VIRTUAL ASSISTANTS, VIRTUAL OFFICES

FLORIDA REALTORS 2011 CONVENTION

JANIE COFFEY, ONE SOTHEBY’S INTERNATIONAL REALTY

MIAMI, FL

Saturday, August 27, 11

VIRTUAL? REALLY?

LEVERAGE TECHNOLOGY AND TOOLS TO SAVE MONEY AND TIME AND SANITY

FREE YOURSELF UP TO DO THE THINGS THAT COUNT, LIKE ENGAGING WITH CUSTOMERS, YOUR FAMILY AND, GASP.... HAVING FREE TIME

Saturday, August 27, 11

MY STORY

JANIE COFFEY - @JANIEC

OWNER/BROKER AND GENERAL CONTRACTOR

PARTNER

AGENTS

LOW BUDGET

LIMITED TIME

PHOTO BY EVIL ERIN

Saturday, August 27, 11

WHO?

SINGLE AGENTS

TEAMS

BROKERAGES

DOGS

FAMILIES

EVERYONE

PHOTO BY ELVIRE. R

Saturday, August 27, 11

WHAT?

ADMINISTRATIVE

BOOK KEEPING

PROSPECTING

ROUTINE WORK

NON YOU STUFF

SEO, WEB, ETC.

PHOTO BY RADIANT GUY

Saturday, August 27, 11

WHEN?

Saturday, August 27, 11

WHERE?

AT HOME

IN THE OFFICE

PLANES, TRAINS AND AUTOMOBILES

AT AN OPEN HOUSE

LARGE GEOGRAPHIC AREA

WITH CLIENTSPHOTO BY PHIL OCKENDEN

Saturday, August 27, 11

AND THE BIG DADDY, WHY?!?!!?!?

TO FREE YOU UP FOR YOUR HIGHEST AND BEST USE

MORE “MONEY TIME” (INCOME EARNING TIME)

MORE TIME DOING “YOU STUFF”

MORE TIME WITH FRIENDS, FAMILY AND HOBBIES

MAKES YOU PRODUCTIVE

SAVES MONEY, TIME, PAPER, TREES AND KITTENS

EASE OF ACCESS TO INFORMATION AND DOCUMENTS

Saturday, August 27, 11

KEYS TAKEAWAYS

SAVE TIME AND MONEY

AGILE, FLUID AND FLEXIBLE

WORK IN THE CLOUD

MOBILE

INCREASE PRODUCTIVITY

Saturday, August 27, 11

SERVICE PROVIDERS VS. DIY

NICHE SERVICE PROVIDERS

PROS: KNOWLEDGE

CONS: COST

WWW.REVANETWORK.COM

DIY

PROS: SAVINGS

CONS: YOU HAVE TO SET IT UP, RESEARCH AND TRAIN

ODESK, ELANCE, ETC.

Saturday, August 27, 11

EXAMPLES OF TASKS VAS CAN DO

BUSINESS CARDS ENTRY

CONTACT DATABASE CLEAN UP, MANAGEMENT

BASIC COPY WRITING

WEBSITE AND GRAPHIC DESIGN

BOOK KEEPING

TRANSACTION MANAGEMENT

SHORT SALE PROCESSING

SCHEDULING/CALENDAR MAINTENANCE

Saturday, August 27, 11

SOFTWARE, APPS AND FUN STUFF

Saturday, August 27, 11

Hardware and Stuff

Saturday, August 27, 11

PROCESS

RECORD

DOCUMENT

HIGHEST AND BEST USE

STREAMLINED

REPETITION

Saturday, August 27, 11

PRECAUTIONS

USE RATINGS AND REVIEWS

FINANCIAL INFO

LOGINS

BE SPECIFIC

BABY STEPS

Saturday, August 27, 11

WHEN NOT TO USE A VA

TREAD VERY CAREFULLY WITH SOCIAL MEDIA

TREAD VERY CAREFULLY WITH BLOGGING

TREAD VERY CAREFULLY WITH AUTOMATION

FIRST CONTACT WITH PROSPECTS

SCHEDULING APPOINTMENTS WITH FRIENDS AND CLIENTS

AUTHENTICITY, SINCERITY AND CAN-SPAMM

Saturday, August 27, 11

QUICK START

LIST OF EVERYTHING YOU DO/NEED

PRIORITIZE

HIGHEST IMPACT FIRST

CLEAR GOALS AND EXPECTATIONS

CALENDARS, DATABASES, ACTION PLANS

Saturday, August 27, 11

BONUS FEATURES

CLEANING AND MOWING

BANKING

MUSIC

BACKUP

MOBILE

HIGHEST AND BEST

Saturday, August 27, 11

Q&A

Saturday, August 27, 11

thank you!

• janie coffey

• one sotheby’s international realty

• @janiec

• Coral Gables/Miami

Saturday, August 27, 11