note06 virtual office
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8/13/2019 Note06 Virtual Office
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VIRTUAL OFFICEPrepared by: Kimberly D. Tayam
What is Virtual Office?
Advantage
Disadvantage
Recommended VirtualOffice Strategy
What is Office
Automation?
OA Aplications
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VIRTUAL OFFICEPrepared by: Kimberly D. Tayam
What is Virtual Office?
Advantage
Disadvantage
Recommended Virtual
Office Strategy
-early 1960’s, when IBM coined the term word
processing
-1st tangible evidence of this new concept came in
1964, when the IBM placed on the market a
machine called the MT/ST(magnetic tape/selectric
typewriter).
-includes all of the formal and informal electronic
systems primarily concerned with the
communication of information to and from persons
both inside and outside the firm.
What is Office
Automation?
OA Aplications
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VIRTUAL OFFICEPrepared by: Kimberly D. Tayam
What is Virtual Office?
Advantage
Disadvantage
Definition:
“mobile or work
environment equipped withtelecommunication links and
basic office furniture, but
without a fixed office space”-Business Dictionary
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
SHORT HISTORY
-idea came from a combination of technological innovation and
the Information Age.
the concept has roots in the Industrial Revolution, where
parallels to current work styles, specifically working from home,
have been drawn.
first commercial application of a virtual office occurred in 1994,
Ralph Gregory founded "The Virtual Office, Inc“
in Boulder, Colorado.
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VIRTUAL OFFICE
What is Virtual Office
Disadvantage
•Reduced Facility cost
•Reduced Equipment cost
•Formal Communication Network
•Reduced Work Stoppages
•Social Contribution
Advantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Disadvantage
•Reduced Facility Cost
-reduces costs for office rent and expansion.
•Reduced Equipment Cost
-telecommuters can share much equipment in
much the same way that participants in a LAN
share its resources.
Advantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Disadvantage
Formal Communication Network
-the telecommuters must be kept informed and
provided with specific instructions;
consenquently, more attention is given to the
communication network than is ordinarily the
case.
-much information is communicated in casual
conversation and by observation.
Advantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Disadvantage
Reduced Work Stoppages
-when winter storms, floods, huricanes, and like
make it impossible for employees to travel to the
workplace, campany activity can slow down or
cease altogether. In a virtual office, however,
most of the work can continue
Advantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Disadvantage
Advantage
Social Contribution
-Virtual office makes it possible for the firm to
employ persons who would not otherwise have
an opportunity to work.
-it provides the firm with an oppurtunity to
express its social conscience.
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Advantage
•Sense Of Not Belonging
•Fear of Job Loss
•Low Morale
•Family Tension
Disadvantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Advantage
•Sense Of Not Belonging
-when employee do not come in direct daily
contact with their colleagues, they lose the feeling
of being an important part of an organization.
Disadvantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Advantage
•Fear of Job Loss
-their work is done independently of the company
operation employees can easily get the idea that
they are expendable.
-they can conclude that anybody with a computer
and a modem can do the work and that they may
become the victims of electronic layoff
Disadvantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Advantage
•Low Morale
-a number of factors can produce low employee
morale.
-lack of face -to –face communications
-low salaries
Disadvantage
Recommended VirtualOffice Strategy
OA Aplications
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VIRTUAL OFFICE
What is Virtual Office
Advantage
•Family Tension
-when tension exist at home, the telecommuter is
never able to escape for few hours.
Disadvantage
Recommended VirtualOffice Strategy
OA Aplications
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A recommended VIRTUAL
OFFICE Strategy
Linda T. Risse
- a management with Synergy Planning Incorporated
-identified several policies that the firm should follow to achieve
maximum benefit from the virtual office.
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A recommended VIRTUAL
OFFICE Strategy
Provide Computer Resources
Provide Access to Information Sources
Provide Noncomputer Supplies
Arrange for Forwarding Phone Calls
Utilize Conference Calls
Schedule Regular Meetings
Follow a Work Routine
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11 Office Automation Applications:
Word Processing
Electronic mail(e-mail)
Voice mail
Electronic Calendaring
Audio Conferencing
Video Conferencing
Computer Conferencing
Computer Conferencing
Facsimile transmission(fax)
Videotex
VIRTUAL OFFICE
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