONAL INFORMA TION

FINANCIAL INFORMATION FOR THE PREVIOUS FOUR YEARS

9.0 Parameter Year 1 Year 2 Year 3 Year 4

(Years in ascending order, Money value in Rs. Lakhs )

* 9.1

NET WORTH (Share Capital +Reserves)

Growth over previous year (%) ----------

9.2 LONG TERM DEBT / LOAN

* 9.3

DEBT EQUITY RATIO Long term Debt (9.2) Net worth (9.1)

9.4

INVESTMENT IN: Land & Building

Plant & Machinery

Other Fixed Assets

9.5*

1

NET CURRENT ASSETS a) Cash on hand

b) Account receivable

c) Inventories

Total

2

CURRENT LIABILITY a) Sundry creditors

b) Interest accrued but not due

c) Other liabilities

Total

* 3

QUICK RATIO

CA - INVENT. {9.5(1)-9.5(1)c} Current liability {9.5 (2)}

* 9.6 SALES


* 9.7 PROFIT BEFORE TAX


* 9.8 Whether the supplier has been referred to BIFR / NCLT / any other Govt agency ( If YES , enclose details)

YES / NO

* 9.9 Whether the supplier is a potential sick company.( If YES , enclose details)

YES / NO

NOTE: 1. Copies of annual accounts (Balance Sheet) for the last four years (or from date of incorporation which ever is less) along with audit report are to be submitted. The above details shall be highlighted in the Balance Sheet. 2. Status of Tax assessments done under various laws (Income Tax, VAT/Sales Tax, Excise &

Service Tax, Custom) and details of disputes pending, if any, with these authorities to be submitted.




FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 10 of 17

10. LIST OF ENCLOSURES (Tags to be put on enclosures) :

(i) MEMORANDUM AND ARTICLES OF ASSOCIATION /

SOCIETY RULES AND BYE LAWS / PARTNERSHIP DEED/ : YES / NO

PROFESSION TAX REGN & MUNICIPAL REGN.

(ii) Copy of certificate of following:- PERMANENT ACCOUNT NO : YES / NO CENTRAL SALES TAX REGN NUMBER : YES / NO STATE SALES TAX / TIN NUMBER : YES / NO EXCISE DUTY REGN NUMBER : YES/ NO EXCISE CONTROL CODE NUMBER : YES / NO SERVICE TAX REGN NUMBER : YES / NO REGN NUMBER OF CATEGORY AS PER MSMED ACT : YES / NO

(iii) ORGANISATION CHART : YES / NO

(iv) If registered with any other BHEL Unit, LETTER OF REGISTRATION WITH BHEL UNIT : YES / NO PROOF OF SUCCESSFUL EXECUTION OF ONE OR

MORE PURCHASE ORDERS : YES / NO

(v) Letter of approval from ASME / NTPC / NPC / EIL / DGS&D

/ RAILWAYS /IBR / LLOYDS ETC : YES / NO

(vi) Accreditation certificate for ISO: 9001 : YES / NO TOC of Quality System Manual : YES / NO ISO : 14000 : YES / NO OHSAS , ISO 18000 : YES / NO

(vii) Letter regarding technical collaboration : YES / NO

(viii) Experience List / Performance certificate : YES / NO

(ix) Balance Sheet for the last four years along with audit Report : YES / NO

(x) Principal‟s authorization in case of dealers/ agents : YES / NO

(xi) EFT Bank‟s certificate : YES / NO

I /WE GIVE THE UNDERTAKING THAT BHEL DRAWINGS & SPECIFICATIONs SHALL NOT BE

USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF BHEL AND/ OR FOR SUPPLY OF ANY

MATERIAL, PRODUCT OR SERVICES DIRECTLY OR INDIRECTLY TO ANY OTHER CUSTOMER.

Maximum Marks = 50

Negative Marks = -13

Minimum Qualifying marks = 30






FORM NO. SRF(I) 01

Part B (QUALITY SYSTEM):

Sl.

No

PARAMETERS SYSTEM IN EFFECT

(Tick if exists & provide

evidences if ticked in

written procedure)

RECORDS

(Tick if

available &

submit

evidences)

REMARKS

Written

Procedure

Practice

1* Incoming Material Control

System

Furnish a copy of system

and organization.

2* In process control Furnish at least one work

instruction & record of

process control parameter

3* Manufacturing / Testing

Procedure Qualification

Procedure Qualification

specification may be

submitted

4* Personnel qualification for 3

above.

Record of Personnel

qualification (PQR) to be

submitted

5* Calibration system Submit list of instrument

& their calibration status

6* System of Identification &

Traceability of materials,

tools, jigs, fixtures &

processed components, etc.

Copy of procedure to be

submitted

7* System of Storage,

Preservation , Painting &

packing

Copy of procedure to be

submitted

8* System of NCR disposition &

corrective preventive action

Two copies of NCR &

CAPA

9* Customer complaints

handling system

Submit list of customer

complaints & status for

the last three years

10* Safety measures Submit copy of safety

system & Record of

accidents for last three

years

11 Any other quality initiative





FORM NO. SRF(I) 01

Part B (QUALITY SYSTEM):

12. LIST OF ENCLOSURES (i) Copy of system of control incoming materials and organization chart

(ii) Copy of at least one process control work instruction

(iii) Record of process control parameter

(iv) Copy of at least one Procedure Qualification specification

(v) Record of Personnel qualification (PQR)

(vi) List of instrument & their calibration status

(vii) Copy of procedure for Identification & Traceability of materials, tools, jigs, fixtures &

processed components, etc.

(viii) Copy of procedure for Storage/ preservation/ painting & packing

(ix) Copies of two NCRs and their CAPA.

(x) List of customer complaints & status for the last three years

(xi) Copy of safety system

(xii) Record of accidents for last three years

Maximum Marks = 25





FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II Page 13 of 17 amdt.-04

FORM NO. SRF(I)01

Part C: TECHNICAL COMPETENCE Technical competence shall be evaluated in two parts viz. common competence and product/

material category specific competence.

(i) COMMON TECHNICAL COMPETENCE

TECHNICAL COMPETENCE ( where design specification is given by BHEL )

MARKING

RANGE

Marking

range, if

product

specific

technical

competency

not required

SUPPLIER

RESPONSE

(ALONG WITH

SUPPORTING

DOCUMENTS)#

MARK

S BY

BHEL

1. Supplier understands the product specification. (0-3) (0-8)

2. Supplier understands the inspection requirements. (0-2) (0-5)

3. Supplier has process capability to achieve the product

specification/dimensional requirement. (0-3) (0-8)

4.Supplier has experienced manpower to carry out

the job. (0-2) (0-4)

TOTAL MARKS OUT OF POSSIBLE 10 25

OR

TECHNICAL COMPETENCE

(where performance specification is given by BHEL)

MA

RK

ING

RA

NG

E

Mar

kin

g r

ang

e, i

f p

rod

uct

spec

ific

tec

hn

ical

com

pet

ency

no

t re

qu

ired

PROCEDURE SYSTEM IN

EFFECT

RECORDS

S

UP

PL

IER

RE

SP

ON

SE

(AL

ON

G W

ITH

SU

PP

OR

TIN

G

MA

RK

S B

Y

BH

EL

S

UP

PL

IER

RE

SP

ON

SE

(AL

ON

G W

ITH

SU

PP

OR

TIN

G

MA

RK

S B

Y

BH

EL

SU

PP

LIE

R

RE

SP

ON

SE

(AL

ON

G W

ITH

SU

PP

OR

TIN

G

MA

RK

S B

Y

BH

EL

1. Design capability (0-3) (0-8)

2. Adequacy of quality assurance plan (0-2) (0-5)

3. Process capability for components (0-3) (0-8)

4. Adequate of testing (0-2) (0-4)

TOTAL MARKS OUT OF POSSIBLE Average of Total

(Total/3) = ---------

10 25

(ii) PRODUCT/ MATERIAL CATEGORY SPECIFIC TECHNICAL COMPETENCE (Max Marks: 15)

Unit MISCC to structure the parameters to be considered for the technical competence

depending on material category. The score of individual parameter selected is to be decided by

MISCC. MISCC shall identify the requirement of enclosures to be furnished by supplier.

Product:

Sl.

No

Material

category

Tech Parameter Supplier‟s response

Remarks

To be filled up only on receipt of technical requirements/ specification, drawings, standards

from BHEL and to be sent to BHEL for further scrutiny. Enclose documentary evidence where

ever required.

LIST OF ENCLOSURES: Maximum Marks = 25


# No marks is to be given by the supplier. Only supplier response along with supporting documents.


.

Refer Format No:

M-1, B-1 & R-1




Part D : SCORE SHEET

1. ORGANISATIONAL SOUNDNESS (for Manufacturers):

S.N. PARAMETER CRITERIA Maxm.

Marks

Marks

Awarded

1. Whether all relevant information like ownership, PAN no.,

sales tax no., excise duty no., etc. submitted

Yes: 2

No: 0

2

2. 3.4 YEAR OF COMMENCEMENT OF BUSINESS More than 5 years : 2

1-5 years : 1

Less than 1 year : 0

2

3. 5.1 POWER BACKUP Yes : 1

No : 0

1

4. 5.2 DOES THE COMPANY SELL ITS PRODUCT

DIRECTLY

Yes : 1

No : 0

1

5. 6.1 REGISTERED WITH ANY OF BHEL

UNITS

Yes (same item) : 2

Yes (another item) : 1

No : 0

2

6. 6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/

RAILWAYS/ IBR/ LLOYDS ETC

Yes : 2

No : 0

2

7. 6.3 ISO 9001 ACCREDITATION Yes : 3

No : 0

3


No : 0

1

9. 6.5 OHSAS - 18000 ACCREDITATION

Yes : 1

No : 0

1

10. 6.6 TECHNICAL COLLABORATOR :

(FOREIGN OR INDIGENOUS)

Yes : 1

No : 0

1

11. 6.7 R & D SET UP Yes : 1

No : 0

1

12. 6.12 PENDING LEGAL ISSUES ON TECHNO –COMMERCIAL ASPECTS WITH CUSTOMER

Yes : -5

No : 0

0

13. 7.1 & 7.2 MANUFACTURING FACILITIES INCLUDING

OUTSOURCING

Adequate : 3

Substantial : 2

Inadequate : 0

3

14. 7.3 RATIO OF OUTSOURCED COST

TO TOTAL PRODUCTION VALUE

Less than 10% : 2

10 to 30 % : 1

More than 30% : 0

2

15. 8.1 INSPECTION & TESTING

FACILITIES

Adequate : 2

Substantial : 1

Inadequate : 0

2

16.

8.2 OUTSOURCING OF MAJOR TESTING FACIILTY

(Refer Note)

Yes : 0

No : 1

1

TOTAL 25

1. ORGANISATIONAL SOUNDNESS (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):


Marks

Marks

Awarded

1. Whether all relevant information like ownership, PAN no.,

sales tax no., etc. submitted (clause 6.0 of chapter V to be

referred in this regard)

Yes: 7

No: 0

7

2. 3.4 YEAR OF COMMENCEMENT OF BUSINESS More than 3 years : 2

1-3 years : 1

Less than 1 year : 0

2

3. 6.1 REGISTERED WITH ANY OF BHEL

UNITS

Yes (same item) : 2

Yes (another item) : 1

No : 0

2

4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/

RAILWAYS/ IBR/ LLOYDS ETC

Yes : 2

No : 0

2


No : 0

2

6. 6.12 PENDING LEGAL ISSUES ON TECHNO –COMMERCIAL ASPECTS WITH CUSTOMER

Yes : -5

No : 0

0

BHEL CERTIFIED ASSESSOR




Part D: SCORE SHEET

2. FINANCIAL INFORMATION (for Manufacturers):

S.N. PARAMETER CRITERIA Maximum

Marks

Marks

Awarded

1. 9.1 Growth of Net Worth over previous year (%)

Average of three years to be worked out

More than 20 % : 5

10 – 20 % : 4

5 – 10 % : 3

> 0 & < 5 % : 2

0 or below : 0

5

2. 9.3 DEBT EQUITY RATIO

Long term Debt (9.2) Net worth (9.1)

1 : 1 : 5

1.1 upto 1.5 : 1 : 4

1.6 upto 2.0 : 1 : 3

2.0 & above : 1 : 2

5

3. 9.5 QUICK RATIO CA - INVENTORIES {9.5(1)-9.5(1)c}

Current liability {9.5 (2)}

1 : 1 : 5

1 : 1 upto 1.5 : 4

1 : 1.5 upto 1.75 : 3

1 : 1.75 upto 2.5 : 2

1 : > 2.5 : 0

5

4. 9.6 Growth in Sales over previous year (%)


More than 35% : 5

20 -35 % : 4

10 – 20 % : 3

5 – 10 % : 2

> 0 & < 5 % : 1

0 or negative : 0

5

5.

9.7 PROFIT BEFORE TAX

Growth over previous year (%)

More than 20 % : 5

10 – 20 % : 4

5 – 10 % : 3

> 0 & < 5 % : 2

0 or below : 0

5

6. 9.8 Whether the supplier has been referred to

BIFR / NCLT/ any other similar Govt agency

Yes: -5

No : 0

0

7. 9.9 Whether the supplier is a potentially sick

company

Yes: -3

No : 0

0

TOTAL 25

Note: If the supplier is new in business and does not have past data, then the evaluation will be

done on the basis of information provided by him and will be decided by MISCC.

2. FINANCIAL INFORMATION (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):

S.N. PARAMETER CRITERIA Maximum

Marks

Marks

Awarded

1. 9.6 Growth in Sales over previous year (%)


More than 35% : 5

20 -35 % : 4

5 - 20 % : 3

>0 - 5 % : 2

0 or negative : 0

5

2. 9.7 PROFIT BEFORE TAX

Growth over previous year (%)

More than 20 % : 5

5 – 20 % : 4

>0 – 5 % : 3

0 or below : 0

5






3. QUALITY SYSTEM :


Marks

Marks

Awarded

1. Incoming Material control System

System availability : Yes: 1

No : 0

1

Availability of Organisation chart

Yes: 1

No : 0

1

2. Process control Work instruction

available: Yes: 1

No : 0

1

Record of process

Control : Available : 2

Partial record : 1

Not available: 0

2

3. Manufacturing / Testing Procedure

Qualification

Procedure Qualification Specification :

Adequate : 3

In adequate: 1

Not available : 0

3

4. Personnel qualification Record of PQR:

Adequate : 3

In adequate: 1

Not available : 0

3

5. Calibration system Adequate : 3

In adequate: 1

Not available : 0

3

6. System of Identification &

Traceability of materials, tools,

jigs, fixtures & processed

components, etc.

Procedure available :

Adequate : 2

In adequate: 1

Not available : 0

2

7. System of Storage/ preservation/

painting & packing

Procedure available :

Adequate : 2

In adequate: 1

Not available : 0

2

8. System of NCR disposition &

corrective preventive action

Two copies of NCR & CAPA

Available :2

Not available : 0

2

9. Customer complaints handling

system

System available : Yes: 1

No : 0

1

Complaints registered & resolved : 2

Complaints registered & partially

resolved : 1

Complaints not registered

or not resolved : 0

2

10. Safety measures System available : Yes: 1

No : 0

1

Record available : Yes: 1

No : 0

1

TOTAL 25




FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II Page 17 of 17 amdt.-04


4. TECHNICAL COMPETENCE

Maximum Marks

(1)

Marks obtained

(2)

A. Common Technical Competence

And/ or

B. Product Specific Technical Competence Column no. 1 to 4 to be filled by MISCC before sending to supplier. Column no. 5 to be filled by BHEL certified

Assessor after evaluation of supplier response.

Sl. No

(1)

Parameter

(2)

Scoring criteria

(3)

Maximum Marks

(4)

Marks obtained

(5)

Sub-Total 15

TOTAL (A+B): 25 ( )

SUMMARY:

Sl.

No Criteria

Maxm

Marks

Qualifying

marks *

Marks

obtained

Recommendation for

registration

1.

Organisational Soundness 50 30 Recommended :

Permanent code

/Development code/

Trial code

Not recommended

Financial Information

2. Quality System 25 15

3. Technical Competence 25 15

TOTAL 100 60

*Minimum Qualifying Score in Each category shall be 60%.

REGISTRATION CRITERIA:

Sl.

No Score Recommendation

1. More than 90 Supplier is to be registered and given Permanent code,

Normally no visit is called for.

2. >75

<=90

Supplier may be visited if recommended by MISCC or to

be registered and given permanent code.

3. >=60

<=75

Supplier may carry out suggested improvements if

advised by MISCC Supplier‟s visit is mandatory. Trial/

Development code may be given.

4. Less than 60 Not to be registered

Note: Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales

office or Subsidiary of registered foreign principal are to be awarded marks on pro-rata basis and

registered accordingly.

Signatures: MISCC and Suppler Evaluation Team (in case of visit)

1) 2) 3)

4) 5) 6)


Annexure-III

GUIDELINES TO FOREIGN SUPPLIERS

FOR FILLING UP SUPPLIER

REGISTRATION FORM


Revision No. 01

Page No. I of II

1. Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New

Supplier Required) to know more about the requirement of new suppliers for various items in our units.

2. Registration Form no. SRF(F)01 may be obtained from BHEL website www.bhel.com.

3. Application for registration, with a covering letter detailing where your products can find application (if

possible) in BHEL unit(s), should be sent to:

Supplier Development Cell

Unit Name:

Bharat Heavy Electricals Ltd.

City:

India

4. In case registration is being sought in multiple units of BHEL, please send the separate application to

each unit.

5. Any clarification with respect to procedure for registration may be obtained from the

Supplier Development Cell of respective BHEL unit.

6. All columns are to be filled up properly in the space provided for. Wherever it is not applicable, mention

it as “Not Applicable”. The form is to be signed by the authorised signatory and submitted in original.

7. Please attach separate sheet if the space provided is insufficient. For any other information also, separate

sheet may be attached.

8. Any information / clarification required by BHEL during processing of registration must be given

expeditiously.

9. Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and

all enclosures are numbered & list of enclosures is given as required.

10. As multiple copies of the application forms are required for processing at our end, please do not spiral

bound the application forms or its enclosures and instead send them in two hole clip flat file.

11. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to

BHEL.

12. Please note that if you are registered and participate in Tender process and qualify to get order from

BHEL, your performance based on Quality of your product, delivery performance and service rendered

will be evaluated inline with Chapter VI.

13. If you are attaching a document in a language other than English, a self attested English translated

document may please be also attached.

http://www.bhel.com/�

Annexure-III

CHECK-LIST FOR FOREIGN

SUPPLIERS REGISTRATION FORM


Revision No. 01

Page No. II of II

S.N.

Check-Point Yes/No

1.0

Information against all points in the Supplier

Registration Form has been given.

2.0

Authoristion letter has been enclosed (in case of Indian

representative)

3.0

Banker's certificate has been enclosed

4.0

Are you an ISO: 9001 accredited supplier?

4.1

If yes, have you enclosed copy of ISO 9001

accreditation certificate & "Table of Contents” of your Quality Manual?

4.2

If no, have you enclosed written down procedure /

manual of Quality Management System?

5.0 Have you enclosed experience list/ performance

certificate ( as per sl. 3.0 of the form SRF(F) 01 )

6.0 List of enclosures has been furnished ( as per Sl 5.0 of

the form SRF(F) 01)

7.0 All the parts of the form & enclosures have been signed

by Authorised Signatory.

8.0

D&B Report/ Creditreform report etc. has been

attached.

Signature & seal

Date :


Note : This check list is to be attached with the filled up Supplier Registration Form.

BHARAT HEAVY ELECTRICALS LIMITED , INDIA

ANNEXURE- III

FORM NO. SRF(F)01 : (FOREIGN SUPPLIER) Page 1 of 2

ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED

SIGNATORY


1.0 GENERAL INFORMATION :

1.1 NAME OF SUPPLIER :

(TO BE REGISTERED)

1.2 SUPPLIER ADDRESS :

(TO BE REGISTERED)

E - Mail :

TELEPHONE : (Landline)- Mobile

WEB SITE :

1.3 DETAILS OF FACTORY / WORKS :

ADDRESS :

E - Mail :


1.4 DETAILS OF MARKETING REPRESENTATIVE (OUTSIDE INDIA , IF ANY)

ADDRESS :

E - Mail :


1.5 DETAILS OF INDIAN REPRESENTATIVE, IF ANY : ( Attach authorisation letter )

NAME :

ADDRESS :

E - Mail :


1.6 CHIEF EXECUTIVE :

1.7 YEAR OF ESTABLISHMENT :

SUPPLIER‟S AUTHORIZED SIGNATORY BHEL CERTIFIED ASSESSOR

ANNEXURE-III

FORM NO. SRF(F)01 : (FOREIGN SUPPLIER) Page 2 of 2

Corp. MM Circular No. 05 of 2014-15 dated 03.05.2014


1.8 YEAR OF COMMENCEMENT OF BUSINESS :

1.9 PRODUCTION CAPACITY PER ANNUM (details of major manufacturing/ testing facilities to be given) :

1.10 PARTICULARS OF PRODUCTS INCLUDING SPECIFICATION AND RANGE OFFERED

FOR REGISTRATION : ( ATTACH BROCHURES AND CATALOGUES )

1.11 NAME (S) OF BANKERS :

1.12 BANKER‟S CERTIFICATE AS TO CREDITWORTHINESS OF THE CLIENT (Enclose Certificate ) :

1.13 PORT OF LOADING :

1.14 NEAREST AIRPORT :

1.15 Report from D&B/ Creditreform etc. (As per Cl. 7.1 of Chapter V) (MANDATORY):

2.0 FINANCIAL INFORMATION : (FOR LAST 3 YEARS)

PARAMETER YEAR -1 YEAR -2 YEAR -3

ANNUAL TURN OVER

PROFIT AFTER TAX

(COPY OF AUDITED ANNUAL ACCOUNTS FOR LAST 3 YEARS TO BE ENCLOSED)

3.0 QUALITY MANAGEMENT SYSTEM :

3.1 IS THE COMPANY ISO:9001 CERTIFIED : YES / NO

3.1.1 IF YES, ENCLOSE COPY OF CERTIFICATE & TABLE OF CONTENTS OF QUALITY MANUAL.

3.1.2 IF NO, ENCLOSE QUALITY MANANGEMENT SYSTEM OR WRITTEN DOWN PROCEDURE

4.0 EXPERIENCE LIST/ PERFORMANCE CERTIFICATE FOR OFFERED / SIMILAR ITEMS :

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR OFFERED /

SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR WHICH REGISTRATION HAS

BEEN SOUGHT AND WITH WHOM YOU HAVE CONTINUOUS BUSINESS SINCE

LAST THREE YEARS )

5.0 IF REGISTERED IN ANY OTHER UNIT OF BHEL, PLEASE SPECIFY:

6.0 DIRECTORS / PARTNERS, IF RELATED TO ANY BHEL EMPLOYEE.

NAME:

STAFF NO.:

DESIGNATION:

UNIT & DEPARTMENT:

RELATIONSHIP:

7.0 ANY OTHER INFORMATION:

8.0 LIST OF ENCLOSURES :

(BROCHURES, CATALOGUES, TECHNICAL LITERATURE ETC.)

Signature & Seal AUTHORISED SIGNATORY

E – Mail NAME :

TELEPHONE : (Landline): DESIGNATION :

Mobile : DATE :

Annexure VI

Annexure-VI

Guidelines to Contractors filling up the Registration Form


Revision No. 01

Page No. I of II

1. Registration Form may be obtained from BHEL website www.bhel.com.

2. Any clarification with respect to procedure for registration may be obtained from the

Supplier Development Cell of respective BHEL unit/ Power sector Region.

3. The Contractor Registration Form has three sections:

Section-I: COMPANY PROFILE AND GENERAL INFORMATION

Section-II : RESOURCES OWNED BY THE COMPANY

Section-III : WORK EXPERIENCE

For each of the Work experience format filled up, the following needs to be attached:

i) Self attested Copy of Work Order/Award letter and allied documents containing

interalia (a) Brief Description of work, (b) Value of Contract (c) Time schedule

ii) Completion Certificates (Any one of the following):

a) Self attested copies of Work Completion Certificates issued by Owner or agency

who has awarded the contract. BHEL reserves the right to verify the autheticity

of the document from the originator. Hence kindly see that all contractual details

are available in the completion certificates to lend easy verification if required.

b) Self attested copies of Protocol signed by Client and Owner, indicating the

completion/achievement/execution of the Milestone achieved

c) Self attested copies of „Final Bill‟ verified by Client/Customer which indicates the Quantum of work not less than that specified in Basic QR

d) Documentary evidence issued by Owner/Client, indicating the progress of Work

achieved not less than that specified in the Basic QR even if the total contract is

not completed/closed

iii) Relevant documents for each „WORK EXPERIENCE‟ format being filled up are to be submitted.

4. All columns are to be filled up properly in the space provided for. Wherever it is not

applicable, please mention “Not Applicable”. The form is to be signed by the authorised signatory.

5. A separate sheet may be attached if the space provided is insufficient or additional

information is to be given. Please put proper identification tag on the separately attached

sheet.

6. Any information / clarification required by BHEL during evaluation must be given

expeditiously.

7. Please ensure that all required enclosures are attached with the filled up Supplier Registration

Form and list of enclosures is given as required.

8. Incomplete forms will be rejected.

9. Please fill up the check- list given below and send along with the Supplier Registration

Forms to BHEL.

10. Please note that if you are registered and participate in Tender process and qualify to get order from

BHEL, your performance based on Quality of your product, delivery performance and service

rendered will be evaluated inline with Annexure VIII (page 4 of 4).

11. If you are attaching a document in a language other than English, a self attested English

translated document may please be also attached.


Annexure VI

Annexure-VI

Check List for

Contarctor Registration Form


Revision No. 01

Page No. II of II

Sl.No. Check-Point Yes/No

1.

Information against all points under “Organizational Information “ has been given.

2.

All enclosures and supporting documents have been enclosed.

3.

Technical requirements, specifications, drawings ,standards

have been received from BHEL before filling up Technical

Competence.

4.

All the parts of the form & enclosures have been signed by

Authorised Signatory.

Signature & seal

Date :


Note: This check list is to be attached with the filled up Contractor Registration Form.

Annexure VI

Page 1 of 10 BHARAT HEAVY ELECTRICALS LIMITED

CONTRACTOR REGISTRATION FORM SECTION-I: Company Profile & Organisational Information

1.1 GENERAL INFORMATION Sl No Detail/Particulars Remarks by BHEL, if any

1.1.1 Name of Company seeking Registration:-

1.1.1a Work description/package for which registration is sought. Package code to be given by BHEL

1.1.2

Date of Incorporation/Establishment :- (Please attach Certificate of Incorporation)

1.1.3 Registered Office Address:- Tel No : Fax No : Email ID: Web site :

1.1.4 Head Office Address:- Tel No : Fax No : Email ID: Web site :

1.1.5 Mailing Address:- Tel No : Fax No : Email ID: Web site :

1.1.6 Officer to be contacted for clarification on CONTRACTOR Empanelment:- Name & Address Tel No : Fax No : Email ID:

Annexure VI



Remarks by BHEL, if any

1.1.7 i

Branches:- Address:- Contact Person: Tel No : Fax No : Email ID :

ii Address:- Contact Person: Tel No : Fax No : Email ID :

iii Address:- Contact Person: Tel No : Fax No : Email ID :

1.1.8 i

Sister Concerns if any:- Address:- Contact Person: Tel No : Fax No : Email ID : Web site :

ii Address:- Contact Person: Tel No : Fax No : Email ID : Web site :

Annexure VI

Page 3 of 10 amdt.-04 BHARAT HEAVY ELECTRICALS LIMITED


1.2 OWNERSHIP INFORMATION 1.2.1 TYPE OF COMPANY

(please tick “√” any one applicable)

Documents to be submitted Remarks by BHEL, if any

i Govt of India Undertaking □

ii State Govt Undertaking □

iii Public Limited Company □ Memorandum and Articles of Association

iv Private Limited Company □ Memorandum and Articles of Association

v Co-operative Society □ Society Rules and Byelaws

vi Partnership Firm □ Partnership deed

vii Proprietorship □ Professional Tax Registration & Municipal Registration

viii Any Other (specify) □ Supporting docuemnts

1.2.2 DIRECTOR/PARTNER/OWNER/PROPRIETOR INFORMATION

Position Held In Company Remarks by BHEL, if any

i

ii

iii

iv

1.2.3 DIRECTORS / PARTNERS, IF RELATED TO ANY BHEL EMPLOYEE.

NAME :

STAFE NO. :

DESIGNATION :

Unit & DEPARTMENT :

RELATIONSHIP :

1.2.4 IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE COMPANY, MENTION HIS /

HER DETAILS OF LAST POSTING.

NAME :

STAFF NO. :

DESIGNATION :

UNIT & DEPARTMENT :

DATE OF LEAVING SERVICE :

Annexure VI


CONTRACTOR REGISTRATION FORM SECTION-I: Company Profile & Organisational Information 1.3 REGISTRATION PARTICULARS

Sl No

Description ( PLEASE INDICATE PARTICULARS IN THE SPACE PROVIDED FOR EACH)

Required for

Documents to be submitted


a INCOME TAX (PERMANENT AC NO):-

All categories Copy of Certificate

b SERVICE TAX REGISTRATION All Categories Copy of Certificate

c

Sales Tax VAT Registration Number and Date :

1 As applicable Copy of Certificate

2. As applicable Copy of Certificate

3. All categories Copy of Certificate

4. As applicable Copy of Certificate

5. As applicable Copy of Certificate d PF Registration All categories Copy of Certificate

e CPWD/Government Organisation As applicable Copy of Certificate

f Geological Survey Of India/Equivalent For Geo Tech Investigationsetc

Copy of Certificate

g IBR For Boiler and IBR Piping

Copy of Certificate

h Contractorship License for Electrical Works (from any State/Union Territory of India)

For Electrical Works

Copy of Certificate

1.4 MANPOWER Remarks by BHEL, if any

A Organisation Strength ( In number): (please submit Organisation Chart)

B List of Key Persons on rolls of the Company

Category No of persons in the Company

Qualification Total work experience


i Resident Managers/Resident Engineers

ii Site Engineers (Erection & Commissioning)

iii Site Engineers (Quality)

iv Site Safety Co-ordinators

v Site Supervisors

vi Skilled Workmen

vii Others

Annexure VI



1.5 OTHER PARTICULARS

A Registration with BHEL and Other Firms

Registration/ Empanelment Number

Registration/ Empanelment valid upto

Document to be submitted


i

BHEL/Northern Region

Documentary evidence

ii BHEL/Eastern Region


iii BHEL Southern Region


iv

BHEL Western Region Documentary evidence

v Electricity Boards


vi NTPC/other Public Sector/Private Sector


vii

PWD/Railways


B BANKING DETAILS OF COMPANY

Information of Bank Account of Company Document to be submitted


The following information of Bank Account of the Company, duly endorsed by the Bank (required for Electronic Fund Transfer –EFT/RTGS) is to be submitted

1. Name of the Company 2. Name of Bank 3. Name of Bank Branch 4. City/Place 5. Account Number 6. Account type 7. IFSC code of the Bank Branch 8. MICR Code of the Bank Branch 9. Details of other Bankers (for reference purpose only)

NOTE : CONTRACTORs who have already submitted the above information are requested to submit a copy of the same

Information of Bank Account of the Company, duly endorsed by the Bank

Annexure VI


CONTRACTOR REGISTRATION FORM

SECTION-I: Company Profile & Organisational Information

1.7 FINANCIAL INFORMATION FOR THE PREVIOUS THREE YEARS

Legend: # : Share Capital OR Partnership Capital OR Proprietor Capital as the case may be

1.6 QUALITY SYSTEMS Certificate Number

and Valid upto

Document to be submitted Remarks by BHEL, if any

A Accreditation to ISO 9001 Copy of accreditation certificate OR Copy of „Table of Contents‟ of „Quality Manual‟

B Accreditation to ISO 14000 Copy of accreditation certificate OR Copy of „Table of Contents‟ of „Quality Manual‟

C Accreditation to OHSAS 18000 Copy of accreditation certificate OR Copy of „Table of Contents‟ of „Quality Manual‟

D In House Quality Systems Copy of quality mannual .

Sl No Financial Information

Financial Value in Rupees in Lakhs (Audited)

Remarks by BHEL, if

any

Year Value in Rupees in

lakhs

i

NET WORTH (Latest) Paid up Share Capital# + Reserves

ii

SALES/TURN OVER (Last three Financial Years)

Average

iii

CASH PROFIT (PAT + Non Cash Expediture viz Depreciation) (Last three Financial Years)

iv Whether CONTRACTOR has been referred to BIFR/NCLT/ any other similar

Govt. Agency (If „YES‟ enclose details) YES/NO

v Whether CONTRACTOR is a potential sick Company (If „YES‟ enclose details) YES/NO

vi

Copies of Audited Annual Accounts (Balance Sheet, P&L Account, Cash flow statement) for the last three (3) years to be submitted.

vii Status of Tax assessments done under various laws (Income Tax, VAT/Sales Tax, Excise & Service Tax, Custom) and details of disputes pending, if any, with these authorities to be submitted.

Annexure VI


CONTRACTOR REGISTRATION FORM SECTION-II: Resources owned by the company RESOURCES

A) TOOLS & PLANTS, MACHINERY OWNED BY COMPANY

SL NO Description of T&P, Machinery Make Capacity Year Quantity Remarks

1. Please indicate all important T&Ps, Machinery owned by Company 2. Please use additional sheets if required

Annexure VI


CONTRACTOR REGISTRATION FORM SECTION-II: Resources owned by the company

B) INSPECTION, MEASURING AND TESTING EQUIPMENTS OWNED BY COMPANY

1. Please indicate all important Inspection, Measuring and Testing Equipments owned by Company 2. Please use additional sheets if required

SL NO Description of T&P, Machinery Make Capacity Year of make Quantity Next Calibration due Remarks

Annexure VI

Page 9 of 10

BHARAT HEAVY ELECTRICALS LIMITED CONTRACTOR REGISTRATION FORM

SECTION-II: Resources owned by the company

C) TIEUPS or RATE CONTRACTS ENTERED INTO BY THE COMPANY FOR PROVIDING VARIOUS SERVICES WHICH THE COMPANY PROPOSES TO INDICATE

SL NO SERVICES FOR WHICH TIEUPS / RATE CONTRACTS ENTERED FOR PROVIDING SERVICES

PLEASE INDICATE WHETHER SHORT TERM ( 1 YEAR) OR LONG TERM (ABOVE 1 YEAR)

Remarks

1. Please indicate all important Tie Ups enterd by Company for providing various services 2. Please use additional sheets if required

Annexure VI

Page 10 of 10

BHARAT HEAVY ELECTRICALS LIMITED CONTRACTOR REGISTRATION FORM

SECTION – III: Work Experience (use separate sheet for each CATEGORY/CODE)

WORK EXPERIENCE (in the last 5 years period ending on the date of submission of Application) ( use additional sheets if required)

GROUP PACKAGE CATEGORY CODE

Sl no

Full Postal Address of Client and Officer in Charge

Brief description of Work & Quantities

Work Order No and date

Value of Contract in Rupees in Lakhs

Time schedule (in months)

Contractual Date of Completion

Actual date of completion

Present Status (of ongoing job)

Documents attached in support of columns (i)

to viii)

(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) 1

2

3

Annexure VII Page 1 of 4

CONTRACTOR EVALUATION Part A : ORGANISATIONAL SOUNDNESS

Sl. No.

PARAMETER QUALIFICATION

CRITERIA (MANDATORY)

EVALUATION BY BHEL (MARKS)

1 NET WORTH: (from audited figures for the LATEST FINANCIAL YEAR)

Positive networth Criteria Maximum Marks

Marks awarded

Yes :30 No :00

30

2 SALES/TURN OVER : (from Audited Accounts of last three FINANCIAL YEARS)

Average annual turnover of last 3 years should be more than 30% of estimated value of work

Criteria Maximum Marks

Marks awarded

Avg. TO >= 50% : 60 Avg. TO<50% >= 30% : 50 Avg. TO < 30% : 00

60

Code & Category: i

ii

iii

iv

v

vi

vii

viii

3 Current Ratio = (Current Assets/ Current Liabilitites) OR Quick Ratio = {(Current Assets – Inventories)/ Current Liabilitites}

Current Ratio OR Quick Ratio


Marks awarded

(=>1.5:1) :10 (=>1.25 < 1.5:1) :05 (<1.25:1) :00 OR (=>1.25:1) :10 (=>1:1) :05 (<1:1) :00

10 10

Note: Please take maximum marks obtained out of the above parameters.

4 BIFR/NCLT case OR “SICK” Should NOT have been referred to BIFR/NCLT or declared “SICK” by any Statutory Authority

If yes, then not qualified. If no, marking as per above parameters

5 Remarks, if any :

6 Signature of evaluation committee:

QUALIFIED NOT QUALIFIED (Total Marks: 100) (Min. Qualifying Marks: 60)


CONTRACTOR EVALUATION Part B: QUALITY :

Sl. No.

PARAMETER QUALIFICATION CRITERIA

EVALUATION BY BHEL (MARKS)


Marks awarded

1 Ability to deliver Quality Services in terms of Evidence of Quality Assuarance within the Organisation on the basis of various information available in the application OR on reports from existing Sites OR reports from Previous Works.

1. Submission of Completion Reports/ certificate

YES :20 No :00

20

2. Worked satisfactorily with any BHEL Units/Power Sector Regions for similar jobs/works

YES :20 No :00

20

3. CONTRACTOR having business with 3 or more Customers

YES :20 No :00

20

4. Having continuous business in the last 3 years

YES :20 No :00

20

5. ISO 9001/ 14000 and OHSAS 18000 accreditation

YES :20 No :00

20

NOTE: If any of the above 3 Qualification Criterias are met, the Contractor can be treated as Qualified for Part B.

2 CONTRACTOR evaluation for QUALITY (tick which ever applicable)


3 Remarks, if any :



CONTRACTOR EVALUATION Part C: TECHNICAL:

Sl no

PARAMETER QUALIFICATION CRITERIA (MANDATORY)

EVALUATION BY BHEL (MARKS) Criteria Maximum

Marks Marks awarded

Yes :80 No :00

80

1 BASIC REQUIREMENT Should fulfil the “BASIC REQUIREMENT‟ for the subject CATEGORY/WORK for which empanelment is sought Note: To be evaluated for every work for which „Empanelment‟ sought and given suitable code.

Code & Category: i

ii

iii

iv

v

vi

vii

viii

ix

x

2 Adequacy of T&P, Machinery (owned by the Company)

Adequately available OR Available for the major part


Marks awarded

Yes :10 No :00

10

3 Adequacy of Inspection, Measuring and Testing Equipments (owned by the Company)

Adequately available OR Available for the major part

Yes :10 No :00

10

4 Remarks, if any :




CONTRACTOR EVALUATION

Part D: FINAL RECOMMENDATION

Name of CONTRACTOR

Table-1 CRITERIA for CONTRACTOR EMPANELMENT (for each PACKAGE/CODE)

SUMMARY:

Sl. No

Criteria Maxm Marks Qualifying marks * Marks obtained

1. Organisational Soundness 100 60

2. Quality 100 60

3. Technical Capability 100 60

TOTAL 300 180

*Minimum Qualifying Score in Each category shall be 60%.

Sl no

Evaluation of

CONTRACTOR for Empanelment

ASSESSMENT CRITERIA

Organisational Soundness

Quality Technical Capability

1 RECOMMENDED QUALIFIED QUALIFIED QUALIFIED

2 NOT RECOMMENDED IF NOT QUALIFIED FOR EVEN ANY ONE OF THE ABOVE ASPECTS

Table-2 RECOMMENDATION FOR EMPANELMENT OF CONTRACTOR

Sl No

GROUP PACKAGE CATEGORY CODE Recommendation

of BHEL

1

2

3

4

5

6

7

8

9

10

Signature of evaluation committee:

NOTE:

Final Contract value

II. Running Bill amount paid in %age of Contract Value

Scheduled completion time

II. Actual date of start

Completion Status

I. Physical completion in %age

Actual date of completion

Awarded Contract Value

I. As per Contract

Contract start date

Name of Site

Name of Sub-Contractor

Contract No./ LOI No. & Date

GENERAL

This Evaluation Should be done EVERY QUARTER by the respective Regions for all contracts

under executions.

EVALUATION OF CONTRACTOR

PERFORMANCEAnnexure VIII

PAGE 1 OF 4

Name of work

Reporting Period



MAX. SCORE SCORE OBTAINED

1.1 5

1.2 5

1.3 5

1.4 5

1.5 5

1.6 5

2.1 5

2.2 5

2.3 5

2.4 5

3.1 5

3.2 5

3.3 5

3.4 5

4.1 5

4.2 5

4.3 5

4.4 5

5.1 5

5.2 5

5.3 5

5.4 5

5.5 5

5.6 5Approachability of top management during critical requirements

and its cooperation

Providing support documents and records

Readiness to rectify defects

4.0 T&Ps, IMTEs & CONSUMABLESAdequacy of T&P & IMTEs as per site requirement

Condition of T&P & IMTEs

Speed of response

Cooperativeness in delivering and implementing improvement

measures

Site organization vis a vis commitment

Ensuring fitness & calibration of T&P & IMTEs

Aptitude of supervisory Personnel

(w.r.t. Attitude, initiative, leadership, cooperativeness etc)

Timely Deployment of T&Ps and IMTEs

Achievements vis a vis Requirements/Commitments

Timely Deployment of Manpower

3.0 MANPOWER

PAGE 2 OF 4

1.0 QUALITY

2.0 DELIVERY

Housekeeping

Adequacy of consumables as per site requirement

Amenability to Quality System

Adherence to Quality Standards

Timely arrangement of consumables

Experience and Job knowledge of Supervisory personnel

Preventing recurrence of defects/complaints

Finishing and aesthetics

Competence of manpower (work force) deployed

Adequacy of manpower (work force) deployed

Rating of Quality officer for quality control of job

5.0 SITE INFRASTRUCTURE AND SERVICE



MAX. SCORE SCORE OBTAINED

6.1 5

6.2 5

7.1 5

7.2

7.2.1 5

7.2.2 5

7.3

7.3.1 5

7.3.2 5

7.4 5

7.5 5

7.6 5

8.1 5

8.2 5

8.3 5

8.4 5

8.5 5

8.6 5

Understanding of contract (scope & contract clauses)

Compliance to statutory requirements, state and local

laws/regulations

Tendency of taking undue advantage by interpreting contract

clauses in their favour (Score 5 for no tendency)

Planning of work activities (Monthly/Weekly/Daily)

Submission of Monthly/Weekly/Daily reports

6.0 SITE FINANCE

Regularity in payment to staff and workers

Use of Safety Equipments & Safety in Equipments(Safety Net, Toe

guard, Proper earthing, fire-fighting equipments etc.

Financing Site Operations

7.0 HSE (Health Safety & Environment) & SA (Social

Accountability)

Experience and Job knowledge of Safety Supervisor

Rating of Safety Supervisor for controlling safety at site

Health & Safety awareness among employees

PAGE 3 OF 4

Concern for employees welfare and health (like first aid)

Rating of Safety Supervisor on HSE Aspects

Use of Safety Posters

Rating based on Feed back of HSE & SA Audits

Compliance to Social Accountablity Norms

8.0 OTHERS

Quality & usage of Safety gadgets

Personal Protective Equipments (PPE)



Max score Score obtained Weightage factor Weighted Score

30 0.40

20 0.75

20 0.60

20 0.75

30 0.40

10 1.10

40 0.35

30 0.30

Less

(-)

Net Weighted Score

- Good

- Satisfactory

- Unsatisfactory

Dated:

Dated:

GM/PROJECTS

Note: This summary evaluation sheet is to be sent to Contractor after every evaluation.

Any detail which Construction Manager wants to share with management

EVALUATION

Head (S/C)

Construction Manager

Section Head/Site Engineer

Specific Recommendation of Construction Manager;

FOR SUB CONTRACT DEPTT.

HSE & SA

Site Infrastructure &

Service

Site Finance

Quality

Delivery

Overall Performance evaluation: Good/Satisfactory/Unsatisfactory

PAGE 4 OF 4

80% and Above

Between 60% To 80%

60% and Below

Manpower

T&Ps, IMTEs &

Consumables

Others

Total Weighted Score

a) Score for accidents attributable to Contractor during the reporting

period (Major @ 3 Minor @ 1)

Major Accidents ----- Fatal , Permanent Disability,

Major Damage to Equipment

Minor Accidents ----- All Others

Net Weighted Score (OUT OF 100 ) :