invitation for expression of interest (eoi) for phase ii s… · eoi no:...

EOI No: PGVCL/DSM/EOI/SRT/2019-20/01 Dt: 20/07/2019 Expression of Interest (EOI) for Empanelment of Agencies for Design, Supply, Installation, testing & Commissioning of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises, aggregating to 600 MW, including five years comprehensive maintenance in the State of Gujarat during the YR (2019-20).

Sign & Round Seal of the EOI applicant

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Invitation for Expression of Interest (EOI)

for

Empanelment of Agencies for Design, Supply, Installation, testing & Commissioning

of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises,

aggregating to 600 MW, including five years comprehensive maintenance in the State

of Gujarat during the Year (2019-20).

EOI No: PGVCL/DSM/EOI/SRT/2019-20/01

Dated: 20/07/2019

The Chief Engineer(Tech) Paschim Gujarat Vij Company Ltd.,

CIN: U40102GJ2003SGC042908,Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,Laxminagar, Nana Mava main road,

RAJKOT-360004, GUJARAT-INDIA Phone:+91 281 2380425/27,Fax: +91 281 2380428

Web: www.pgvcl.com,Email:[email protected]

http://www.pgvcl.com/

mailto:[email protected]



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TABLE OF CONTENT

Sr. No.

Part Particular Page no

1 - Notice Inviting EOI 3

2 - Disclaimer 7

3 PART-A Definitions & Abbreviations 9

4 PART-B Important Instruction to Agency 17

5 PART-C Schedule-A and Note-Important 21

6 PART-D Check List 26

7 PART-E Integrity Pack 28

8 PART-F General and Commercial Terms and conditions including EOI offer eligibility conditions & evaluation criteria

29

9 PART-G Scope of work and Technical Specification 56

10 PART-H Annexures: -

Annexure-1 Format for EOI condition Undertaking 80

Annexure-2 Details of EPC work Execution Capacity 82

Annexure-3 Details of experience declaration of Category of the bidder 83

Annexure-4 Details of Technical staff available with the Bidding Agency for execution of work

84

Annexure-5 Declaration about Relatives employed 85

Annexure-6 Deviation Sheet (No deviation certificate) 86

Annexure-7 List of Plant & Machinery and Equipment 87

Annexure-8 Format for Turnover Certificate 88

Annexure-9 Undertaking in regard to Stop Deal / Black List thereof 89

Annexure-10 Information about Bidder and its legal Status 90

Annexure-11 Acceptance of terms and conditions 92

Annexure-12 List of Documents under “Technical Offer Cover” 93

Annexure-13 Undertaking In Regard To Quoted Price 94

11 PART-J Appendix

Appendix-1 Format for Guarantee Card 95

Appendix-2 Quarterly Maintenance & Servicing Report 96

Appendix-3 Project Completion Report for Grid Connected Solar PV System

97

Appendix-4 Agreement 101

Appendix-5 E.M.D Bank Guarantee Format 105

Appendix-6 Form of Banker’s Undertaking [For Performance Guarantee (SD) for supply period as per Commercial Terms and Conditions of EOI Document]

107

12 Schedule B: Price Offer as per n-procure-e-EOI Document -



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Notice Inviting EOI

EOI No: PGVCL/DSM/EOI/SRT/2019-20/01 DT 20/07/2019 As authorized by the Gujarat Urja Vikas Nigam Ltd, the Nodal Agency for implementing the Residential Rooftop Solar Subsidy Scheme in the Gujarat State, the Chief Engineer (Tech)-PGVCL invites ‘On-line’ Expression of Interest (EOI) for Empanelment of Agencies for Design, Supply, Installation, testing & Commissioning of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises, aggregating to 600 MW, including five years comprehensive maintenance in the State of Gujarat during the Year (2019-20). EOI documents may be down loaded from web site https:// pgvcl.nprocure.com (For view, down load and on line submission) and PGVCL’s web sites www.pgvcl.comfor view & down load only). (To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.) EOI offer is required to be submitted by online mode only in electronic form on website https:// pgvcl.nprocure.com(i.e. under preliminary, technical and price offer stage of online) except documents (as mentioned in the clause no.: 3A and 3B of “PART-C- NOTE: IMPORTANT”) to be submitted physically in sealed Main cover containing separate covers for “EMD &EOI Document fee Documents cover” and “Technical Offer documents cover” separately by Registered Post A.D. or Speed Post addressed to :- The Chief Engineer(Tech), Paschim Gujarat Vij Company Ltd., Regd. & Corporate Office, “Paschim Gujarat VijSevaSadan”, Laxminagar, Nana Mava main road, RAJKOT-360004, (Gujarat) “NO COURIER SERVICE OR HAND DELIVERY” will be allowed. EOI Schedule: -

Sr. no. Description

1 Date of publication of EOI (Tender) Dt 20-7-2019

2

Sub:- Expression of Interest (EOI) for Empanelment of Agencies for Design, Supply, Installation, testing & Commissioning of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises, aggregating to 600 MW, including five years comprehensive maintenance in the State of Gujarat during the Year (2019-20).

3 EOI Document Fee in Rs. (non-refundable)

Rs. 15000/- + Rs. 2700 (18% GST) =Rs.17700/- (Seventeen Thousand Seven hundred only)

4 Earnest Money Deposit (EMD) amount in Rs.

For ‘Category-A’ bidders- Rs. 7.00 lakhs (Seven lakhs Only) For Non-MSME Units in Rs. 7.00 lakhs (Seven lakhs Only) MSME Units in Rs. 4.00 lakhs (Four lakhs only) For ‘Category-B’ bidders- Rs. 4.00 lakhs (Four lakhs only)




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5

Last Date & Time for receipt of query / clarification on the EOI Document if any for pre-offer(pre-bid) meeting. Query / clarification to be sent by e-mail only on following email IDs [email protected]; [email protected]

Date:23/07/2019 On Before 17.00 hrs.

6

Date, time & venue for Pre EOI-Offer (Pre-bid) Meeting: (The Agency who wants to attend the pre-EOI offer meeting is requested to intimate us at least one day in advance prior to the date of the pre-offer meeting through e-mail only.)

Date:25/07/2019 Time: 15.00 hrs Noon Venue: Atal Bihari Vajpayee Auditorium Satellite Chowk, Near Aryanagar Pedak Road, Rajkot, Gujarat 360003

7

On line Preliminary, technical and Price offer i.e. On line EOI Document/ offer submission last date and time (This is mandatory)

Date:03/08/2019 Up to 18.00 hours

8 Last date of Physical submission of “relevant EOI Documents” (by Registered post A.D. or SPEED POST only (This is mandatory)

Date:06/08/2019 up to 18.00 hours

9

Date of opening of “EOI Document Fee& EMD Cover Documents” physical as well as online opening of preliminary offer (if possible)

Date:07/08/2019 at 11.00 hours

10 Date of opening of Technical offer document physical as well as online Technical stage (if possible)

Date:08/08/2019 at 11.00 hours

11 Tentative Date of on – line opening of Price offer stage (Price Offer) (tentative, if possible)

Date:09/08/2019 at 11.00 hours

PGVCL GSTIN No. is 24AADCP1453C1ZZ

Every Agency have to inform their GSTIN No. at the time of payment of applicable fees

AS PER THE NOTICE OF THE INVITATION OF EOI DOCUMENT (NEWS PAPER ADVERTISEMENT), THE EOI DOCUMENT IS INVITED BY e-tender (ON – LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY.

[A] All the relevant documents as per cl no 3A and 3B of “PART-C-(NOTE: IMPORTANT)”of EOI Document are required to be submitted physically in sealed Main cover containing separate covers for “EMD&EOI Document fee Documents cover” as per 3A and “Technical Offer documents cover” as per 3B separately (This cover shall be super scribe “EOI Document no.: PGVCL/DSM/EOI/SRT/2019-20/01 DT 20/07/2019 only, on OR before due date and time. All such documents should be strictly submitted by RPAD/Speed post only, otherwise the offer will not be considered and no any further communication in the matter will be entertained.





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[B] The documents other than mentioned in Part-C and documents mentioned in Annexure-12 of general and commercial terms and conditions of EOI Document (i.e. Part-“F”) are required to be uploaded in technical stage of online EOI Document and submitted physically in “Technical Offer documents cover”. In case of not uploading of required document in online offer or uploading of wrong document or not submitting physically in “Technical Offer documents cover”, offer may not be considered for technical evaluation. However, the Agency may upload additional documents, broachers, technical / other information etc, if desires to give with the offer.

[C]Agency are requested to submit price – offer (Schedule – B) in on-line (e-EOI electronic form) only and not to submit the price offer in physical form. This is mandatory. If price offer is submitted in physical form, same will not be opened and only on-line submitted price offer will be considered for evaluation. [D] It is mandatory for all the Agencies to submit their EOI Documents by both forms viz. on – line (e – EOI Documenting) and physically in schedule time. If EOI documents submitted in only any one form, say either by on line or physically, in that case the same EOI Document will not be considered.

[E] DISCOM at its sole discretion may ask additional clarification or information or documents from the Agency who are found to be eligible in main pre-qualification criteria.

[F] There are two types of the Bidder categories to be Empanelled through this EOI-

(1) Category-A Bidders

(2) Category-B Bidders

1. ‘Category-A’ bidders shall be those bidders who have experience of successful installation and Commissioning of minimum aggregate 100 KW capacity of solar rooftop/Grid connected systems in any sector viz. residential, social, industrial, commercial, government, under SKY Scheme or any other such Scheme, before schedule due date of submission of Technical Bid. Such experience should be of the BIDDER himself.

2. ‘Category-B’ bidders shall be those bidders who are new entrepreneur and / or those

bidders who are not covered under Category-A.

3. Price bid Offer of those bidders will be opened in On-line bid opening process who are having the experience of successful installation and Commissioning of minimum aggregate 100 KW capacity of solar rooftop/Grid connected systems as mentioned above and fulfils EOI DOCUMENT ELIGIBILITY CONDITIONS & EVALUATION CRITERIA as mentioned at Para 61 of PART-F of this EOI and fall under Category-A bidders. Rates quoted by such bidders will be considered for further evaluation. Bidders who are not falling under category-A shall be eligible to Empanel in the Category-B subject to fulfilling all other required criteria as mentioned in the PARA 61 of PART-F.



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4. The rates invited are for following all Eleven System Capacities/ ranges(slabs) of Solar System ratings/ capacity 1KW, 2 KW, 3 KW, 4 KW, 5 KW, 6 KW, > 6KW to 10KW, > 10KW to 25KW, >25KW to 50 KW, 50> 100 KW and >100 KW

Bidders shall require to quote rates in all the SPV Capacities and ranges as mentioned above in the on-line price bid.

5. Category-B bidders shall require to complete all the process of submitting EOI as mentioned in this document to make them qualified in preliminary bid and Technical bid evaluation process. Those bidders of Category-B who are technically qualified shall be empanelled subject to agree with discovered price for each of all capacities /ranges.

Note:-Agency should be in touch with websites https://pgvcl.nprocure.com& www.pgvcl.comfor information regarding revision/corrigendum/Amendment in EOI Document till due date of online submission and thereafter. No separate information shall be sent in this regard and also not publish in newspaper.

Any technical questions, information and clarifications that may be required pertaining to this EOI should be referred to: The Chief Engineer(Tech), Paschim Gujarat Vij Company Ltd., Regd. & Corporate Office, “Paschim Gujarat VijSevaSadan”, Laxminagar, Nana Mava main road, RAJKOT-360004, (Gujarat)

e-Mail:- [email protected]

PGVCL reserves the right to reject any OR all EOI Documents/offers without assigning any reasons thereof.

For and on behalf of PGVCL

Chief Engineer (Tech)

https://pgvcl.nprocure.com&/





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Disclaimer

A. All information contained in this, Expression of Interest (EOI) subsequently provided / clarified

are in good interest and faith. This is not an agreement and is not an offer or invitation to enter into an agreement of any kind with any applicant. Each applicant should conduct its own investigation and analysis & should check the accuracy, reliability and completeness of the information in this Expression of Interest. Applicants should make their own independent investigation in relation to any additional information that may be required.

Applicant should make their own due diligence of facilities while preparing this

B. The information contained in this EOI Document subsequently provided to EOI applicant(s), whether verbally or in documentary or in any other form by or on behalf of PGVCL/DISCOM or any of its employees, consultants or associates, is provided to EOI applicant(s) on the terms and conditions set out in this EOI Document/ Offer and such other terms and conditions subject to which such information is provided.

C. This EOI Document/ Offer is not an agreement and is neither an offer nor invitation by PGVCL to the prospective Agency or any other party. The purpose of this EOI Document/ Offer is to provide interested parties with information that may be useful to them in making their Offer. This EOI Document/ Offer includes statements, which reflect various assumptions and assessments arrived at by DISCOM in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each EOI applicant may require. This EOI Document/ Offer may not be appropriate for all persons, and it is not possible for PGVCL to consider the technical capabilities, investment objectives, financial situation and particular needs of each party who reads or uses this EOI Document/ Offer. The assumptions, assessments, statements and information contained in this EOI Document/ Offer may not be complete, accurate, adequate or correct. Each EOI applicant should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this EOI Document/ Offer and obtain independent advice from appropriate sources.

D. Information provided in this EOI Document/ Offer to the EOI applicant(s) is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. PGVCL accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein.

E. PGVCL or any of its employees, consultants or associates make no representation or warranty

and shall have no liability to any person including any EOI applicant under any law, statute, rules or regulations, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this EOI Document/ Offer or otherwise including the accuracy, adequacy, correctness, completeness or reliability of the OFFER and any assessment, assumption, statement or information contained therein or deemed to form part of this EOI Document/ Offer or arising in any way in this Offer stage.



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F. PGVCL or any of its employees, consultants or associates also accept no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any EOI applicant upon the statements contained in this EOI Document/ Offer.

G. PGVCLmay in its absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information, assessment or assumptions contained in this EOI Document/ Offer.

H. The issue of this EOI Document/ Offer does not imply that PGVCL is bound to select an EOI

applicant for the Project and PGVCL reserves the right to reject all or any of the Agency or Offers or discontinue or cancel the offering process without assigning any reason whatsoever.

I. The EOI applicant shall bear all its costs associated with or relating to the attending pre-offer

meeting, preparation and submission of its Offer including but not limited to preparation, copying, postage, delivery fees, traveling, food, lodging, expenses associated with any demonstrations or presentations which may be required by PGVCL or any other costs incurred in connection with or relating to its Offer. All such costs and expenses will remain with the EOI applicant and PGVCL shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a EOI applicant in preparation or submission of the Offer, regardless of the conduct or outcome of the offering Process.



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PART A- Definitions and Abbreviations

1. “Appropriate Authority” : CEA, BIS, GERC, MNRE or any other Authority authorised by the Government of India or Government of Gujarat.

2. “Beneficiary” : “Beneficiary” shall mean the Residential category Consumers of Government owned and private DISCOMS, Distribution Licensee in Gujarat State for 1-phase / 3-phase connection of Supply of Electricity and who have applied to participate in the Residential Solar Rooftop Subsidy Scheme of Government

3. “EOI applicant(s)” / “Bidder” : The “EOI applicant (s) /Bidder” shall mean the EOI applicant whose offer is received by PGVCL as per eligibility criteria and shall include such EOI applicant’s heirs, legal representatives, successors and assignees. Here, in this case, the EOI applicant/Bidder shall not be a Joint Venture or a Consortium or an Associate.

4. “EOI Offer” : “EOI Offer” means this EOI Document having EOI number and name as mentioned in EOI inviting Notice including all its documents, along with all formats, annexures, corrigendum, modifications, amendments and clarifications thereto; in on-line and physical submission of offer/offer in response to this EOI Document in accordance with the terms and condition thereof.

5. “Circle” : “Circle” means Operation and Maintenance Circles of DISCOM.

6. “Contract” : The “Contract” shall mean the agreement to be entered into by the DISCOM with the Empanelled Agency upon receiving the Letter of Empanelment from DISCOM for implementation of the Scheme/ Project and shall include the General and commercial terms & condition, scope of work, project requirement, technical conditions, schedules, appendixes, drawings and any



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other conditions specifically agreed between the parties forming a part of the contract

7. “Empanelled Agency”/ “Successful EOI applicant”/ “Supplier”/ “Contractor”/ “Agency”

: The “Empanelled Agency”/“Successful EOI applicant”/ “Supplier”/ “ Contractor” /”Agency” shall mean the EOI applicant, whose EOI offer has been accepted by the DISCOM for empanelment as registered supplier /agency and shall include his authorized representatives and have signed the ‘contract’ agreement with DISCOM.

8. “Company” : “Company” shall mean Electricity Distribution Company (DISCOM) in Gujarat State namely DGVCL, MGVCL, PGVCL, UGVCL, Torrent Power Ahmedabad, Torrent Power Surat and other licensees in Gujarat.

9. “Date of completion of Project”

: “Date of completion of project” shall mean that the date of completion of project with project handed over and accepted by the consumer Applicant in all respect provided that the CMC of 5 years, Guarantee and warrantee of 5 years shall be applicable as per the EOI Document terms and condition after the date of completion of Project.

10. “DISCOM” : “DISCOM” Shall mean electricity Distribution

Companies and subsidiaries of the Gujarat

Urja Vikas Nigam Ltd. viz, PGVCL/ UGVCL/

MGVCL/ DGVCL and Torrent Power

Ahmedabad, Torrent Power Surat and

Distribution Licensee in Gujarat; unless the

context otherwise requires, DISCOM shall

mean the Chief Engineer (Tech) or his

representative of the concerned DISCOM and

shall include his successors and assignees.

11. “Division” : “Division” Shall mean Operation and Maintenance Division of DISCOM.

12. “EMD” : The “EMD” shall mean Earnest Money Deposit which is required to pay as per the EOI Document condition.

13. “Engineer” / “Engineer-in-charge”

: The “Engineer” / “Engineer-in-charge” shall mean the authorized Officer of the



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DISCOM

14. “EPC” : “EPC” Shall mean Engineering, Procurement and commissioning of the complete project as per the terms and condition of the EOI Document

15. “Financial Year” or “FY” : “Financial Year” or “FY” shall mean the Period starting from 1 April of the first calendar year to 31 March of the consecutive calendar year.

16. “Guarantee Period” / “warrantee period”

: The “Guarantee Period”/ “warrantee period” shall mean the period during which the Empanelled Agency shall remain liable for replacement / repair and maintenance of any defective parts / work performed by the Empanelled Agency under the contract as per the EOI Document condition.

17. “Letter of Empanelment / Notice of Award of Contract / Letter of Award”

: “Letter of Empanelment / Notice of Award of Contract / Letter of Award ” shall mean the official notice issued by the DISCOM, notifying the successful EOI applicant that his offer has been accepted for the empanelment with informing the successful EOI applicant to pay Security Deposit (SD) and execute the Agreement with DISCOM as per the terms and conditions.

18. “Order” / “Acceptance of EOI Offer”

: The “Order” /“Acceptance of EOI Offer” shall mean the official letter issued by the DISCOM informing the EOI applicant that his EOI Document has been accepted.

19. “Party” or “Parties” : “Party” or “Parties” Shall mean the Successful EOI applicant who has signed the Contract with the DISCOM towards the fulfilment of the Terms and Conditions of this EOI Document.

20. GUVNL : Gujarat Urja Vikas Nigam Limited (GUVNL). GUVNL is the authorised Nodal Agency for implementation of the Scheme of Residential Solar Subsidy Scheme in the State through its DISCOMs and Private DISCOMs.

21. “Project” : “Project” Shall mean the project of the Design, Supply, Installation, testing & Commissioning of Grid connected Rooftop



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Solar Photovoltaic Systems in Residential premises, for the application registered with the Empanelled Agency, including five years comprehensive maintenance for which the offers are invited covering all aspects and terms and conditions as per the EOI Document documents. The project covers Supply, Installation, Testing and Commissioning of Grid connected Solar PV system with CMC of 5 years for Residential consumers as per the EOI Document.

22. “Project Management Consultant” (PMC)/ “Consultant”

: “Project Management Consultant” (PMC)/ “Consultant” Shall mean an agency which is appointed by DISCOM for project management.

23. “PV System” or “SPV ” or “ SPV System”

: “PV System” or “SPV ” or “ SPV System” shall mean the Grid-tie Solar Photo-Voltaic (PV) system including the PV modules, grid-tie inverter(s), module mounting structure(s), cables and connectors, safety and earthing equipment, interconnection equipment, and inverter with remote monitoring with other components for Roof top Solar System that shall be supplied, installed, commissioned and maintained by the Empanelled Agency.

24. “Qualifying EOI applicant” : “Qualifying EOI applicant” shall mean the EOI applicant who shall meet all the eligibility criteria mentioned in the EOI Document and selected in the empanelment list.

25. “Scheme” : “Scheme” shall mean scheme for Providing grid connected Solar System for Residential Consumers announced by Govt. /GUVNL/ DISCOM as Residential Solar Rooftop subsidy Scheme

26. “System” “System” shall mean the grid connected Solar PV system as per EOI Document that shall be supplied, installed, commissioned and maintained with all other ancillary required by the Empanelled Agency for satisfactory operation of the System.

27. “Specification” : The “Specification” shall mean the EOI Document forming a part of the contract along with Proforma, schedules,



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appendixes and all annexure Part-G of EOI Document.

28. “Sub-Division” : “Sub-Division” Shall mean Operation and Maintenance Sub-Division of DISCOM

29. “week” “Week” shall means the continuous period of seven days

30. “Work” The “Work” shall mean activities to Supply, Installation, testing & commissioning of the EOI Document item for which the offers are invited.

31. Category-A Bidders ‘Category-A’ bidders shall be those bidders who have experience of successful installation and Commissioning of minimum aggregate 100 KW capacity of solar rooftop/Grid connected systems in any sector viz. residential, social, industrial, commercial, government, under SKY Scheme or any other, before schedule due date of submission of Technical Bid

32. Category-B Bidders ‘Category-B’ bidders shall be those bidders who are new entrepreneur and / or those bidders who are not covered under Category-A.

Abbreviations : Abbreviations are shown as under

1. AC : Alternating Current

2. ACP : Aluminium Composite Panel

3. AM : Air Mass

4. ASTM: : American Society for Testing and Materials

5. BIS : Bureau of Indian Standards

6. BoQ : Bill of Quantity

7. BOS : Balance-of-System

8. CEA : Central Electricity Authority

9. CERC : Central Electricity Regulatory Commission

10. “CEIG” : Chief Electrical Inspector of Government



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11. CMC : Comprehensive maintenance Contract for 5 years

12. DC : Direct Current

13. DCDB : Direct Current Distribution Box

14. DTR : Distribution Transformer

15. DWC : Double Walled corrugated

16. EPC : Engineering, Procurement and Commissioning

17. EPF : Employee Provident Fund

18. FF : Fill Factor

19. FOR/F.O.R. : Freight on Rail/Road

20. GEDA : Gujarat Energy Development Agency

21. GERC : Gujarat Electricity Regulatory Commission

22. GERMI : Gujarat Energy Research & Management Institute

23. GI : Galvanized Iron

24. GST : Goods and Services Tax

25. HP : Horse Power

26. HDGI : Hot Dipped Galvanized Iron

27. HDPE : High Density Polyethylene

28. HFL : Highest Flood-Level

29. HT : High Tension (11 KV )

30. IP : Internet Protocol /Ingress Protection

31. IPR : Intellectual Property Right

32. IEC : International Electrotechnical Commission

33. IEEE : Institute of Electrical and Electronics Engineers

34. IS : Indian Standard

35. Isc : Short Circuit Current

36. IST : Indian Standard Time

37. KV : Kilo Volt

38. KW : Kilo Watt



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39. KWp : Kilo Watt peak

40. LT : Low Tension

41. IoT : Internet of Things

42. MCB : Miniature Circuit Breaker

43. MDAS : Meter Data Acquisition System

44. MIS : Management Information System

45. MMS : Module Mounting Structure

46. MNRE : Ministry of New and Renewable Energy, GOI.

47. MPPT : Maximum Power Point Tracker

48. MW : Mega Watt

49. NEC : National Electric Code

50. NIT : Notice Inviting EOI Document

51. NOCT : Normal Operating Cell Temperature

52. OS : Operating System for Computer/server

53. PAN : Permanent Account Number

54. PCU : Power Conditioning Unit

55. PID : potential-induced degradation

56. POC : Proof of Concept

57. PR : Performance Ratio

58. PV : Photo Voltaic

59. PVC : Poly vinyl chloride

60. RCCB : Residual Current Circuit Breaker

61. RL : Residential

62. RFID : Radio Frequency Identification

63. RTC : Real Time Clock

64. REC : Rural Electrification Corporation, GOI

65. RDBMS : Relational Data Base Management System

66. SCADA : Supervisory Control And Data Acquisition

67. SMB : Sub Miniature version B

68. SPV : Solar Photo Voltaic

69. SPD : Surge Protection Device



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70. SRT : Solar Roof Top

71. STADD-Pro : Structural Analysis And Design Computer Program

72. STC : Standard Testing Condition (“STC” shall mean Standard Testing Condition for solar cells and PV modules with air mass AM1.5, irradiance 1000W/ m2, and cell temperature of 25°C.)

73. TPI : Third Party Inspection

74. THD : Total Harmonic Distortion

75. ToU : Time of Use

76. UAT : User Acceptance Test

77. UV : Ultra Violet

78. Vmp : Voltage at Maximum Power

79. Voc : Voltage at Open Circuit

80. -Ve : Negative

81. W : Watt

82. Wp : Watt peak

83. XLPE : Cross-linked Polyethylene



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PART-B- Important Instruction to Agency

1. Earnest Money Deposit (EMD) is to be paid as under: Bid shall be accompanied with requisite Earnest Money Deposit (EMD). Any Bid not accompanied by adequate Earnest Money Deposit (EMD) shall be disqualified and no further consideration shall be given to such EOI. Bidders may note that no relaxation in this regard shall be made.

EOI Documenter has to pay E.M.D. as mentioned in EOI Document notice. The EMD is payable by demand draft in favour of PGVCL Drawn on any Scheduled Bank / Nationalized Bank Rajkot. It should be paid either, by Demand Draft or Banker's Cheque or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs. 10,000/- only) at the office address specified in the EOI Document or by Demand Draft or Banker's Cheques only.

In case of BG in favour of PGVCL from any Scheduled / Nationalized Banks in a standard format prescribed by PGVCL (Format given in this EOI Document). The validity of Bank Guarantee shall be 06 months from the schedule date of opening of EOI Document or to be extended as required by PGVCL. The BG shall be any of the banks as notified vide finance department of Govt. of Gujarat GR no.: EMD.10/2016/328/DMO dated 01/05/2017 and further amendments if any. Cheques are not acceptable. CORPORATE GUARANTEES NOT ALLOWED. The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates will be eligible for exemption from payment of EMD on submission of duly notarized copies of their SSI (SSI/ MSME Part-II/Udyog Aadhaar Memorandum) & CSPO/ NSIC/DGS&D Registration Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part in the EOI Document indirectly either through their dealers, agents, distributors or other intermediators. EOI Documents submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption, will be rejected without entering in to further correspondence in this regard and no reference will also be made. The “SSI” (SSI/MSME Part-II/ UdyogAdhar Memorandum) & NSIC/CSPO/DGS&D certificate should indicate the manufacture of item. In case of Udyog Aadhaar Memorandum, it should indicate the manufacture of related group of item. Provisional Registration Certificates are NOT allowed Government or Semi-Government Organizations, which are run departmentally & are not limited Companies, will be eligible for exemption from payment of E.M.D. No Interest will be allowed against payment of E.M.D. Micro, Small & Medium Enterprises unit of Gujarat or outside Gujarat of India should submit the Notarized copy of either certificate/acknowledgement of entrepreneur Memorandum of DIC /SSI Part-II/MSME PartII/Udhyog Aadhar Memorandum/valid NSIC/CSPO/DGS&D certificate indicating MICRO AND SSI category of the firm/Udhyog Aadhar Memorandum, in physical form



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in “EMD Cover Documents” for the benefit of Payment of EMD at Lower value. Note: The offer will be rejected out rightly; if above mandatory documents are not submitted in physical form.

2. Instruction for Physical and On-Line Submission of EOI offer a) All the relevant documents as per cl no 3A and 3B of “PART-C-( NOTE: IMPORTANT)”of

EOI Document are required to be submitted physically in sealed Main cover containing separate covers for “EMD&EOI Document fee Documents cover” as per 3A and “Technical Offer documents cover” as per 3B separately will be sent only by Registered Post A.D. or by Speed Post addressed to the CHIEF ENGINEER (Tech), DISCOM“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

b) All the relevant documents as per cl no no 3A and 3B of “PART-C-( NOTE:

IMPORTANT)”should reach to this office on or before date and time mentioned in EOI Document notice. No EOI Document shall be accepted / opened in any case received after due date and time of receipt of EOI Document irrespective of delay due to postal services or any other reasons and that DISCOM shall not assume any responsibility for late receipt of the EOI Document.

c) Demand Draft for payment of EOI Document fee & EMD must be placed in the Cover super

scribing “EMD &EOI Document fee Cover Documents” along with requisite documents as mentioned in the PART-C-Cl no-3 of this document.

d) First the “E.M.D &EOI Document fee Cover Documents” (Physical documents) will be opened and simultaneously the preliminary stage of online mode will also be opened& if the documents towards payment of EOI Document Fee, E.M.D and E.M.D. cover documents are found OK then only Technical Offer in online as well as physical mode will be opened, which may please be noted; otherwise online offer / e-EOI Document will not be opened / say rejected out rightly and no correspondence in this regard will be entertained.

e) Agency shall submit Price Offer‘On-Line'in electronic form only and not in physical form.

f) Technical offer and Commercial offer:

The technical offer is required to be submitted in online as well as physical mode. The technical and commercial offer shall comprise all the technical and commercial details as required to be submitted as mentioned in the EOI document. However, the required documents of technical offer which are mentioned in no 3B of “PART-C-( NOTE: IMPORTANT)”of EOI Document shall be submitted in “Technical offer Documents Cover” in physical form. Please note that the required documents should be invariably uploaded in online / submitted in physically as mentioned in EOI Document. Any EOI Document without required documents is liable to be ignored and the EOI Document may be rejected without entering in to any further correspondence in this regard and no further reference will be made.



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g) It is to clarify that in case of any discrepancy between physical annexure/ documents and on-line annexures /documents then on-line data will be considered as a final data for EOI Document evaluation and competition

3. Instructions for e- EOI (Online EOI) toAgency:

4. General Instructions

a) Documents towards payment of EOI Document Fee be kept along with EMD cover submission. The EOI Document fees for on line EOI Document will not be refunded under any circumstances.

b) EOI Documenter has to pay E.M.D. as mentioned in EOI Document notice. EMD in the form as specified in EOI Document will be accepted.

I Downloading of EOI Documents

A Offer document will be available on web site up to date shown in the EOI Document.

B Agency willing to participate in EOI offer will have to get themselves registered on website www.nprocure.com

Ii Digital Signature

A Agency should have valid digital certificate as per Information Technology Act 2000 using which they can sign their electronic offers. Agency can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

B In case EOI applicant needs any clarification for e-EOI, details regarding digital certificate or if training required for participating in online EOI Document, they can contact the following office:- (n) Procure Cell M/s (n) Code Solution, A division of GNFC 403, GNFC Info Tower, Bodakdev, S.G. Road, Ahmedabad 380054.(Gujarat) E-mail:[email protected].: 9327084190; 9898589652 Toll Free: 1-800-233-1010 ( Ext. 501, 512,516 , 517 , 525 ) Phone No. 079-26857315 / 316 / 317 Fax: 079-26857321 / 40007533 Other Terms & Conditions as per detailed EOI Document

C Agency who already possess valid Digital certificate need not to procure a new digital certificate.

iii On line Submission of Technical and Price Offer

A Agency can prepare and edit their offers number of times before EOI Document submission date and time. After EOI Document submission date and time, EOI applicant cannot edit their offer submitted in any case. No written or online request in this regard shall be granted.

B EOI applicant shall submit their offer, i.e. Technical Offer as well as price offer in Electronic format on above mentioned website and date shown in EOI Document details before digitally signing the same.

C Offers submitted without digitally signed will not be accepted.

D Offers only in physical form will not be open in any case.

http://www.nprocure.com/




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c) EOI Documents without EOI Document Fees, Earnest Money Deposit (EMD) and which do not fulfil all or any of the conditions or submitted incomplete in any respect will be rejected.

d) Conditional EOI Document shall not be accepted. e) PGVCL reserves the right to reject any or all the EOI Documents or split the work

between more than one EOI applicant without assigning any reasons thereof. f) All information in the Offer shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify the Bidders.

g) All the rates and amount in monetary terms shall be in Indian Rupees, INR. h) If any information provided by the Bidders is found to be concealed, suppressed or

incorrect at later date or during finalization of the EOI or the Bidders withdraws their offer during finalization of the EOI, the EOI shall be liable to be rejected and company shall be debarred from executing any business with GUVNL and its subsidiaries for the period of 3 years and the EMD of such Bidders shall be forfeited.

i) Erases and other changes shall be initialled by the person/persons signing the Offer. j) Each page of the Offer document shall be signed and stamped by the Bidders as a token

of acceptance to terms and conditions mentioned herein.

k) In the event, the successful Bidders fails to accept the Empanelment order within specified time or withdraws his offer within the validity period or fails to accept the order for any reason whatsoever, then the EMD /SD by the Bidders shall be forfeited by PGVCL.

l) PGVCL reserves the right to accept any offer based on its merits and PGVCL is not bound to place the order with the party having submitted the lowest offer. Thus party merely on the ground that their financial offer is lowest, does not necessarily qualify them for Empanelment.

m) PGVCL, at its discretion, may award the work to more than one party, if required.



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PART-C: SCHEDULE- ‘A’& NOTE: Important SCHEDULE-- ‘A’ : Inviting Expression of Interest (EOI) for Empanelment of Agencies for Design, Supply, Installation, testing & Commissioning of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises, aggregating to 600 MW, including five years comprehensive maintenance in the State of Gujarat during the Year (2019-20).

Sr. No

Description Aggregate Quantity with sum of individual capacity PV Plants

1

Grid connected individual Solar Roof Top SPV Plants of various capacities (ranging from 1 KW to 500 KW) to come-up on various Residential category Consumers (MW)

Tentatively 600 MW



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PART-C: NOTE: IMPORTANT

1 The bidder shall be required to obtain the certified electrical contractor certificate in the name of the bidder from the Chief Electrical Inspector, Govt. of Gujarat and shall have adequate number/s of certified electrical supervisor certified by the Chief Electrical Inspector. Such certificate is not mandatory at the time of bidding. However, the successful bidder shall have to produce the same prior to get Empanelment Letter.

2 The quantity mentioned above is only indicative. The quantity or total capacity or number of components of the EOI document may vary depending upon actual requirement at the time of Scheme implementation and consumers’ participation which will be based upon number of beneficiaries applied for this Scheme. The quantity mentioned above is tentative. No Dispute for non-allotment or allotment of very less quantity shall be entertained and DISCOM’s decision in this regards, shall be binding to the Agency. The DISCOM reserve the right to reduce/ enhance the EOI Document quantity as per their requirement at the time of finalization of the EOI Document.

3 3A

Physically Submission in sealed Main cover: - The following documents’ Covers as stated hereunder are required to be placed separately and submitted in physical form under sealed cover as “MAIN COVER”. (This cover shall be super scribe “EOI Document No: PGVCL/EOI/SRT/___& due date of opening) This MAIN COVER shall contain two separate covers as under. Sub-Cover -1containing “EMD &EOI Document fee Documents cover” as per Documents mentioned in Cl no 3A Sub-Cover-2Containing “Technical Offer documents cover” as per documents mentioned in Cl no -3B (3A) ‘EMD COVER DOCUMENTS’ SHALL CONTAINS THE FOLLOWING DOCUMENTS: The following documents as stated hereunder are required to be submitted in physical form under Seal cover of “EMD cover Documents”. (This cover shall be super scribe “EOI Document No: PGVCL/EOI/SRT/___ & due date of opening) (1)EOI Document fee amount by way of demand draft or photo copy of money receipt of EOI Document fee (self-certified), if EOI Document fee paid in cash at corporate office of DISCOM. This is mandatory (2) Earnest Money Deposit (E.M.D) amount by way of demand draft and /or valid Bank Guarantee in original OR documents like authenticated notarized certificate copies of (a) registration with small scale industries of Govt. of Gujarat (i.e. SSI (SSI/MSME Part-II/ Udyog Adhar Memorandum) certificate issued by Govt. of Gujarat) and (b) registration with CSPO/NSIC/DGS&D, for availing exemption in payment of E.M.D. Please refer Part-B of EOI Document. This is mandatory.



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3B

Note:- Micro, Small & Medium Enterprises unit of Gujarat or outside Gujarat of India should submit the Notarized copy of either certificate/acknowledgement of entrepreneur Memorandum of DIC /SSI Part-II/MSME Part-II/Udhyog Aadhar Memorandum/valid NSIC/CSPO/DGS&D certificate indicating MICRO AND SSI category of the firm/Udhyog Aadhar Memorandum, in physical form in “EMD Cover Documents” for the benefit of Payment of EMD at Lower value. Note: The offer will be rejected out rightly; if above mandatory documents are not submitted in physical form. (3B):-‘TECHNICAL OFFER COVER ’ SHALL CONTAINS THE FOLLOWING DOCUMENTS: The following documents which are required for Technical Evaluation (Please refer clause no.: 61 of general and commercial terms and conditions of EOI Document for details) are required to be submitted in physical form in sealed cover of “Technical offer Cover”. (a) Certified Documents for establishing proof of fulfilling the ‘Condition no-

61(B)(I)-of Minimum Eligibility Condition’as mentioned in the Techno -Commercial offer evaluation para no-61(B)(I).

(b) Certified Documents for establishing proof of fulfilling theCondition no- 61(B)(II):-

The details of Technical staff available with the company for execution of work are to be given in Annexure – 4 of technical stage of online EOI Document. The copies of resumes and appropriate certificates should be submitted in Technical offer cover. The Annexure -5 as per condition no 61(B)(III)is required to be submitted in Technical offer cover.

(c) All Annexures duly signed and filled with documentary support

(d) Documents as mentioned in Annexure -12 are required to be submitted in physical in Technical offer cover.

(e) The details experience are to be given in Annexure – 3 of technical stage of online EOI

Document. However, the copies of the orders and certificates from the user agencies to be to be submitted in physical in Technical offer cover.

(f) List of Orders executed including supplies made / status of supply of pending orders

etc. to GUVNL or their subsidiary companies viz. MGVCL/ DGVCL/ UGVCL/ PGVCL/GETCO/ GSECL/Torrent Power Ahmedabad, Torrent Power Surat and other Govt. dept., other DISCOM/ SEB of India, Pvt. firms, for the EOI Documented items, duly self-attested are kept in “Technical offer Cover”.

(g) The check list (Part-D) shall be submitted in physical form in in “Technical offer cover.”



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4 The successful EOI applicant/s has/have to (i) Pay the security deposit amount and (ii) Execute the agreement; within 15 days from the date of receipt of LOA indicating empanelment.

5 PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD: The successful Agency will be required to pay an amount equivalent to 2 % of total System cost. Please refer clause no.: 48 of General and commercial terms and conditions of EOI Document.

6 PERFORMANCE GUARANTEE TOWARDS SUPPLY (SECURITY DEPOSIT): Security The successful Agency will be required to pay an amount equivalent to 2% of the value of the total System cost. Please refer clause no.: 48 of General and commercial terms and conditions of EOI Document

7 In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to consider or reject any or all the parties offer without assigning any reason thereof.

8 Agency are requested to submit details of Annexure-13 in online in Technical offer stage and this is mandatory.

9 The Agency are advised to submit their offers by on line through our service provider M/s (n) Code Solutions before one day of the due date to avoid complication / dispute at later stage

10 Agency are informed that their employee authorized in writing will only be allowed as their “Authorized Representative” for all purpose to deal with PGVCL in respect of this EOI Document. Non-employee cannot deal/shall not be allowed to deal with the Company.

11 It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation. PGVCL management desires to have an integrity pact attached herewith to be confirmed by EOI applicant. However this document is voluntarily and does not have any legal binding.

12 REGISTRATION FEE for Empanelment: -

a) After finalization of this EOI Document and shortlisting of offers, a Letter of Intent for empanelment will be issued by PGVCL to pay the registration charges and execution of agreement.

b) The letter for Award of Empanelment will be issued by PGVCL upon payment of non-refundable registration fee Rs.25,000/- plus GST (Twenty five thousand only plus GST) and executing the agreement.

13 REFUND OF EMD/ COVERTIGN EMD In to SD : -

a) Earnest Money Deposit (EMD) of all unsuccessful and non-Empanelled Agencies shall be released on finalization of EOI Documents for Empanelment.

b) The EMD paid by the successful bidder is to be converted in to the Security Deposit (SD) of equivalent amount at the time of Empanelment and in turn it will be retained as PG. No interest shall be paid on this deposit.



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14 If the physical documents of EOI Document will not reach to this office within mentioned date & time in EOI Schedule, the offer will be out rightly rejected even of successful submission of On Line EOI Document/offer.

15 The EOI which is not opened due to any reason/s in that case the same will not be returned to the EOI applicant in any case / Circumstances, however the same shall be at the discretion of DISCOM.



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PART-D: CHECK LIST

(TO BE SUBMITTED IN PHYSICAL FORM IN SEAL COVER OF “EMD COVER DOCUMENTS” AS WELL AS “TECHNICAL OFFER COVER DOCUMENTS”)

To ensure that your offer submitted to PGVCL is complete in all respects, please go through the following checklist & tick mark for the enclosures submitted physically in seal cover of “Technical Offer Cover” / uploaded in technical stage of online with your offer:

Sr. No. Description (Submitted / up loaded) (Yes/ No)

(A) Following documents are kept in “EMD &EOI Document fee Cover Documents”

1. EOI Document Fee by DD / Money Receipt is kept in “EMD Cover Documents”

2

Earnest Money Deposit by DD OR authenticated notary certified copy of registration with Small Scale Industries of Gujarat State (SSI/MSME Part-II/ UdyogAdhar Memorandum) & CSPO / NSIC / DGS & D registration certificate are kept in “EMD &EOI Document fee Cover Documents”

(B) Following documents are kept in “ Technical Offer Cover Documents”

1 Certified Documents for establishing proof of fulfilling the ‘Condition of Eligibility Condition’ as mentioned in the Techno -Commercial offer evaluation para

2 All Annexures duly signed and filled with documentary support - for all Annexures

3 The copies of the orders and certificates for experience criteria (as per Annexure-3) are kept in “Technical offer Cover” and information uploaded in technical stage of on line EOI Document

4 The documents related to Annexure-4 are uploaded in technical stage of online EOI Document & kept in “Technical offer Cover”.

5

List of Orders executed including supplies made / status of supply of pending orders etc. to GUVNL or their subsidiary companies viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/GSECL and other Govt. dept., other DISCOM/ SEB of India, Pvt. firms, for the EOI Documented items, duly self-attested are kept in “Technical offer Cover”.

6 The copies of registration with GSTIN Number, Permanent Account Number (PAN), EPF registration no. are is kept in “Technical offer Cover”.

7 Import-Export Code Certificate (if register) is kept in “Technical offer Cover”.

8 Notarized Copy of BIS License (if applicable) is kept in “Technical offer Cover”.

9 For Turnover of company for last three financial year .Practicing CA/CS certificate attached & to be uploaded online) (Annexure-8), Audited Annual A/c of last 3 years certified by C.A.



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10 Name & address of dealers / distributors / service stations if any in Gujarat along with copy of agreements are kept in “Technical offer Cover”.

11 The required details and documents (as per Annexure-12) and other documents, broachers, technical details are kept in “Technical offer Cover”.

12 Notarized copy of power of Attorney in favour of a person authorized to sign EOI Documents

13 Project Plan

14 Copy of EOI document and its amendments if any of this EOI Document with sign and official seal on every page, in spiral bound.

15 List of Partners/Directors

16 List of Required machinery for manufacture EOI Documented Item

17 List of Testing Facility

18 Quality Assurance Plan

19 Yearly Production Capacity of each EOI Documented Item

(C)

The following documents’ covers as stated hereunder are placed separately and submitted in physical form under sealed cover as “MAIN COVER”. (This cover is super scribed “EOI Document No: EOI Document No: & due date of opening) This “MAIN COVER” is contained with following two separate covers as under Cover -1 containing “EMD & EOI Document fee Documents cover” as per Documents mentioned in Cl no 3A Cover-2 Containing “Technical Offer documents cover” as per documents mentioned in Cl no -3B Sealed MAIN COVER containing above two covers are sent in physical form by RPAD/ Speed post only

(D) All online Annexures and price offer are filled up properly in e-EOI Documenting



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PART-E: INTEGRITY PACT OUR ENDEAVOUR

PGVCL’s COMMITMENT PARTY’s COMMITMENT

● To maintain the highest ethical standards in business and professional

● Not to bring pressure recommendations from outside PGVCL to influence its decision

● Ensure maximum transparency to the satisfaction of stakeholders

● Not to use intimidation, threat, inducement or pressure of any kind on PGVCL or any of its employees under any circumstances

●

To ensure to fulfill the terms of agreement/contract and to consider objectively the viewpoint of parties

● To be prompt and reasonable in fulfilling the contract, agreement, legal obligations

● To ensure regular and timely release of payment on due dates for work done

● To provide goods and/or services timely as per agreed quality and specification at minimum cost to DISCOM

● To ensure that no improper demand is made by employees or by anyone on our behalf

● To abide by the general discipline to be maintained in our dealings

●

To give maximum possible assistance to all the vendors / Suppliers / Service Providers and other to enable them to complete the contract in time

● To be true and honest in furnishing information

●

To provide all information to supplier/Empanelled Agencies relating to contract/job which facilitate him to complete the contract/job successfully in time

●

Not to divulge any information, business details available during the course of business relationship to others without written consent of DISCOM

●

To ensure minimum hurdles to vendors /suppliers / Empanelled Agencies in completion of agreement /contract/work order

●

Not to enter into carter/syndicate/understanding whether formal/non-formal so as to influence the price



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PART-F: GENERAL AND COMMERCIAL TERMS AND CONDITIONS

The EOI applicant shall be deemed to have carefully examined all the papers, drawings, etc. attached in the EOI Document. If EOI applicant has any doubt as to the meaning of any portion of any condition / specification, etc. he shall before submitting the offer seek clarification from PGVCL so that such doubts are removed. No deviation in specification shall be allowed and PGVCL’s decision shall be final. The Tender committee of DISCOM shall evaluate the techno-commercial view of the EOI Document. DISCOM reserves the right to open or not to open the price offer of the Agency on the basis of their past performance of their supplied materials.

1. EOI Document should be in two offers.

a) Techno – Commercial Offer (Online as well as Physical mode) documents as listed in Schedule-A of EOI Document, to be submitted in physical form as mentioned in cl no 3, 3A, 3B of “PART-C- the schedule-A-NOTE:IMPORTANT”

and

b) Price Offer (Online) for EOI

2. Incomplete offers and amendments and additions to offers after opening of the offers will be ignored out rightly.

3. The price offer of those Agency who are techno-commercially qualified shall only be opened.

4. (A) PRICE EVALUATION and Selection of agencies for Empanelment: a) Price Rate in Rs. per Wp are to be quoted by the bidders for the following System

Capacities and Ranges :

1KW, 2 KW, 3 KW, 4 KW, 5 KW, 6 KW, > 6KW to 10KW, > 10KW to 25KW, >25KW to 50 KW,

50> 100 KW and >100 KW

b) All EOI offers will be evaluated on Price Rate in Rs. per Wp basis for each of the SPV

System Capacities & Ranges INCLUSIVE of total system cost, its installation,

commissioning, transportation, insurance, five years CMC, and applicable fees,

CONNECTIVITY CHARGES, COST OF BI-DIRECTIONAL METER & SMC Box, METER TESTING

FEE, etc., including GST and all applicable taxes & duties for determining L1 rate in each

of the SPV Capacities & ranges



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c) The applicable fees, charges for CONNECTIVITY CHARGE, BI-DIRECTIONAL METER, METER TESTING CHARGE, SMC BOX, etc shall be borne by the Empanelled Agencies and shall be paid separately to the concerned DISCOM by the Empanelled Agency.

d) The Distribution system strengthening cost, if required, shall have to be borne by the beneficiary applicant.

e) In accordance with the net metering regulations announced by the GERC in its net

metering regulations of June – 2016, the connectivity charges payable to the DICOM are mentioned in following table. Also, charges towards respective capacity of Meters, SMC Boxes and Meter testing fee are mentioned in the table. These charges as applicable for the required capacity shall require to be paid by the Empanelled Agency to the concerned DISCOM on behalf of the all applicants for whom they register the application under the Scheme. So the Agency are required to include these charges while quoting their rates in the price bid. Empanelled Agency shall not be allowed to collect these charges from the Applicant over and above the SPV system cost based on the discovered rates announced by the GoG/GUVNL/PGVCL.

For Bidders ready reference, the total amount of charges towards CONNECTIVITY CHARGE,

BI-DIRECTIONAL METER, METER TESTING CHARGE, SMC BOX, which are to be included by

the bidder while quoting their rates for each ranges are mentioned as under:

Sr.

No

System

Capacity range

Bidirectional

Meter charge

including GST

(in Rs.)

SMC Box

charge

including

GST

(in Rs.)

Meter

testing Fee

including

GST (in Rs.)

Connectivity

Charge

(in Rs.)

Total

Amount

in Rs.

1 1KW 1014.16 317.74 118.00 1500 2950 2 2KW 1014.16 317.74 118.00 1500 2950 3 3KW 1014.16 317.74 118.00 1500 2950 4 4KW 1014.16 317.74 118.00 1500 2950 5 5KW 1014.16 317.74 118.00 1500 2950 6 6KW 1014.16 317.74 118.00 1500 2950 7 >6 to10KW 2279.16 776.55 354.00 10000 13410 8 >10 to25KW 2279.16 776.55 354.00 10000 13410 9 >25 to50KW 2761.12 1268.12 354.00 10000 14383 10 >50 to100KW 2761.12 1268.12 354.00 10000 14383 11 >100 KW 6220.49 3989.58 1180.00 50000 61390

f) If price quoted by the L1, L2, L3… bidders in respective system capacities/ ranges(slabs)

is found unacceptable to the Tender Finalization Committee, in that case the decision of

the Committee shall be final and binding to all. Such bidder who has quoted unrealistic

rate and Committee does not consider him for further process, in that case committee

may consider next realistic rate for each capacities &ranges and consider it as the

discovered rates.



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g) Rates quoted by Bidder will be on F.O.R. destination at consumers premises basis, Price shall be inclusive of taxes, levies, duties, packing, forwarding, freight, insurance, loading unloading, supply, installation, commissioning, meter charges, meter testing fee, SMC Box charge, connectivity charges, 5 years CMC Charges etc. and any/ all charges for successful Supply and Installation of the systems at any locations in the State of Gujarat and all other miscellaneous expenses of marketing, commissions etc. if any. The rates quoted by the Bidder will be inclusive of GST, Work Contract Tax, welfare cess or any other taxes applicable to such work. Any escalation in such taxes/ levies during the tenure of the offer/ Empanelment will not be paid by Consumers and Bidders are advised to take in to consideration any such escalations in the prevailing taxes/levies/duties. In no circumstances, escalation in the prices will be entertained.

h) Methodology to discover the price in respect of each of the system capacities and ranges for empanelment will be at the sole discretion of the PGVCL/GUVNL. The decision of PGVCL /GUVNL for selection/ shortlisting of agencies for empanelment shall be final and binding on all the Agency.

4. (B) Criteria for Ranking and Shortlisting Agencies for Empanelment:

a) Price ranking will be done considering weighted sum of all quoted rates by the bidder for

all 11 nos. of individual capacities and ranges of Solar PV Systems by multiplying the

quoted rates with the ‘Factor for Evaluation’ as mentioned in the on line price bid

b) The example calculating weighted sum of all individual capacities of solar PV systems is under: Bidder-1

Bidder-2

Sr. Solar Rooftop PV System Capacity/Capacity

range in KW

Applicab

le

Factor for

Evaluation

[A] [B] [D] [G]

1 1 kW(DC) Rs. 50.00 / Watt(DC) 8.90% Rs. 4.45 / Watt(DC) Rs. 54.45 / Watt(DC) 0.6862% Rs. 0.3736






7 Above 6 KW(DC) and up to 10 KW(DC) Rs. 44.00 / Watt(DC) 8.90% Rs. 3.92 / Watt(DC) Rs. 47.92 / Watt(DC) 4.9866% Rs. 2.3894




11 Above 100 KW(DC) Rs. 40.00 / Watt(DC) 8.90% Rs. 3.56 / Watt(DC) Rs. 43.56 / Watt(DC) 0.0032% Rs. 0.0014

51.6179Weighted Sum in Rs.

Rate in Rs. Per Wp DC to be

quoted by bidder (excluding

GST in Rs. per Wp (DC) Total Rate in Rs. Per Wp

(DC) (including GST)

COST FOR

EVALUATION in

[C] [E = C x D] [F = C + E] [H = F x G]

Sr. Solar Rooftop PV System Capacity/Capacity

range in KW

Applicab

le

'%' of

GST

Factor for

Evaluation

[A] [B] [D] [G]











11 Above 100 KW(DC) Rs. 40.50 / Watt(DC) 8.90% Rs. 3.60 / Watt(DC) Rs. 44.10 / Watt(DC) 0.0032% Rs. 0.0014

52.1624

[C] [E = C x D] [F = C + E] [H = F x G]

Weighted Sum Rs.



GST)



COST FOR

EVALUATION in

Rs.



Date and place

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c) In above example of Bidder 1& Bidder-2, the Bidder 1 will be considered as L1 and the bidder 2 will be considered as L2 and so on for the ranking purpose.

d) The weighted sum of the price discovered for each of the SPV Capacities and ranges as mentioned under para 4(A) shall be calculated. An example (just for calculation ) showing weighted sum of the price discovered by different bidders is shown as under:-

e) Those Agencies of Category-A, whose weighted sum of quoted rates with effect of evaluation factor having rates higher up to 20% than the weighted sum of rate discovered under all capacities and ranges shall only be considered for the empanelment in all ranges subject to matching of the price with all the discovered rates in each capacities and ranges for empanelment.

f) In any case, the Empanelment shall not be made if any agency does not fulfil the requirement of all criteria and does not agree to match their price with discovered price of all SPV capacities and all ranges.

4. (C) ALLOTMENT OF QUOTA:

a) The quota allocation for aggregate KW Capacities of SPV System shall be done in descending order in such a manner that the bidder having lowest weighted sum of all 11 capacities & ranges will get highest quota and the bidder having highest weighted sum of all 11 capacities UP TO 20 % HIGHER RATE AS MENTIONED ABOVE 4(B) e) & ranges will get lowest quota under category-A

b) Those bidders of Category-B who are technically qualified shall be empanelled subject to

agree with discovered price for each of all ranges and quota shall be allocated equally among them subject to maximum 5% of the capacity reserved for Category-B.

c) The quota if any, left after allocation to the bidders in Category-B will be transferred to the Category-A.

d) The bidders are required to ensure themselves before submitting their tender/EOI,

regarding the type of category they belong to. If the bidder declares himself eligible for

category-A and fail to submit the proof of documents to establish his eligibility as

Sr. Bidder Name Solar Rooftop PV System Capacity/Capacity

range in KW

Applicab

le

'%' of

GST

Factor for

Evaluation

[A] [B] [D] [G]

1 Bidder-A 1 kW(DC) Rs. 46.00 / Watt(DC) 8.90% Rs. 4.09 / Watt(DC) Rs. 50.09 / Watt(DC) 0.6862% Rs. 0.3437

2 Bidder-B 2 kW(DC) Rs. 45.50 / Watt(DC) 8.90% Rs. 4.05 / Watt(DC) Rs. 49.55 / Watt(DC) 19.4560% Rs. 9.6404

3 Bidder-C 3 kW(DC) Rs. 45.00 / Watt(DC) 8.90% Rs. 4.01 / Watt(DC) Rs. 49.01 / Watt(DC) 39.6870% Rs. 19.4486

4 Bidder-D 4 kW(DC) Rs. 44.50 / Watt(DC) 8.90% Rs. 3.96 / Watt(DC) Rs. 48.46 / Watt(DC) 17.0087% Rs. 8.2425

5 Bidder-E 5 kW(DC) Rs. 44.00 / Watt(DC) 8.90% Rs. 3.92 / Watt(DC) Rs. 47.92 / Watt(DC) 12.6229% Rs. 6.0484

6 Bidder-F 6 kW(DC) Rs. 43.50 / Watt(DC) 8.90% Rs. 3.87 / Watt(DC) Rs. 47.37 / Watt(DC) 4.5787% Rs. 2.1690

7 Bidder-G Above 6 KW(DC) and up to 10 KW(DC) Rs. 43.00 / Watt(DC) 8.90% Rs. 3.83 / Watt(DC) Rs. 46.83 / Watt(DC) 4.9866% Rs. 2.3351

8 Bidder-H Above 10 KW(DC) and up to 25 KW(DC) Rs. 42.50 / Watt(DC) 8.90% Rs. 3.78 / Watt(DC) Rs. 46.28 / Watt(DC) 0.9012% Rs. 0.4171

9 Bidder-I Above 25 KW(DC) and up to 50 KW(DC) Rs. 42.00 / Watt(DC) 8.90% Rs. 3.74 / Watt(DC) Rs. 45.74 / Watt(DC) 0.0632% Rs. 0.0289

10 Bidder-K Above 50 KW(DC) and up to 100 KW(DC) Rs. 41.50 / Watt(DC) 8.90% Rs. 3.69 / Watt(DC) Rs. 45.19 / Watt(DC) 0.0063% Rs. 0.0028

11 Bidder-K Above 100 KW(DC) Rs. 41.00 / Watt(DC) 8.90% Rs. 3.65 / Watt(DC) Rs. 44.65 / Watt(DC) 0.0032% Rs. 0.0014

48.6780Weighted Sum Rs.



GST)



COST FOR

EVALUATION in

Rs.

[C] [E = C x D] [F = C + E] [H = F x G]



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mentioned in the experience criteria, such bidders shall be technically disqualified for

further process under EOI and Price bid of such bidder shall not be opened. Under these

circumstances, such bidder may be considered for empanelment under the Category-B

if qualified under the category-B.

4. (D) Fee for Empanelment:

All successful bidders, who have matched their prices with the discovered rates have to pay Rs. 25,000/- plus GST (Twenty Five Thousand plus GST) (non-refundable) towards Empanelment fees.

5. QUANTITY: Aggregate tentative SPV Capacity 600 MW for covering approximately 2(two) lakh Residential connections during FY(2019-20)

6. Project Time schedule: - It is very critical to complete the work for the application registered by the Agency in time bound manner so as to install and commission the SPV System within 4(FOUR) months from the date of payment of connectivity charges to DISCOM by the Agency.

In the event of failure to install and commission the SPV Systems , DISCOMs will lead to forfeiture of the EMD/Security deposit cum performance guarantee up to 100% and will lead to disqualification of the Bidders for transacting business with DISCOMS for at least three years or the time duration as may be decided by the PGVCL/GUVNL.

7. PENALTY towards execution of Project: - “The Design, Supply, Installation, testing & commissioning of complete Solar Systems at sites to be completed by the Agency within above time frame as shown above in clause no.6.

In case of delay in commissioning of any Solar roof top system, penalty @ 1/2% per week or part thereof plus applicable GST and cess on the total system cost subject to a maximum of 10% of total system cost plus applicable GST and cess would be levied.”

This excludes delay in the completion of the work due to unforeseen reasons beyond the control and without fault and negligence of the EOI applicant including (but not restricted to) act of God or public anomie action of Government in its sovereign capacity, floods, epidemics, strikes, lockouts, fires and accidents. In the event of any of the aforesaid contingencies concerned DISCOM may be promptly kept informed by the EOI applicant by e-mail / followed by confirmation in writing with documentary proof within fifteen days of commencement and cessation of Force Majeure circumstances. Under such circumstances reasonable extension of time shall be granted by DISCOM. Application for such extension must be made after completion of work as per agreement. In the event of termination of the agreement, Concern DISCOM shall be at liberty to get the remaining part of the work done through any other agency / EOI applicant at the risk and cost of successful EOI applicant and in the manner and on the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the balance due to the EOI



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applicant, and the EOI applicant fails to make good the deficiency, DISCOM may recover it from the EOI applicant in any lawful manner.

8. The EOI applicant shall have to comply with all rules, regulations, laws and bylaws enforced by local and State Govt. and also the organization in whose premises the work has to be done.

9. The EOI applicant shall not, without consent in writing of DISCOM, transfer, assign or sublet the work under this contract or any substantial part thereof to any other party.

10. If the EOI applicant neglects to execute the work with due diligence and expedition or refuses or neglect to comply with any reasonable orders within two days of notice given in writing to the EOI applicant and if he fails to comply with the notice, then in such a case DISCOM shall be at liberty to get the work or any part of it, executed through any other agency / EOI applicant at the risk and cost of successful EOI applicant and in the manner and on the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the balance due to the EOI applicant, and the EOI applicant fails to make good the deficiency, DISCOM may recover it from the EOI applicant in any lawful manner.

11. DISCOM shall have at all reasonable time access to the works being carried out by the EOI applicant under this contract. All the works shall be carried out by the EOI applicant to the satisfaction of PGVCL/DISCOM.

12. Arbitration:- Following standard Arbitration Clause shall become operative post award of contract to the successful EOI applicant.

Any question, dispute or difference whatsoever arises between DISCOM and EOI applicant, in connection with this agreement except as to matters, the decision for which has been specifically provided, either party may forthwith give to the other notice in writing of existence of such questions, dispute, difference and the same shall be referred to the sole arbitration of a person nominated by Managing Director of DISCOM. This reference shall be governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there under. The award in such arbitration shall be final and binding on all the parties. Work under the agreement shall continue during the arbitration proceedings unless the DISCOM or the Arbitrator directs otherwise.

13. DISCOM may at any time by notice in writing to the EOI applicant either stop the work altogether or reduce or cut it down. If the work is stopped altogether, the EOI applicant shall only be paid for work done and expenses legitimately incurred by him as on preparation of the execution of the work up to the date on which such notice is received by him. Such expenses shall be assessed by DISCOM whose decision shall be final and binding on the EOI applicant. If the work is cut down the EOI applicant shall not be paid for the work as so cut down, but in neither case shall be paid any compensation what so ever for the loss or profit



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which he might have made if he had been allowed to complete all the work included in the contract.

14. Inspection of Material:- The Bidders will offer Solar PV Systems for inspection at their works by DISCOMS or its authorized quality inspection agency. Inspection can also be offered at one place in Gujarat, where equivalent inspection facilities are available. DISCOM may carry out random testing of SPV systems at Bidder’s factory for various parameters as per the specifications laid by DISCOM. Visual inspection shall be carried for 100% of SPV systems. Bidders will intimate to DISCOM in writing in advance for such inspections. If during the inspection the percentage of rejections exceeds 10% then the whole lot would be rejected. The rejected material is to be replaced with new material as per the specifications. The systems shall be offered for inspection again after necessary rectification. Expenses for such re-inspection shall be borne by the Bidders. DISCOM at its discretion may also pick up samples from the systems supplied & Installed at beneficiaries’ site at random for quality check only. The samples picked up will be tested for acceptance test as decided by DISCOM at MNRE/ Government approved laboratory in presence of representatives of supplier and DISCOM as per relevant IEC/ISS/BIS/ DISCOM specifications. The test results will be binding on the suppliers and DISCOM, in general will not allow re-sampling. If the material fails in any of the acceptance tests carried out, those components that fail the test shall be rejected, and the Bidder shall have to supply and install the new component as per the specifications. The loss of generation during such time when the system is taken away for testing shall be at the cost of the Bidder, who shall compensate the Beneficiary for such loss of generation as per the prorata P.R. as specified elsewhere in this EOI, at the retail tariff of the DISCOM.

DISCOM reserves the right to inspect any number of SPV systems, any number of times at the addresses of the beneficiaries given by the Bidders. Prior to dispatch, the materials may be inspected and tested by concern DISCOM or its consultant, at the works of OEM (Original Equipment Manufacturer), where SPV (Solar Photovoltaic) panels, Grid tie Inverters, Module mounting structure, other components of the project are manufactured. Empanelled agency shall inform DISCOM for such inspection at least 07 (Seven) days in advance before the probable date of dispatch. Materials dispatched without DISCOM’s approval shall not be accepted and the DISCOM shall have right to reject it and to recover the cost so incurred, from the empanelled agency.

DISCOM may undertake random inspection of material prior to dispatch to ensure quality.

The inspection as mentioned above by DISCOM’s representative shall not relieve the Bidders

from full responsibility of completing the work confirming to the requirement of this contract.

Cost of inspection: All the expenses related to inspection team like lodging, boarding, travelling, air tickets to be borne by the empanelled agency. The empanelled agency will provide necessary inspection & testing facility at his cost.



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However, if the material is not kept ready for inspection after intimation of the offered quantity on the scheduled date for inspection then all consequences will be to suppliers account and DISCOM will recover the actual expenses of To & Fro travelling fares, if any, plus Rs.3, 500/- per day per employee.

The empanelled agency will offer Solar PV Panels, BOS and components of system for inspection at the OEM works to DISCOM and inspection can also be offered at one place in Gujarat (main distributor’s place), where requisite inspection facilities are available. DISCOM reserves the right to inspect any number of SPV systems at OEM works at their discretion.

15. Guarantee and CMC: - (a) Guarantee

The Grid connected Solar Photovoltaic System for the project supplied, installed and commissioned shall be guaranteed by the empanelled agency for a minimum period of 5-Five years from the date of successfully commissioning of the last system, in regard to quality of design, material, workmanship, quality of process/ manufacturing, performance, efficiency, installation, etc. In the event any defect is found or developed in the system within guarantee period, shall be rectified/replaced by the Empanelled Agency at his own expense promptly.

(b) CMC: - Comprehensive Maintenance Contract:- Agency are also required to quote rates inclusive of Comprehensive Maintenance during guarantee period of five years for the systems. The rates quoted should be inclusive of charges for providing routine maintenance services at the beneficiary’s end to ensure smooth and satisfactory performance of the system. Replacement of any components of the system is included in the scope of work of maintenance at free of cost. As per the Appendix-2 format quarterly report should be prepared and submitted to DISCOM after providing necessary services.

This EOI Document cover five-year Comprehensive Maintenance Contract under the scope of EOI applicant. The five-year comprehensive Maintenance Contract shall include comprehensive on-site guarantee and warranty for all materials and components of the system under the project as mentioned above in para no 15.(a) & (b). During this CMC period the Empanelled Agency has to repair/replace the defective part/s or the material/s or any or all Components of the System to make it in working condition without loss of performance or degradation in efficiency and without compromising safety aspects free of cost within 48 (Forty eight) hours of time limit as soon as the complaint is received from the PGVCL/concerned DISCOM or from the beneficiary directly receipt of notification/Alter/Message from the remote metering system. Also the Empanelled Agency has to undertake regular/periodical preventive maintenance of the system to avoid any future fault in the system and to improve the solar yield.



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During the CMC period, the inverter monitoring, monitoring and controlling, shall be done by EOI applicant. Hence necessary reports shall be submitted by the EOI applicant in the soft/hard copies periodically to the concern authority of the DISCOM as and when asked.

Periodical maintenance: The record of down time and up time and periodical maintenance at least in every quarter shall have to be maintained by the Empanelled Agency in register as well as computer based software and in mobile application and shall have to be submitted to DISCOM office every week and every month.

16. Notices, Statements and other communications sent by PGVCL/concerned DISCOM through registered post or e-mail or fax to the EOI applicant/ Empanelled Agency at his specified address shall be deemed to have been delivered to the EOI applicant.

17. The work shall be carried out by the Empanelled Agency with prior approval of concerned DISCOM, Work carried out without concerned DISCOM’s approval shall not be accepted and the concerned DISCOM shall have right to reject it. No payment will be made for it.

18. All equipment / materials shall be suitably packed for transport / carriage at site and outdoor storage during transit. The EOI applicant shall be responsible for any damage to the equipment during transit and he shall replace such damaged equipment immediately to adhere to the project completion timelines.

19. The cases containing easily damageable material shall be very carefully packed and marked with appropriate caution symbols i.e. 'FRAGILE, HANDLE WITH CARE' etc. The contents of each package shall bear marking that can be readily identified from the package list and packing shall provide complete protection from moisture, termites and mechanical shocks during shipment / transportation to site. Adequate protection must be provided for outdoor storage at site in tropical humid climate, wherever necessary proper arrangement for attaching signs for lifting shall be provided and all packages clearly marked with gross weight, signs showing 'UP' and 'DOWN' sides of boxes, contents of each package, order no. and date, name of the plant/equipment to which the material in the package forms the part of, and any handling and unpacking instructions considered necessary. The EOI applicant without any extra cost shall supply any material found short inside intact packing case. The EOI applicant shall ascertain prior to shipment, from concerned authorities, the transport limitations like weight and maximum allowable package size for transportation. All packing cases and packing material shall become the property of the purchaser.

20. The Empanelled Agency shall provide one copy of the instruction manual and routine maintenance manual in English & Gujarati with each item supplied or installed to concerned DISCOM. These manuals should contain all the relevant details and drawings required for proper maintenance of the system supplied or installed. Also, Empanelled Agency is required to give one copy of maintenance manual in Gujarati to all the Beneficiaries.



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21. Photographs:- The Empanelled Agency has to submit the photograph of the beneficiary person standing at the site of the Solar PV plant installed in this project covering Solar PV Plant, sign board fixed in Gujarati, with name of the beneficiary, Consumer number, capacity of the PV plant and date of installation.

The Empanelled Agency shall not display the photograph of the work and shall not take advantage through publicity of the work without written permission of PGVCL/concerned DISCOM.

22. The inspection of materials and components of the project carried out by PGVCL’s/ concerned DISCOM’s representative shall not relieve the Empanelled Agency from full responsibility of completing the project confirming to the requirement of the Contract.

23. Conditional EOI Document shall not be accepted.

24. Any other item not specifically mentioned in the specifications but which are required for Supply, Installation, Testing and Commissioning of Distributed Grid connected Solar PV plants for the project are deemed to be included in the scope of the specification as per relevant and latest IS, IEC, MNRE guidelines, standards of Rural Electrification Corporation (REC) and specified by PGVCL unless specifically excluded.

Specification of all the items covered under this EOI Document is given separately. However, if any item is left out, standard specification of relevant and latest IS, IEC, MNRE, Rural Electrification Corporation (REC) and specified by PGVCL will be applicable for the same.

25. Approval from the Electrical Inspector:- It shall be the responsibility of the Empanelled Agency to obtain the approval of all the distributed Grid connected Solar PV plants from the concerned Electrical Inspector.

26. AMENDMENT OF EOI DOCUMENT

At any time prior to the deadline for submission of offers, PGVCL may, at its own discretion modify /add/delete/change the offering documents by amendments.

The amendment will be notified on Website. PGVCL will bear no responsibility or liability arising out of non compliance of the same in time or otherwise. In order to afford prospective EOI applicant’s reasonable time in which to take the amendment into account in preparing their offers, PGVCL may at its discretion, extend the deadline for the submission of offers. Such amendments, clarification etc. shall be binding on the Agency and will be given due consideration by the Agency before they submit their offers and invariably enclose such documents as a part of the offer. All such amendments will be considered as part of EOI Document.



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27. REJECTION OF EOI DOCUMENT:

The EOI applicant is expected to examine all instructions, terms, conditions, schedules and other details called for in this specification and keep himself fully informed about all which may, in any way, affect the work, or cost thereof. Failure to furnish the required information or submission of EOI Document not as per the specification will be at the EOI applicant’s risk and may result in rejection.

The offer may be rejected in case the EOI schedules / annexure are not filled / partially filled

and if particulars are not given in format prescribed in the EOI Document documents. Further, the offer may summarily be rejected if it contains conditions with regard to:

a. Different rates for the same items i.e. Rates should be quoted in the single slab only. b. Deviation / Addition / Alternations / Omissions in offered documents. c. Deviation and contradictions to the terms and conditions specified in this EOI

Document. d. Offer with any change suggested in price pattern will be out rightly rejected. e. Revision of prices or any commercial terms affecting the price after opening of technical

offers shall not be considered and will be ignored.

28. DISCOM’s/ PGVCL RIGHTS: Empanelment of Agencies may be reviewed time to time. In case of change in law, guideline, Regulation, etc, the Company/ DISCOMs reserve the Right to discontinue the Empanelment with one-month Notice in advance.

DISCOM reserves the right to terminate the contract or part thereof at any time giving 01 (One) months’ notice of Termination or the reasons thereof. Empanelled Agency/s will not be entitled for any compensation / damages / losses, whatsoever, on account of such termination of the Contract. DISCOM will be entitled to deduct directly, from the subsidy to be paid to the Empanelled Agency, any sum or sums payable by him and which sum/sums due to the Empanelled Agency or the DISCOM is required to pay as a principal employer on account of Empanelled Agency’s default in respect of all liabilities referred to. The Agency shall specifically note that any overwriting or corrections or manuscript in the offer shall be ignored and will not be considered authentic unless same are signed and EOI applicant's Stamp / Seal is affixed. In case of any doubt or interpretation of the terms and condition, the decision of the Chief Engineer (Tech), Paschim Gujarat Vij Company Ltd., Rajkot will be final and binding upon the Agency and no dispute in this regard will be entertained. PGVCL reserves the right to accept any offer or reject any or all EOI Documents or cancel / withdraw or re invitation to offer without assigning any reason. Such decision of the PGVCL shall not be subject to question by any Agency and the PGVCL shall bear no liability whatsoever for such decision.



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PGVCL/concerned DISCOM has right to make minor changes / modifications in the Technical &

Site condition matter. In such matter, decision of Chief Engineer of PGVCL/concerned DISCOM shall be final and binding to the Empanelled Agency to carry out work accordingly.

29. LANGUAGE OF THE EOI DOCUMENT:

All information in the offer shall be in English. Information in any other language shall be accompanied by its translation in English. Failure to comply with this may disqualify theoffer. In the event of any discrepancy in meaning, the English language copy of all documents shall govern. Notarized copy of certificate / documents provided in Hindi / Gujarati will be accepted.

30. LOCAL CONDITIONS:

It will be imperative on each EOI applicant to fully acquaint himself of all local conditions and factors which may have any effect / bearing on the execution of the works covered under this EOI Document. PGVCL shall not entertain any request for clarifications from the Agency, regarding such local conditions, post award of contract.

It must be understood and agreed that such factors have properly been investigated and

considered while submitting the EOI offer. No claim for financial adjustment to the contract awarded under this EOI Document will be entertained by the PGVCL/DISCOM. Neither any change in the time schedule of the contract nor any financial adjustments arising thereof shall be permitted by the PGVCL, which are based on the lack of such clear information or its effect on the cost of the works to the EOI applicant. The EOI applicant can take few visits of locations of different area to get acquainted with local conditions, if required.

31. PRICE BASIS CURRENCIES AND PAYMENTS: EOI applicant shall indicate offer prices in Indian Rupees only.

32. EFFECT AND VALIDITY OF EOI DOCUMENT: The submission of any offer connected with this EOI Document shall constitute an agreement that the EOI applicant shall have no cause of action or claim, against PGVCL for rejection of their offer. PGVCL shall always be at liberty to reject or accept any offer or offers at its sole discretion and any such action will not be called into question and the EOI applicant shall have no claim in that regard against the PGVCL. The offer should be kept valid for a period of 120 days from the date of opening of Technical offer/s. PGVCL may ask for extension in validity period. The EOI applicant will be at liberty to accept it or not.

33. SIGNING OF EMPANELMENT AGREEMENT: PGVCL will notify successful EOI Agencies for through Letter of Intent. Letter of Empanelment will be placed by PGVCL.



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Within 07 (Seven) days of receipt of the “Letter Of Intent”-LOI, the successful EOI applicant shall acknowledge with confirmation of Acceptance of terms & conditions and make payment towards the Empanelment Fee and submit the Certified electrical contractor Certificate per EOI terms. The Empanelled Agency will execute the Empanelment agreement as per the Performa enclosed at Appendix in this EOI Document and the same will be executed within total 07 (seven) days of issue of letter of Intent and before placement of LOE.

34. JURISDICTION OF CONTRACT:

The laws applicable to the contract shall be the laws in force in India. The court at Rajkot, Gujarat shall have exclusive jurisdiction in all matters arising under this contract.

35. COMPLETION OF CONTRACT:

Unless otherwise terminated under the provisions of any other relevant clause, this contract shall be deemed to have been completed on the expiry of the Comprehensive Maintenance during guarantee period.

36. SECURITY (Responsibility of EOI applicant):

The Empanelled Agency shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-assembled and/or erected by him at site. The Empanelled Agency shall make suitable security arrangements including employment of security personnel to ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss up to commissioning of the system.

37. PROTECTION OF PROPERTY AND EMPANELLED AGENCY'S LIABILITY:

The successful EOI applicant shall be solely responsible for any damage resulting from his operations up to commissioning and handing over of the system. He shall also be responsible for protection of all persons including members of public and employees of the respective Discom and the employees of other Empanelled Agencys and sub-Empanelled Agencies and all public and private property including structures, building, other plants and equipment and utility either above or below the ground up to commissioning and handing over of the system.

The successful EOI applicant will ensure provision of necessary safety equipment such as

barriers, signboards, warning lights and alarms, etc. to provide adequate protections to persons and property. The successful EOI applicant shall be responsible to give reasonable notice to the Engineer and the Employer of public or private property and utilities when such property and utilities are likely to get damaged or injured during the performance of his works and shall make all necessary arrangements with such employers, related to removal and / or replacement or protection of such property and utilities.



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38. WORK & SAFETY REGULATIONS: The Empanelled Agency shall ensure proper safety of all the workmen, materials, plants and equipments belonging to him or to the PGVCL /concerned DISCOM or to others, working at the site. The Empanelled Agency shall also be responsible for provision of all safety notices and safety equipment required both by the relevant legislations and the engineer, as they may deem necessary. All equipments used in construction and erection by Empanelled Agency shall meet Indian/International standards and where such standards do not exist, the Empanelled Agency shall ensure these to be absolutely safe. All equipments shall be strictly operated and maintained by the Empanelled Agency in accordance with manufacturer's operation manual and safety instructions and as per guidelines / rules of the PGVCL in this regard. The successful EOI applicant shall provide suitable safety equipment of prescribed standard to all employees and workmen according to the need. The successful EOI applicant shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to the PGVCL/concerned DISCOM under any circumstances, whatsoever, unless expressly permitted in writing by the PGVCL/concerned DISCOM to handle such fuses, wiring or electrical equipment.

In case any accident occurs during the construction / erection or during guarantee period of 05 years for the activities undertaken by the Empanelled Agency thereby causing any minor or major or fatal injury to his employees / labourer due to any reason, whatsoever, it shall be the responsibility of the successful EOI applicant to promptly inform the same to the Engineer in charge of concerned Sub Division of PGVCL in prescribed form and also to all the authorities envisaged under the applicable laws. For any fatal / nonfatal accident to human or animal or any mishap within area of installation due to mishandling or reason whatsoever attributable to EOI applicant at the time of commissioning of Solar photovoltaic plant system, successful EOI applicant has to pay compensation as provided under the relevant applicable Act.

The successful EOI applicant shall follow and comply with the employer's safety rules relevant provisions of applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be applicable from time to time without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement and employer's safety rules referred above, the latter shall be binding on the successful EOI applicant unless the statutory provisions are more stringent. It will be the successful EOI applicant's sole responsibility to take the materials up to the installation site.

39. HANDING OVER ASSET:

After successful installation, commissioning, testing with UAT of complete system, the asset is to be handed over to the concerned Beneficiary. The handing over note covering the details of all the materials used and total work executed must be signed jointly by the Empanelled Agency and beneficiary Applicant . The copy of handing over note along with beneficiary’s



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certificate (Proforma- B of attached Appendix-3) is required to be submitted by EOI applicant for release of subsidy

40. INDEMNITY:

The EOI applicant agrees to defend, indemnify and hold harmless the PGVCL/concerned DISCOM, its officers, directors, consultant, agents, employees and affiliates (and their respective officers, directors, agents and employees) from and against any and all claims, liabilities, actions, demands, judgments, losses, costs, expenses, suits, actions and damages arising by reason of bodily injury, death or damage to property sustained by third parties that are caused by an act of negligence or the willful misconduct of the EOI applicant, or by an officer, director, sub-Empanelled Agency, agent or employee of the EOI applicant.

41. Only new plant and machinery shall be allowed for installation and shall not be to be shifted

anywhere else.

42. Additional Quota: PGVCL/concerned DISCOM reserves the right to sanction additional quota on the successful Agency up to 50% of the original quota of the Empanelment order at the same prices, terms and conditions stipulated in the original contract during contractual period. In special circumstances PGVCL/concerned DISCOM reserves the right to sanction additional order up to 100% quantity mutually agreed upon.

43. TERMINATION OF EMPANELMENT: In case, the Empanelled Agency fails to execute the project of Solar PV System for the application registered within contractual period of project execution or in case the SPV System is found not in accordance with prescribed specification, PGVCL/concerned DISCOM reserves the right to terminate the Empanelment OR PGVCL /DISCOM shall exercise its discretionary power either: (a) In case material is not found as per specification, PGVCL/DISCOM has right to seek replacement of the same material without any incremental cost to PGVCL’s. OR (b) To purchase from elsewhere after giving due notice to the Empanelled Agency on account and at the risk & cost of the Empanelled Agency such stores not so delivered or other similar description without cancelling the contract in respect of the consignment not yet due for delivery OR (c) to cancel the contract/ Empanelment. In the event of the risk purchase of stores of similar description, the opinion of PGVCL’s shall be final. In the event of action taken under clause (b) or (c) above, the Empanelled Agency shall liable to pay for any loss which PGVCL may sustain on that account but the supplier shall not be entitled to any saving on such purchases made against default.



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The decision of PGVCL /DISCOM shall be final as regards the acceptability of stores supplied by

the supplier and PGVCL shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

Further, “PGVCL/DISCOM reserves the right to terminate the Empanelment at any time,

without assigning any reasons, whatsoever, by giving a notice period of ONE month from the date of Notice of termination of the Empanelmen. Suppliers will not be entitled for any compensations / damages / losses, whatsoever, on account of such termination of the Empanelment.

44. GUIDELINES FOR AGENCY: 1. It is mandatory for EOI applicant to have valid test report of SPV Modules and grid tie

inverters with similar or larger capacity from MNRE approved laboratories. 2. The program implementation guidelines of the GUVNL / PGVCL, as declared from time to

time, for SPV program shall be applicable and followed at all times. 3. The technical specification, scope of work for which EOI Document is invited are furnished

in EOI Document 4. The quantity mentioned in the EOI Document is only indicative and not final. Payment will

be done only for the actual quantity executed. 5. Cost of Comprehensive Maintenance during Guarantee and warrantee period is required

to be included in the quoted prices. 6. The Empanelled Agency shall be responsible for overall project management, system

integration and testing to complete all criteria for successful functioning of the Grid connected Solar PV plant, but not limited to the functions laid down in this documents.

45. SERVICE CENTRE a) Empanelled Agency has to undertake to establish one no. of Service centre with

necessary spare parts and technicians in each DISCOM

b) The Service Centre should have adequately trained staff available for repair and

maintenance of Solar PV Systems, Inverters supplied and installed. c) The service centre should be open for atleast 8 hours per day and 6 days a week

excluding bank holidays. d) Empanelled Agencys need to have a dedicated mobile number which should be readily

available during its office hours and an e-mail ID for correspondence. e) Empanelled Agency shall ensure that necessary spares are always available with the

service centres to provide necessary after sales service to the beneficiary during the guarantee period.



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46. Resolving Complaints related to defects/ non-working / poor performance of the system: a) For any problem/defect in system, Empanelled Agency shall have to replace/repair the

defect of the system, resolve it and make the system operative as per the Technical specifications, within 48 (Forty eight) hours from the receipt of the complaint or receipt of notification/Alter/Message from the remote metering system.

b) While doing repairing or rectification work, the Empanelled Agency’s technician or any person is not authorized to work on DISCOM’s electric line of 11 KV and LT having potential danger of electricity.

c) Penalty on part of loss of Solar generation

“The Performance Ratio (PR) of Grid Connected Solar Systems shall be more than 70%

throughout the 5-year CMC period, and necessary efforts shall be made by the Bidder

to achieve it. The PR shall be verified by DISCOM or its authorized person/designated

Third-Party Inspection Agency(TPIA) at any time and any numbers of times during the

5-year maintenance period without any prior intimation to the Bidder. The PR shall be

measured on an instantaneous-basis and shall be calculated on the nameplate DC

capacity of the PV system (at STC). Further, the PR shall be calculated after cleaning the

PV modules and during a time when there is no shadow being cast on the PV array from

objects outside the beneficiary’s/ consumer’s premises.”

In case the PV system fails to meet the minimum instantaneous Performance Ratio (PR)

of 70%, then the Bidder shall be penalized at the rate of Rs. 1,000 per kW for each

percentage shortfall in the PR for each instance of measurement. (For example, if a 5

kW system measures 68% PR during an inspection, then the Bidder shall be penalized

Rs. 1,000 per kW per % x 5 kW x (70-68)% = Rs. 10,000/-) The Bidder shall be required

to rectify the faults in the PV system within 1 week of such failure, after which, one

more inspection shall be carried out to verify the rectification. This penalty shall be

deducted from the PBG of the Bidder, which shall be replenished immediately after such

deduction.

47. LOI, Letter of Empanelment (LOE), Registration fee, SD& Agreement

a) After finalization of this EOI Document and shortlisting of bidders, a Letter of Intent (LOI) for empanelment will be issued by PGVCL to pay the registration charges and execution of agreement.

b) The letter of Empanelment (LOE) will be issued by PGVCL upon payment of non-refundable registration fee Rs.25,000/- plus GST (Twenty five thousand only plus GST) and executing the agreement.

c) Shortlisted Bidders will be required to Rs. 25000/- plus GST towards Empanelment

registration fee within one week of issuance of Letter of Intent by e-mail , failing which the letter of intent will stand as cancelled



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d) The successful bidder who fails to accept the LOI within a week shall be barred from

participating in the EOI invited by DISCOMs of Gujarat for minimum three years, and the EMD paid by such bidders shall be forfeited.

48. SECURITY DEPOSITAND PERFORMANCE GUARANTEE:-

Security Deposit/EMD/PBG: -

a) The EMD paid by the successful bidder is to be converted in to the Security Deposit

(SD) of equivalent amount at the time of Empanelment and in turn it will be

retained as PG. No interest shall be paid on this deposit.

b) In case the EMD is paid through Bank Guarantee, the successful bidder has to

submit the B.G. for the period valid up to one year from the date of payment of

Empanelment registration fee.

c) The Empanelled Agency shall require to pay the Performance Bank Guarantee

(PBG) of an amount equivalent to 2% of the value of the total System Cost which

shall be recovered from the due payment @ of 2% of the cost of system installed

and commissioned from the subsidy claim upon adjusting the EMD amount.

d) If the Agency submit the PBG equivalent to the amount of SD, the SD will be

returned to the agency after completion of Empanelment period of one year .

e) All Empanelled Agencies shall have to pay 2% performance guarantee of the total

SPV System cost under the Project.

f) Upon installation and commissioning of the Solar System/s and while claiming

eligible subsidy, the amount of SD will be adjusted against 2% PBG until the total SD

amount is exhausted.

g) As soon as the entire SD amount is adjusted against the PBG, the Agency can claim

release of the SD by submitting the Performance Bank guarantee having equivalent

or more amount than SD. If the PBG is not submitted, the entire amount of SD will

be retained as Performance Guarantee(PG) for five years from the date of last

system commissioned.

h) After exhausting the amounting of SD, if the new claim of subsidy is received with

the DISCOM, DISCOM will recover the amount of PG equivalent to 2% of the total

system cost from the Subsidy to be disbursed.

i) The amount deducted towards performance guarantee shall be released against

the submission of performance bank guarantee of the equivalent amount valid for

a period of 5 years plus one month from the date of the commissioning of the last

system installed.



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j) In case, bidder does not want to submit the performance bank guarantee, the

amount deducted towards performance guarantee shall remain with DISCOMS for

the period of 5 year interest free from the date of the commissioning of the last

system installed.

k) PBG will be encashed if the penalty against non-performance/ delay in execution of

project of SPV System or any other dues is not paid by the Empanelled Agency in

prescribed time limit.

l) No any interest shall be paid on Security deposit or performance guarantee.

m) In case, the Empanelled Agency doesn't comply with the Domestic Content Requirement (DCR) , the SD/PBG will be forfeited.

Bank Guarantees from Scheduled / Nationalized Banks as per Govt. GR No. EMD / 10 / 2016 / 328 / DMO dated 01.5.2017 will be acceptable, if the amount of security deposit payable exceed Rs.5,000/-. The Security Deposit will be accepted in the form of Demand Draft issued by schedule /Nationalized Bank, ICICI Bank, IDBI Bank, HDFC Bank in favour of DISCOM as per format attached with EOI Document with validity of 12 months. In case, if the Bank Guarantee is furnished / submitted, it should have 5 years plus one month validity till the expiry of Guarantee period from the date of commissioning of the last system. Bank Guarantee for interim period will not be allowed. If by any reasons the supply & commissioning period is extended, then supplier should undertake to renew the Bank Guarantee at least one month before the expiry of the validity failing which PGVCL will be at liberty to encash the same. CORPORATE GUARANTEES NOT ALLOWED. No interest will be paid on the Security Deposit. Security Deposit shall be suitably extended time to time as per requirement of DISCOM. In the event of failure to supply no. of systems as contracted by the EOI applicant and as accepted by him while receiving the Empanelment order, will lead to forfeiture of the Security Deposit and will lead to disqualification of the EOI applicant for transacting business with GUVNL & its Subsidiary Companies for at least two years or the time duration as may be decided by PGVCL/DISCOM.

49. Serial Number (identification mark) must be permanently marked on all major components of the SPV systems. Metallic number plates with serial numbers duly riveted or fixed with strong adhesive for non-metallic body, as approved by PGVCL, shall be fixed on each Inverter.

50. AUDIT ISPECTION:- From the lots inspected by the PGVCL Inspector, the Inspector of Audit Inspection Wing, if required, may pick up samples from the lots supplied & Installed at beneficiaries’ site at random for quality check only. The samples picked up will be tested for acceptance test as decided by PGVCL/concerned DISCOM at MNRE/ Government approved laboratory in presence of



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representatives of supplier and PGVCL/concerned DISCOM as per relevant IEC/ISS/BIS / PGVCL specifications. The test results will be binding on the suppliers and PGVCL/concerned DISCOM, in general will not allow re-sampling. If the material fails in any of the acceptance tests carried out, the full lot of materials will be considered as rejected, and if replacement is not possible due to installation of the materials then in that case for whole of the rejected lot, PGVCL will deduct maximum upto 30% (Thirty) of the End Cost Price. If the same are not utilized / consumed, then PGVCL/concerned DISCOM may ask for replacement at sole discretion of PGVCL or may accept with maximum deduction upto 30% (Thirty) of the End Cost Price, and all these will be binding on the supplier. In case if the materials does not confirm to specifications or fails at Government approved laboratory or other laboratory decided by PGVCL/concerned DISCOM for testing and if subsequent testing are to be carried out (which will solely at PGVCL discretion), then all Testing fees, expenses of the inspector and other expenses incurred by PGVCL/concerned DISCOM will be to supplier’s account. The decision in this regard for acceptance as above of PGVCL/concerned DISCOM shall be final and this will be binding on the supplier.

51. LOCATION OF INSTALLATION:

The Grid Connected Solar PV system is required to be installed at various location of Residential consumers who apply for it in all DISCOMs of the Gujarat State.

52. PRICES:- Rates quoted by Bidder should be FIRM and on F.O.R. destination at consumers premises basis, Price shall be inclusive of taxes, levies, duties, packing, forwarding, freight, insurance, loading unloading, supply, installation, commissioning, meter charges, meter testing fee, SMC Box charge, connectivity charges, 5 years CMC Charges etc. and any/ all charges for successful Supply and Installation of the systems at any locations in the State of Gujarat and all other miscellaneous expenses of marketing, commissions etc. if any.

The rates quoted by the Bidder will be inclusive of GST, Work Contract Tax, or any other taxes applicable to such work. Any escalation in such taxes/ levies during the tenure of the offer/ Empanelment will not be paid by Consumers and Bidders are advised to take in to consideration any such escalations in the prevailing taxes/levies/duties. In no circumstances, escalation in the prices will be entertained.

Comprehensive Maintenance during guarantee period of the complete system for 5 years is in the scope of EOI applicant.

53. VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening of technical offers. In case finalization of the EOI Document is likely to be delayed, the Agency will be asked to extend the same without change in the prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period, the offers will be



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liable for outright rejection without entering into further correspondence in this regard and no reference will also be made.

54. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately packed to ensure safe arrival at destination. The materials dispatched from overseas by Air / Shipping should be packed in such a way that it can withstand rough handling and possible corrosion due to exposure to salt laden atmosphere, salt spray or open storage. All packing must be clearly marked with order Number and consignee’s name and address.

55. Transit Insurance: All the materials under the Solar system will be required to be supplied up to consumers’

site and shall have transit insurance against all transit risks, such as damage, loss, theft, fire, etc. The transit insurance period shall cover 60 days after the date of receipt of materials at destination to enable DISCOM to check the stores fully. The cost of damaged, defective stores materials will however be deducted from the bills of the suppliers and will be refunded only after replacement thereof. It will be the responsibility of the supplier to lodge claim against the insurance on receiving necessary advice from the consignee. Transit Insurance of the material shall remain the responsibility of the EOI applicant till the time of Commissioning.

56. ACCEPTANCE OF SPV SYSTEM: All or any SPV System and materials to be supplied at F.O.R. Destination at consumers premises

basis, against this Empanelment will be subject to their acceptance by the consignee or any other Officer deputed by PGVCL/concerned DISCOM for this purpose. DISCOM will be at liberty to reject whole lot without assigning any reasons and the decision of the Officer concerned will be considered as final.

57. TAXATION:- (A)Goods and Service Tax (GST) : The F.O.R. Destination at consumers premises basis prices are including GST and Cess as applicable. The amount and % of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful EOI applicant, certifying that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess , is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not mentioned clearly unless the EOI applicant has opted for Composition



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Scheme under GST Act, which should be clearly indicated in the price offer. COMPANY may at its discretion consider such offer with presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST and Cess. If the Supplier/Empanelled Agency has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the Empanelment, the rate mentioned in the price offer shall be final and any additional GST will have to be borne by the EOI Documenter. In no case additional amount towards tax or otherwise will be paid / reimbursed to supplier/Empanelled Agency. Further Statutory Variation clause will not be applicable in case of Supplier / Empanelled Agency has opted for Composition Scheme under GST. Supplier/Empanelled Agency should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of EOI Document only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the Supplier/Empanelled Agency. However, any refund received by the supplier / Empanelled Agency on account of GST charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier / Empanelled Agency. Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Empanelled Agency within the stipulated time limit. In case, Govt. revises the rate of GST rate / Code during the tenure of the Empanelment, the provision of GUVNL’s statutory variation clause shall apply. (B)INPUT TAX CREDIT BENEFIT In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act , subsequent to the date of submission of the offer, the same should be passed on to COMPANY and you should inform such changes to COMPANY from time to time. (C) STATUTORY DEDUCTION:- statutory deduction will be made as per applicable rules & rates for TDS, Worker welfare cess, or any other taxes applicable time to time etc. All other statutory liabilities towards this Empanelment will be on the part of Empanelled Agency.

58. UNLOADING: Unloading of the materials at consumer’s premises site shall be arranged by the Empanelled Agency.



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59. Escalation in Price: Bidders are advised to take in to consideration any such escalations in the prevailing taxes/levies/duties. In no circumstances, escalation in the prices will be entertained.

60. SUBSIDY PAYMENT :

a) Eligible Payment towards release of subsidy will be made after deducting 2% PBG / any other dues to the Agency by the Corporate Office of concerned DISCOM

b) In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities, malpractice, etc., DISCOM reserves the right to cancel the Empanelment Agreement without giving reasons thereof and forfeit the security deposit and / or performance bank guarantee/s and purchase the system under risk & cost of the supplier.

c) During site inspection by DISCOM’s staff / authorized representative, if the systems are

found to be not installed and false report of installation & commissioning is submitted to PGVCL for claiming payment, DISCOM is empowered to take action(s) as deemed fit and or forfeit Security Deposit and / or performance bank guarantee/s.

d) Third Party Inspection may be carried out by the agency authorized by DISCOM for every connections, fully or partly.

e) The EOI applicant should provide the bill of material for each system along with the delivery

of system.

61. EOI DOCUMENTELIGIBILITY CONDITIONS&EVALUATION CRITERIA: Offers of only those bidders who are found qualifying based of following Evaluation Criteria in the EOI will be taken in to further consideration and prices of only those parties qualifying based of subsequent following criterion will be opened.

61.(A) PRELIMINARY OFFER: Documents towards payment of the EOI Document Fee (Tender Fee) and Earnest Money Deposit (EMD) or notarized copy of SSI (SSI/MSME-II/UdyogAadhar Memorandum) certificate of Gujarat State and registration certification with CSPO/NSIC/DGS &D the prescribe form are required to be submitted with EOI Document. (Please refer Part –B and Part-C - Schedule-A and Note important of EOI Document). All the documents as required to be submitted in the “E.M.D &EOI Document fee Cover” must be placed there in as mentioned in the Part –B and Part-C schedule A and –Note : important of EOI Document. Technical Offers of only those Agency who are found qualified, based on considerations specified in the preliminary offer will be opened.



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61.(B) TECHNO-COMMERCIAL OFFER: The offers of only those Agency who fulfil the Minimum eligibility conditions and other eligibility conditions mentioned under and who have submitted the following required documents in physical form under sealed cover of “Technical Offer cover” and submitted required details / documents in on-line in respective Annexures will be considered for technical evaluation.

61.(B).(I) -MINIMUM ELIGIBILITY CONDITIONS:

i. The EOI applicants (bidder) shall be: A Registered Company with manufacturing facility in India for: SPV Modules/ Solar Pump Controllers/Grid tie Inverter (Test Certificate for any one of the above components from a MNRE accredited Test lab is mandatory) OR

A PV System Integrator in OFF - GRID/ GRID Connected PV Systems. OR If Bidder himself is not covered to any one from above two (Manufacturer or integrator) , shall submit at least ONE letter of consent from the manufacturer either of SPV module or Invertor, mentioning to agree supply of SPV modules / Invertor to the Bidder for the scope under this EOI

ii. The bidders shall either be a body incorporated in India, under the Companies

Act, 1956 or Companies Act, 2013 including any amendment there to and engaged either in manufacturing and or as an system integrator in the business of Solar Power/Renewable Energy, OR under the Limited Liability Partnership Act 2008; A subset of Companies Act, 2003 and engaged in the business of Solar Power/Renewable Energy, OR, should be a Firm registered under Partnership Act in India, OR should be a Firm registered as Sole Proprietor under Shop Act. A certified copy of the registration certificate of the Bidder for any of the above and the requisite tax payee number GSTIN etc. from competent government authority with whom the bidder is registered shall be enclosed with the EOI.

iii. EOI applicant should not be stopped deal or black listed by any Govt. Agency. Agency who are stopped-deal or black-listed in any state shall not be eligible to offer till they remove the cause of their being black listed.

iv. ‘Category-A’ bidders who have experience of successful installation and Commissioning of minimum aggregate 100 KW capacity of solar rooftop/Grid connected systems in any sector viz. residential, social, industrial, commercial, government, under SKY Scheme or any other, before schedule due date of submission of Technical Bid. Such experience should be of the BIDDER himself.

Details of experience to establish the above experience, self-certified documents

like copies of the Orders, Certificates of installation and commissioning, from the



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client/ user Agency, Project/application registration number with /GEDA/SECI/

State Nodal Agency with commissioning report/ meter installation report as a

proof of commissioning, shall be mentioned in the Annexure- 3 and submitted

along with the Technical Offer. Bidders who fulfills this criteria of experience shall

declare their bidder Category-A in the Annexure-3, in Online and physical mode to

make them eligible.

For Category-B Bidders: Those Bidders who are new entrepreneur and / or those

bidders who are not covered under Category-A mentioned as above are designated

as Category-B bidders and price bid of such bidders shall not be opened and shall

not be considered for further evaluation. Such Bidders shall be eligible to Empanel

in the Category-B subject to fulfilling all other required criteria as mentioned in the

PARA 61 of PART-F

v. Turnover: - Turnover criteria is applicable for Category-A bidders only and for

category –B bidders, there is no-criteria of Turnover. For Category-A bidders, Average Turnover of the interested bidder during last 3 financial years shall be Rs. 50 lakh / year. Parent Company: Eligibility criteria of parent company of the bidder shall also be considered for bidder’s eligibility criteria if the parent company is holding minimum 26% share in the bidding company. Documentary evidence shall be submitted along with the bid. - [Certified copies of the Annual Accounts submitted to the ‘Registrar of Companies’ (R.O.C.) should be enclosed. For the preceding year, a summarized sheet of turnover certified by registered CA should be enclosed as per Annexure-8. - For proprietary/partnership companies, copies of Income Tax returns with full details of turn over should be enclosed. A summarized sheet of turnover certified by registered CA should also be enclosed.]

vi. The EOI applicant should have valid GSTIN registration certificate in the State. A copy of which should been closed.

61.(B).(II) GENERAL:

a. The EOI applicant should have an Engineer (B.E./B.Tech Electrical or Diploma in Electrical) as proprietor/ partner/ director/ Employee of the bidder. Brief bio-data of the key personnel is to be given in Annexure – 4 of technical stage of online EOI Document.

b. The EOI applicant should have declared, if any relative is working with or employee of GUVNL /PGVCL /DISCOM in Gujarat State in Annexure-5


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c. As an acceptance of terms and conditions, the document duly signed and sealed on every page shall be submitted along with the Technical bid.

d. Offers not satisfying any of the above mentioned criteria will be liable for rejection.

Bidder shall require to quote rates for all eleven system KW capacity/ ranges (slabs). Price bid shall not be opened for those bidders who have not quoted rate in any of the system ranges (slabs), such bidders shall be considered under Category-B.

The “Price offers” of only those Agency shall be opened, who qualify in techno-Commercial offer evaluation with fulfilling the required criteria mentioned as above.

Offers not satisfying any of the above-mentioned criteria will be liable for rejection.

PGVCL reserves the right to accept or reject any or all the EOI Documents. Decision taken by PGVCL shall be final and binding on all.

62. Duration of Empanelment: - The selected empanelled agency will be empanelled initially for one year or completion of the Notice period whichever is earlier. After completion of this period, the validity of empanelment rates may further be extended on the basis of performance of the agency and mutual consent between DISCOM and interested empanelled firms with approval of GUVNL-the Nodal Agency. However, in this case the empanelment may be issued subject to revision of rates at the sole discretion of the PGVCL/GUVNL, if required.

63 In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities, malpractice, etc. the PGVCL/DISCOM reserves the right to cancel the order without giving reasons thereof and forfeit the security deposit cum performance guarantee.

64 Rates quoted by the Bidders will be inclusive of taxes, levies, duties, packing, forwarding,

freight, insurance, loading unloading, supply, installation, commissioning, warranties and any/ all charges for successful Supply and Installation of the system at any locations in the State of Gujarat and all expenses of marketing, etc.

65 The Bidders shall be deemed to have carefully examined all the papers, drawings, etc.

attached in the EOI. If he has any doubt as to the meaning of any portion of any condition/ specification, etc. he shall before signing the Agreement submit the particulars thereof to PGVCL in order that such doubts are removed.

66 The Bidders shall have to comply with all rules, regulations, laws and bylaws enforced by local and State Govt. and also the organization in whose premises the work has to be done.

67 The Bidders shall not, without the consent in writing of concerned DISCOM, transfer, assign

or sublet the work under this Empanelment or any substantial part thereof to any other party.



68 If the Bidders neglects to execute the work with due diligence and expedition or refuses or neglect to comply with any reasonable orders within two days notice given in writing to the Bidders and if he fails to comply with the notice, then in such a case DISCOM shall be at liberty to get the work or any part of it, executed through any other agency/Bidders in the manner and on the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the balance due to the Bidders, and the Bidders fails to make good the deficiency, PGVCL/DICOM may recover it from the Bidders in any lawful manner.

69 DISCOM shall have at all reasonable time access to the works being carried out by the Bidders under this Empanelment. All the works shall be carried out by the Bidders to the satisfaction of concerned DISCOM.



PART-G SCOPE of WORK & Guidelines and TECHNICAL SPECIFICATION

SCOPE OF WORK & GUIDELINES

1 The work is to be carried out on ‘Turn Key Basis’ which includes identification of beneficiary of the residential category, survey of the site for its feasibility considering the shadow free space, sanctioned load of the beneficiary by the DISCOM, design, supply of grid connected solar photovoltaic system with all other accessories, equipment and protection devises and including bi-directional meter, its testing charges , its housing (SMC box), connectivity charge, installation, testing, commissioning and maintenance services for 5 years, with free replacement warranty on spare parts against manufacturing defects for five years. The technical specifications for the various components It also includes obtaining concerned DISCOM and Chief Electrical Inspector (CEI) approvals. i.e.

a) Identification and Survey of prospective beneficiaries and registration of the

SPV project with DISCOM/GUVNL.

b) Obtaining No objection certificate/ net metering connectivity agreements

from concerned DISCOM for grid connectivity and CEI’s approval.

c) The work covers Design, supply, installation, commissioning and comprehensive maintenance for FIVE years, including bidirectional meter charges, meter testing charges and SMC box etc.

d) Design, supply, civil work, erection, testing and commissioning of SPV grid

connected Power Plant as per schedule.

e) Installation of bi-directional meter. The existing meter of the DISCOM shall

serve as the Solar meter. Thus the supply of solar meter is NOT in the scope

of the Empanelled Agency.

f) As far as the Bi-directional meter is concerned, the Bidder has the Option to

procure the Bi-directional meter as per DISCOM’s approved specifications

form open market and getting it tested at the DISCOM Lab, ELSE he can opt

for the Bidirectional meter to be provided by the DISCOM. In either case the

charges of the Bi-directional meter, SMC box, testing, fee are to be borne by

the Empanelled Agency.

g) Installation of Remote Monitoring hardware / facility with necessary dongle

etc. The cost of the data pack and internet connectivity shall be the

responsibility of the beneficiary. The Bidder shall provide rights to DISCOM to

access the performance data of the inverter by sharing the user id and the

Password, as and when required, for DISCOM to monitor the performance any

time.



h) The system installation can begin without technical feasibility report of the

DISCOM; however the same shall be at the cost and risk of the BIDDER, in the

event that at a later date upon conducting the TFR, the DISCOM concludes the

non-feasibility of the installation, or to be done upon some modification as

may be suggested by the DISCOM.

i) Collection of the cost of the supplies from the beneficiaries at the approved

discovered per kW LESS the eligible subsidy amount. The subsidy amount shall

be released to the selected bidder upon submission of the claim along with

relevant documents specified in the Subsidy claims section and upon

inspection by DISCOM or its appointed Agency.

Claims shall be submitted in the bunch of minimum 25 claims once in a month i.e. 1 to 5th working day of every month.

Claims other than residential shall be submitted once in a month i.e. 1 to 5th working day of every month irrespective of quantity of claim.

j) Establishing at least one no. of “After Sales Service Centers” in concerned

DISCOM area to cater the maintenance needs of beneficiaries.

2 INDICATIVE TARGETS: The indicative total capacity of Solar Roof Tops covering the Residential under this EOI shall 600 MW comprising of assorted ratings of the solar system ranging from 1 kW to 500 kW. ONLY SUCCESFUL BIDDERS UNDER THIS EOI SHALL BE ALLOWED TO EXECUTE WORK IN RESDENTIAL UNDER THE SUBSIDY PROGRAM. DISCOM reserves the right to increase or de crease the quantity as per requirement.

The total capacity for which the EOI is invited is tentatively 600 MW for the State as a whole.

Sr. No.

DISCOM Nos. of Residential Connection to be covered

Aggregate Solar capacity MW

1 DGVCL 41,000 124

2 MGVCL 38,000 114

3 PGVCL 57,000 171

4 UGVCL 34,000 101

5 Torrent (A’bad +Surat) 30,000 90

6 Remaining Licensee As per requirement

Total 2,00,000 600

DISCOM wise nos. of Connections / Capacity indicated above is tentative. It will be reviewed time to time for Inter-Company reallocation by the Nodal Agency -GUVNL to



complete the Target of covering 2(two) Lakhs Residential Connection State as whole, during the FY(2018-19), under the Residential Solar Roof-top Subsidy scheme of GoG.

3 ELIGIBLE SUBSIDY: The State subsidy shall be limited to ONLY residential sector beneficiaries to those who are consumers of the DISCOM. The State subsidy shall not be applicable for beneficiaries other than residential category. The GOG Subsidy or the MNRE subsidy shall be 40 % or 20% as the case may as mentioned below’ of the lowest cost per kW discovered under this EOI or benchmark cost announced by MNRE, whichever is lower.

The minimum capacity of rooftop SPV Power Plant to be installed shall be not less than

1kW for single site.

Note: (i)All provisions as amended by State/ MNRE, GoI from time to time in respect of

subsidy, norms of admissible beneficiary and allowable capacity of PV systems

shall be applicable to this scheme accordingly.

(ii) Remaining cost will be borne by beneficiary. The GoG subsidy shall be governed @ ‘40% OR 20% as the case may be as mentioned below’ of the above bench mark cost or lowest price that shall be discovered under this EOI.

State subsidy of 40 % shall be available for solar roof top systems upto 3 kW; and 20 %

for solar roof top systems beyond 3 kW and upto 10 kW, installed and commissioned by

private residential consumers.

The above subsidy shall be in parallel with the Central financial assistance of the

Government of India available through its Ministry of New and Renewable Energy

(MNRE). i.e. the available subsidy shall be either of the state subsidy or MNRE subsidy,

but not both.

Capacity: Any capacity of solar roof can be installed irrespective of the sanctioned load

of the consumer; however, the subsidy shall be limited to maximum capacity of 10 kW.

Any solar roof tops in the residential sector commissioned during the operative period of

the solar power policy-2015, shall be eligible for the subsidy under this policy if the

already commissioned system is proposed to be enhanced, provided

a. that the already commissioned system is of capacity less than 10 kW b. that the subsidy shall be eligible only for the incremental capacity @ 40, % if the

aggregate capacity upon enhancement is not more than 3 kW and @ 20 % if the aggregate capacity of the enhanced system is less than 10 kW.

c. that the customer has not installed and commissioned the system under no subsidy option.



Detail guideline for the implementation of Scheme will be issued by GUVNL and it shall be applicable and binding to all participating Agencies under this EOI and Applicant Consumers who wants to take benefit of the Rooftop Solar Scheme. Interpretation related to Subsidy and other matter of Scheme shall be governed through the guideline to be issued by GUVNL and shall be binding to all.

MNRE vide its notification No. 318/33/2019-Grid Connected Rooftop dated 16/7/2019

have decided the following bench mark cost which is inclusive of total system cost and

its installation, commissioning, transportation, insurance, five years AMC/CMC and

applicable fees and taxes.

SR Cpacity Bench Mark Cost (Rs./Wp) Other than Special Category States

1 Above 1 KW and upto 10 kW 54



In the event that the discovered lowest price is higher than the benchmark cost of MNRE in such cases the benchmark cost shall only be treated as lowest price.

3.1 Out state agency must be having one office registered in Gujarat. 3.2 The bidder shall submit the valid IEC certificate for Solar panels, PCU prior to installation

of the SPV System.

4 The bidder shall be required to obtain the certified electrical contractor certificate in the name of the bidder from the Chief Electrical Inspector, Govt. of Gujarat and shall have adequate number/s of certified electrical supervisor certified by the Chief Electrical Inspector. Such certificate is not mandatory at the time of bidding. However, the successful bidder shall have to produce the same prior to empanelment letter. i.e. the successful bidder shall not be Empanelled until he submits the certified electrical contractor certificate.

4.1 The PV modules must be tested and approved by one of the IEC authorized test centers.

The IEC test certificate of the modules to be used shall be submitted before installation of the system. ONLY INDIGENOUSLY manufactured solar modules with INDIGENOUSLY manufactured Solar Cell shall be eligible under this EOI, i.e. IMPORTED modules shall not be eligible.

4.2 Test certificates for the BoS items/ components can be from any of the NABL/ BIS

Accredited Testing-Calibration Laboratories/ MNRE approved test centers.



5 AFTER SALES SERVICES: Bidders shall have at least one no. of service center within the DISCOM and shall have adequately trained staff available at service stations for repair and maintenance of Solar PV Systems. It shall be the responsibility of successful bidder to give required service as and when required to the beneficiary.

6 Bidders will ensure that necessary spares are always available with their service centers

to provide necessary after sales service to the customers during the warranty period.

7 The Agency shall arrange to provide to each beneficiary, a SPV instruction manual. The Bidders shall also arrange to instruct each beneficiary about routine maintenance procedure. Copy of the same be submitted to respective DISCOM .

8 IDENTIFICATION MARK: Serial Number (identification mark) must be permanently

marked on all major components (PCU, Module, etc.) of the SPV systems. Metallic number plates with serial numbers duly riveted or fixed with strong adhesive for non-metallic body, as approved by DISCOM, shall be fixed on each lot.

9 Project Registration with DISCOM:

Upon identification of the beneficiary by the bidder, the bidder shall register the project with DISCOM in the prescribed application form.

Deposit for registration of Applications: - In case of 1-phase connectivity up to 6 KW, Rs. 1000/- per application and above 6 KW Rs. 3000/- per application shall be required to pay by the Agency to DISCOM as an adjustable deposit against Registration. This deposit shall be adjusted in the DISCOM’s Estimate of Meter, Meter testing fee, SMC Box and connectivity charges. In case of non-payment of this Estimate within one month of the issue of Estimate, the above deposit will be forfeited and application for SPV System will be cancelled. Bidder shall ensure that the installation work should be completed within scheduled time. The project shall NOT be registered in absence of the following:

a) UTM coordinates of location where system to be installed. b) Make of the SPV module, its I-V curve signed by the beneficiary, rating of the

module, number of modules to be deployed and the total system capacity. c) Make of the Invertor, its test certificate, rating of the Invertor and number of

Invertors. d) Copy of the last electricity bill. e) ID proof of the Beneficiary f) Proof of Residence and its ownership g) Prescribed Registration fee with GST ( Only in case of Non-residential beneficiary) h) Signed letter from the consumer for selecting the particular Empanelled Agency

from the List of Empanelled Agencies published by GUVNL/ PGVCL/ DISCOM on its website.

i) Deposit towards registration



Note: 1. Any project registered on temporary connection will be automatically stands as

cancelled.

2. The Bidder if seeks any advance payment against the non-subsidized portion of

the project cost, such advance should be taken only by the Bidder in his name and

the receipt shall be issued in the name of the Bidder to the beneficiary.

10 SUBSIDY CLAIMS: The subsidy claims of the systems installed and commissioned shall be processed in a lot of NOT less than 25 number of systems, with following documents: a. Dated Claim letter from the bidder on its letter head certifying that the SPV modules

deployed in the systems installed are of INDIAN make, and all the technical specifications

of the components supplied and installed are in accordance with the specifications given in the EOI document and all the information / documents provided alongwith the claim letter are is correct and factual.

b. DISCOM Registration letter. c. Copy of the ID proof of user. d. Permission of CEI / EI to energize Solar PV System (for more than 10KW) and Self

Certification for Solar Roof Top Installations (for up to 10 KW) duly signed and sealed by authorized person of the Empanelled Agency having electrical contractor license issued by the CEI.

e. Invoice of the System billed to the beneficiary. f. Copy of Checking Sheet or Meter replacement Performa filled by DISCOM at time of

providing bidirectional meter at beneficiary’s premises, which must be duly signed by

authorized person of DISCOM and beneficiary. g. Certificate of Bi-directional meter installation (IN ORIGINAL COPY ONLY) jointly signed

by representative of DISCOM, Empanelled Agency and Beneficiary. h. Photograph of the system with placard held by the beneficiary and representative of

Agency or DISCOM representative showing the name of the beneficiary, DISCOM registration number and system capacity.

i. System details in prescribed format giving the details of the system capacity in kW, make rating and number of SPV modules, make, rating and number of Invertors etc.

j. Correct mobile no. of beneficiary shall be mentioned in the claim letter. k. Invertor login ID and password of each beneficiary shall be shared by the Empanelled

Agency with DISCOM and the same shall be mentioned in claim form. l. Certificate of the beneficiary that the system is installed and commissioned in all respect

with the date of commissioning, system and invertor capacity, etc. and that ha has been provided the FIVE year Warranty Card and the O &M Manual.

m. Overwritten certificates/ documents shall be outrightly rejected and not processed for subsidy payment.

n. Self certified copies of documents will be submitted in support of claims made by the Empanelled Agency and Agency shall bring the original copies of documents for verification by DISCOM officials. Details of similar work done ONLY along with copies of the orders and certificates from the customers to be attached with the EOI.



o. The bidder can submit as many subsidy claims as they wants once in a month all together during the first seven days of the month to respective DISCOMs.

p. The subsidy shall be released subject to availability and release of funds from Government to GUVNL/ DISCOMS

q. Third party Inspection will be carried for disbursement of subsidy. Third party Inspection is to be carried out by the Agency nominated by GUVN/DISCOM.

r. Subsidy shall be eligible only to those systems which get commissioned on or before 31- March-2020 or same may be extended as per Government directives.

11 During site inspection by DISCOM’s staff/ authorized representative, if the systems are found uninstalled and false report of installation and commissioning is submitted to DISCOM for claiming payment, Chief Engineer of concerned DISCOM is empowered to forfeit entire performance guarantee amount up to 100% & to terminate the Empanelment and black list the bidder from participating in GEDA /DISCOM tender for at least three years.

12 Bidders are required to quote rates inclusive of Comprehensive Maintenance Contact

(CMC) for the period of five years for the system. The rates quoted shall be inclusive of charges for providing Routine Maintenance services at the beneficiary’s end as per site requirements to ensure smooth and satisfactory performance of the system. Replacement of any components of the system is included in the scope of work of CMC.

13 The capacity reserved for category-A : Category-B bidders may be in ratio of 75:25, i.e. approximately aggregate 450 MW capacity to be allocated for Category-A agencies and approximately aggregate 150 MW to be allocated for the Category-B agencies. However, actual allocation will be reviewed time to time subject to maximum 30% allocation to the category –B. However, if required in future, Category-A bidder may be allowed for execution of capacity originally allocated to category –B bidders. Similarly, Category-B bidder may be allowed for execution of capacity originally allocated to category –A bidders. In such case, the shortfall of SD as PG is required to be paid by the Agency.

14 The online registration of the applications of the beneficiaries for category A & B bidders shall be stopped once the above referred aggregate capacity is reached/registered on the online portal.

15 The incremental additional structure required by the beneficiary shall be at the cost of the beneficiary. In case of incremental additional structure, the design of such structure shall be got approved from the Structural Engineer for its strength as per Technical specification.

16 Enhancement of the capacity of the system installed earlier is allowed subject to fulfillment of the terms and conditions as may be specified by the respective DISCOM.



17 Training of representative of the beneficiary on the aspect of primary trouble shooting and Do’s & Don’ts of the SPV systems, including general operation and maintenance, including lodging complaints & primary reporting.

18 The Bidders shall provide one copy of the instruction and operation &routine maintenance manual in Gujarati with each system installed. These manuals shall contain all the relevant details and drawings required for proper maintenance of the system.



TECHNICAL SPECIFICATIONS FOR

GRID CONNECTED SPV SYSTEMS

The specifications of SPV systems, for which EOI are invited, are as under. The self certified Test Report(s) of each of the components/ systems mentioned shall be submitted before starting System installation. To ensure optimum performance of the solar installation and its related safety aspects, the provisions of the publication of GERMI on “Best Practices in Operation and Maintenance of Roof Top Solar PV systems in India” published in May, 2018 be followed.

The proposed projects shall be commissioned as per the technical specifications given below.

Any short comings will lead to cancelation of Empanelment as may be decided by DISCOMs. The

specifications, in the GERC Regulation on Net Metering shall also be applicable.

1. DEFINITION:

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array, Module

Mounting Structure, Power Conditioning Unit (PCU) consisting of Maximum Power Point Tracker

(MPPT), Inverter, and Controls & Protections, interconnect cables, solar meter, bi-directional

energy meter and switches. PV Array is mounted on a suitable structure. Grid tied SPV system is

without battery and should be designed with necessary features to supplement the grid power

during daytime. Components and parts used in the SPV power plants including the PV modules,

metallic structures, cables, junction box, switches, PCUs etc., should confirm to the BIS, IEC, or

international specifications, wherever such specifications are available and applicable.

Solar PV system shall consist of following equipment/components.

• Solar PV modules consisting of required number of Crystalline PV modules.

• Grid interactive Power Conditioning Unit with Remote Monitoring System.

• Mounting structures.

• Junction Boxes.

• Earthing and lightening protections.

• IR/UV protected PVC Cables, pipes and accessories.

• Solar Meter and Bi-directional Energy Meter

a. SOLAR PHOTOVOLTAIC MODULES:

1.1.1 The PV modules and Solar Cell used should be made in India. Necessary documents in

this regards must be provided to DISCOM.



Violation of norms of Domestic Content Requirement (DCR) UNDER Solar PV projects will

lead to penalties and actions as mentioned in office memorandum of MNRE GOI vide

letter no. 283/2018-GRID SOLAR dated 20th February, 2018 as under:

a) Filing of criminal case under IPC 420 and related Sec. b) Blacklisting f developers for period of 10 years c) Forfeiting of relevant bank guarantee(s) d) Disciplinary case against the Officers of concerned CPSU/ State Govt. e) Any other action , in addition to those above

SPV Modules and Solar Cells must be used for this Scheme shall be domestically

manufactured as per MNRE’s requirement. The Empanelled Agencies shall require to

submit the Self declaration, regarding the Modules and Solar cells used under the

Scheme are “Made in India”, from the concerned manufacturer of Solar Modules,

supplied for this scheme of GoG/GOI, before commissioning of the System. Violation

of this condition will be reported to the MNRE and GoG for taking actions against the

Manufacturer of the Solar Modules and Empanelled Agency. Such firm and Empanelled

Agency may be put under the black list or stop deal list as may be decided by the

DISCOM Authority.

In absence of the ALMM, the Empanelled Agencies shall have to submit self-declaration

regarding domestically manufactured Cell and Modules used in the SPV System in this

project. Whenever, the ALMM list published by the MNRE, the Model and

Manufactures of the Module and Cell shall be from the ALMM only used in the SPV

System in this project.

“The PV modules used shall conform to the latest edition of IEC 61215 and IS 14286

(Terrestrial photovoltaic (PV) modules - Design qualification and type approval). The PV

modules shall also conform to IS/ IEC 61730 (Photovoltaic (PV) module safety

qualification: Requirements for construction and testing).”

1.1.2. The PV modules used must qualify to the latest edition of IEC PV module qualification

test or equivalent BIS standards Crystalline Silicon Solar Cell Modules IEC 61215 and

IS14286, IEC 61853-Part I, IS 16170-Part I for Photovoltaic (PV) module performance

testing and energy rating, Irradiance and temperature performance measurements, and

power rating, In addition, the modules must conform to IEC61730 Part-2- requirements

for construction & Part 2 – requirements for testing, for safety qualification or equivalent

IS.

a) For the PV modules to be used in a highly corrosive atmosphere throughout their lifetime,

they must qualify to IEC 61701/IS 61701



b) The total solar PV array capacity should not be less than allocated capacity (kWp) and

should comprise of solar crystalline modules of minimum 250 Wp. Module capacity less

than 250 watts shall not be accepted

c) Protective devices against surges (SPD)at the PV module shall be provided. Low voltage

drop bypass diodes shall be provided.

d) PV modules must be tested and approved by one of the IEC/BIS authorized test centers.

e) The module frame shall be made of corrosion resistant materials, preferably having

anodized aluminum.

f) The bidder shall carefully design & accommodate requisite numbers of the modules to

achieve the rated power in his bid.

g) The PV Module efficiency should be higher than 15%.

h) Other general requirement for the PV modules and sub systems shall be the following:

I. The rated power of solar PV module shall have maximum tolerance upto +3%. No

negative tolerance in the rated capacity of solar PV module is allowed.

II. The peak-power point voltage and the peak-power point current of any supplied

module string (series connected modules) shall not vary by + 2% from the

respective arithmetic means for all modules and/or for all module strings, as the

case may be.

III. I-V curves at STC shall have to be provided by bidder.

IV. Minimum certified PV module efficiency shall be 15% for crystalline. The temperature co-efficient power of the PV module shall not be less than -0.50% / °C.

V. All PV modules should carry a performance warranty of >90% during the first 10 years, and >80% during the next 15 years. Further, module shall have performance warranty of >97% during the first year of installation. Degradation of module should not be more than 1 % per annum.

VI. The PV modules shall be equipped with IP67 or higher protection level junction box with a minimum of 3 (three) numbers of bypass diodes of appropriate rating and appropriately sized output power cable of symmetric length with MC4 or equivalent solar connectors.

1.1.3. Modules deployed must use a RF identification tag. The following information must be

mentioned in the RFID used on each modules (This can be inside or outside the laminate,

but must be able to withstand harsh environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)



d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO

9001 and ISO 14001

1.1.4. Warranties:

a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar

Module(s) to be free from the defects and/or failures specified below for a period

not less than five (05) years from the date of commissioning.

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity to specifications due to faulty manufacturing and/or inspection

processes. If the solar Module(s) fails to conform to this warranty, the

manufacturer will repair or replace the solar module(s), at the Owners sole

option.

b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20%of

the minimum rated power over the 25 year period and not more than 10%after

ten years period of the full rated original output.

2. ARRAY STRUCTURE:

a) Supply, installation, erection and acceptance of module mounting structure (MMS)

with all necessary accessories, auxiliaries and spare part shall be in the scope of the

Empanelled Agency.

b) Hot dip galvanized MS mounting structures shall be used for mounting the modules/

panels/arrays. Each structure should have angle of inclination as per the site conditions

to take maximum insolation. However to accommodate more capacity the angle

inclination may be reduced until the plant meets the specified performance ratio

requirements. MMS shall be made of hot dip Galvanized steel per ASTM A123. Minimum

thickness of HDGI zinc coating should be minimum 80 micron at any point when

measured. No averaging is allowed in the measurement of coating thickness. Necessary

testing provision for MMS to be made available by Bidder at site. All bolts, nuts, panel

mounting clamps fasteners shall be of stainless steel of grade SS 304 and must sustain

the adverse climatic conditions.



b) The Mounting structure shall be so designed to withstand the speed of 150 km/hr for the

wind zone of the location where a PV system is to be installed in Gujarat. It may be

ensured that the design has been certified by a recognized Lab/ Institution in this regard.

Suitable fastening arrangement such as grouting and calming should be provided to

secure the installation against the specific wind speed.

c) The mounting structure steel shall be as per latest IS 2062: 2011 and galvanization of the

mounting structure shall be in compliance of latest IS 4759, material thickness should be

minimum 2.5 mm.

d) Structural material shall be corrosion resistant and electrolytically compatible with the

materials used in the module frame, its fasteners, nuts and bolts. Aluminum structures

also can be used which can withstand the wind speed of respective wind zone. Necessary

protection towards rusting need to be provided either by coating or anodization.

e) The fasteners used should be made up of stainless steel. The structures shall be designed

to allow easy replacement of any module. The array structure shall be so designed that

it will occupy minimum space without sacrificing the output from the SPV panels.

f) Regarding civil structures the bidder need to take care of the load bearing capacity of the

roof and need arrange suitable structures based on the quality of roof.

g) The total load of the structure (when installed with PV modules) on the terrace should

be less than 60 kg/m2.

h) The minimum clearance of the structure from the roof level should be 300 mm.

i) The module mounting structure shall be made of GI medium class pipe/ GI channel/ GI

Square section. The grouting of the structure shall be done with PCC 1:2:3, which shall

withstand the wind speed of 150 km/hr.

j) The Empanelled Agency shall be fully responsible for any damages to SPV System caused

due to high wind velocity within guarantee period as per technical specification.

The parameters of prevailing wind speed, floor conditions, load, and upward lift should

be taken in to consideration while preparing the design.

k) PV array structure shall be designed and positioned such that the PV modules are

completely shadow-free solar during generation hours

3. JUNCTION BOXES (JBs):

a) The junction boxes are to be provided in the PV array for termination of connecting cables. The Junction Boxes (JBs) shall be made of GRP/FRP/Powder Coated aluminum /cast aluminum alloy with full dust, water & vermin proof arrangement. All wires/cables must be terminated through cable lugs. The JBs shall be such that input & output termination can be made through suitable cable glands. Suitable markings shall be provided on the busbars for easy identification and cable ferrules will be fitted at the cable termination points for identification.



b) Copper bus bars/terminal blocks housed in the junction box with suitable termination threads Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber gasket to prevent water entry. Single /double compression cable glands.

c) For array junction box/ PV combiner box, Empanelled Agency may also provide polyamide glands and MC4 Connectors. The rating of the junction box shall be suitable with adequate safety factor to interconnect the Solar PV array

d) Each Junction Box shall have High quality Suitable capacity Metal Oxide Varistors (MOVs) / SPDs, suitable Reverse Blocking Diodes. The Junction Boxes shall have suitable arrangement monitoring and disconnection for each of the groups.

e) Suitable markings shall be provided on the bus bar for easy identification and the cable ferrules must be fitted at the cable termination points for identification.

f) Junction boxes shall be mounted on the MMS such that they are easily accessible and are protected from direct sunlight and harsh weather.

4. DC DISTRIBUTION BOX (DCDB):

a) DC Distribution Box (DCDB) to receive the DC output from the PV array field. b) DC DBs shall be dust & vermin proof conform having IP 65 protection. c) The bus bars are made of EC grade copper of required size. Suitable capacity MCBs/MCCB

shall be provided for controlling the DC power output to the PCU along with necessary surge arrestors.

5. AC DISTRIBUTION BOX (ACDB):

a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/inverter, and should have necessary surge arrestors. Interconnection from ACDB to mains at LT Bus bar while in grid tied mode.

b) All switches and the circuit breakers, connectors should conform to IEC60947:2019, part I, II and III/ IS60947 part I, II and III.

c) The changeover switches, cabling work should be undertaken by the bidder as part of the project.

d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -insulated, cubical type suitable for operation on three phase / single phase,415 or 230 volts, 50 Hz

e) The panels shall be designed for minimum expected ambient temperature of 45 degree Celsius, 80 percent humidity and dusty weather.

f) All indoor panels will have protection of IP54 or better. All outdoor panels will have protection of IP65 or better.

g) Should conform to Indian Electricity Act and CEA safety regulations (till last amendment). h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit

breakers, SPDs, VTs etc., mounted inside the switchgear shall be suitable for continuous operation and satisfactory performance under the following supply conditions.

a. Variation in supply voltage :+/- 10 % b. Variation in supply frequency :+/- 3 Hz

i) The inverter output shall have the necessary rated AC surge arrestors and MCB/ MCCB. MCB shall be used for currents up to 63 Amperes, and MCCB shall be used



for currents greater than 63 Amperes. RCCB shall be used by the Agency if required for successful operation of the PV system

6. PCU/ARRAY SIZE RATIO:

a) The combined wattage of all inverters should not be less than rated capacity of power plant under STC.

7. PCU/Inverter:-

i. Marking: All the Inverters should contain the following clear and indelible Marking Label & Warning Label

as per IS16221 Part II, clause 5. The equipment shall, as a minimum, be permanently marked

with:

a) The name or trade mark of the manufacturer or supplier; b) A model number, name or other means to identify the equipment, c) A serial number, code or other marking allowing identification of manufacturing location

and the manufacturing batch or date within a three-month time period. d) Input voltage, type of voltage (a.c. or d.c.), frequency, and maximum continuous current

for each input. e) Output voltage, type of voltage (a.c. or d.c.), frequency, maximum continuous current,

and for a.c. outputs, either the power or power factor for each output f) The Ingress Protection (IP) rating g) As per IS 16221

Marking shall be located adjacent to each fuse or fuse holder, or on the fuse holder, or in another

location provided that it is obvious to which fuse the marking applies, giving the fuse current

rating and voltage rating for fuses that may be changed at the installed site.

Particulars Details

Switching devices IGBT/MOSFET

Control Micro processor /DSP

Nominal AC output voltage For 3-phase/ 1phase :- 415V / 240 V

Output frequency 50 Hz

Grid Frequency Synchronization range + 3 Hz or more

Ambient temperature considered -20° C to + 50° C

Humidity 95 % Non-condensing

Protection of Enclosure

IP-65(Minimum).

Grid Frequency Tolerance range + 3 or more

No-load losses Less than 1% of rated power

Inverter Efficiency(minimum) (Above 10 kW)



Peak Efficiency At least 97%, measure as per IEC 61683 Euro Efficiency At least 96%, measure as per IEC 61683

(Below 10 kW) Peak Efficiency At least 96%, measure as per IEC 61683 Euro Efficiency At least 95%, measure as per IEC 61683

THD `<3%

PF >0.9

Communication interface RS 485 with Modbus

Display type LCD for data display. LCD / LED for status display

Protections Over voltage (both input and output)

Over current (both input and output)

Over/Under grid frequency

Over temperature

Short circuit

Lightening

Surge voltage induced at output due to external source

Anti-islanding

Recommended Alert/Indications Inverter ON

Grid ON

Inverter Under / Over Voltage

Inverter Overload

Inverter Over Temperature

Recommended LCD Display on Inverter Output power (W)

Daily Energy (Wh)

cumulative energy (Wh)

DC voltage (V)

DC current (A)

AC voltage (V)

AC frequency (Hz)

AC current (A)

Cumulative hours of operation (h).

a) The inverter shall have an RS-485 interface and support communication of its operational parameters and logs over Modbus protocol. The register mapping/memory mapping of the inverter data shall be made available by the Empanelled Agency from the inverter supplier to the DISCOMs/GUVNL.



b) Three phase PCU/ inverter shall be used with each power plant system above 6KW and In case of 6 KW or less Capacity single phase inverter shall be used.

c) PCU/inverter shall be capable of complete automatic operation including wake-up, synchronization & shutdown.

d) The output of power factor of PCU/ inverter is suitable for all voltage ranges or sink of reactive power, inverter should have internal protection arrangement against any sustain fault in feeder line and against the lightning on feeder.

e) Built-in meter and data logger to monitor plant performance through external computer shall be provided.

f) The power conditioning units / inverters should comply with applicable IEC/equivalent BIS standard for efficiency measurements and environmental tests as per standard codes IEC 61683/IS 61683 and IEC 60068-2(1,2,14,30) /Equivalent BIS Std.

g) The charge controller (if any) / MPPT units environmental testing should qualify IEC 60068-2(1, 2, 14, 30)/Equivalent BIS std. The junction boxes/enclosures should be IP 65(for outdoor)/ IP 54 (indoor) and as per IEC 529 Specifications.

h) The PCU/ inverters should be tested from the MNRE approved test centers /NABL /BIS /IEC accredited testing- calibration laboratories. In case of imported power conditioning units, these should be approved by international test houses. Valid type test report shall be submitted by the empanelled agency before commissioning of the SPV System.

i) All inverters shall be IEC 61000 compliant for electromagnetic compatibility, harmonics, Surge, etc.

j) Maximum Power Point Tracker (MPPT) shall be integrated in the PCU/inverter to maximize energy drawn from the array.

k) The PCU/ Invertor shall have overloading capacity of minimum 15%.

8. INTEGRATION OF PV POWER WITH GRID:

The output power from SPV would be fed to the inverters which converts DC produced by SPV

array to AC and feeds it into the main electricity grid after synchronization. In case of grid failure,

or low or high voltage, solar PV system shall be out of synchronization and shall be disconnected

from the grid. Once the grid comes into service PV system shall again be synchronized with grid

supply and load requirement would be met to the extent of availability of power. 4 pole isolation

of inverter output with respect to the grid power connection need to be provided, as per

regulation.

9. DATA ACQUISITION SYSTEM / PLANT MONITORING

i. Data Acquisition System shall be provided for each of the solar PV plant.

ii. Remote Monitoring and data acquisition through Remote Monitoring System software

at the owner /DISCOM/GUVNL location with latest software/hardware configuration and

service connectivity for online / real time data monitoring/control complete to be



supplied and operation and maintenance/control to be ensured by the CP. Provision for

interfacing these data on DISCOM/GUVNL server and portal in future shall be kept as per

requirement.

10. METERING:

a) The bi-directional electronic energy meter (0.5S class) shall be installed for the

measurement of Import/Export of energy in co-ordination with DISCOM.

b) The bidder must take approval/NOC from the Concerned DISCOM for the connectivity,

technical feasibility, and synchronization of SPV plant with distribution network before

commissioning of SPV plant.

c) Reverse power relay shall be provided by bidder (if necessary), as per the local DISCOM

requirement.

11. POWER CONSUMPTION:

a) Regarding the generated power consumption, priority need to give for internal

consumption first and thereafter any surplus power can be injected in to the grid.

12. PROTECTIONS

The system should be provided with all necessary protections like earthing, Lightning, and grid

islanding as follows:

12.1. LIGHTNING PROTECTION:

The SPV power plants shall be provided with lightning & over voltage protection. The main aim

in this protection shall be to reduce the over voltage to a tolerable value before it reaches the

PV or other sub system components. The source of over voltage can be lightning, atmosphere

disturbances etc. The entire space occupying the SPV array shall be suitably protected against

Lightning by deploying required number of Lightning Arrestors. Lightning protection should be

provided as per IEC62305 standard. The protection against induced high-voltages shall be

provided by the use of metal oxide varistors (MOVs) and suitable earthing such that induced

transients find an alternate route to earth.

12.2. SURGE PROTECTION

Internal surge protection shall consist of three MOV type surge-arrestors connected from +ve

and –ve terminals to earth (via Y arrangement).



12.3. EARTHING PROTECTION

i. Each array structure of the PV yard should be grounded/ earthed properly as per IS:3043-

1987. In addition the lighting arrester/masts should also be earthed inside the array field.

ii. Earth resistance shall not be more than 0.5 ohms. It shall be ensured that all the earthing

points are bonded together to make them at the same potential.

iii. All the earthings required as per the technical specifications should be maintenance free earthings.

a) Each array structure of the PV yard, LT power system, earthing grid for switchyard, all electrical equipment, inverter, all junction boxes, etc.shall be grounded properly as per IS 3043-1987. All metal casing/ shielding of the plant shall be thoroughly grounded in accordance with CEA Safety Regulation 2010 .

b) Each string/ array and MMS of the plant shall be grounded properly. The array structures are to be connected to earth pits as per IS standards.

c) Necessary provision shall be made for bolted isolating joints of each earthing pit for periodic checking of earth resistance.

d) The complete earthing system shall be mechanically and electrically connected to provide independent return to earth.

e) Earthing bus bar shall be terminated at both ends of the switchgear to suit the connections to outside earthing conductor. All components and the module are required to be earthed individually and are to be looped and connected to the earthing grid.

f) Separate earth pits shall be prepared for equipment body earthing. Lightning arrestor earth pits and equipment earth pit are to be kept separate.

g) Earthing system shall consist of earth grids and electrodes buried in soil in the premises, embedded in concrete inside the buildings/rooms to which all the electrical equipment, metallic structures are connected to have earth continuity for safety reasons.

h) The earthing shall be maintenance free type earthing and shall be done through at least 1.5 meter Electrode.

12.4. GRID ISLANDING:

i. In the event of a power failure on the electric grid, it is required that any independent

power-producing inverters attached to the grid turn off immediately. This prevents the

DC-to-AC inverters from continuing to feed power into small sections of the grid, known

as “islands.” Powered islands present a risk to workers who may expect the area to be

unpowered, and they may also damage grid-tied equipment. The Rooftop PV system shall

be equipped with Anti islanding features. In addition to disconnection from the grid (due

to islanding protection) disconnection due to under and over voltage conditions shall also

be provided.



ii. A manual disconnect 4 / 2 pole isolation switch (RCCB may also be used) beside automatic

disconnection to grid would have to be provided at utility end to isolate the grid

connection by the utility personnel to carry out any maintenance.

13. CABLES

Cables of required size to be used in the system shall have the following characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10°C to +80°C.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

v. Flexible

vi. Sizes of cables between array interconnections, array to junction boxes, junction boxes

to Inverter etc. shall be so selected to keep the voltage drop (power loss) of the entire

solar system to the minimum. The cables (as per IS) should be insulated with a special

grade PVC compound formulated for outdoor use.

vii. Cable Routing/ Marking: All cable/wires are to be routed in a RPVC pipe/ GI cable tray

and suitably tagged and marked with proper manner by good quality ferule or by other

means so that the cable easily identified.

viii. The Cable should be so selected that it should be compatible up to the life of the solar

PV panels i.e. 25 years.

ix. The ratings given are approximate. All the cables required for the plant are to be provided

by the bidder. Any change in cabling sizes if desired by the bidder/approved after citing

appropriate reasons.

x. Multi Strand, Annealed high conductivity copper conductor PVC type ‘A’ pressure

extruded insulation or XLPE insulation. Overall PVC/XLPE insulation for UV protection

Armoured cable for underground laying. All cable trays including covers to be provided.

All cables conform to latest edition of IEC/equivalent BIS Standards as specified below:

BoS item / component Standard Description Standard Number Cables General Test and

Measuring Methods, PVC/XLPE insulated cables for working Voltage up to and including

1100 V,UV resistant for outdoor installation IS /IEC 69947. Aluminium cable may be used

on the AC-side of the PV system.

xi. The size of each type of DC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 2 %.



14. CONNECTIVITY

The maximum capacity for interconnection with the grid at a specific voltage level shall be as

specified in the GERC regulation for Grid connectivity and norms of DISCOM and amended from

time to time.

15. DRAWINGS & MANUALS:

i. Two sets of Engineering, electrical drawings and Installation and O&M manuals are to be

provided to beneficiary. Agency shall upload scanned copies of complete technical

datasheets for each equipment giving details of the specifications along with

make/makes along with basic design of the power plant and power evacuation,

synchronization along with protection equipment on the Web portal of Solar Roof top

before commissioning.

ii. ISI marked (wherever applicable) and reputed makes equipment be used.

16. SOLAR PV SYSTEM ON THE ROOFTOP/ GROUND

The Solar PV system on the rooftop/ ground of the premises will be installed for PV

capacity permitted by DISCOM as per regulation issued by GERC.

17. SAFETY MEASURES:

The bidder shall take entire responsibility for electrical safety of the installation(s) including

connectivity with the grid and follow all the safety rules & regulations applicable as per Electricity

Act, 2003 and CEA Safety Regulation 2010 etc.

18. DOCUMENTATION:

Operation & Maintenance manual / user manual shall be supplied along with the each power

plant. The manual shall include complete system details such as array lay out, schematic of the

system, inverter details, working principle etc. Step by step maintenance and troubleshooting

procedures shall be given in the manuals and provided to the beneficiary.

19. SHADOW ANALYSIS:

The shadow analysis of each site has to be carried out by Bidder and shall be his responsibility

to educate the user to install the system only in shadow free space. Lower performance of the

system due to shadow effect shall be the responsibility of the bidder and shall be liable for

penalty for lower performance.

20. PERFORMACE RATIO:

The Performance Ratio of Grid Connected Systems shall be more than 70% throughout the five year maintenance period, and necessary efforts shall be made to achieve it by the bidder.



QUALITY CERTIFICATION, STANDARDS AND TESTING FOR GRID-CONNECTED ROOFTOP SOLAR

PV SYSTEMS/POWER PLANTS

Quality certification and standards for grid-connected rooftop solar PV systems are essential for

the successful mass-scale implementation of this technology. It is also imperative to put in place

an efficient and rigorous monitoring mechanism, adherence to these standards. Hence, all

components of grid-connected rooftop solar PV system/ plant must conform to the relevant

standards and certifications given below:

Solar PV Modules/Panels

IEC 61215 and IS 14286

Design Qualification and Type Approval for Crystalline Silicon Terrestrial

Photovoltaic (PV) Modules

IEC 61701:2011 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules

IEC 61853- 1:2011 /

IS 16170-1:2014

Photovoltaic (PV) module performance testing and energy rating –:

Irradiance and temperature performance measurements, and power

rating

IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing

(As per the site condition like dairies, toilets)

IEC 61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1: Requirements

for Construction, Part 2: Requirements for Testing

Solar PV Inverters

IEC 62109 & IS : 16221 Safety of power converters for use in photovoltaic power systems –

Part 1: General requirements, and Safety of power converters for use

in

photovoltaic power systems

Part 2: Particular requirements for inverters. Safety compliance

(Protection

degree IP 65 for outdoor mounting, IP 54 for indoor mounting)

IS/IEC 61683 latest

Photovoltaic Systems – Power conditioners: Procedure for Measuring

Efficiency (10%, 25%, 50%, 75% & 90-100% Loading Conditions)

(as applicable)

IS :16169 :2014/

Utility-interconnected Photovoltaic Inverters - Test Procedure of

Islanding Prevention Measures

IEC 62116:2008



IEC 60068-2 / IEC

62093

(as applicable)

Environmental Testing of PV System – Power Conditioners and

Inverters

Fuses

IS/IEC 60947 (Part General safety requirements for connectors, switches, circuit breakers

1, 2 & 3), EN 50521 (AC/DC):

a) 1)Low-voltage Switchgear and Control-gear, Part 1: General rules

b) 2)Low-Voltage Switchgear and Control-gear, Part 2: Circuit Breakers

c) 3) Low-voltage switchgear and Control-gear, Part 3: Switches,

disconnectors

switch-disconnectors and fuse-combination units

EN 50521: Connectors for photovoltaic system-Safety requirements

and tests

IEC 60269-6:2010

Low-voltage fuses - Part 6: Supplementary requirements for fuse-links

for the

protection of solar photovoltaic energy systems

Solar PV Roof Mounting Structure

IS 2062/IS 4759 Material for the structure mounting

Surge Arrestors

BFC 17-102:2011 Lightening Protection Standard

IEC 60364-5-53/ IS

15086-5 (SPD)

IEC 61643-

11:2011

Electrical installations of buildings - Part 5-53: Selection and erection

of

electrical equipment - Isolation, switching and control

Low-voltage surge protective devices - Part 11: Surge protective

devices

connected to low-voltage power systems - Requirements and test

methods

Cables

IEC 60227/IS 694, IEC

60502/IS 1554 (Part 1

& 2)/ IEC69947 (as

applicable)

General test and measuring method for PVC (Polyvinyl chloride)

insulated cables (for working voltages up to and including 1100 V, and

UV resistant for outdoor installation)



BS EN 50618

Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly for

DC Cables

Earthing /Lightning

IEC 62561 Series

(Chemical earthing)

(as applicable)

IEC 62561-1

Lightning protection system components (LPSC) - Part 1:

Requirements for connection components

IEC 62561-2


Requirements for conductors and earth electrodes

IEC 62561-7


Requirements for earthing enhancing compounds

Junction Boxes

IEC 60529

Junction boxes and solar panel terminal boxes shall be of the thermo-

plastic type with IP 65 protection for outdoor use, and IP 54

protection for indoor use

Energy Meter

Bi-directional Energy Meters shall be provided by DISCOMs



PART-H- All the annexures are required to be filled up with correct information and Submitted with the Technical Bid Cover

Annexure -1 EOI condition Undertaking

(To be submitted in ‘on-line’ and physical mode by Both ‘Category-A’ and ‘Category- B’ bidders on the their letter head)

From:- (Full name of EOI Applicant ) ……………………….. …………………………. Address of the Organisation………………………… …………………………. Email ID:……………………………………………………… PHONE /MOBILE NO.:…………………………………… To: The Chief Engineer(Tech) Paschim Gujarat Vij Company Ltd., Regd. & Corporate Office,“Paschim Gujarat VijSevaSadan”, Laxminagar, Nana Mava main road, RAJKOT-360004, GUJARAT-INDIA Sub: Expression of Interest (EOI) for Empanelment of Agencies for Design, Supply, Installation, testing

& Commissioning of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises, aggregating to 600 MW, including five years comprehensive maintenance in the State of Gujarat during the Year (2019-20).

Ref: EOI No: PGVCL/DSM/EOI/SRT /2019-20/ 01 Dt: 20/07/2019 Dear Sir,

In connection with the above subject, I / We confirm the following:

1. I/We, the undersigned……………………………………………[insert name of the ‘Bidder’] having read, examined and understood in detail the EoI document hereby submit our “Expression of Interest” in full compliance with terms & conditions of the above referred EOI. A copy of the EOI documents, duly signed on each page is also submitted as a proof of our acceptance of all specifications as well as terms/ Conditions. I/ We have submitted the EOI offer in electronic form on ON-LINE mode.

2. I/We have paid the requisite amount of EMD. I/we understand that without payment of the EMD by us, our offer shall out rightly be rejected.

3. If, I/we are selected and shortlisted for the empanelment, we agree pay the non-refundable Empanelment Registration fee of Rs. 25,000/- plus GST (Twenty-Five Thousand plus GST). We agree to convert our EMD towards Security Deposit(SD) –which is to be retained for the Empanelment period and to be adjusted against the PBG as per the EOI terms. I/We



understand that I/we shall not be empanelled if we fail to pay complete registration fee in stipulated time.

4. I/We agree to treat the bid document and other records connected with the Works as secret and confidential documents and shall not communicate information described therein to any person other than the person authorized by you or use the information in any manner prejudicial to the safety of the Works.

5. I/We understand that you are not bound to accept the lowest or any proposal you may receive.

6. I/ We are participating, as Bidders, in note more than one Bid in this Bidding process

7. I / We declare that our offer is strictly in line with EOI Document Specification and there is no deviation. Further, I/We also agree that additional conditions / deviations, if any, found in our offer, the offer shall be out rightly rejected without assigning any reason thereof. We shall ensure that we execute such EoI Documents as per the provisions of the EOI and provisions of such EOI Documents shall be binding on us. I/We confirm that we have not taken any deviation so as to be deemed non-responsive.

8. I/We hereby unconditionally and irrevocably agree and accept that the decision made by PGVCL and GUVNL in respect of any matter regarding or arising out of the EoI shall be binding on us. We hereby expressly waive any and all claims in respect of Bid process.

9. I/ We confirm that there are no litigations or disputes against us, which materially affect our ability to fulfil our obligations with regard to execution of projects.

10. I / We hereby submit our offer and undertake to keep our offer valid for a period of 120 days from the date of opening of technical offer. I / We hereby further undertake that during the said period, I / We shall not vary/alter or revoke my/ our offer.

11. I/We also agree to abide by and fulfill all the terms, conditions and provisions of the above mentioned offer documents.

(Signature of EOI Applicant bidder) With Seal



ANNEXURE-2 Details of the EPC work Execution Capacity

(To be submitted in ‘on-line’ and physical mode by Both ‘Category-A’ and ‘Category- B’ bidders)

EPC Project execution capacity of the bidder per month for: Design, Supply, Installation, testing & Commissioning of Grid connected Rooftop Solar Photovoltaic Systems in Residential premises

Sr. No.

Solar Rooftop PV System Capacity/Capacity range in KW

Aggregate Capacity of execution of EPC work per month in KW

1 1 kW

2 2 kW

3 3 kW

4 4 kW

5 5 kW

6 6 kW

7 Above 6 KW and up to 10 KW




11 Above 100 KW

Total Aggregate Capacity per month




ANNEXURE – 3

Details of the Experience and declaration of Category of the bidder (To be submitted in ‘on-line’ and physical mode by Both ‘Category-A’ and ‘Category- B’ bidders)

submission of information in support of Experience: Installation and Commissioning of minimum aggregate 100 KW capacity of solar rooftop/Grid connected systems in any sector viz. residential, social, industrial, commercial, government, under SKY Scheme or any other, before schedule due date of submission of Technical Bid. Such experience should be of the BIDDER himself.

Sr. No.

Name of the Beneficiary

Address, Phone No./ Mobile No.

GEDA Registration No. & Date Or SECI No. &Date (for the Project registered at above respective Government Organization )

Other Order No/ Reference no. and date, if any

Date of DISCOM’s Net-Meter installation / Date of Commissioning

Capacity of the SPV System installed and commissioned in KW

1

2

3

4

5

Total of above Experience in KW ----------------->

Note:- If above Experience is 100 KW or above, the Bidder category shall be ‘Category-A’

If above Experience is less than 100 KW, the Bidder category shall be ‘Category-B’

Please write down applicable category of bidder below i.e. “Category-A” or Category-B”

I/We hereby confirm that the experience mentioned above by us are actual for Soalr Rooftop/ grid connected SPV System installed & Commissioned by us as a bidder only and considering the EOI Criteria, I/we declare that my/our bidder category is “_________________________”. (Self-Certified Copies of Work orders, GEDA Registration No, SECI Project No. etc, if any, along with Work completion certificates shall be attached with this information. If necessary, separate sheet may be used to submit the information.) (Signature of EOI Applicant bidder) With Seal



ANNEXURE – 4

Details of Technical staff available with the bidding agency for execution of work


No. Name Qualification Additional Certification, if any

Total Experience, no. of years

Remarks

Note: The copies of resumes and appropriate certificates should be submitted in “Technical offer cover”, If necessary, separate sheet may be used to submit the information.




Date and place

( of 108)

ANNEXURE – 5

DECLARATION of Relatives Employee


(Strike off whichever is not applicable) This is to declare that Mr. / Ms. __________________________________, employee of GUVNL / PGVCL/UGVCL/MGVCL/DGVCL/ Torrent Power Ahmedabad/ Torrent Power Surat at _____________________ (place), is related to our ___________________________ _______________________ (designation & name). Note: Agency has to reproduce above declaration in the text box area with filling of all

blanks. OR This is to declare that none of the Proprietors / Partners / Directors is having any relatives employed or working with GUVNL / PGVCL/UGVCL/MGVCL/DGVCL/ Torrent Power Ahmedabad/ Torrent Power Surat at any of its offices or its parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat. (Signature of EOI Applicant bidder) With Seal



Date and place

( of 108)

ANNEXURE-6

DEVIATION SHEET


Any deviations offered from the terms and conditions of the offer should be clearly specified below in this sheet. If there is no-deviation offered, it should be clearly mentioned on this page.

Deviation offered to Chapter No./ Clause No. of the EOI Document

Deviation offered

I/We, __________________________________________________________________ (EOI applicant’s name), confirm our acceptance to all terms and conditions mentioned in the EOI Document, and all subsequent clarifications, in totality and withdraw all deviations raised by us, if any. (Signature of EOI Applicant bidder) With Seal



Date and place

( of 108)

ANNEXURE - 7

List of Plant, Machinery and Equipment with the Bidders for execution of the Solar Rooftop project


Sr. No.

Name of Machine/ equipment

Date of purchase Date of calibration Utility




Date and place

( of 108)

ANNEXURE – 8

Format for Annual Turnover certificate

(To be submitted in ‘on-line’ and physical mode by Both ‘Category-A’ Only)

(Category-B bidders are not required to submit this Annexure)

To be submitted on letter head of Chartered Accountant

TO WHOMSOEVER IT MAY CONCERN

We have verified the books of accounts and related record of M/s._____________________

situated at Address of the factory/firm> _________________________________________and

on verification of the records, we hereby certify that average Turnover of the this mentioned

entity/firm during the last three financial years are as under:

Sr. No. Financial Year Total Turnover Rs. In lacs

1 2016-17

2 2017-18

3 2018-19

Total

Average Annual Turn Over of last three years

Place: Sign and seal of Chartered Accountant

Date:



Date and place

( of 108)

ANNEXURE – 9

UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF (To be submitted in ‘on-line’ and physical mode by Both ‘Category-A’ and ‘Category- B’ bidders)

Sub: Undertaking in regard to Stop Deal / Black List thereof. Ref: EOI No: PGVCL/DSM/EOI/SRT /2019-20/ 01 Dt: 20/07/2019 I / We, an authorized signatory of our company (EOI applicant) here by certify that our company (EOI applicant) is not stopped deal/blacklisted by GUVNL and or their any subsidiary company viz. GSCEL / GETCO / DGVCL / PGVCL / UGVCL / MGVCL / Torrent Power Ahmedabad/ Torrent Power Surat/SECI or MNRE or state Renewable development agencies across the country or by any other Govt. PSU / Govt. Company / Govt. Department in India. Authorized Signature Company’s seal Date Place



Date and place

( of 108)

Annexure 10:

GENERAL INFORMATION ABOUT THE BIDDERS and its legal Status


1 Name of the EOI Applicant Bidder

2 Office Address of Registered Office

3 Factory/ works Address

4 Address of the Office in Gujarat, in case of bidders not having registered Office in Gujarat.

5 Legal Status /Type of Company Attach Proof of Company Registration along with a copy of the Partnership Deed/ Article of Association and Memorandum

Proprietorship/ Partnership/ Private Limited/ Public Limited/LLP (Pl. tick appropriately and submit the documentary proof)

6 Status of business in Solar Energy/ renewable energy

: SPV Modules/ Solar Pump Controllers/Grid tie Inverter (Pl. tick appropriately and submit the documentary proof )

7 GSTIN number

8 PAN no

9 PF NO

10 Details of certificate/acknowledgement of entrepreneur Memorandum of DIC /SSI Part-II/MSME Part-II/Udhyog Aadhar Memorandum/valid NSIC/CSPO/DGS&D certificate indicating MICRO AND SSI category of the firm/Udhyog Aadhar Memorandum,

11 List of components manufactured by the company at their factory

SPV panel/ PCU/Inverter (Pl. tick appropriately)

12 List of components sourced from outside/ other agencies.

13 Has the company/firm to pay arrear of income tax? If yes upto what amount.

14 ISO Certification Details

15 Name of ISO Certification Agency

16 Validity Period of ISO Certification From Date___________ to Date___________

17 Manufacturing facilities (a list of machinery be attached

18 Name and address of the Indian/Foreign collaborator(s) if any.

19 Details of workmen on muster roll Skilled / semi-skilled / unskilled (attach copy of muster roll)



Date and place

( of 108)

20 Has any Govt. Dept. / Undertaking ever debarred the company / firm from executing any work?

21 Address of

Registered Office of EOI applicant

Factory / Works of mfg.

Authorized Representative/ Signatory

22 Contact person name

23 Designation

24 Address

25 City & Pin code

26 State

27 Country

28 Phone Nos.(Office)

29 Fax Nos.

30 STD Code.

31 Mobile No.

32 Web site address

33 Email-id

34 Specimen signature

35 DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Sr. No.

Name of Partners / Directors DIN no. as applicable

e- mail ID Address of Office & Contact Phone / Fax No. / Mobile No.

Address of Residence & Contact Phone / Fax No./ Mobile No.

(i)

(ii)

(iii)

(iv)

(v)

It is certified that the information provided above is true to the best of my knowledge and belief. If any information found to be concealed, suppressed or incorrect at later date, our EOI shall be liable to rejected and our company debarred from executing any business with PGVCL/GUVNL/DICOMs. (Signature of EOI Applicant bidder) With Seal



Date and place

( of 108)

ANNEXURE – 11

Acceptance of Terms and conditions (To be submitted in ‘on-line’ and physical mode by Both ‘Category-A’ and ‘Category- B’ bidders)

Name of EOI Applicant:-……………………………………………….

SR No

Terms and conditions

Accepted /

Not accepted

1 Scope of work, technical specification and General & Commercial Terms and condition of EOI Document.

2 Penalty condition in case the PV system fails to meet the minimum instantaneous PR of 70%,

3 Penalty against delay in execution of project

4 PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD (SECURITY) TERMS OF EOI DOCUMENT AGREED:

5

PERFORMANCE GAURANTEE TOCOVER GAURANTEE PERIOD (INCLUDING MAINTENANCE DURING GUARENTEE PERIOD) TERMS OF EOI DOCUMENT AGREED: (Wherever applicable):

6 VALIDITY OF THE OFFER OF EOI DOCUMENTAGREED

7 SUBSIDY TERMS

8 TERMS AND CONDITION OF CONVERTING EMD IN TO SD AND PBG

9 TERMS OF PRICE DISCOVERY AND AGENCY SHORTLISTING CRITERIA

10

TO EXECUTE THE PROJECT AS PER ALL RELVENT STANDERDS/ IS/ CODE/ REGULATIONS/ GUIDELINE ISSUED/ ENFORCED OR AMENDED/ UPDATED TIME TO TIME BY APPROPIRATE AUTHORITY.




Date and place

( of 108)

ANNEXURE – 12

Agency are required to submit the below details /documents in “technical offer cover” in physical mode submission.

(To be submitted in physical mode by Both ‘Category-A’ and ‘Category- B’ bidders)

Agency are required to upload the below details /documents in technical stage of online offer. The documents are required for technical offer evaluation.

(1) List of testing equipments (must have been calibrated up dated) at the works of manufacturer for EOI Document items/s.

(2) List of machinery installed for manufacturing EOI Document item/s at the works of manufacturer

(3) Annual production capacity (with shift in operation) of each item manufactured (4) GSTIN Registration no. and date and issuing authority (5) Valid factory license (for manufacturer) (6) EPF Registration No. and date of issue in the name of EOI applicant. (7) The copy of Income tax PAN No. in the name of EOI applicant (8) Audited Accounts, financial turnover and Net worth certificate as per the eligibility

conditions of the firm / EOI applicant (9) Performance reports, if any (10) Consent letter from their principals to manufacture such items whenever applicable (11) Copy of partnership deed / Memorandum of Pvt. or Public limited company’s issued by

RoC in respect of EOI applicant (12) The list of order/s and the copy of order/s of EOI Document item/s of PGVCL/ DISCOM of

GUVNL and other PGVCL/ DISCOM / SEB of the country, which is / are executed in last three years (to be submitted in physical form in “EMD Cover Document” also)

(13) The list of order/s and the copy of order/s of EOI Document item/s of other PGVCL/ DISCOM / SEB of the country, which is / are under execution

(14) The documents / copies related to Annexure-3 (15) The documents / copies related to Annexure-4 (16) All required documents satisfying the eligibility criteria as mentioned in the Techno-

Commercial offer



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REVISED ANNEXURE - 13

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(To be submitted in ‘on-line’ and physical mode by the ‘Category-A’ bidders only)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s of

the EOI along with online Technical)

We accept and undertake that PGVCL is authorized to place LOA/Purchase Order at lower 'unit ex-

works price with GST on ex-works price' than the 'unit ex-works price with GST on ex-works price'

quoted/offered by us in the present EOI of PGVCL for item/(s) under the EOI with similar

specifications as per the above EOI of PGVCL, which is quoted/offered to other subsidiary company

of GUVNL, during the period of past 30 days from last date of submission of this EOI to next 30 days

after the last date of submission of bid of this EOI by PGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the basis of

above undertaking shall not be considered as 'offered' price for the items under the EOI in

subsequent tender/ EOI by other Subsidiaries of GUVNL, lf it is not within period mentioned above.

I/We accepts above undertaking.

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Check box: To be confirmed by the bidder in ONLINE mode. If not checked, the supplier will not able

to submit his bid online mode. The system shall give pop up message to supplier that in the event

of non-checking of above box, he will not able to submit his bid.



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APPENDIX- 1 (Format for Guarantee Card)

FORMAT FOR GUARANTEE CARD TO BE SUPPLIED WITH EACH SOLAR PV SYSTEM

1 Name & Address of the Empanelled Agency

2 Name & Address of DISCOM

3 Name & Address of BENEFICIARY CONSUMER NO

3 Date of Commissioning of the system

4 Details of PV Module (s) supplied in the System Make (Name of the EOI applicant):

Model Serial No(s) Wattage of the PV Module (s) under STC Guarantee valid up to

5 Details of PCU/Electronics & other BOS items:

System Make (Name of the EOI applicant) Model Serial No(s) Guarantee valid up to

6 Designation & Address of the person to be Contacted for claiming Guarantee obligations

7 Local Service Centre Address:

Mobile no

e-mail id :-

The grid tied solar system is warranted for its performance for a period of five years and the Empanelled Agency/Supplier (undersigned) undertakes to replace the components which do not perform as per specifications, due to manufacturing defect, at no cost to the beneficiary as per EOI Conditions. (Signature) (SEAL) Name & Designation, Name & Address of the Agency Date: Place (During the guarantee period DISCOM reserves the right to cross check the performance of the systems with the minimum performance levels specified in the EOI Document specifications).



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APPENDIX- 2

QUARTERLY MAINTENANCE & SERVICING REPORT 1. DETAILS OF SOLAR PHOTOVOLTAIC SYSTEM INSTALLED

1. Supplied by : 2. Date of installation : 3. Servicing period : From to

2. USER PROFILE

1. Name and address of User: 3. TECHNICAL DETAILS

1. Module Capacity, make and serial numbers : 2. Inverter Cpacity,make and serial no.

4. CHECK OF THE PRODUCT

1. Correct inclination and orientation of SPV panel : 2. Cleaning of dust from SPV panel : 3. Interconnection of modules, charge controller etc.: 4. Fuse of charge controller: 5. Working of inverter

5. DIFFICULTIES IN OPERATION/ PROBLEM FACED BY USER: 6. DIAGNOSIS DETAILS/ REPAIR ACTION: 7. DATE ON WHICH SYSTEM WAS LAST ATTENDED:

8. IT IS MANDATORY TO SUBMIT INSTALLATION WISE QUARTERLY ENERGY GENERATION

DATA TO RESPECTIVE DISCOM OFFICE. 9. REMARKS:

User Name & Signature Technician’s Name & Signature Date: (with rubber stamp)



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APPENDIX-3

Project completion Report for individual Grid connected Solar PV plant

Proforma-A (by the Empanelled Agency)

Sr.No.

Component Observation

1 Sanction No & Date

2 Category: Residential Name and Address of Beneficiary:

2.1 Empanelled Agency,

Name and Complete Address of installer:

3 Site /Location

Longitude/Latitude Type

4 Solar PV Array Capacity:

4.1 Make of Modules Whether imported or indigenous?

4.2

IEC certificate: Agency Date of issue Validity

(Enclose a copy of IEC certificate)

4.3 Whether RFID tag is pasted or not? If so, tag is inside or out side. If not, the reason? Type of RFID

5 M.M.S Detail

6 Grid-Tie inverter details

7 Electronics /controls



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7.1 MPPT provided or not? Ifyes, provide details

7.2 Details of Inverter

8 Monitoring Mechanism for the installed System

8.1 Technical Person Trained to maintain the system Name of the person with Mobile no.

9 Date of Commissioning (Enclose test certificate of System as per MNRE requirement)

10 Copy of invoice and details of loan if taken from any bank

Declaration

It is to certify that all the components / sub systems and materials including junction boxes, cables, distribution boards, switches, circuit breakers used in the system areas per MNRE requirement.

( SNA)Withseal

Date: Place:



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Proforma -B (By the customer)

Sr.No. Component Observation

1

Name of the customer with photograph (enclose USER ID proof- Pan card / Aadhaar card / Voter ID)

PHOTOGRAPH

2

Location with GPS Lat &Long

Capacity(kWp)

Location

3 Whether training was provided by installer for operation and maintenance

4

Whether the following documents were provided or not

I-V curves of all modules

Inverter manual

Guarantee card for system

5 Date of handing over of the system

6 Cost breakup

Total project cost: User Share: MNRE Share: Loan:

Itis to certify that all information given above is true and correct to best of my knowledge

(User signature and stamp) Date: Place:



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Proforma -C Inspection report (by DISCOM)

Sr.No. Component Observation

1 Site /Location with Complete Address

2 Capacity of system Installed (kWp)

3

Whether the system was installed in shadow free area or not? If not mention the details

Any inter module shading exists or not

Whether the modules contains information about company name, serial no and year manufacturing inside

RIFD pasted inside or outside

4

Electronics /controls

Whether the information given in part A is same or found any deviation

6 Structures:-

7 Cables Make and size

8 User Feed Back

9 Any Specific problem

10 Whether the system is as installed as per the terms and condition of specified in EOI

1. Signature of User with Stamp and date 2. Empanelled Agency signature with stamp and date 3. Signature of inspecting Officer/TPIA and date

List of enclosures: 1. Copy of invoice billed to user

2. List of serial no. of modules installed in the system

3. Test certificates of the components

4. Statement of expenditure

5. Original Color photographs

Signature of the EOI applicant Seal of the Firm



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APPENDIX-4

(On Non-judicial stamp paper of Rs.100/- duly notarized) A G R E E M E N T THIS AGREEMENT made on this …………. day of ……………… Two thousand ………………………. BETWEEN ……………..……………………………… (Name of the Company), having Registered Office at ……………………………………………. and represented by ……………………………………………………. (Name and designation of the Authorized Officer (herein after called “The Supplier”, which expression where the context so requires or admits shall include his legal heir, administrators, executors, assignees and legal representatives) of the ONE PART. AND ……………..……………………………… (Name of the Company), having Registered Office at ……………………………………………. and represented by ……………………………………………………. (Name and designation of the Authorized Officer (here in after called “The Purchaser / purchaser Company”, which expression where the context so requires or admits shall include his administrators, executors, authorised person, assignees and legal representatives) of the OTHER PART. WHEREAS, the Supplier willingly submitted offers for the EOI Document No……………………………….of the Purchaser company for supply of ……………………………….. [Name of the material / items to be supplied by the Supplier] as specified and as per delivery instructions provided in the Acceptance of EOI Document (AT) / Letter of Empanelment (LOE) issued vide No……………….dtd……………. by the Purchaser company at the accepted respective prices or rates mentioned against the said items / materials. AND WHEREAS THE PURCHASER Company has accepted the EOI Document of the Supplier for the supply for the total sum of Rs. __________ (Rupees ___________________________ only) *including taxes upon the terms and subject to the conditions herein mentioned in the agreement. AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said documents of the Schedule are deemed to form part of this agreement and included in the expression “the Supply” wherever herein used, upon the terms and subject to the conditions hereinafter mentioned. NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:-



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(1) The Supplier has accepted the Terms and Conditions set out in the EOI Document Notice No. ……………… dtd. ………….. as well as in the form of Acceptance of EOI Document (AT) / Letter of Empanelment (LOE) No. .……………………………… dtd. ……………. which will hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things mentioned and described in this agreement or which are implied therein or therefrom respectively or are reasonably necessary for the in-time and in manner supplies as mentioned and subject to the general / commercial terms & conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion of the Supply, as agreed to by the Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as and when they become due and payable to the supplier under the provisions of the agreement and such payment to be made at such times and in such manner as provided in the agreement.

(4) In respect of the said EOI Document as per the terms & conditions of this Agreement, the Supplier has deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs. ………. (Rupees ………………………………………..only) with the Purchaser Company towards performance guarantee of execution period i.e. for security deposit of the supply material / items.

(5) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company may give a notice in writing to rescind, determine and put to an end to the A/T without prejudice to the right of the Purchaser company to claim damages for antecedent breaches thereof on the part of the Supplier and also to claim reasonable compensation / risk & cost purchase for the loss occasioned by the Purchaser Company due to failure of the Supplier to fulfill the Order as certified in writing by the Purchaser for which Certificate shall be conclusive evidence of the amount of such compensation payable by the Supplier to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity herein or therein mentioned in the LOE / AT and may cancel the Empanelment at any time after giving ONE MONTH’S NOTICE IN WRITING without compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply during Guarantee period including for the quantity mentioned in the extension of Order, if any as per the terms & conditions of the LOE / AT.



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(8) Any Notice in connection with the Supply including the Notice for termination may be given by the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms & Conditions of the LOE / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to deliver the materials, the same shall be governed as per the EOI Documents.

(10) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters may be altered by mutual agreement as per the policy of the purchaser Company and if so altered shall not be deemed or construed to mean or apply to affect or alter other general / commercial terms & conditions of the agreement and the agreement so altered or revised shall be and shall always be deemed to have been adhered subject to and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement as provided herein above:

SCHEDULE List of documents: 1. 2. 3. 4. 5.

In witness whereof the parties hereto have set their hands and seals this day, month and year first above written. Place: Date:

1. Signed, Sealed and delivered by :

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _____________________ (Supplier) (Complete Name, Address of the authorized person of the Supplier with Authority letter or Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

i) ________________________ ________________________ ii) ________________________ ________________________



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2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of _________________ (Purchaser), (Complete Name, Designation & Location / Address of the authorized officer as per DOP of the Purchaser Company)

In the presence of Name, Full Address & Signature:

i) ________________________ ________________________ ii) ________________________ ________________________



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APPENDIX-5 E. M. D. BANK GUARANTEE FORMAT FOR EOI DOCUMENT NO.: PGVCL/DSM/SRT/2019-20/1__ DT20-07-2019 APPENDIX – I (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs. 100/-) WHEREAS M/s. ____________________________________ (name & address of the Firm) having their registered office at _____________________________________ (address of the firms Registered Office) (hereinafter called the ‘EOI Documenter’) wish to participate in the EOI Document No. ____________________________________ for _______________________________________ of (Supply / Erection / Supply & Erection Work) (Name of the material / equipment / Work) for _________________________ Paschim Gujarat Vij Company Ltd and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (amount of EMD) valid till _________ (mention here date of validity of this Guarantee which will be 6 (SIX) months from the schedule date of opening of the EOI Document. be submitted by the EOI Documenter along with the EOI Document. We, ____________________________ (name of the Bank and address of the Branch giving the Bank Guarantee) having our Registered Office at ___________________________________ (address of Bank’s Registered Office) hereby give this Bank Guarantee No. ________________ dated _________ and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd or any Officer authorized by it in this behalf any amount not exceeding Rs. ______________ (amount of E.M.D.), (Rupees ____________________ _________________ (in words) to the said Paschim Gujarat Vij Company Ltd on behalf of the EOI Documenter. We ___________________________ (name of the Bank) also agree that withdrawal of the EOI Document or part thereof by the EOI Documenter within its validity or Non-submission of Security Deposit by the EOI Documenter within one month from the date EOI Document or a part thereof has been accepted by the Paschim Gujarat Vij Company Ltd would constitute a default on the part of the EOI Documenter and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the EOI Documenter and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank up to and inclusive of ____________________ (mention here the date of validity of Guarantee) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of EOI Documenter Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the EOI Documenter and the PGVCL/PGVCL.



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“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees ____________________________________) (in words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before _______ (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date:

Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos.

Signature of the Bank’s Authorized Signatory with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time.



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APPENDIX-6

ON STAMP PAPER OF RS. 100/- FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (SD) for supply period as per Commercial Terms and Conditions of EOI Document]

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd /NAME OF PGVCL or any Officer authorized by it in this behalf any amount up to

and not exceeding Rs. ____________ (in words) Rupees __________________________ to

the said Paschim Gujarat Vij Company Ltd / NAME OFPGVCL on behalf of M/s.

________________________ _____________________ who have entered into a

Empanelment for Design, Supply, Installation, testing & Commissioning of Grid including five

years comprehensive maintenance in the State of Gujarat during the YR (2019-20) specified

below:

Letter of Empanelment. No.__________________________dated_________.

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Empanelled Agencys / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs. ___________ (Rupees _______________ ___________________ only). Our guarantee shall remain in force until ____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before _______ (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place:

Date:



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Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos.

Signature of the Bank’s Authorised Signatory with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time.

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